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Communication construction project management.pdf
- 1. Welcome to mypresentation! 1
- 2. Project Communication Needs inCivil Engineering Name: Wut Hmoun Myint Class: Civil Level-5 Subject: 504 ( Project Management ) Sky Star Engineering College 2
- 3. Table of contents 01 02 03 04 Fundamentalsof Project Communication Communication Planning and Management Formal & Informal Communications Challenges, and Best Practices for Communication 3
- 4. Fundamentals of Project Communication 01 4 a.Importance of Project Communication • Ensures clarity in roles, tasks, and deadlines • Prevents delays and costly mistakes • Encourages early problem-solving and collaboration • Enhances trust and long-term stakeholder relationships • Real-time updates maintain momentum
- 5. b. Stakeholders incivil Engineering Communication Clients: Define scope and approve deliverables Conractors/Subcontractors: Execute tasks and report progress Project Managers/ Engineers: Coordinate teams and technical info 5 Community Reps: Reflect public impact and feedback Suppliers/Consultants: Need timely coordination Government Bodies: Monitor compliance
- 6. c. Communication Channelsin Civil Projects 1. Verbal Communication • Face-to-face discussions (on-site issue solving) • Site briefings / Toolbox talks • Quick updates during inspections Strengths: Fast, builds trust Limitations: No record, can be misinterpreted 2. Written Communication • Emails, letters, memos • Daily reports and work logs • Contracts and formal documentation Strengths: Provides record and clarity Limitations: Slower feedback, needs clear writing 6 3. Visual Communication •Engineering drawings and blueprints •Site signs and safety posters •BIM models with visual annotations Strengths: Clarifies complex ideas Limitations: Needs standardization and understanding 4. Digital Communication •Group messaging apps (e.g., WhatsApp for quick updates) •Shared folders (Google Drive, OneDrive) for documents •Video calls for remote coordination Strengths: Fast and flexible, allows remote access Limitations: Requires internet and tech comfort
- 7. • Email andInstant messaging • Calls, face-to-face talks, site chats • Informal check-ins Boosts teamwork, quick fixes, and relationship building. • Reports, contracts, scheduled meetings, emails • Bulletins, memos, hand outs • Meetings, Presentations, Speeches, Conferences Provides documentation and legal clarity. Formal Informal 7 “Balanced use ensures efficiency and adaptability.” 02 Formal & Informal Communications a. Formal Vs Informal Communications
- 8. 8 When to UseFormal Communication •Documenting important decisions •Situations with legal or financial risk •Communicating with external or high- level stakeholders When to Use Informal Communication •Quick fixes or clarifications •Building team bonding and collaboration •Working on-site or in-person b. Choosing the Right Communication Type — When, Why & Risks Misuse Consequences Too informal in serious matters No records for disputes, blame- shifting, delays Too formal for small issues Slower reaction time, cold or distant team environment Why to Use Formal Communication •Ensures clarity and accountability •Provides official records •Protects the organization in serious matters Why to Use Informal Communication •Saves time and speeds up decision-making •Encourages openness and trust •Supports fast-paced, flexible teamwork
- 9. Communication Planning and Management03 9 a. Creating a communication plan • Define scope, objectives, and stakeholders • Identify communication needs per role • Select proper channels and formats (meetings, emails, etc.) • Set frequencies ( weekly reports, daily briefings) • Outline documentation and feedback mechanisms
- 10. b. Communication Schedule& Hierarchy ● Routine Meetings: Weekly team check- ins, toolbox talks ● Reports: Weekly/Monthly updates for progress, cost, risks ● Keeps information flows consistent and avoid confusion Client Design Consultants/ Architects/ Engineers Project Manager Contractors Site Engineers Subcontractors and labours
- 11. 04 a. Common Barriersto Communication 11 Challenges, and Best Practices for Communication •Fragmented teams and platforms •Jargon and unclear instructions •Language and cultural gaps •Poor connectivity on remote sites •Solutions: Use plain language, mobile apps, clear roles
- 12. • Developing Interpersonalskills • Effective speaking and active listening • Appropriate communication mediums for different audiences • Define communication protocols early • Use both formal and informal channels wisely • Promote feedback and two-way dialogue • Train teams in communication and cultural awareness • Review communication effectiveness using metrics b. Best Practices for Better Communication 12
- 13. Conclusion Effective communication isthe foundation of successful civil engineering projects. It ensures clarity, coordination, and timely decision-making among all stakeholders. With proper planning, modern tools, and consistent techniques, project teams can improve collaboration, avoid delays, and deliver quality outcomes. Strong communication isn’t just helpful—it’s essential. 13 “Strong communication is not optional—it’s the foundation of every successful civil engineering project.”
- 14. References 1. https://www.rib-software.com/en/blogs/construction-communication 2. https://www.ecisolutions.com/blog/residential-construction/top-10-communication- strategies-in-construction-project-management/ 3.https://buildern.com/resources/blog/construction-communication/ 4. https://civilengineerdk.com/communication-in-construction-projects/ 5. https://struxhub.com/blog/construction-communication-tools-top-solutions-and-best- practices-for-effective-collaboration/ 14
- 15. Thank You forYour Attention! Do you have any questions? 15