The document provides planning materials for the High Point Center for Children and Families inaugural Family Fun Festival, including an event overview, schedule, target audience, location, vendors, speakers, promotional materials, budgets, and timelines. The goal of the event is to foster community and bring awareness to the Center while providing family fun for the High Point community. The event will feature food, activities and be held on April 11th at the High Point Center for Children and Families.

1. High Point Center For
Children & Families
Family Festival Planning Kit
Developed by: Sarah Bode, Mason
Brown, Molly Phalen & Grace Weaver

2. Table of Contents
3- Event Purpose and Goal
4- Date, Time and Location
5- Target Audience
6- Location of Event
7- Event Flyer
8- Save the Date
9- Event Brochure
11- Event Map
12- Event Layout
13 - List of Vendors
14 - Dr. Chris Payne Draft Speech
15 - Promotional Release
17 – Backgrounders
23 – Radio PSA- 30 Seconds
24 - Media List
25- Finance Plan
26- PR Writers Guide
28- Planning Timetable
30- PowerPoint Slides
36- Appendix

3.
Purpose
of
the
HPPCF
Festival
The purpose of the High Point Center for Children and Families Fun Festival is to foster a sense
of community, drawing together support and creating awareness. The event is to capture the
energy and fun of High Point’s youth while creating an environment for family fun.

4. Date, Time & Location
Date: April 11, 2015
Time: 3:00 p.m. – 7:00 p.m.
Location: High Point Center for Children and Families
401 Taylor Avenue High Point, NC 27262
Phone: (336) 887. 7803

5. Target Audience
We hope to attract 50 to 100 families from the High Point Community. We are prepared and
equipped to welcome as many families as possible. As displayed in the center’s title, the target
audience is children and families. This creates an easy target for the event however we would
like to further expand the target audience to include community leaders and figures.

6. High Point Center for Children and Families
401 Taylor Avenue, High Point, NC 27262
This year’s inaugural family festival will be held at the heart of it all, The High Point Center for
Children and Families. The month of April is significant for the center as it marks the one year
anniversary of its opening. To honor the accomplishments and to bring focus to the Center, they
are opening their doors and grounds to celebrate the High Point community.

7. Event Flyer

8. Save the Date

9. Event Brochure (Front)
One$Year,$$
One$Step$At$A$Time$
April&4,&2014&the&doors&to&
HPCCF&opened&to&the&High&
Point&Community.&Now&one&
year&later&we&are&celebrating&
the&successes&and&steps&taken&
to&achieve&our&goals.&The&
Family&Fun&Festival&is&an&
opportunity&to&foster&a&sense&
of&community,&drawing&
together&support&and&creating&
awareness&for&those&who&we&
are&surrounded&by.&
Family
Fun
Festival
April 11, 2014
High Point Center
for Children &
Families
&
401&Taylor&Avenue&
High&Point,&NC&27262&
Phone:&336.887.7803&
Dr.&Chris&Payne,&Executive&
Director&
&
&
Contact&
Information&
Let’s&Celebrate&

10. Event Brochure (Back)

11. Event Map & Directions

12. Stage/Podium
General Event Layout

13. List of Vendors
• Barberitos (336) 884- 1285
• Ben & Jerry’s (336) 856- 2178
• Dickey’s (336) 905- 7777
• Domino’s (336) 841- 2115
• East Coast Wings & Grill (336) 869- 1185
• Jersey Mike’s (336) 885- 3970
• Jumoka (336) 858- 5594
• Panera (336) 812- 4593
• Sheetz (336) 841- 8900
• Sweet Josephine’s (336) 883- 8121

14. Chris Payne Draft Speech
We would like to welcome the family, friends, and community partners of High Point to
the inaugural Family Fun Festival. We are happy to have you here to celebrate our first
successful year as the High Point Center for Children and Families. This year has been full of a
lot of ups and downs, but we have weathered the storm and are happy to be able to help those in
the High Point community who need it.
My name is Dr. Chris Payne. I am the Director of the High Point Center for Children and
Families. Some of you here may not know what we are all about, so I wanted to give you all a
quick overview of what we do here at the Center. We offer services to families who may find
themselves in difficult situations. Our mission is to welcome everyone from all walks of life with
open arms. We have mother-infant relationship sessions, family strengthening and parenting
skills training, and “Bringing Out the Best” programs for parents and children to get the kids
ready to enter the school system. The support from the community has been overwhelming. We
are incredibly grateful to the High Point Furniture Market who graciously donated furniture for
the Center, enabling us to be the best that we can be.
We are so thrilled to see all of you here today. This event was designed with fun in mind,
and we hope that you all enjoy the festivities planned for you! I will be around, as will other
members of the Center, if you would like to learn more about the services we offer. In the
meantime, though, eat some food, bounce around in the bounce houses, dunk a few people, and
have fun!

15. Promotional Release
High Point Center For Children and Families and Victim’s Justice
401 Taylor Avenue High Point, NC 27262 – (336). 887.7803
News Release
FOR IMMEDIATE RELEASE FOR MORE INFORMATION:
April 6, 2015 Sarah Bode
Public Relations Coordinator
508-555-5555
bodes12@highpoint.edu
High Point Center for Children and Families Hosts Inaugural Family Fun Festival
The High Point Center for Children and Families has teamed up with local sponsors to
host the inaugural Family Fun Festival on April 11, 2015. The event will be held at the Center,
which is located at 401 Taylor Avenue in downtown High Point. The Family Fun Festival will be
a day for families to come together with the support of the community to have fun and spend
time with loved ones. The goal of the event is to capture the energy and fun-loving spirit of High
Point’s youth while creating a friendly environment for family fun.
Dr. Chris Payne, Director of the High Point Center for Children and Families, will speak
at the event. Dr. Payne says she is very excited about the festival. “It’s the perfect time to
celebrate the one-year anniversary of the Center opening while also providing a safe place for
families and their children to relax and have fun for a day,” she said.
-more-

16. “We are so thankful to the city and community of High Point for being so welcoming to
our organization.”
The High Point Center for Children and Families promotes the health, well-being, and
safety of young children through comprehensive intervention programs including therapeutic
child and parent groups, coached parent-child DSS visitations, parent education and family
strengthening.
###

17. Backgrounder - Event
High Point Center For Children and Families and Victim’s Justice
401 Taylor Avenue High Point, NC 27262 – (336). 887.7803
FOR MORE INFORMATION CONTACT:
Sarah Bode
Public Relations Coordinator
336-555-5555
bodes12@highpoint.edu
FOR IMMEDIATE RELEASE
High Point Center for Children and Families Hosts Family Fun Festival
• The High Point Center for Children and Families has teamed up with local area sponsors
to host the inaugural Family Fun Festival on April 11, 2015.
• The event will take place at the Center, which is located at 401 Taylor Avenue in High
Point.
• The Family Fun Festival is a day for families to come together with the support of their
community to have fun and spend time with loved ones.
• We want to capture the energy and fun of High Point’s youth while creating a friendly
environment for family fun.
-more-

18. • Dr. Chris Payne, Director of the High Point Center for Children and Families, will speak
at the event.
• Major Kenneth Shultz from the High Point Police Department will be present as well.
Major Shultz is the liaison between the HPPD and the Victim’s Justice Center, another
component of the High Point Center for Children and Families.
• The festival will have bounce houses, a dunk tank, food and drinks, and other family-
oriented fun activities.

19. Backgrounder – Dr. Chris Payne
High Point Center For Children and Families and Victim’s Justice
401 Taylor Avenue High Point, NC 27262 – (336). 887.7803
FOR MORE INFORMATION CONTACT:
Molly Phalen
Public Relations Coordinator
508-365-8723
phalem10@highpoint.edu
FOR IMMEDIATE RELEASE
UNCG Professor Plays Major Role in Establishment of New High Point Center
HIGH POINT, NC, Nov. 2014 – The High Point Center for Children and Families and Victim’s
Justice (HPCCFVJ) has hit the ground running under the leadership and vision of Dr. Chris
Payne, Director of the Center for Youth, Family, and Community Partnerships at UNC
Greensboro.
Payne, a Research Professor and Chair of the Parenting, Early Childhood and School Success
Section at the University of North Carolina Greensboro has over 30 years of experience in
educational administration, research and academe. Her experience and leadership qualifies her to
direct and guide the newly established High Point Center for Children and Families and Victim’s
Justice.
“The center is a place for new beginnings, no matter who you are or where you have been”
-more-

20. Payne says. “In my years of experience every parent and child deserves a healthy relationship
and bond to allow for positive growth and development. Sound structure, a welcoming
environment and available resources can make all the difference to someone.” Dr. Payne’s goal
is to make the center a home for those who need and a fresh start to those who choose it.
Payne’s background in early childhood success and development makes her an ideal leader in
illustrating HPCCFVJ’s vision for safety, advocacy and preparation. She has accomplished and
developed model school-based programs for children, providing consultation, training and
evaluation services.
Dr. Chris Payne received her B.A. in Early Childhood and Intermediate Education from Pfeiffer
College, and her M.Ed. and Ph.D. in Child Development and Family Relations from the
University of North Carolina Greensboro.
The High Point Center for Children and Families and Victim’s Justice is committed to promoting
the health, well-being & safety of all people, all ages and all backgrounds. Located at 401 Taylor
Avenue High Point, NC, the center’s doors are always open to helping change lives.
###

21. Backgrounder – Major Kenneth Shultz
High Point Center For Children and Families and Victim’s Justice
401 Taylor Avenue High Point, NC 27262 – (336). 887.7803
FOR MORE INFORMATION CONTACT:
Molly Phalen
Public Relations Coordinator
508-365-8723
phalem10@highpoint.edu
FOR IMMEDIATE RELEASE
High Point Police Major Plays Major Role in Establishment of New High Point Center
HIGH POINT, NC, Nov. 2014 – The High Point Center for Children and Families and Victim’s
Justice (HPCCFVJ) opened April 2, 2014 through the helping hands and dedication of Major
Kenneth Shultz of the High Point Police Department.
Shultz, a dedicated member of HPPD has teamed up with University of North Carolina at
Greensboro research professor, Dr. Chris Payne in establishing the High Point Center for
Children and Families and Victim’s Justice.
“Domestic violence is not an option for families nor should it ever be a question.” Shultz says.
“Every child deserves stability, love and structure. The High Point Police department is working
diligently to remove this crime from homes and to eliminate it from our community.”
-more-

22. Shultz and Payne are utilizing their extensive backgrounds to come together to solve this
stoppable issue of domestic violence. “This center provides us with a further opportunity to
break the cycle of violence,” Shultz says.
Major Kenneth J. Shultz, currently serves as the Chief of Staff for the Major Crimes Deterrence
and Prevention Division at the High Point Police Department, located at 1009 Leonard Avenue,
High Point, NC.
The High Point Center for Children and Families and Victim’s Justice is committed to promoting
the health, well-being & safety of all people, all ages and all backgrounds. Located at 401 Taylor
Avenue High Point, NC, the center’s doors are always open to helping change lives.
###

23. Radio PSA Script – 30 Second
High Point Center For Children and Families and Victim’s Justice
401 Taylor Avenue High Point, NC 27262 – (336). 887.7803
Radio
Public
Service
Announcement
FOR
IMMEDIATE
RELEASE
April
6,
2015
FOR
MORE
INFORMATION
CONTACT:
Name:
Mason
Brown
Title:
Public
Relations
Coordinator
Cellphone:
336-­‐555-­‐5555
Email:
brow1510@highpoint.edu
HPCCF
Fall
Festival,
Length
(30
Seconds),
April
6-­‐11,
2015
The High Point Center for Children and Families wants YOU to join them in celebrating
one year of building a stronger community, at this year’s Family Fun Festival. Bring your friends
and families to 401 Taylor Avenue on Saturday April 11th
from 3-7pm to experience a warm
sunny day with a great community, delicious food, and fun filled activities for people of all ages.
So come on down and join the HPCCF in celebrating the fun, joy, and safety of a strong
community.
###

24. Media
Name
Editor
Name
Mailing Address Telephone Email
ABC 45
WXLV
3500 Myer Lee Dr
Winston-Salem
NC, 27101
(336) 723-8217
FOX 8
2005 Francis St.
High Point, NC
27263
(336) 841-8888 news@wghp.com
High Point
Enterprise
Vickie
Knopfler
PO Box 1009
High Point, NC
27261
(336) 888-3601 vknopfler@hpe.com
Jamestown
News
Ogi
Overman
PO Box 5762
High Point, NC
27262
(336) 841-4933 jamestownnews@northstate.com
Thomasville
Times
Lisa Wall 210 Church Ave
High Point, NC
27262
(336) 888-3590 editor@tvilletimes.com
Time
Warner
Cable
118 State Avenue
High Point, NC
27265
(336) 274-8042
107.5 KZL Matt Wells
192 E. Lewis Street
Greensboro, NC
27406
(336) 274-8042
Media List

25. Financially Feasible
Catering:
The HPCCF is a non- profit organization and will need to seek donations and sponsorships to
fund this event. By reaching out to these sponsors it is our goal to have enough food pledged
through sponsorships and donations to feed 100 families. In order to remain cost effective to our
sponsors in we will be asking 10 different sponsors to share the cost of this event. Although
relatively inexpensive these pledges will provide great food and memories for local families
while providing exposure and promotion for their business in our community. We will be using a
variety of well known sponsors throughout High Point, NC, examples of which include:
Barberitos, Dominos, Panera, and Ben and Jerry’s
Attractions:
We plan to use the same method of finding sponsors to secure a bouncy castle/ bouncy house for
our event. Through their sponsorship the host company will receive exposure and free publicity
that are likely to increase business in the future.
Location:
The location will be at HPCCF so there will be no cost.
The hope and goal for this event is to be fully sponsored, or to a minimal cost.

26. Planning Timetable
March 2015
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Ask
Sponsors
to
be
apart
of
event
Check
on
save
the
dates
from
the
print
1
2
3
4
5
6
7
Pick
up
save
the
dates
Label
save
the
dates
Send
out
the
save
the
dates
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Check
on
Sponsors

27. Planning Timetable
April 2015
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
1
2
3
4
5
6
7
Send
out
PR
Release
Play
1st
radio
RSA
Playback
RSA
Playback
RSA
Playback
RSA
Set
up
location
for
event
Playback
RSA
Set
up
location
for
event
Playback
RSA
Family
Fun
Festival
3-­‐7
8
9
10
11
12
13
14
15
16
17
18
19
20
21

28. PR Writer’s Guide
The Public Relations Writer’s Guide
As a public relations writer, you need to determine some basic information about an assigned
tactic before you begin to write. This should ensure your understanding of the client’s needs. It
might be helpful to review these items with the client (or your instructor) if you have concerns or
questions.
Please complete this form before you begin most assignments. Several times during the semester
you will be asked to hand your Guide in with your work.
• What kind of public relation tactic has the client requested of you?
Public Relations event planning kit
2. What form of media is this tactic?
Circle One: Paid Earned Owned
3. Briefly describe the problem or opportunity that leads you or the client to select this
tactic.
The HPCCF is holding a Fun Family Festival to recognize the first full year of the center. Also,
trying to get more families and businesses in the area involved.
4. What is the purpose or objective of this tactic?
HPCCF wants to get everyone in the community involved, and know that the center has open
arms to anyone who is interested.
5. How will you and the client determine whether this purpose was accomplished?
If the festival is able to attract about 100 families from the City of High Point, and get more
support in the community.
6. Describe the target audience/ publics for this tactic.
Different leaders, sponsors, families, and anyone interested in helping the center.
7. If this tactic relies on gatekeepers, please describe them.

29. Editors of the different medias including radio, TV and newspapers.
8. List the key message you need to convey through this tactic.
HPCCF is a holding this Family Fun Festival to welcome everyone in the High Point community
to recognize the center, and feel welcomed to experience everything it has offered.
9. List any limits or constraints the client has placed on this tactic.
-Deadline
-Financial
-Creation of Invitation
-Draft Speech

30. 12/9/14&
1&
High&Point&Center&for&Children&and&Families&
Presents:&&
&
Family Fun Festival
April&11th,&2015&
401&Taylor&Ave,&High&Point,&NC&27260&
By:&Grace,&Sarah,&Molly,&and&Mason&
&
&
The&purpose&of&the&High&Point&Center&for&
Children&and&Families&Fun&FesKval&is&to&foster&
a&sense&of&community,&drawing&together&
support&and&creaKng&awareness.&The&event&is&
to&capture&the&energy&and&fun&of&High&Point’s&
youth&while&creaKng&an&environment&for&
family&fun.&
&
Purpose&of&Event&
Date,&Time,&and&LocaKon&
• Date:&April&11,&2015&
• Time:&3:00&p.m.&–&7:00&p.m.&
• LocaKon:&High&Point&Center&for&Children&and&
Families&
• &&&&&&&&&&&&&&&&401&Taylor&Avenue&High&Point,&NC&
27262&
• & &&&&Phone:&(336)&887.&7803&
Target&Audience&
• We&hope&to&aXract&50&to&100&families&from&the&
High&Point&Community.&We&are&prepared&and&
equipped&to&welcome&as&many&families&as&
possible.&As&displayed&in&the&center’s&Ktle,&the&
target&audience&is&children&and&families.&This&
creates&an&easy&target&for&the&event&however&
we&would&like&to&further&expand&the&target&
audience&to&include&community&leaders&and&
figures.&&&

31. 12/9/14&
2&
High&Point&Center&for&Children&and&Families&
• This&year’s&inaugural&family&fesKval&will&be&held&
at&the&heart&of&it&all,&The&High&Point&Center&for&
Children&and&Families.&The&month&of&April&is&
significant&for&the&center&as&it&marks&the&one&
year&anniversary&of&its&opening.&To&honor&the&
accomplishments&and&to&bring&focus&to&the&
Center,&they&are&opening&their&doors&and&
grounds&to&celebrate&the&High&Point&
community.&
401$Taylor$Avenue,$High$Point,$NC$27262$
Brochure&
Brochure&
• back&
Venders'
• Barberitos'(336)&884^&1285&
• Ben'&'Jerry’s&(336)&856^&2178&
• Dickey’s&(336)&905^&7777&
• Domino’s&(336)&841^&2115&
• East'Coast'Wings'&'Grill&(336)&869^&1185&
• Jersey'Mike’s&(336)&885^&3970&
• Jumoka&(336)&858^&5594&
• Panera&(336)&812^&4593&
• Sheetz&(336)&841^&8900&
• Sweet'Josephine’s&(336)&883^&8121&

32. 12/9/14&
3&
PromoKonal&Release& Event^&Backgrounder&
• The&High&Point&Center&for&Children&and&Families&has&
teamed&up&with&local&area&sponsors&to&host&the&
inaugural&Family&Fun&FesKval&on&April&11,&2015.&&
• The&event&will&take&place&at&the&Center,&which&is&located&
at&401&Taylor&Avenue&in&High&Point.&
• The&Family&Fun&FesKval&is&a&day&for&families&to&come&
together&with&the&support&of&their&community&to&have&
fun&and&spend&Kme&with&loved&ones.&
• We&want&to&capture&the&energy&and&fun&of&High&Point’s&
youth&while&creaKng&a&friendly&environment&for&family&
fun.&&
Chris&Payne^&Backgrounder&

33. 12/9/14&
4&
Major&Kenneth&Shultz^&Backgrounder& Radio&PSA&mockup:&
• The&High&Point&Center&for&Children&and&Families&
wants&YOU&to&join&them&in&celebraKng&one&year&of&
building&a&stronger&community,&at&this&year’s&
Family&Fun&FesKval.&Bring&your&friends&and&
families&to&401&Taylor&Avenue&on&Saturday&April&
11th&from&3^7pm&to&experience&a&warm&sunny&day&
with&a&great&community,&delicious&food,&and&fun&
filled&acKviKes&for&people&of&all&ages.&So&come&on&
down&and&join&the&HPCCF&in&celebraKng&the&fun,&
joy,&and&safety&of&a&strong&community.&
Finance&
• The&HPCCF&is&a&non^&profit&organizaKon&and&will&
need&to&seek&donaKons&and&sponsorships&to&fund&
this&event.&By&reaching&out&to&these&sponsors&it&is&
our&goal&to&have&enough&food&pledged&through&
sponsorships&and&donaKons&to&feed&100&families.&
In&order&to&remain&cost&effecKve&to&our&sponsors&
in&we&will&be&asking&10&different&sponsors&to&share&
the&cost&of&this&event.&Although&relaKvely&
inexpensive&these&pledges&will&provide&great&food&
and&memories&for&local&families&while&providing&
exposure&and&promoKon&for&their&business&in&our&
community&&
Public&RelaKons&TacKc&
• What'kind'of'public'relaEon'tacEc'has'the'client'
requested'of'you?''
$Public$Rela?ons$event$planning$kit$$
• What'form'of'media'is'this'tacEc?''
$Earned$vs$Owned$
• 'What'is'the'problem'or'opportunity'presented'before'
you?'
$A$chance$to$celebrate$a$year$of$successful$opera?on$
$for$the$Center$while$providing$benefits$for$our$
$community$and$further$opportuni?es$to$local$
$businesses.$

34. 12/9/14&
5&
Public&RelaKons&TacKc&
• What'is'the'purpose'or'objecEve'of'this'tacEc?'
$To$gain$awareness$and$exposure$for$the$HPCCF$
$in$order$to$reach$and$change$more$lives$in$our$
$community.$
• How'will'you'rate'your'success'with'this'tacEc?'
$If$over$75$families$aOend$the$fes?val,$or$over$200$
$people,$The$penetra?on$of$this$event$has$been$a$
$success.$
Public&RelaKons&TacKc&
• Target'Audience'
&Families,$children,$and$young$adults$
• Publics'
& &internalPShareholders,$Employees$
$externalP$AOendees,$Sponsors,$Community,$
$Media,$Local$Government,$General$Publics$$
Public&RelaKons&TacKc&
• Gatekeepers'
$Editors$of$medias$including$radio,$TV$and$
$Newspaper$
• Key'Message'
$HPCCF$is$a$holding$this$Family$Fun$Fes?val$to$
$welcome$everyone$in$the$High$Point$community$
$to$$recognize$the$center,$and$feel$welcomed$to$
$experience$everything$it$has$offered.$$
• Are'there'any'limits'or'constraints?'
$Deadline,$finding$financial$sponsorship$
&

35. “Progress Report” #1
Team Members: Sarah Bode, Mason Brown, Molly Phalen & Grace Weaver
Report Details
1. Place, Date and Time of This Week’s Team Meetings
! Where: NQSC
! When: Date- November 25, 2014 Time: 5:25 – 6:40
2. Attendance (list by name)
Members attending
Molly Phalen & Sarah Bode
Members excused
Members absent Mason Brown & Grace Weaver
3. Discussions and Decisions Reached (Record specifics of discussions and
what the team decided.)
• Table of contents created
• Basic layout of booklet created
• Decision to use Molly’s logo but edit it to match the new title of the center
-HPCCF
4. Assignments (Identify individuals who agreed to take on specific
assignments and when these would be completed. This serves to remind
team members of their assignments.)
This was our first meeting with only two out of the four members present so
we are waiting until we can meet as a group next Tuesday in class to
begin assigning tasks.
Our only task is for Molly to type up and send the drafted table of
contents to all of the group members.

36. “Progress Report” #2
Team Members: Sarah Bode, Mason Brown, Molly Phalen & Grace Weaver
Report Details
1. Place, Date and Time of This Week’s Team Meetings
! Where: NQSC
! When: Date- December 2, 2014 Time: 5:25 – 7:05
2. Attendance (list by name)
Members attending
Sarah Bode, Mason Brown, Molly Phalen & Grace Weaver
Members excused
Members absent
3. Discussions and Decisions Reached (Record specifics of discussions and
what the team decided.)
• We reviewed and discussed the proposed table of contents
• We began drafting the format of each page
• Discussed the details we wanted to include that would serve as the
foundation of the event.
4. Assignments (Identify individuals who agreed to take on specific
assignments and when these would be completed. This serves to remind
team members of their assignments.)
• Mason created the event map and directions using adobe
• Molly redesigned the logo

37. “Progress Report” #3
Team Members: Sarah Bode, Mason Brown, Molly Phalen & Grace Weaver
Report Details
1. Place, Date and Time of This Week’s Team Meetings
! Where: Centennial 822
! When: Date- December 4, 2014 Time: 5:00 – 7:00
2. Attendance (list by name)
Members attending
Sarah Bode, Molly Phalen & Grace Weaver
Members excused
Members absent Mason Brown
3. Discussions and Decisions Reached (Record specifics of discussions and
what the team decided.)
• We completed pages 1-6 of our table of contents
o Event Purpose and Goal
o Date, Time and Location
o Target Audience
o Location of Event
o Event Flyer
o Save the dates
4. Assignments (Identify individuals who agreed to take on specific
assignments and when these would be completed. This serves to remind
team members of their assignments.)
• Molly & Grace: complete save the date
• Mason: complete the map
• Sarah: Backgrounder

38. “Progress Report” #4
Team Members: Sarah Bode, Mason Brown, Molly Phalen & Grace Weaver
Report Details
1. Place, Date and Time of This Week’s Team Meetings
! Where: Centennial 822
! When: Date- December 8, 2014 Time: 4:00 – 5:00
2. Attendance (list by name)
Members attending
Molly Phalen & Grace Weaver
Members excused
Sarah Bode
Members absent Mason Brown
3. Discussions and Decisions Reached (Record specifics of discussions and
what the team decided.)
• No new decisions were made; we just continued to work on crossing off
task from our table of contents.
4. Assignments (Identify individuals who agreed to take on specific
assignments and when these would be completed. This serves to remind
team members of their assignments.)
• Molly: Save the Date, Event Brochure & Community Flyer
• Grace: Creating a list of Vendors

39. “Progress Report” #5
Team Members: Sarah Bode, Mason Brown, Molly Phalen & Grace Weaver
Report Details
1. Place, Date and Time of This Week’s Team Meetings
! Where: Centennial 822
! When: Date- November 25, 2014 Time: 5:00 – 8:00
2. Attendance (list by name)
Members attending
Sarah Bode, Molly Phalen, Grace Weaver
Members excused
Members absent Mason Brown
3. Discussions and Decisions Reached (Record specifics of discussions and
what the team decided.)
• No new decisions were made; we just continued to work on crossing off
task from our table of contents.
4. Assignments (Identify individuals who agreed to take on specific
assignments and when these would be completed. This serves to remind
team members of their assignments.)
• Molly: Booklet layout and adjustments
• Grace: Media List
• Sarah: Backgrounder
• Sarah & Grace: Draft Speech

40. “Progress Report” #6
Team Members: Sarah Bode, Mason Brown, Molly Phalen & Grace Weaver
Report Details
1. Place, Date and Time of This Week’s Team Meetings
! Where: Centennial 822
! When: Date- December 8, 2014 Time: 8:00 – 9:30
2. Attendance (list by name)
Members attending
Sarah Bode, Mason Brown, Molly Phalen, Grace Weaver
Members excused
Members absent
3. Discussions and Decisions Reached (Record specifics of discussions and
what the team decided.)
• No new decisions were made; we just continued to work on
crossing off task from our table of contents.
4. Assignments (Identify individuals who agreed to take on specific
assignments and when these would be completed. This serves to remind
team members of their assignments.)
• Molly: Booklet layout and adjustments, media list edits
• Grace: Financial Report, PR Writer’s Guide
• Mason: Map, 30 Second PSA, Powerpoint slides

41. “Progress Report” #6
Team Members: Sarah Bode, Mason Brown, Molly Phalen & Grace Weaver
Report Details
1. Place, Date and Time of This Week’s Team Meetings
! Where: Centennial 822
! When: Date- December 8, 2014 Time: 9:30 – 10:30
2. Attendance (list by name)
Members attending
Mason Brown, Molly Phalen, Grace Weaver
Members excused
Sarah Bode
Members absent
3. Discussions and Decisions Reached (Record specifics of discussions and
what the team decided.)
• Completion of the project/booklet
4. Assignments (Identify individuals who agreed to take on specific
assignments and when these would be completed. This serves to remind
team members of their assignments.)
• Molly: Booklet layout, Backgrounders, printing & binding
• Grace: Financial Report
• Mason: Powerpoint slides, Planning Table