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Clean Construction System (part 2)_en

This document provides an overview of Seoul's One-PMIS (Project Management Information System) and the construction information disclosure system called "Allimi". It describes the workflow and user roles in One-PMIS, the various modules for project overview, progress management, reporting, safety management, and document management. It also explains the linked construction information disclosure system Allimi and how it provides public access to certain project documents and data.

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0 City Infrastructure HQ Part 2: In-depth Explanations on One-PMIS & Information Disclosure System, “Allimi” 1. One-PMIS workflow 2. Description of Main Menus and Categories of One-PMIS (a short break) 3. Construction Information Disclosure System, “Allimi” 4. How to determine the extent of the information disclosure
1 City Infrastructure HQ 1. One-PMIS workflow
2 City Infrastructure HQ 1. One-PMIS Workflow Stage User Classification Implementation Period 2 3 1 User Registration Project Registration Connection of Users to a Project Contractor, Supervisor, and Ordering Body (SMG) Project Plans and Timelines (Work Schedule Write-up) Contractor Project Management (Processing  Approval  Validation) All After signing a construction contract Upon submission of the project commencement reports Daily Weekly Monthly Stage 1~3
3 City Infrastructure HQ 1. One-PMIS Workflow Stage User Classification Implementation Period 5 6 4 Work Directives Sent by Seoul & Work Reports Sent by Contractors and Supervisors All Document Registration and Search All Performance Evaluation (in the Aspects of Design, Construction, and Supervision) Ordering Body (SMG) On a rolling basis On a rolling basis Upon 30%, 60%, and 95% completion Stage 4~7 7 Registration of As-built Drawings in One PMIS Contractor After the final inspection
4 City Infrastructure HQ 2. Description of Main Menus and Categories of One-PMIS
5 City Infrastructure HQ Various Mode of One-PMIS Administration Mode Mode for ordering body (SMG) that allows access to information of all projects Business Mode Mode for ordering body, supervisor, and contractor to manage a specific project Long-term Project Mode Contracts over KRW 1 Billion in value and with a construction period of over 12 Months Short-term Project Mode No progress report and performance evaluation functions (unlike the long-term project mode) Long-term Project Mode Short-term Project Mode Business Mode Administration Mode Various Mode of One-PMIS
6 City Infrastructure HQ Main Menus & Categories of One-PMIS One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
7 City Infrastructure HQ Project Overview One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
8 City Infrastructure HQ Project Overview Status of Construction Contract Payment Status of the Completed Process ☞ Linked to G2B Information ☞ Linked to e-HOJO Information Project Status ☞ Open to Citizens through Allimi Providing overall information of a project (Location, Amount, Period, Participants, Structure of Project Costs, Completed Amount) Location of construction site on an online map Automatic linkage of basic information from the government procurement system (G2B) User’s additional input / real-time updates Location of Construction Site via On-line MapContract Status ☞ Open to Citizens through Allimi Total Amount (KRW) 312,253,000,000 1st Contract 80,000,000,000 2nd Contract 75,000,000,000 3rd Contract 60,000,000,000 4th Contract Scheduled Total Amount (KRW) 120,000,000,000 1st Payment 40,000,000,000 2nd Payment 50,000,000,000 3rd Payment 30,000,000,000 4th Payment Scheduled
9 City Infrastructure HQ Project Overview Automatically displayed when connecting users to a project Integrated management of the project participants (Ordering Body has managing authority) Withdrawn participants are deleted from the system The withdrawal dates are registered on the system  Project participation history management Information on selected project managers ( ) is open to citizens via Allimi ◀ JUN 2016 ▶ SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Organization ☞ (Partially) Open to Citizens User Classification Company Made Public via Allimi Ordering Body Y.J. Jang City Infra HQ/SMG T.H. Park City Infra HQ/SMG Supervisor H.M. Jung Dohwa Engineering M.J. Choi Dohwa Engineering Contractor A.J. Lee Hyundai Engineering & Construction H.J. Park Hyundai Engineering & Construction
10 City Infrastructure HQ Project Overview Site Installation of Web Camera Registration of IP Address of Web Camera ( One-PMIS) Site images are transmitted through One-PMIS Web Camera Installation Criterion: Construction sites with a project amount of over KRW 10 billion Installation Quantity: More than one camera, adjustable according to the specific site circumstances (an average of two web cameras at each of the public construction sites are in operation.) Operation Procedure Effects of Web Camera Operation Site management without visiting the sites in person Real-time site monitoring Image evidence exists when accidents occur. Open to citizens via Allimi (※ The service was discontinued in June 2015.) 1 2 3 4 <Web Camera Control> - Zoom In/Out - Left/Right - Up/Down
11 City Infrastructure HQ Project Overview Real-time Web Camera Images Transmitted via One-PMIS
12 City Infrastructure HQ Project Overview Web Camera Images of Seoul’s Construction Sites
13 City Infrastructure HQ Progress Management One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
14 City Infrastructure HQ Progress Management Process Schedule Project Schedule  Registered on One-PMIS (Upload to One-PMIS) Code Work Name Unit Design Q’ty Amount Weight (%) 2016 2017 Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. Jan. Feb. Mar. Total 100 12.0 14.0 8.5 7.7 9.6 12.0 18.5 5.2 2.0 2.2 3.5 5.2 AA01 Earth Work ㎥ 10 AA02 Tunneling Work ㎡ 20 AA03 Concrete Work ㎥ 12 AA04 Pavement Work ㎥ 15 AA05 Drainage Work m 8 AB01 Machine Equip ment Unit 13 AB02 Instrument Unit 0.5 Progress Rate Visualized Progress Status  Rapid recognition by the ordering body Over 100% ● (On time) 100%~90% ● (Slightly delayed) Under 90% ● (Delayed)
15 City Infrastructure HQ Progress Management 2 May 2016 (Week 1) 9 May 2016 (Week 2) 16 May 2016 (Week 3) 23 May 2016 (Week 4) Progress Photos (for each process) ☞ Open to Citizens through Allimi Resource Management Resources Input in the previous month Input in the current month Total inputs Manpower (Person) Equipment (Unit) Material (Ton) ➀ Staff ➀ Excavator ➀ Reinforcing Bar ➁ Ordinary Laborer ➁ Dump Truck ➁ Ready Mixed Concrete ➂ Technician ➂ Bulldozer ➂ Asphalt Concrete ➃ Other Workers ➃ Others ➃ Others Total
16 City Infrastructure HQ Progress Reporting One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
17 City Infrastructure HQ Progress Reporting Daily Work Report / Weekly Progress Report / Monthly Progress Report ☞ (Partially) Open to Citizens through Allimi
18 City Infrastructure HQ Progress Reporting SMG’S STANDARD TEMPLATE OF DAILY WORK REPORTS ▷ SITE: 00 CONSTRUCTION PROJECT ▷ DATE: 10 MAY 2016 ▷ WEATHER: MIN. 10℃ - MAX. 21℃ 1. OVERALL PROJECT PROGRESS RATE 2. PROGRESS RATE BY PROJECT COMPONENT 3. DAILY WORKS 4. STATUS OF MATERIAL INPUT 5. STATUS OF MANPOWER INPUT 6. STATUS OF EQUIPMENT INPUT 7. SPECIAL NOTES Contractor (responsible approver) Supervisor (responsible approver) Kim Cho 10-5-16 10-5-16 Until PreviousDay Today Total Target Results Difference Target Results Difference Target Results Difference Component Until PreviousDay Today Total Target Results Difference Target Results Difference Target Results Difference Done on PreviousDay Done Today Material Name Unit Until PreviousDay Today (estimated) Total Name Unit Until PreviousDay Today (estimated) Total EquipmentName Unit Until PreviousDay Today (estimated) Total Description
19 City Infrastructure HQ Progress Reporting Reports on Delays Conditions of Reports on Delays When monthly progress rates show more than a 10% delay against the scheduled progress rate (Except when the accumulated progress rates are over 100%) When accumulated progress rates show more than a 5% delay against the target 1 2 Report on Delays ▷ Project Name: 00 Construction Project ▷ Progress Status (as of 10 May 2016) ▷ Delayed Progress Status (as of 10 May 2016) Contractor (responsible approver) Supervisor (responsible approver) Kim Cho 10-5-16 10-5-16 Classification Schedule Results Difference(%) Remarks Construction Component Work Name Scheduled StartDate Scheduled End Date ActualStart Date ActualEnd Date Causesof Delay RemedialMeasures Flow of Reports on Delays Contractor • Analyze the causes of delay • Establish remedial measures Supervisor • Review appropriateness of contractor’s analysis and remedial measures Ordering Body • Confirmation
20 City Infrastructure HQ Safety Management One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
21 City Infrastructure HQ Safety Management Safety Inspection Registration of Safety Check Results on One-PMIS Automatically Notified to Ordering Body Review of Ordering Body Automatically Notified to Supervisor Registration of Corrective Actions on One-PMIS Contractor’s Corrective Actions Automatically Notified to Contractor Approval of Supervisor Automatic Notification to Ordering Body Ordering Body’s ① Approval or ② Rejection ① Automatically Notified to Safety Inspector ② Automatically Notified to Contractor Safety Check Electronic on-line processes following the safety check of construction sites
22 City Infrastructure HQ Safety Management Cargo Crane Crane Boring Machine Pile Hammer & Extractor Construction Machinery Safety Check History Management of Construction Machinery Safety Check History management of machinery (registration of safety check results) Machinery safety history is checked before any machine is input to Site B. Input of unqualified machinery to Site B is prohibited. Input of unqualified machinery to Site A is prohibited. Registration of machinery safety history on One-PMIS before input to Site A Four Main Types of Construction Machinery
23 City Infrastructure HQ Safety Management Safety Management Manual Safety and Health Management Manual for the Public Ordering Bodies (i.e. Public Developers) Risk Analysis & Evaluation Manual by Types of the Construction Work Safety and Health Manual for Preparedness against Storms and Floods Basic Guidelines for Construction Safety Reference on Major Construction Accident Cases and Prevention Methods Safety Manuals Registered on One-PMIS (As of May 2016) Accident Preventing Training Materials for Newly Hired Construction Workers Safe Work Practices for Tunneling Construction Safe Work Practices for Construction Projects Industrial Safety and Health Standards (Cartoon Illustrations) Safety Manual for Foreign Workers Philippines’ National Industrial Safety and Health Standards Safety Manual
24 City Infrastructure HQ Project Document Management One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
25 City Infrastructure HQ Project Document Management The ordering body drafts work directives on One- PMIS One-PMIS Electronic approvals are obtained on the work directives with e-signatures Government Administrative Sys. The ordering body sends the "official" work directive to contractors and supervisors via the One- PMIS network One-PMIS Work orders are received by contractors and supervisors for implementation One-PMIS Electronic Approval Linkage of One-PMIS with SMG’s Administrative System ☞ Documents become official
26 City Infrastructure HQ Project Document Management • Construction Specifications • Design Drawings • Quality Management Plans • Contents of Design Challenges • Construction Plans • Traffic Management Plans • Safety Management Plans • Policies of Construction Period Extension • Detailed Drawings of Construction • Instrument Reports • Environment Management Plans • Inspection Documents for Completed Construction projects Document Management ☞ (Partially) Open to Citizens Nature of documents and preferences of managers ☞ Decision of final type of documents (Paper documents or electronic files (digital documents) Main Types of Documents stored in the Document Management Menu of One-PMIS
27 City Infrastructure HQ Project Document Management Managing Entities - Original As-built Drawings: Kept by the Seoul Government and Maintenance Agents (☞ according to the Public Records Management Act) - Duplicates of As-built Drawings: Managed by Government-affiliated Organizations (☞ according to the Special Act on the Safety Control of Public Structure) Establishment of Electronically Integrated Management System for As-built Drawings  for prevention of the loss of as-built drawings and effective management of facilities As-built Drawing Management System via One-PMIS Bridges Tunnels Water & Sewage Facilities Retaining WallsRiverbanks Harbors Buildings Dams As-built Drawings Eight Kinds of Legally-Established Facilities among Public Construction Projects in Korea Inspection of Completion (Seoul) Registration of As-Built Drawings in One-PMIS (Contractor) Payment after Reviewing As-Built Drawings (Seoul)
28 City Infrastructure HQ History & Record Management One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
29 City Infrastructure HQ History & Record Management Evaluation Intervals Evaluation Subject Evaluation Items Ordering Body Supervisor Contractor Designer 41 Questions 31 Questions 24 Questions Performance Evaluation ☜ ☜ ☜
30 City Infrastructure HQ History & Record Management Accident Occurrence Request for Industrial Accident Processing (Approval) - Korea Workers’ Compensation and Welfare Service Instant Report to Ordering Body - Accident Sequence - Disaster Status Supply of Industrial Disaster Status - Korea Occupational Safety & Health Agency ◈ Linked with One-PMIS Accident Settlement and Investigation of Accident Causes Input to One-PMIS Submergence at Noryangjin Distributing Reservoir (7 people killed) Collapse of Banghwadaegyo Bridge (2 people killed and 2 people injured) Accident History Management
31 City Infrastructure HQ History & Record Management Accident Information • Project Name • Ordering Body • Contractor • Date of Start • Date of Accident • Description of Accident • Location of Project • Supervisor • Designer • Date of Completion • Project Budget Information of Accident Victim Classification of Victim Job of the Victim Service Period Type of Accident Causal factors Accident Summary Accident History Screen of Accident History Management by Project on One-PMIS
32 City Infrastructure HQ History & Record Management Imposing Penalty Points (Anytime circumstances dictate) Registration on One-PMIS (Right to impose penalty points) Notification to the Ministry of Land, Infrastructure and Transport (Semi-annual cumulative average points) Penalty Management ☞ Open to Citizens through Allimi Cases of Penalty Points Imposed - In case of faulty construction (both actual and expected) due to negligent design, construction, and supervision - In case of losses and damages incurred to the ordering body as a result of significantly incorrect estimations of demands in the feasibility study Cumulative Average Penalty Points - Sum of cumulative penalty points for the past 2 years divided by 2 - Reflected as the official penalty scores in future tenders Penalty Management Flow
33 City Infrastructure HQ Search & Notice One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
34 City Infrastructure HQ Search & Notice Integrated Search One-PMIS Big Data  Integrated Search Using Various Keywords  Download Integrated Search Results (☞ Down-Load Form) No. Project Name Ordering Body Supervisor Contractor Total Project Amount Contract Costs Work Status Progress Rate Construction Start Date Construction Completion Date Web Camera Location of the Site (District) 1 2 3 Notice Free posting of information for sharing with others File attachment is available when posting notices Help Desk Features system manager’s notification, inquiries from the users, and manager’s responses Users’ complaints and requests for system improvement are used for upgrade of One-PMIS after feasibility checks.
35 City Infrastructure HQ Construction Information Disclosure System, “Allimi”
36 City Infrastructure HQ Construction Information Disclosure System, “Allimi” How One-PMIS, “Allimi,” and citizens are connected to one another
37 City Infrastructure HQ Construction Information Disclosure System, “Allimi”
38 City Infrastructure HQ Construction Information Disclosure System, “Allimi” 7 Categories of Information disclosed through Allimi • Construction overview • Contract details • Payment status • Photos of construction site • Information on project managers & stakeholders • Other relevant information & list of penalties and sanctions • Web-Camera images
39 City Infrastructure HQ Construction Information Disclosure System, “Allimi” Categories of information shared through Allimi Construction overview Categories of information • Project name, construction time period, completion status, information on the ordering body, supervisor, and prime contractor Details Contract details • Contract value of the prime contracts and subcontracts Payment status • History of actual payment from the developer to the prime contractor, as well as from the prime contractor to the subcontractor Photos of construction sites • Photos taken for weekly reports Web Camera • People can observe web camera images in real time (for construction project exceeding 10 billion KRW in total value)—discontinued since June 2015 Information on stakeholders • Name and position of those in charge of the construction (i.e. ordering body, supervisor, prime contractor, subcontractor) Other relevant information • Documents and reports on construction plans, design changes, and changes to the project period List of penalties and sanctions • List of penalties and sanctions imposed on the supervisors, contractors and workers
40 City Infrastructure HQ Construction Information Disclosure System, “Allimi” Categories of Information – Construction Overview TotalConstructionPeriod ElapsedConstructionPeriod Completionstatus Construction status 조감도 공사개요 Construction location 공사위치 서울시 노원구 월계4동초안산~상계8동 주… Construction time period 공사기간 2006-12-30 ~ 2017-12-31 Construction scale 사업규모 - 도로확장 폭 4차로 → 6차로, 연장 3.2km – 지하 차도2개소 : (녹천지하차도 : 480m, 도봉지… Contact information of the SMG public inspection official 주무기관 도시기반시설본부 김동현(주무관)(Tel: 3708-2576) Contact information of the Supervisor 감리사 (주)이산 김용균(책임감리원)(Tel: 999-3872) Contact information of the contractor 시공사 주식회사 한라 김철홍(현장대리인)(Tel: 903-2041) Construction cost and contract value 사업비 178,600.0 백만원 :: 도급액 (170,400.0 백만원) Contact SMG by Facebook/Twitter Register for the site-visit Name of the project
41 City Infrastructure HQ Construction Information Disclosure System, “Allimi” Categories of Information – Contract Details Prime contractor status Subcontractor status Contract Phase Contract value Time period Subcontractor name Contract value Time periodContract Phase Prime contractor name You may access info on the contract details (of prime contractors and subcontractors)
42 City Infrastructure HQ Construction Informer System “Allimi” Categories of Information – Payment Status Prime contractor’s name You may access info on the status of payments to prime contractors and sub-contractors Prime contractor payment status Subcontractor payment status Contract Phase Contract Value Payment Value Payment Date Sub-contractor’s name Contract name Contract Value Payment Value Payment date
43 City Infrastructure HQ Construction Information Disclosure System, “Allimi” Categories of Information – Photos of Construction Sites (drawn from weekly reports) You may access to photos of the construction siteshere Click the image to enlarge the photo
44 City Infrastructure HQ Construction Information Disclosure System, “Allimi” Categories of Information – Web Camera Video Images (real time) You may access to the real-time web camera video here Select cameras for various construction site views
45 City Infrastructure HQ Construction Information Disclosure System, “Allimi” Categories of Information – Information on project stakeholders Category of Stakeholder Name of Organization Title in the organization Name Ordering body Supervising team (e.g. consulting engineers) Prime Contractor
46 City Infrastructure HQ Construction Information Disclosure System, “Allimi” Categories of Information – Other Relevant Information & List of Sanctions You may access other relevant information here (from the beginning of the construction to the completion) Phase of changes Explanatory statement of the change (details) Expected Completion Date (after the change) Extended Period Attachment Date of registration Extension of construction period Design changes Approved documents Penalty on the contractor Extension of construction period Design changes Approved documents Penalty on the contractor Name of the uploaded documents Data preview Download the data Expected Completion Date (before the change)
47 City Infrastructure HQ Construction Information Disclosure System, “Allimi” Categories of Information – Other Relevant Information & List of Sanctions Extension of construction period Design changes Approved Documents Penalty points on the contractor All results Open to public Partially open to public Classified Name of the document Registering Department Nameofthe Register Date of Registration Type of penalty Penalty number Penalty points For more detailsContractor’s name Extension of construction period Design changes Approved documents Penalty on the contractor Decision date
48 City Infrastructure HQ Construction Information Disclosure System, “Allimi” Inquiries/complaints/suggestions from the citizens (“Ask the Assistant Mayor” section)
49 City Infrastructure HQ Construction Information Disclosure System, “Allimi” Registration for the Site-Visits
50 City Infrastructure HQ Construction Information Disclosure System, “Allimi” Mobile Version of “Allimi”
51 City Infrastructure HQ Video on Actual Operation of “Allmil”
52 City Infrastructure HQ Balancing between “Information Protection” and “Right to Know” Information Protection Right to Know
53 City Infrastructure HQ Information Protection Vs. Right to Know Seoul’s approach: maximize information disclosure within the legal limits Web-Camera Policy of SMG - The central government decided to ban SMG from disclosing real-time web-camera videos to citizens for the concerns of the possible infringements on the right to personal information protection (June 2015) Penalty points imposed on the contractors - Seoul determines the degree to which the contractor’s penalty points would be disclosed within the legal limit, and adopts the maximum allowed YES No Request for Disclosure Legal Consideration Disclosure Closed

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Clean Construction System (part 2)_en

  • 1.
    0 City Infrastructure HQ Part2: In-depth Explanations on One-PMIS & Information Disclosure System, “Allimi” 1. One-PMIS workflow 2. Description of Main Menus and Categories of One-PMIS (a short break) 3. Construction Information Disclosure System, “Allimi” 4. How to determine the extent of the information disclosure
  • 2.
    1 City Infrastructure HQ 1.One-PMIS workflow
  • 3.
    2 City Infrastructure HQ 1.One-PMIS Workflow Stage User Classification Implementation Period 2 3 1 User Registration Project Registration Connection of Users to a Project Contractor, Supervisor, and Ordering Body (SMG) Project Plans and Timelines (Work Schedule Write-up) Contractor Project Management (Processing  Approval  Validation) All After signing a construction contract Upon submission of the project commencement reports Daily Weekly Monthly Stage 1~3
  • 4.
    3 City Infrastructure HQ 1.One-PMIS Workflow Stage User Classification Implementation Period 5 6 4 Work Directives Sent by Seoul & Work Reports Sent by Contractors and Supervisors All Document Registration and Search All Performance Evaluation (in the Aspects of Design, Construction, and Supervision) Ordering Body (SMG) On a rolling basis On a rolling basis Upon 30%, 60%, and 95% completion Stage 4~7 7 Registration of As-built Drawings in One PMIS Contractor After the final inspection
  • 5.
    4 City Infrastructure HQ 2.Description of Main Menus and Categories of One-PMIS
  • 6.
    5 City Infrastructure HQ VariousMode of One-PMIS Administration Mode Mode for ordering body (SMG) that allows access to information of all projects Business Mode Mode for ordering body, supervisor, and contractor to manage a specific project Long-term Project Mode Contracts over KRW 1 Billion in value and with a construction period of over 12 Months Short-term Project Mode No progress report and performance evaluation functions (unlike the long-term project mode) Long-term Project Mode Short-term Project Mode Business Mode Administration Mode Various Mode of One-PMIS
  • 7.
    6 City Infrastructure HQ MainMenus & Categories of One-PMIS One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
  • 8.
    7 City Infrastructure HQ ProjectOverview One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
  • 9.
    8 City Infrastructure HQ ProjectOverview Status of Construction Contract Payment Status of the Completed Process ☞ Linked to G2B Information ☞ Linked to e-HOJO Information Project Status ☞ Open to Citizens through Allimi Providing overall information of a project (Location, Amount, Period, Participants, Structure of Project Costs, Completed Amount) Location of construction site on an online map Automatic linkage of basic information from the government procurement system (G2B) User’s additional input / real-time updates Location of Construction Site via On-line MapContract Status ☞ Open to Citizens through Allimi Total Amount (KRW) 312,253,000,000 1st Contract 80,000,000,000 2nd Contract 75,000,000,000 3rd Contract 60,000,000,000 4th Contract Scheduled Total Amount (KRW) 120,000,000,000 1st Payment 40,000,000,000 2nd Payment 50,000,000,000 3rd Payment 30,000,000,000 4th Payment Scheduled
  • 10.
    9 City Infrastructure HQ ProjectOverview Automatically displayed when connecting users to a project Integrated management of the project participants (Ordering Body has managing authority) Withdrawn participants are deleted from the system The withdrawal dates are registered on the system  Project participation history management Information on selected project managers ( ) is open to citizens via Allimi ◀ JUN 2016 ▶ SUN MON TUE WED THU FRI SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Organization ☞ (Partially) Open to Citizens User Classification Company Made Public via Allimi Ordering Body Y.J. Jang City Infra HQ/SMG T.H. Park City Infra HQ/SMG Supervisor H.M. Jung Dohwa Engineering M.J. Choi Dohwa Engineering Contractor A.J. Lee Hyundai Engineering & Construction H.J. Park Hyundai Engineering & Construction
  • 11.
    10 City Infrastructure HQ ProjectOverview Site Installation of Web Camera Registration of IP Address of Web Camera ( One-PMIS) Site images are transmitted through One-PMIS Web Camera Installation Criterion: Construction sites with a project amount of over KRW 10 billion Installation Quantity: More than one camera, adjustable according to the specific site circumstances (an average of two web cameras at each of the public construction sites are in operation.) Operation Procedure Effects of Web Camera Operation Site management without visiting the sites in person Real-time site monitoring Image evidence exists when accidents occur. Open to citizens via Allimi (※ The service was discontinued in June 2015.) 1 2 3 4 <Web Camera Control> - Zoom In/Out - Left/Right - Up/Down
  • 12.
    11 City Infrastructure HQ ProjectOverview Real-time Web Camera Images Transmitted via One-PMIS
  • 13.
    12 City Infrastructure HQ ProjectOverview Web Camera Images of Seoul’s Construction Sites
  • 14.
    13 City Infrastructure HQ ProgressManagement One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
  • 15.
    14 City Infrastructure HQ ProgressManagement Process Schedule Project Schedule  Registered on One-PMIS (Upload to One-PMIS) Code Work Name Unit Design Q’ty Amount Weight (%) 2016 2017 Apr. May Jun. Jul. Aug. Sep. Oct. Nov. Dec. Jan. Feb. Mar. Total 100 12.0 14.0 8.5 7.7 9.6 12.0 18.5 5.2 2.0 2.2 3.5 5.2 AA01 Earth Work ㎥ 10 AA02 Tunneling Work ㎡ 20 AA03 Concrete Work ㎥ 12 AA04 Pavement Work ㎥ 15 AA05 Drainage Work m 8 AB01 Machine Equip ment Unit 13 AB02 Instrument Unit 0.5 Progress Rate Visualized Progress Status  Rapid recognition by the ordering body Over 100% ● (On time) 100%~90% ● (Slightly delayed) Under 90% ● (Delayed)
  • 16.
    15 City Infrastructure HQ ProgressManagement 2 May 2016 (Week 1) 9 May 2016 (Week 2) 16 May 2016 (Week 3) 23 May 2016 (Week 4) Progress Photos (for each process) ☞ Open to Citizens through Allimi Resource Management Resources Input in the previous month Input in the current month Total inputs Manpower (Person) Equipment (Unit) Material (Ton) ➀ Staff ➀ Excavator ➀ Reinforcing Bar ➁ Ordinary Laborer ➁ Dump Truck ➁ Ready Mixed Concrete ➂ Technician ➂ Bulldozer ➂ Asphalt Concrete ➃ Other Workers ➃ Others ➃ Others Total
  • 17.
    16 City Infrastructure HQ ProgressReporting One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
  • 18.
    17 City Infrastructure HQ ProgressReporting Daily Work Report / Weekly Progress Report / Monthly Progress Report ☞ (Partially) Open to Citizens through Allimi
  • 19.
    18 City Infrastructure HQ ProgressReporting SMG’S STANDARD TEMPLATE OF DAILY WORK REPORTS ▷ SITE: 00 CONSTRUCTION PROJECT ▷ DATE: 10 MAY 2016 ▷ WEATHER: MIN. 10℃ - MAX. 21℃ 1. OVERALL PROJECT PROGRESS RATE 2. PROGRESS RATE BY PROJECT COMPONENT 3. DAILY WORKS 4. STATUS OF MATERIAL INPUT 5. STATUS OF MANPOWER INPUT 6. STATUS OF EQUIPMENT INPUT 7. SPECIAL NOTES Contractor (responsible approver) Supervisor (responsible approver) Kim Cho 10-5-16 10-5-16 Until PreviousDay Today Total Target Results Difference Target Results Difference Target Results Difference Component Until PreviousDay Today Total Target Results Difference Target Results Difference Target Results Difference Done on PreviousDay Done Today Material Name Unit Until PreviousDay Today (estimated) Total Name Unit Until PreviousDay Today (estimated) Total EquipmentName Unit Until PreviousDay Today (estimated) Total Description
  • 20.
    19 City Infrastructure HQ ProgressReporting Reports on Delays Conditions of Reports on Delays When monthly progress rates show more than a 10% delay against the scheduled progress rate (Except when the accumulated progress rates are over 100%) When accumulated progress rates show more than a 5% delay against the target 1 2 Report on Delays ▷ Project Name: 00 Construction Project ▷ Progress Status (as of 10 May 2016) ▷ Delayed Progress Status (as of 10 May 2016) Contractor (responsible approver) Supervisor (responsible approver) Kim Cho 10-5-16 10-5-16 Classification Schedule Results Difference(%) Remarks Construction Component Work Name Scheduled StartDate Scheduled End Date ActualStart Date ActualEnd Date Causesof Delay RemedialMeasures Flow of Reports on Delays Contractor • Analyze the causes of delay • Establish remedial measures Supervisor • Review appropriateness of contractor’s analysis and remedial measures Ordering Body • Confirmation
  • 21.
    20 City Infrastructure HQ SafetyManagement One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
  • 22.
    21 City Infrastructure HQ SafetyManagement Safety Inspection Registration of Safety Check Results on One-PMIS Automatically Notified to Ordering Body Review of Ordering Body Automatically Notified to Supervisor Registration of Corrective Actions on One-PMIS Contractor’s Corrective Actions Automatically Notified to Contractor Approval of Supervisor Automatic Notification to Ordering Body Ordering Body’s ① Approval or ② Rejection ① Automatically Notified to Safety Inspector ② Automatically Notified to Contractor Safety Check Electronic on-line processes following the safety check of construction sites
  • 23.
    22 City Infrastructure HQ SafetyManagement Cargo Crane Crane Boring Machine Pile Hammer & Extractor Construction Machinery Safety Check History Management of Construction Machinery Safety Check History management of machinery (registration of safety check results) Machinery safety history is checked before any machine is input to Site B. Input of unqualified machinery to Site B is prohibited. Input of unqualified machinery to Site A is prohibited. Registration of machinery safety history on One-PMIS before input to Site A Four Main Types of Construction Machinery
  • 24.
    23 City Infrastructure HQ SafetyManagement Safety Management Manual Safety and Health Management Manual for the Public Ordering Bodies (i.e. Public Developers) Risk Analysis & Evaluation Manual by Types of the Construction Work Safety and Health Manual for Preparedness against Storms and Floods Basic Guidelines for Construction Safety Reference on Major Construction Accident Cases and Prevention Methods Safety Manuals Registered on One-PMIS (As of May 2016) Accident Preventing Training Materials for Newly Hired Construction Workers Safe Work Practices for Tunneling Construction Safe Work Practices for Construction Projects Industrial Safety and Health Standards (Cartoon Illustrations) Safety Manual for Foreign Workers Philippines’ National Industrial Safety and Health Standards Safety Manual
  • 25.
    24 City Infrastructure HQ ProjectDocument Management One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
  • 26.
    25 City Infrastructure HQ ProjectDocument Management The ordering body drafts work directives on One- PMIS One-PMIS Electronic approvals are obtained on the work directives with e-signatures Government Administrative Sys. The ordering body sends the "official" work directive to contractors and supervisors via the One- PMIS network One-PMIS Work orders are received by contractors and supervisors for implementation One-PMIS Electronic Approval Linkage of One-PMIS with SMG’s Administrative System ☞ Documents become official
  • 27.
    26 City Infrastructure HQ ProjectDocument Management • Construction Specifications • Design Drawings • Quality Management Plans • Contents of Design Challenges • Construction Plans • Traffic Management Plans • Safety Management Plans • Policies of Construction Period Extension • Detailed Drawings of Construction • Instrument Reports • Environment Management Plans • Inspection Documents for Completed Construction projects Document Management ☞ (Partially) Open to Citizens Nature of documents and preferences of managers ☞ Decision of final type of documents (Paper documents or electronic files (digital documents) Main Types of Documents stored in the Document Management Menu of One-PMIS
  • 28.
    27 City Infrastructure HQ ProjectDocument Management Managing Entities - Original As-built Drawings: Kept by the Seoul Government and Maintenance Agents (☞ according to the Public Records Management Act) - Duplicates of As-built Drawings: Managed by Government-affiliated Organizations (☞ according to the Special Act on the Safety Control of Public Structure) Establishment of Electronically Integrated Management System for As-built Drawings  for prevention of the loss of as-built drawings and effective management of facilities As-built Drawing Management System via One-PMIS Bridges Tunnels Water & Sewage Facilities Retaining WallsRiverbanks Harbors Buildings Dams As-built Drawings Eight Kinds of Legally-Established Facilities among Public Construction Projects in Korea Inspection of Completion (Seoul) Registration of As-Built Drawings in One-PMIS (Contractor) Payment after Reviewing As-Built Drawings (Seoul)
  • 29.
    28 City Infrastructure HQ History& Record Management One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
  • 30.
    29 City Infrastructure HQ History& Record Management Evaluation Intervals Evaluation Subject Evaluation Items Ordering Body Supervisor Contractor Designer 41 Questions 31 Questions 24 Questions Performance Evaluation ☜ ☜ ☜
  • 31.
    30 City Infrastructure HQ History& Record Management Accident Occurrence Request for Industrial Accident Processing (Approval) - Korea Workers’ Compensation and Welfare Service Instant Report to Ordering Body - Accident Sequence - Disaster Status Supply of Industrial Disaster Status - Korea Occupational Safety & Health Agency ◈ Linked with One-PMIS Accident Settlement and Investigation of Accident Causes Input to One-PMIS Submergence at Noryangjin Distributing Reservoir (7 people killed) Collapse of Banghwadaegyo Bridge (2 people killed and 2 people injured) Accident History Management
  • 32.
    31 City Infrastructure HQ History& Record Management Accident Information • Project Name • Ordering Body • Contractor • Date of Start • Date of Accident • Description of Accident • Location of Project • Supervisor • Designer • Date of Completion • Project Budget Information of Accident Victim Classification of Victim Job of the Victim Service Period Type of Accident Causal factors Accident Summary Accident History Screen of Accident History Management by Project on One-PMIS
  • 33.
    32 City Infrastructure HQ History& Record Management Imposing Penalty Points (Anytime circumstances dictate) Registration on One-PMIS (Right to impose penalty points) Notification to the Ministry of Land, Infrastructure and Transport (Semi-annual cumulative average points) Penalty Management ☞ Open to Citizens through Allimi Cases of Penalty Points Imposed - In case of faulty construction (both actual and expected) due to negligent design, construction, and supervision - In case of losses and damages incurred to the ordering body as a result of significantly incorrect estimations of demands in the feasibility study Cumulative Average Penalty Points - Sum of cumulative penalty points for the past 2 years divided by 2 - Reflected as the official penalty scores in future tenders Penalty Management Flow
  • 34.
    33 City Infrastructure HQ Search& Notice One-PMIS Allimi Progress Reporting Safety Management Project Document Management History & Record Management Project Overview Progress Management Search & Notice Daily Work Report Safety Check Electronic Approval Performance Evaluation Project Status Process Schedule Integrated Search Weekly Progress Report Construction Machinery Safety Check Document Management Accident HistoryContract Status Progress Rate Notice Monthly Progress Report Safety Manual As-built Drawing Penalty Management Organization Construction Photos Help Desk Delay ReportWeb Camera Resource Management
  • 35.
    34 City Infrastructure HQ Search& Notice Integrated Search One-PMIS Big Data  Integrated Search Using Various Keywords  Download Integrated Search Results (☞ Down-Load Form) No. Project Name Ordering Body Supervisor Contractor Total Project Amount Contract Costs Work Status Progress Rate Construction Start Date Construction Completion Date Web Camera Location of the Site (District) 1 2 3 Notice Free posting of information for sharing with others File attachment is available when posting notices Help Desk Features system manager’s notification, inquiries from the users, and manager’s responses Users’ complaints and requests for system improvement are used for upgrade of One-PMIS after feasibility checks.
  • 36.
    35 City Infrastructure HQ ConstructionInformation Disclosure System, “Allimi”
  • 37.
    36 City Infrastructure HQ ConstructionInformation Disclosure System, “Allimi” How One-PMIS, “Allimi,” and citizens are connected to one another
  • 38.
    37 City Infrastructure HQ ConstructionInformation Disclosure System, “Allimi”
  • 39.
    38 City Infrastructure HQ ConstructionInformation Disclosure System, “Allimi” 7 Categories of Information disclosed through Allimi • Construction overview • Contract details • Payment status • Photos of construction site • Information on project managers & stakeholders • Other relevant information & list of penalties and sanctions • Web-Camera images
  • 40.
    39 City Infrastructure HQ ConstructionInformation Disclosure System, “Allimi” Categories of information shared through Allimi Construction overview Categories of information • Project name, construction time period, completion status, information on the ordering body, supervisor, and prime contractor Details Contract details • Contract value of the prime contracts and subcontracts Payment status • History of actual payment from the developer to the prime contractor, as well as from the prime contractor to the subcontractor Photos of construction sites • Photos taken for weekly reports Web Camera • People can observe web camera images in real time (for construction project exceeding 10 billion KRW in total value)—discontinued since June 2015 Information on stakeholders • Name and position of those in charge of the construction (i.e. ordering body, supervisor, prime contractor, subcontractor) Other relevant information • Documents and reports on construction plans, design changes, and changes to the project period List of penalties and sanctions • List of penalties and sanctions imposed on the supervisors, contractors and workers
  • 41.
    40 City Infrastructure HQ ConstructionInformation Disclosure System, “Allimi” Categories of Information – Construction Overview TotalConstructionPeriod ElapsedConstructionPeriod Completionstatus Construction status 조감도 공사개요 Construction location 공사위치 서울시 노원구 월계4동초안산~상계8동 주… Construction time period 공사기간 2006-12-30 ~ 2017-12-31 Construction scale 사업규모 - 도로확장 폭 4차로 → 6차로, 연장 3.2km – 지하 차도2개소 : (녹천지하차도 : 480m, 도봉지… Contact information of the SMG public inspection official 주무기관 도시기반시설본부 김동현(주무관)(Tel: 3708-2576) Contact information of the Supervisor 감리사 (주)이산 김용균(책임감리원)(Tel: 999-3872) Contact information of the contractor 시공사 주식회사 한라 김철홍(현장대리인)(Tel: 903-2041) Construction cost and contract value 사업비 178,600.0 백만원 :: 도급액 (170,400.0 백만원) Contact SMG by Facebook/Twitter Register for the site-visit Name of the project
  • 42.
    41 City Infrastructure HQ ConstructionInformation Disclosure System, “Allimi” Categories of Information – Contract Details Prime contractor status Subcontractor status Contract Phase Contract value Time period Subcontractor name Contract value Time periodContract Phase Prime contractor name You may access info on the contract details (of prime contractors and subcontractors)
  • 43.
    42 City Infrastructure HQ ConstructionInformer System “Allimi” Categories of Information – Payment Status Prime contractor’s name You may access info on the status of payments to prime contractors and sub-contractors Prime contractor payment status Subcontractor payment status Contract Phase Contract Value Payment Value Payment Date Sub-contractor’s name Contract name Contract Value Payment Value Payment date
  • 44.
    43 City Infrastructure HQ ConstructionInformation Disclosure System, “Allimi” Categories of Information – Photos of Construction Sites (drawn from weekly reports) You may access to photos of the construction siteshere Click the image to enlarge the photo
  • 45.
    44 City Infrastructure HQ ConstructionInformation Disclosure System, “Allimi” Categories of Information – Web Camera Video Images (real time) You may access to the real-time web camera video here Select cameras for various construction site views
  • 46.
    45 City Infrastructure HQ ConstructionInformation Disclosure System, “Allimi” Categories of Information – Information on project stakeholders Category of Stakeholder Name of Organization Title in the organization Name Ordering body Supervising team (e.g. consulting engineers) Prime Contractor
  • 47.
    46 City Infrastructure HQ ConstructionInformation Disclosure System, “Allimi” Categories of Information – Other Relevant Information & List of Sanctions You may access other relevant information here (from the beginning of the construction to the completion) Phase of changes Explanatory statement of the change (details) Expected Completion Date (after the change) Extended Period Attachment Date of registration Extension of construction period Design changes Approved documents Penalty on the contractor Extension of construction period Design changes Approved documents Penalty on the contractor Name of the uploaded documents Data preview Download the data Expected Completion Date (before the change)
  • 48.
    47 City Infrastructure HQ ConstructionInformation Disclosure System, “Allimi” Categories of Information – Other Relevant Information & List of Sanctions Extension of construction period Design changes Approved Documents Penalty points on the contractor All results Open to public Partially open to public Classified Name of the document Registering Department Nameofthe Register Date of Registration Type of penalty Penalty number Penalty points For more detailsContractor’s name Extension of construction period Design changes Approved documents Penalty on the contractor Decision date
  • 49.
    48 City Infrastructure HQ ConstructionInformation Disclosure System, “Allimi” Inquiries/complaints/suggestions from the citizens (“Ask the Assistant Mayor” section)
  • 50.
    49 City Infrastructure HQ ConstructionInformation Disclosure System, “Allimi” Registration for the Site-Visits
  • 51.
    50 City Infrastructure HQ ConstructionInformation Disclosure System, “Allimi” Mobile Version of “Allimi”
  • 52.
    51 City Infrastructure HQ Videoon Actual Operation of “Allmil”
  • 53.
    52 City Infrastructure HQ Balancingbetween “Information Protection” and “Right to Know” Information Protection Right to Know
  • 54.
    53 City Infrastructure HQ InformationProtection Vs. Right to Know Seoul’s approach: maximize information disclosure within the legal limits Web-Camera Policy of SMG - The central government decided to ban SMG from disclosing real-time web-camera videos to citizens for the concerns of the possible infringements on the right to personal information protection (June 2015) Penalty points imposed on the contractors - Seoul determines the degree to which the contractor’s penalty points would be disclosed within the legal limit, and adopts the maximum allowed YES No Request for Disclosure Legal Consideration Disclosure Closed