CIVIC (1)

Best Society (in a Charity or Civic field) Application Form
● Note:
o Your Society must engage your members with an off campus entity.
o The benefit or benefits must include at least two of the following
elements:
▪ Financial, volunteering, education and/or awareness raising for
your target entity or entities.
▪ It can benefit one or more entities and must be an integral part of
your society’s aims and objectives.
▪ There is no distinction or value judgment made on the thematic
area or perceived value of the target entity or whether the target
entity is local, national or international.
o Your society must be in existence for more than 2 years.
● All application forms must be typed. Handwritten applications will not be
accepted.
● Three printed copies of this application must be provided to the adjudicating
panel by the deadline.
● A copyofthis application formmust beuploadedto youronlineapplication portal.
● Text boxes will extend as you type and where word limits exist it is clearly stated.
Adjudicators have a lot of material to read so concision in answers is appreciated.
Remember adjudicators awards marks for facts above all else so make use of
bullet points, etc. when appropriate.
● Please read through the nomination form in its entirety before filling it out in
order to avoid repetition of material.

Marking Scheme
● Each application is marked by three separate adjudicators. The marks listed
throughout refer to the marks each individual adjudicator awards.
● The Best Society (in a Charity or Civic field) marking scheme consists of a total of
200 marks. This is divided as follows:
o Application form: consists of five sections (organisation & events, finance,
publicity, civic/charity activity, and other) with multiple questions worth
90 marks.
o Portfolio: a portfolio of supporting documents worth 10 marks.
o Interview: an interview worth 90 marks
o Discretionary marks: for overall impression worth 10 marks.
GOOD LUCK!

Background Information
Name of Society
ITTD Engineering and Technology Society
College
IT Tallaght Dublin
Name of person submitting
Alan Crowther
Phone Number
085-780 71 68
Email Address
ittdengsoc@gmail.com
Year the Society was founded (an approximate date if unsure will suffice)
2014/2015
Number of society members
151
PLEASE PROCEED TO SECTION 1

Section 1: Organisation
Total marks: 25
Please read each question carefully and answer what is asked. Where appropriate
use of bullet points, and delivery of key information is encouraged. Remember
adjudicators have lots to read so brevity, while giving complete answers, is
appreciated.
1.1 Please detail the society’s aims and objectives.
Tips: These should be the aims and objectives as outlined in the society’s constitution.
The aims and objectives of our Society are as follows:
1. To develop a social and fun society whereby members can enjoy themselves
whilst taking part in a range of chartable/civic events and activities.
2. To develop a society that encourages members to get to know one another and
nurture the individual development of member’s to encourage future social
responsibility, civic engagement and community involvement
3. To support students from 1st to final year with subject experts and support
networks, and to establish and maintain a peer support program.
4. To promote the Engineering and Technology Society within and outside of ITT
Dublin.
5. To promote the college (ITT Dublin) in society and within industry.
6. To promote an entrepreneurial spirit within the group in order to inspire idea
generation for events, innovation and enterprise of a charitable nature.
It should be noted before proceeding with this document that our aims and objectives
are broad and diverse so as to give us the flexibility to engage in any activity we feel
would benefit our members, thus it is difficult to put us in a box when defining our
activities.
1.2 How has the society’s work fulfilled these aims and objectives? (5 Marks)
Aim 1: “To develop a social and fun society whereby members can enjoy themselves whilst
taking part in a range of charitable/civic events and activities.”
 We strive to remove the social stigma that surrounds engineering & technology
as a serious and boring subject.
 Wehave achievedthis by planning andexecuting a variedarrayoffun, charitable
and educational events. We believe we have struck a balance, keeping our
members interested, motivated and involved throughout the year.
 We aim to encourage people to open their minds to the endless possibilities that
this society has to offer each individual and the wider community by pushing
members to get involved in the organisation of events.
Aim 2: “To develop a society that encourages members to get to know one another and
nurture the individual development of member’s to encourage future social
responsibility, civic engagement and community involvement.”
 This aim is important to us as a society and were accomplished by organising
and executing eventsthat students wanted to get involved with. The eventswere

extremely successful in achieving this and members repeatedly commented on
how much they enjoyed themselves.
 The vibrant colour of our hoodies (Burnt Orange) had really given our members
a visible identity around the college last year which has resulted in the
community being easily recognisable throughout the while college body
(students &faculty). The large vibrant burnt orange logo featured on this year
hoodieshasagain allowed members to easily greet andsocialise in the corridors.
 Many members from 1st to 4th years of all ages, races, genders and disciplines
area enthusiastically willing to invest their time and effort into the society and
its civic/charitable activities due to the great social atmosphere we provide in
tandem.
Aim 3: “To support students from 1st to final year with subject experts and support
networks, and to establish and maintain a peer support programme.”
 Building on the establishment of the previous year’s “peer support programme”,
our members were encouraged to continue their support from successive years.
 The programme has progressed, evolved and took on a life of its own this year,
we discovered that due to the success of last year’s peer support programme,
students were meeting up, without any direct incentive or encouragement from
the committee, and supporting each other in areas of academic need. As such, we
now have for the first time in our college a functioning web of cross disciplinary
students that have made connections and friends with the intent of helping each
other in their academic endeavours. They have embraced one of our most
important ideas, and it is something everyone is very proud of.
Aim 4: “To promote the Engineering and Technology Society within and outside of ITT
Dublin and to develop socially responsible members.”
 We have made a huge effort this year through our civic engagement to promote
engineering in ITTD, as a field of study and the industry as a whole. We wanted
the appeal of engineering to grow, and show people that it’s not something for
an elite group of people.
 We showed our college, parents, friends, and prospective students that
engineering of any kind is currently the most flexible, fun, and in demand
industry someone could study.
 We have also shown that our society makes engineering more accessible for
everyone, regardless of your gender, age, field of study, or student status due to
our society’s peer support program.
Aim 5: “To promote the college (ITT Dublin) in society and within industry.”
 The society makes ITT Dublin a more attractive third level institution by bring
our fun, social, civic and charitable activities to the attention of the wider
community.
 We have shown companies that there is a gold mine of hard-working, eager and
intuitive students that would make fantastic employees in the workplace. This is
done by introducing students to the workplace environment in the form of
industry tours and trips to manufacturing plants over the past academic year.
 The fruits of our past year’s efforts are already starting to pay off. We have
recently heardthat analumni memberhasmade contact with aprevioussponsor

of the society (RS radionics) and bid for their services. This will undoubtedly
show that company's investment in our society is paying off.
Aim 6: “To promote an entrepreneurial spirit within the group in order to inspire idea
generation for events, innovation and enterprise of a charitable nature.”
 The college actively takes part in the annual Synergy Awards. The society
promotes and encourages its member to form teams and enter projects to the
awards. We inspire in our members a strong sense of initiative which is an
indispensable entrepreneurial trait. As we do not have any financial and
administrative support and had to deal with a lack of facilities, everything that is
conducted in our society is initiated is a result of our own drive.
 Creativity and open-mindedness are also characteristics that we promote. Our
participation in the maker fair cultivated idea creation and highlighted that
minimal group of volunteers can change lives with limited resources, showing
members how to be ambitious enough to make a difference in society.
1.3 Please give details of the society’s committee structure and how committee
members functioned as a team. (4 Marks)
The committee structure comprises a team of the following positions:
● Chairperson & Vice Chairperson
● Treasurer & Vice Treasurer
● Public Relations Officer & Vice Public Relations Officer
● Secretary & Vice Secretary
● General Committee Members
1. This committee has led the society by holding regular meetings to discuss ideas
for events, networking, and promotional activities.
2. The workload is then allocated by the chairperson to each member of the
committee according to their respective responsibilities. Society members were
encouraged to take on tasks and projects if they wanted to help. Roles could then
be assigned from committee members to the vice committee.
3. The committee would then carry out their task and report back to the
chairperson.
4. The chairperson then amalgamates the combined efforts of the committee and
presents the final work to them.
 It should be noted that during the day to day running of society events the
Chairperson sought the input of the committee and, considering members’
individual talents, delegated work that went beyond the remit of their role in the
committee, playing to people's strengths, which has made a formidable team.
 Having organized the event, the society would then pull together on the day of
the event to carry out the various tasks in order to ensure the event’s success.
Following the completion of the event, the committee would meet for debriefing.

During debrief the committee would discuss any issues the event had presented
in order to plan better in the future.
1.4 Detail the society’s membership numbers, and how the society went about
attracting new members? (4 Marks)
Tips: It is important to detail the society’s membership numbers as a percentage of the
overall campus population.
This year we have once again successfully become the biggest society in the college.
Total Membership: 151 Paid Members
Total Student Population: 2900 Students
Membershipas a percentageofthe college population: 5.2% (12.69% increasefrom last
year).
The society attracted new members using a number of different methods:
 We set up stands on society open days.
 We volunteered to promote the Engineering Departments on open days with
members answering questions to prospective students.
 We displayed our assets such as the 3D printer and the drone, and promoted
their availability to new members.
 Society members have volunteered their time to assist newer students with
tutoring sessions during college time and in the process directly encouraging
them to become an active member in our society.
Following our initial sign up days we had over 100 members. Events such as the
Pizza/social events, the Star Wars day, Karting, and Adventure race (ITTD Iron man
described later) were successful in gaining the society more members, bringing our
total to 151 members.
1.5 Please detail the challenges encountered by the society this year. (4 Marks)
Can we meet the high expectations of last year’s successful debut and how can we
best propel our reputation of excellence into a bright future?
 Meeting and superseding the expectations left behind by the impact of last
year’s debut was a daunting task at first but was recycled and harnessed as
motivation for the committee through the year.
 The work that was put in this year has been reflected in the financial and
economic successes of the society throughout. Major increases in productivity
(events), efficiency, profitability, attendance, paid memberships and charitable
investments were secured whist being subject to a significantly smaller budget.
 These excellences were facilitated by the following:
 Critical analysis of the previous year’s work and the implementation of
corrective actions where necessary to improve the running of the society.
 The relentless efforts of the committee to ensure a constant stream of well
organised, interesting and attractive events to entice the surrounding
communities to become involved in a greater good fostered into our events.

How do we develop soft skills in our technically-minded members?
 A report conducted by Engineers Ireland, with whom our society has a good
working relationship, found that today’s engineers are lacking in the soft skills
necessary for the real world (communication, creativity, adaptability,
collaboration and leadership).
 The challenge was to incorporate opportunities to nurture these skills without
the activities involved seeming mundane.
 Wedo this byhosting pre-surveyedsocial/industryfocusedeventsto encourage
members to interact with each other, the wider community, new surroundings
and different experiences.
 Furthermore, public speaking events were organised to directly develop these
vital abilities in tandem with the technical hardskills they are perfectingin class
thus, helping to provide a well-rounded education to prepare our members for
their career, and we believe this is something that they will carry with them for
the rest of their lives.
What is the best way to coordinate a cross-disciplinary committee in the midst of
a demanding academic schedule?
 Engineering by nature is a very time intensive course. Considering this
alongside the major expansion of the societies committee finding meeting times
to suit the full committee was extremely difficult and required weekly reviews
and sometimes additional or individual ‘catch up’ meetings.
 A WhatsApp group was utilised to facilitate an instant and constant information
medium for committee members to communicate and organise activities.
 The implementation of a weekly ‘Member of the Match’ was used to motivated
committee members in their tasks. The ‘Member of the Match’ would be agreed
amongst the members and then receive a drinks token entitling them to a free
drink on the next outing. This was payable by the rest of the committee
members personally.
How do we inspire and recruit future engineers?
 Through the utilisation of our community outreach programme, the society
displays the attractive sides of engineering and highlights endless options and
possibilities that can come out of studying a degree like this, at a grassroots
level.
 This programme includes informative college open days and organising
educational engineering events on and off campus for potential future students
of ITT.
 It must be noted that this programme extends deeply into the surrounding
communities byarrangingpersonaleducationalvisits to primary andsecondary
schools in disadvantaged areas as well as inviting schools of a similar nature to
attend our educational workshops.
 Workshops entail showcasing 3D printers and laser cutters – some tools of the
trade that catch people’s eye and make them want to know more. The children
involved get to design and create their own personal robot figurines orpieces of
Lego.

 We hope our efforts will leave a lasting impression on these children and
influence their future career choices towards filling the gaps in society that are
felt due to the shortage of engineers, innovators and change makers.
Conflict Resolution
 Due to a miscommunication within the committee, a delegated task was not
handled ideally. This, combined with a deadline external to the society,
presented pressures and frustrations within the committee as a result.
 In an attempt to resolve this internal conflict the acquisition of an external 3rd
party (Chris Keogh - faculty member/official mediator of societal disputes) was
introduced to act as a mediator and present a more objective point of view.
 As a result the conflict was resolvedand furthermore, therearenow procedures
and processes in place to prevent the same situation from happening again but
also to provide the committee with a resolution process to for any future
conflicts.
Breaking Down Barriers
From our inception we have altered the very fabric of what it means to be a society in
ITTD. We have initiated many amendments to the set rules of how societies operate.
The following are examples of the rules we have single-handedly changed through our
operation as a society:
1) Petty cash - Traditionally all expenditures were exclusively dealt with by
cheques but due to the rapid succession of the events we organised, it was
impossible to conduct our affairs with this dated method of payment.
2) Facebook “Like page” - Traditionally societies were not allowed to conduct
their affairs under the view of the public eye. This became a hindrance to our
civic engagement. Due to the professional manner in which we conduct our
affairs we managed to secure the go ahead to create a public page.
3) Removal of certain purchase restrictions
4) Financial Funding – Up until now the society has operated with NO financial
support. The society has successfully secured a hard-fought battle for funding
from the Engineering Department in IT Tallaght to add to the balance that will
be carried forward next year.
5) College Server Space - The committee is rapidly accumulating a large amount of
media. We currently store it on Dropbox and between the committee’s
personal storage devices. We are concerned that it may be lost due to
unforeseen circumstances which has led us to request storage space on the
college servers. We have been granted space on the network, which is a first
for societies, and are currently engaging with the technicians about how best
to execute this plan.
Hoodies Issues
 Last year members were provided with vibrant burnt orange hoodies to wear
in support of the society. Unfortunately, many members expressed the need for
only one hoody of such a vibrant colour in their wardrobes.

 As such, the members were incorporated into the design process of the hoodies
and it was decided that a more subtle approach would be taken to the hoodies
this year.
1.6 What systems have been put in place to ensure the continuity of the society
and to ensure its ongoing success?(4 Marks)
·
Annual Events
 The society has become associated with particular trademark events, most
notably the well organised karting and pub quiz events held every year.
 As a result members wait for these events with high anticipation and expect to
see them appear on the society’s event calendar.
 Continuing these events will be vital to the ongoing success of the society and
further facilitate its potential civic and charitable impact of the wider
community.
Committee
 Thus far the committee has grown by 333 % to comprise of 10 members. The
committee now includes mature, international and female members spanning
across a range of multi-disciplinary and social circles.
 Such a diverse committee has ensured widespread interest throughout the
campus population. In addition, the committee has experienced boundless
benefits from consisting of students from all walks of life that there are too
many to mention.
 Considering this, it is of upmost importance to ensure that a variety of suitable
replacements are attracted to foster the upcoming roles in the committee.
Shadow Positions
 The society recognized that the most vital tool for ensuring continuity is its
people. During our first year the society had outgrown its initial structure and an
EGM was called to review this.
 The result saw the implementation a ‘vice’ positions foreach key committee role.
The persons elected for these positon would actively work close with their
respective senior member.
 This provides a transitional platform where information on the position of
interest can be passed down to new and upcoming society members.
 Furthermore this facilities a smooth change of society personnel when
applicable.
· Handover Document
 The society will be calling an AGM for the end April to re-elect new committee
members. As part of this AGM, the current committee members have created a
handover document to guide the new committee further.
 All information will be incorporated in this document to assist the new
committee with the day to day running of the society, along with passwords,
usernames, contacts, account details, historic documents and any other
important information.

Annual General Meeting (AGM)
Date: 21st April 2016
Time: 18:00 – 19:00
Room: 223
 This will be held as a final goodbye this societal terms committee and see the
initiation of the next terms committee members via member wide vote.
Future Developments
Through lack of complacency towards the end of the year and to avoid stagnation of
the society in the future the following developments have been initiated with plans
to follow through next year:
1) Website - We have been developing our very own website that is set to launch in
the coming months. See portfolio for screenshots.
2) College Servers – As previously mentioned, college server space has been
allocated to the society to house its mass media content. This server space will
also be used to house previous student’s projects reports for members to use as
templates and inspire future project ideas.
3) Plot of Land - 1600 m2 of the field adjacent to the college has been allocated to
the society for future developments and research involving engineering in
agriculture and renewable energies.
4) Fabrication Lab – The allocation of a room exclusively for the society to house its
3D-Assist Tallaght programme is in transition. This will provide an official home
for its computers, 3d printers and facilitate the research and development of all
its future projects.
5) Laser Cutter - The society is in the process of securing funding via continual
pursuit of company sponsorship with the intention of procuring a ‘glow forge’
laser cutter to further the college’s fabrication abilities.
6) Alumni Membership - As of now past pupils are not allowed to integrate into the
society. This is a restriction we are looking to overturn.
7) Bank Cards - As of now, cheques are the societies only method of purchase, we
hope to overcome this restriction and integrate the use of bank cards instead.
8) Industry Tours - A tour of the Intel manufacturing plant in Liexlip has been
secured for Friday 22nd April from 13:30 – 15:00 for 24 students. Organisation is
underway with a list of attendee’s being complied to acquire the necessary
security clearance passes. This is a great opportunity for students as it will be of
great assistance to them in future interviews either with Intel or other
companies to have seen inside of such a renowned manufacturing company.

1.7 What has the society contributed to campus life this year?(4 Marks)
Tips: Please detail what specifically the society adds to campus life that would be missing
if the society didn’t exist.
Engineering is one of the most difficult and time intensive courses, and generally
engineering students have little time for socialising outside of the classroom. As a result,
engineering students tend not to become active members of societies. Our society has
demonstrated to engineers the benefits of being part of a society and it has also shown
the college the benefits of having an active Engineering & Technology Society in the
following ways:
Provided engineering students a voice and a presence in the college.
 The society has provided its members with a platform from which they can
engage with the engineering faculty at ITT Dublin and there have been ongoing
meetings throughout the year with Heads of Department and lecturers.
 As a result of this communication platform, the engineering faculty listened to
the requests of the society's members leading to the procurement of another
brand new 3D printer for the college.
 We have put a strong emphasis on branding in the form of our choice of our
distinctive hoodies and we try at all times to incorporate this into our posters
and flyers to make our society stand out amongst the crowd via the
implementation of the colour already heavily associated with the society (Burnt
Orange). As a result we have noticed a change in the college’s perception of
engineers as a whole. The branding has made engineers stand out and engage
more with college life.
Bringing people together
 The society attempts to beinclusive at all times. It has createdmany social events
for its members to attend and has taken part in joint events with other societies.
The society also attended an intervarsity event recently that was a great success.
 These events have gathered people from all disciplines in the college and have
allowed students who don’t normally engage with others outside of their own
course to get involved. This gives them an opportunity to meet other students
from different courses and different colleges.
Changing the perception of engineers in our college
 Traditionally engineering students can be seen as studious and reserved due to
the intensive coursework involved.
 The Engineering & Technology Society allowed engineers to showcase their
talents to the college via our events, achievements and social media publications.
 In particular, our 3Dprinting events have given people a taste of what it is to be
an engineer where anyone, regardless of discipline, who wanted to get involved
could design something to be 3D printed.
 These events made engineers in the college more approachable and as such the
use of the 3D printers are now commonly sought after by the wider college
campus for a variety of personal and academic projects.
Our Peer Support Program

 Due to the heavy academic workload, broad spectrum of coursework and
confusion about its place in society, Engineering has a high dropout rate.
 Considering this, the society formed the Peer Support Program, providing
assistance to first year students in particular.
 Without the formation of this society, first year students would not receive this
support and as a result encouraged this increased dropout rate.
 Furthermore the community we have created acts as an important factor to the
mental well-being of the members due to the adoption of a friendly and
supportive atmosphere allowing them to relate to their peers and build a
platform of trust.
Integrated Karting Society
 ITTD students have expressed a massive interesting in Go-Karting in the past.
Unfortunately due to societal mismanagement last year’s karting society
dissolved, leaving many students at a loss.
 The Engineering& TechnologySociety saw this as anopportunityto growfurther
and provide satisfaction to a wider campus community.
 As such, the society took on the responsibility of orchestrating several large
attendance karting events distributed across a variety of different karting
establishments that has attracted such members of the karting community as an
all Ireland karting champion (Shane Burke)
 In addition, the society plans to take this gigantic interest to the next level by
sponsoring one of our members (Aaron Lynch) to take part in the SimTech
Motorsport 24 hr Le Mans style karting event in France.
 The society is currently in the process of acquire and subcommittee to run the
day to day business of the integrated karting society and its events with the
hope that through our teachings and resources there will be an individual and
well managed karting society again next year.
3D-Assist Tallaght Programme
 The Engineering & Technology Society has been the platform by which the
bespoke design, creation and donation of 3D printed prosthetic limbs to those
in need has been launched.
 This programme in itself has created a tightly knit group of members who share
the interests of both prosthetic limb development and charitable activities.
 The 3D-Assist Tallaght Programme is detailed further later in this application
Benefit to Other Societies
 We have brought a new dynamic to the campus as we are a society that looks to
actively engage with other societies through co-operative events.
 In addition, our interest in technology has led us to provide our quadcopter
(flying drone)with trained operatorsto recordaerialfootageforboththe college
and other society’s events, as well access to our 3D printers.
International Students

 IT Tallaght hasa link with ‘NanjingUniversity’ in chinaand duringthe fourthyear
of their studies they take the opportunity to travel to Ireland in order to obtain
an Honours degree. In previous years the Nanjing students tended to keep to
themselves and not mix with their Irish classmates outside of college.
 It is onesociety’s proudestachievementsto say that the Nanjing students actively
engaged in all our events and even sent messages of thanks to our committee
members saying that they really enjoyed themselves and thanking us for
organizing the events.
 Additionally the society has members from a number of countries around the
World, including Brazil, Germany, Austria, Zimbabwe, Estonia and Nigeria.
Women's role in Engineering
 100% offull time femaleengineering students areactive membersof oursociety,
25% of these women are on the committee.
 These women set an example, in what is historically a predominantly male field
of study and career choice, through their productive contributions.
 These women have helped to change the social stigma that surrounds females in
engineering by highlighting their participation and successes through the
society.
Increased fabrication capabilities
 Promotion of our society began even before the academic year. We were
invited to the Dublin Maker Fair in Trinity College Dublin to promote our
work with 3D Tallaght assist.
 The table was managed by members of the society, whom promoted not only
the charity but both IT Tallaght Dublin and the Engineering and Technology
Society. Thanks to the charismatic charm of our members we secured a
donation of an Ultimaker 3D Printer.

Section 2: Finance
Total marks: 15
Please read each question carefully and answer what is asked. Where appropriate use of
bullet points, and delivery of key information is encouraged. Remember adjudicators have
lots to read so brevity, while giving complete answers, is appreciated. It is mandatory to
include the following in your portfolio: Bank statements if available, otherwise
confirmation letter from Societies’ Officer that your balance sheet is accurate; Letter
from Societies’ Officer confirming grants received from your institution. Also useful
is a detailed breakdown of income and expenditure, sample of receipts, sponsorship
request letters and replies if any.
2.1 Details of income and expenditure? (5 Marks)
Tips: Copy and paste a complete balance sheet of both income and expenditure below and
detail afterwards when necessary.

2.2 Describe the methods of financial oversight within the society and the success
of your financial management. (5 Marks)
Due to the systematic approach and analytical skill sets adopted by the committee
members throughout the engineering field of study the society has flourished financially.
Not only has the society been successfully managed financially, it has experienced
increased productivity (200%), efficiency (79 %) and profitability (203%) over the past
year despite a lack of funding, facilities, administrative support and restricted by a
significantly smaller budget (-37% Total Income).
 The society’s financial success has facilitated charitable contributions (€770).
Financial success was ensured through fundraising, increased membership
(12.7%), company sponsorship, and the generation of income due to events we
conducted.
 When an event is proposed the current state of funds in the society is firstly
discussed among the committee and all expenditure is agreed upon based on the
funds available. For each event, a budget is discussed and determined by the
chairman and the treasurer. Once the figure has been established, the funds are
then released by the treasurer.
 The society’s attitude towards finance has resulted in a healthy balance being
maintained in the account despite organizing several events. All transactions
made within the society requirethe approvalof the committee beforeproceeding.
Transactions are conducted by way of cheque and require two signatures for
validation.
 When society funds are handled by members other than the Treasurer, the
member handling the funds signs for them, assuming responsibility until the
Treasurer has received them. Upon receiving the funds the Treasurer counts the
funds to verify the total and signs for receipt of the funds.
 All receipts, invoices and bank deposit slips are kept for financial record to ensure
a transparent paper trail.
The treasurer kept up to date accounts and constantly informed the chairperson and
other committee members of the bank balance during meetings in order to ensure
sufficient financial oversight was had whilst planning events.

*Last year’s balance sheet for the purpose of comparative transparency and reference
2.3 Please provide details of the success and innovation in securing funds for the
running of the society. (5 Marks)
Tips: In your response please include the percentage of your income that was achieved via
fundraising for the society, grants, and sponsorship.
Type Source Amount Total Percentage
Sponsorship HA O’Neil Ltd €800 23.5%
€800
Fundraising Membership Fees €452 13.3%
Raffle Cards €1530 44%
Hoodie sales €250 7.3%
Triathlon Tickets €160 4.7%
Pub quiz €245 7.2%
€2637
Total €3437 100%
 The society procured funds through a membership drive. Several members of the
society managed a desk during Clubs and Societies Week, encouraging new
memberships and taking a payment of €3.00 per membership for the year. A total
of €422 was raised.
 To further increase the society funds, a raffle was conducted. Raffle cards were
handedoutto membersofthe society anda total of €1530was raised(The highest
ever raised for a society and third overall when compared to clubs).

 The society approached HA O’Neil Ltd, an engineering company to propose a
sponsorship request. We offered the company a three tiered option for
sponsorship - gold, silver and bronze. Each option made a suggested donation in
return for respective privileges.
HA O’Neil Ltd decided to choose the silver package and kindly donated €800. In
return, their logo will be put on every poster and flyer we create forfuture events.
Any event we run or any talk given by the society will feature a brief discussion
about their company. Also, we have invited HA O’Neil Ltd to give a talk to the
members of our society.

Section 3: Publicity
Total marks: 20
Please read each question carefully and answer what is asked. Where appropriate use
of bullet points, and delivery of key information is encouraged. Remember adjudicators
have lots to read so brevity, while giving complete answers, is appreciated.
3.1 Please give details of the creativity, innovation and variety of methods used to
promote the society and its activities this year? (10 Marks)
Tips: It is important to detail variety of publicity methods used as well as the creativity and
innovation of society publicity.
The promotion of the society was greatly improved this year by working from the solid
foundations laid out last year. Although we are still a young society we have achieved
great success through word of mouth and bright orange hoodies for promotion both on
and off campus.
General ‘Event Table’ Setup
 Our open society week was our first chance to interact with students and
acquire the necessary members. Our interest in technology has provided us with
a range of gadgets and goodies (3D printers, Quad copters, Drones, 3D Printed
prosthetics and key rings, pictures of previous events etc.) which we used to
attract potential members. One of our favourite methods included 3d printing
and handing out society logo key rings.
 In addition, the approachable and outgoing personalities of our committee
members also brought people to our table and proved that a civic/charitable
society is not defined by a name but its members, whom can be from all walks of
life.
General ‘Publicity Campaign’ Template
 Our first true event was our pizza night where we provided free pizza as a way of
enticing our current members to come to a social event and also attract new
members.
 An ‘on campus’ flyer distribution/poster/social media campaign coupled with a
personalised text service was used to inform the society members of the event
and to invite along possible new members.
 This proved to be very effective with posters, placed in and handed out in heavily
trafficked areas. In addition, our social media campaign reinforced this but also
reached a wider and more external audience. Furthermore, the personalised text
service insured that every single member was notified of the event.
 After the event all recorded media was posted to our various social media outlets
for further promotion.
Note: The methods detailed above were used as a publicity campaign/event table setup
template for all further events and as such only additional publicity methods used will
be mentioned hereafter.

Digital Content
 Facebook ‘Like’ and ‘Group’ pages were set up as media out let or our members
and the general public to raise the awareness of the society and its activities.
Hoodies
 The presence of last year’s vibrant burnt orange hoodies (official colour of the
engineering department at ITTD) is still felt throughout the corridors of the
college.
 This presence was further instilled by the introduction of the societies new
hoodies, which although were overall more subtle as per members request, still
sported a large vibrant burnt orange logo, to reinforce last year’s apparel.
 We have put a strong emphasis on branding in the form of our choice of the
vibrant burnt orange colour that we incorporate in to our posters, flyers and
media outlets too which make our society stand out amongst the crowd.
Open Events
 Opening our events to all societies increased the numbers showing up to the
events and encouraged more people to sign up as a result.
Co-Operative Publications
 We have actively created and strengthened close relationships with other
societies such as the Archery, Airsoft, Rainbow and Radio Societies.
 As such, these societies willingly promote our events via their respective social
media outlets and of course we return the favour.
Unique/Alternative Publicity Methods
 We find that the students of IT Tallaght respond best to personal interaction. This
was proven by the reaction of people who witnessed our chairperson being
dragged through the halls of the college in a canoe for our Adventure Race
publicity campaign.
 In addition, an event table was set up in a highly trafficked area of the campus.
Many props were used from bright red kayaks to flying drones while blasting
exercise playlists to attract passing student’s attention. The use of our own gym
playlists being pumped out in the halls and the sight of all the sporting equipment
allowed the idea of a fun exciting time to be conveyed to the students.
 With the help of a local gym, we offered a reduced membership fee for all
participating along with a bespoke workout and nutritional schedule for the
weeks leading up to the event.
 Custom designed first and second place trophies were showcased online and at
the event table to further increase interests in the event. These trophies were 3D
printed using gold and silver PLA filament.
 A DSLR camera was used to capture pictures throughout the event. In addition, a
drone equipped with a full HD video was used to capture footage of the race finish
line. This media was uploaded onto our online media outlets to publish the events
success
 Our members are greatly encouraged to join and partake in the “3D Assist
Tallaght” program. Thanks to the work our committee and members involved,
“3D Assist Tallaght” also receives major external exposure and recognition

throughthepublications and public eventsrelated to its developmentsin the form
of Newspaper articles, Radio interviews, high profile ticketed public seminars via
TEDxTallaght Talk which is broadcasted online, thus providing international
exposure.
 Promotion of our society began even before the academic year. We were invited
to the Dublin Maker Fair in Trinity College Dublin to promote our work with 3D
Tallaght assist. The table was managed by members of the society, whom
promoted not only the charity but both IT Tallaght Dublin and the Engineering
and Technology Society. Thanks to the charismatic charm of our members we
secured a donation of an Ultimaker 3D Printer.
 Our previous chairperson (Christopher McClelland) and our current chairperson
(Alan Crowther) are both members of the Engineers Ireland, Young Engineers
Society committee acting as Secretary and ITTD Liaison Officer respectively. As
such, the profile of the ITTD Engineering and Technology Society is heavily
promoted in the engineering community.
 We communicated with four other colleges and universities in Dublin (DIT, UCD,
DCU, and Trinity) to organise an intervarsity pub quiz. The Pavilion Bar Trinity
was chosen as the host location. A joint poster campaign and Facebook event was
created to publicise this event and also to encourage members of every society
involved to attend. This saw our society and its event publicised through the
various media networks across the five colleges/universities involved.
 When setting up our Pub Quiz and club night we had our poster design put up in
“The Grand social” bar in town and on their official web site. This led to more
people outside the college to show up to our pub quiz, where approximately 80
people attended.
 Actively engaging with societies form other colleges like attending the BICS
Forum and having a DJ for the DIT DJ society play at our Pub Quiz event this gave
us recognition in other colleges.
 For our Sapling Savage Garden event we had the Tallaght Echo take pictures and
print a story about the activities of the Engineering and Technology Society
showing the local community the achievements of the society.
 For Radio Week, the Radio Society at ITT put out a request for any societies that
wished to get involved with them to contact them with ideas. As such we made
appearances on the ITT FM station and some of our members hosted segments on
topics such as “women in engineering, sustainable development, tech tips and the
benefits of being a part of our society”. This further raised the profile of the society.

3.2 Please detail how the society actively engaged with its members this year (5
Marks)
Tips: This question seeks to understand how the society actively communicated with its
members over the course of the year.
 Facebookwasusedin different ways to communicate with ourmembers. Ourown
Engineering societies ‘Like’ and ‘Group’ pages were updated regularly based on
the recent activity and points of interest in engineering. The purpose of the group
page is to be exclusively just for the society's members whereas the ‘Like’ page is
open to the public and reaches out to a vast number of people and is hence used
for our civic engagement. We also manage event pages on Facebook, which are
open to the public and also our members.
 Upon registration, all members are requested to provide us with two forms of
contact details. Using the email addresses provided we send out group emails on
all upcoming events and society'sactivity. Using the mobile numbers providedwe
send out group text messages regarding all upcoming events and society's
activity.
 We regularly run poster and flyer campaigns for all upcoming events, posters and
flyers are all designed by committee members and are visually striking.
 We hold regular committee meetings where our members are invited to come
along and voice their opinions, get them involved in planning and setting up of
events, designing of our hoodies etc. as well as our AGM and EGM where all
members are invited.
 We arecurrentlyconstructing a website that is expectedto launch within the next
month, which will further enable easier communication amongst our members.
 We created Facebook events that are open to the public and invited all the
members to them.
 We created various events and outings to entice our members to be active in the
society.
 We had regular meetings with both the committee and the members to get them
involved in planning and setting up events, designing of our hoodies etc.
 Brief class presentations are conducted at the start of the year for initial
membership recruitment but also held throughout the year to recruit members
to get involved in some of our larger social/civic/charitable events and activates.
3.3 Please detail the success of the society’s publicity in raising the profile of the
society both on and off campus. (5 Marks)
On Campus
 An overall annual increase in 12.7% of the overall paid memberships was
attained this year.
 The president’s volunteer program we supported and promoted reached its
highest every volunteer attendance with over one third of the volunteers being
members of the society. In addition, this facilitated the assistance of 40% more
children, thus raising the profile of the society further via word of mouth.

 It must be noted that one of our posters has be elected to represent the college on
a national level via the ‘Best Poster’ category of the BICS awards.
 The vibrant colours incorporated into our hoodies has really given the engineers
a visible identity around the college. The result of this is that engineers from first
year to final year now actively socialize and greet one another on a daily basis.
This was not the norm in the college making it one of our proudest achievements
to date. Furthermore, this year the members were incorporated into the design
process of the hoodies themselves via successful interactions through our media
outlets.
 Weworeourhoodiesto all the eventswe attended in orderto promotethe society
further and highlight our good work in the target communities. This branding has
made engineers stand out and get recognition for the volunteering and
educational work undertaken this year.
 Our increase in publicity led us to create great relationships with other societies
around ITT Dublin and allowed us to run joint events. We have built good
relationships with the Radio and Rainbow Societies to just name a few, which
resulted in a number of their members joining our society.
 We started the concept of a member for member trade with other societies, the
idea being that we encourage our members not only to participate in their events
but also to join their societies. Hoping that they would return the favour, this
approved quite effective not only gaining members but also strengthen
relationships with other societies.
 The proceeds from all events run by the society were used to either subsidise
members participation in future events or used in the running of charitable
activates such as the domestically based 3D-Assist Tallaght
 Thanks to the work of our committee members involved in 3D-Assist Tallaght
program, our social media audience has more than doubled due to the connection
between the two groups.
Off Campus
 The Facebook like page set up by the society has generated a huge amount of
interest on and off campus, attaining a reach of 1296 people, and has been liked
by people from Ireland, The U.K, Zimbabwe, South Africa, Canada, Germany,
Mozambique, Zambia, United States of America, Austria and Chad.
 As a results and the number of people viewing our posts increased, along with
people posting their own interesting information and problems that needed to
be solved. This was one of our end goals to help engage our members.
 The proceeds from all events run by the society were used to either subsidise
members participation in future events or used in the running of external
charitable activates such as the Saplings Savage Garden event and our charitable
donations (Denise Ryan – Lyme Fund)
 The work we havedonewith 3DAssist Tallaght has taken ourmembersinto many
of the local secondary and primary schools to show children the world of
engineering and the amazing things happening within.
 Our work with 3D Assist Tallaght brought us face to face with over 8000 people
at The Dublin Maker Fair in Trinity College Dublin and stories of the work were
carried on several national radio stations and newspapers such as The Evening

Herald, and also on online news posts such as breakingnews.ie. And even
performed in a high profile educational seminar via TEDxTallaght Talk, which is
broadcasted online, thus providing international exposure.
 With our intervarsity pub quiz we were able to socialise a huge number of other
engineering students. As a result of this event there was an attendance in excess
of 150 people and this has been a largest event by far to date.

Section 4: Charity/Civic Element
Total marks: 30
Please read the following instructions carefully. You need to answer TWO of the following
four sections; Fundraising, Volunteering, Education, Awareness Raising/Advocacy.
Each section is weighted evenly and each is worth 15 marks. Read through each section
carefully and select the two sections which are most applicable to the work of your society.
lots toread so brevity, while giving complete answers,is appreciated. It is important toavoid
repetition between subsections when answering this section.
Please list the sections to be answered
Volunteering
Education
Section 4b: Volunteering
Total marks: 15
lots to read so brevity, while giving complete answers, is appreciated.
4b.1 Describe the volunteering aspect of the society and the impact this had on
the target entity. (5 Marks)
Tips: Tips: Explain a) what the target entity is and does, and b) what was entailed with the
volunteering and the impact it had on the target entity.
3D-Assist Tallaght:
Target entity: 3D-Assist Tallaght (formally e-NABLE)
 This project is a major cornerstone of the Engineering & Technology society. The
program enables students and staff of IT Tallaght to get involved in the design
and construction of 3D printed prosthetics for children. The initiative allows
individuals in need of a prosthetic for their child to approach us and request arm
or hand. It involves a consultation in which the child is assessed, measurements
are taken and any special requests are taken note of. Some examples of special
requests are an Ironman, Star Wars and Frozen themed prosthetics. It should be
noted this service is freely available to anyone that requires a prosthetic and is
completely free! We even repair the unit if it is broken.
 What is involved - The process from request to delivery has multiple stages and
people involved. Firstly there are measurements taken. After that the design
process begins. This involves taking the standard model and adapting it to the
child's specific needs. A volunteer will use specialized 3D modelling
programming to custom fit the prosthetic to the child. Next is the printing
process. The files are taken to one of our dedicated 3D printers and put in the

queueforprinting. This may take upto a week to print. Whenthe partshave been
producedavolunteerwill beginthe construction processandassemblethe hand.
This can take from2 to 3hoursormoredependingonthe volunteer’sexperience.
Once the hand is completed it is tested. When fully satisfied with the quality the
hand is then delivered to the recipient by our representative.
Impact on the target entity:
The Impact this service has on its clients is truly life changing.
These are the facts:
1) Before our services were available the typical dynamic prosthetic would fall in
the region of several thousands of euro. Considering the rate of growth of
children they typically need a new prosthetic annually. Unless the family are
lucky enough to have very good health cover it will almost certainly leave the
child without a moving prosthetic until they enter their adolescent years. This is
where we make the biggest difference. We can supply our prosthetics free of
chargeto the user.If they breakit orgrow out of it we will give them anew model
with a few weeks.
2) The “cool” factor. We have found that the recipients of the prosthetics have been
showing off their new aid to their friends with a sense of pride. One case in
particular was in Josh. He was lucky enough to already have a static prosthetic
that was designed to be as inconspicuous as possible and even matched his skin
tone. When we met for the consultation we observed that he hid his prosthetic
hand behind his back at all times, with an apparent feeling of embarrassment.
After we designed, constructed and delivered his own star wars themed arm he
could be seen showing it off to his friends. We even received requests from his
friends for their own hands. We had to inform them that unfortunately it was
only available to children in need.
3) Due to the interest in the prosthetic development we now see third and fourth
year students requesting their projects being geared towards the research and
development of more advanced limb development. Current projects currently
being developed include: An arm for use under water, electro-mechanical
development, aides for writing and operating wheelchairs.
Peer support
The peer support program is an initiative that we all enjoy getting involved in and are
very proud of it.
The Peer Support Programme was founded in 2014 by a collection of staff and students
in the engineering department. The aim of the programme was to create an academic
networking environment, where students in the lower years, particularly 1st years,
could approach students in the years above them & organise study sessions in modules
that they were having the most difficulty with in that particular semester.
Target entity: Students.
 The idea of this programme was not to turn students into teachers, or to offer
extra lecturing hours to students. The programme’s design allowed younger
students to learn useful tips and tricks about particularly difficult modules, as
well as giving them access to class notes made by previous students.
 The programme rendered some surprising results. Not only did the younger
students benefit from gaining a better understanding of a particular module, the

supporting students were given an opportunity to reinforce a module or a
subject that they may not have dealt with in a couple of semesters.
 Albert Einstein once said: “If you can’t explain it simply, you don’t understand it
well enough”. At times, the peers that took part in this programme had to take
something really complex, be it detailed mathematics or engineering theory, and
deliver it in a manner that helped them understand it when they were studying
it, with the hope that it would help younger students understand it too.
 Along with students feeling more comfortable in terms of understanding
particular course content, the programme introduced great integration between
yearsin the department, and createda comfortablelearningenvironment among
students; where no question is a stupid question.
 The president’s volunteer program we supported and promoted reached its
highest every volunteer attendance with over one third of the volunteers being
members of the society. In addition, this facilitated the assistance of 40% more
children overall.
Local school outreach (school visits & schools coming in for
engineers week)
Target entity: Primary and secondary school students
 Throughout the academic year our members have teamed up with some of the
engineering faculty and havebroughtourengineering roadshowto local schools
and colleges.
 The roadshow aims to inspire young students to pursue their further education
after second level. Moreover due to the current statistics on the shortage of
students taking STEM (Science, Technology, Engineering and Mathematics)
subjects (and more specifically a shortage of women), we try to encourage them
to pursue a career in the sciences especially in engineering. [2],[3],[4]
 Due to the time involved we will not see the effects of our work for some years.
However it is apparent to the volunteers when engaging with the students that
it is sparking an interest and inspiring them to pursue further education.
Saplings savage garden.
Target entity: Saplings school
 The society wanted to give back to the community, and following a number of
meetings, the resoundingchoicewas that we wanted to contribute to a children’s
charity. We became aware that Saplings School for Autistic children in
Rathfarnham was planning to have their school garden renovated. Saplings are
Special Schools for Children with Autism and Complex Needs
 We extended an offer to provide man power required to complete the
renovations free of charge. After a visit to the site it was apparent that there was
significant work required in order to make the garden a safe and desirable place
for the children to play in. Furthermore we discovered that some pupils with
complex needs can respond well to tactile interaction with their environment.
This gave us the idea of creating a “sensory garden” consisting of a variety of
physical mediums for them to explore.

 After the plans were drawn up and made we next had to raise money; this bring
us to the pub quiz (please see pub quiz fundraising night in the educational
sectional) we pledged to donate all of the proceeds from our social gathering
event to the school. These proceeds enabled us to buy games, equipment, tools,
paint and varnish for the project.
 On the day, we separated into teams to complete the tasks set by the school’s
management. 25 members volunteered their time during the Easter break under
questionable weather conditions.
These tasks included:
· Sanding and varnishing the playground equipment
· Painting the garden fences.
· Planting flowers and herbs.
· Placing planters throughout the garden.
· Cleaning the front porch of the school.
· Painting the front porch of the school.
· Painting the entrance hall to the school.
· Building a sensory walkway for the children.
· General maintenance, repairs and painting touch ups.
· General cleaning and tidying of the garden.
Open days
Target entity: Prospective students
 We were approached by the faculty with a problem they were having. During the
open days the engineering departments had lecturers present at the stands to
answer any questions from prospective students. The problem was that the
lecturerscame acrossasjust that; lecturers.They believed that they couldbenefit
from having some students there so that the stands would look more
approachable. We agreed and have to date attended every open day the college
has hosted.
 Our college departments commented on how much of a difference it made to
have membersofthe engineering andtechnology society presentthroughoutthe
day.
 The members were very enthusiastic and were interacting and encouraging the
prospective students.
 Since the first open day last year we have been approached by new students and
have told us that it was the society members that had a major influence on their
decision to pursue further education in ITTD.

4b.2 Detail the number of the society’s members that engaged in the voluntary
activity and the time spent volunteering. (5 Marks)
Tips: It is important to state the number of members engaged in the voluntary activity
as a percentage of both the society’s membership and the overall student population in
your college. It is also important to detail the number of hours spent by members
directly engaging in the voluntary activity.
3D-Assist Tallaght
Number of students - 10
Percentage of society - 6.6%
Percentage of student body - 0.3%
3rd and final year students have decided to adopt 3D-Assist Tallaght developments as
their compulsory yearlong research and manufacturing their projects. As a result it is
therefore difficult to quantify the man hours involved as such. A brief survey amongst
these students indicates that each student on average will spend 8 hrs a week on their
respective projects.
10 students x 8hrs per week x 28 weeks = 2240hrs
Members that have volunteered their time for the general design and assembly of
patient specific prosthetic limbs.
4 students x 4 hrs (Average) 16 hrs (approx)
Total hours volunteered: 2240 + 16 = 2256 hrs
Peer support
Number of students- 10
5 X first year members x 1 hr per week x 4 weeks x 6 months = 120 hrs
5 X second year members x 1 hr per week x 4 weeks x 6 months = 120 hrs
Total hours volunteered = 240 hrs
Local school outreach (school visits, schools coming in for
engineers week)
It is important for us to give as much as we can to the local community. Furthermore as
stated previously we try to encourage secondary students to pursue further education
at third level. We approach this is several ways.
1) We have members involved in the president's volunteer programme to help primary
and secondary level students with maths. These classes are held in the college one
evening a week.

Total hours volunteered = 7 X 8 hrs = 56 hrs
2) We Invite schools to take part in our engineer’s week at the college. During this time
we host local schools in the local library and try to spark their interest. The primary
school kids are taken to a computer lab and given a brief presentation on 3D printing;
what it can do and where it is going. Then they are challenged with designing something
on a 3D designing software whilst volunteers show them how it works. During this time
we have a 3D printer running in the room printing an object that was designed by the
previous group.
Total hours volunteered = 17 hrs
Saplings savage garden.
Percentage of society- 17.48%
Percentage of student body- 0.86%
Hours volunteering- 25 members x 8 hours = 224 hrs
Open Days on Campus
Percentage of society- 17.48%
Percentage of student body- 0.34%
Hours volunteering- 10 members x 4 hours = 40 hrs
Total hours volunteered this year = 2803 hours

4b.3 Please detail the impact the voluntary activity had on the society’s members
and the wider campus community. (5 Marks)
3D Assist Tallaght
The societies work in this volunteering programme has single-handedly opened up
vast research and development possibilities relating to prosthetic limb development/
as such, members can now opt to undertake their major undergraduate degree
projects in this field if they wish.
Peer support
 A notable outcome of our peer support program is the work of two members in
particular; Sarah Daly and Paul Quinn. They have been collecting data in
conjunction with a lecturer with for use in a peer review study on the effects of
support networks in an academic setting. Their paper is due to be released in
the coming months and will receive the appropriate recognition thanks to their
contributions.
Community outreach
 The president’s volunteer programme that the society supported and
prompted is a certifiable volunteering activity. Therefore participants will
have gained what is deemed a valuables skill in society and be able to
showcase this on the CV’s in future.
Saplings
 One of our most active members (Patrick Brothers) sons has autism. As his
society we deemed it our responsibility to give back to a worthy cause in his
honour and as such invest our time in activities close to his heart.. As a result we
further facilitated Patrick’s passionate ambitions to help the autistic community
through this event in particular.
Open Days
 These events required a high interaction of members with the general public.
This therefore, nurtured these particular members soft skills as describe in
detail in section 4c.1

Section 4c: Education
Total marks: 15
Please read each question carefully and answer what is asked. Where appropriate
use of bullet points, and delivery of key information is encouraged. Remember
adjudicators have lots to read so brevity, while giving complete answers, is
appreciated.
4c.1 Describe the educational aspect of the society and the impact this had
on your target entity. (5 Marks)
Tips: It is important to clearly state at the outset what the target entity for the
society’s educational activity was, and the work that they carry out before
proceeding to detail all aspects of your education activity.
We’ve been involved in sixteen events this year providing educational insight into the
following aspects:
1. Engineering Awareness
2. Academic Assistance
3. Soft Skills.
Engineering Awareness
Engineering by nature is an extremely broad and diverse subject both academically and
in terms of its place in the world. As a result, this has led to many students undertaking
engineering courses without actually fully understanding what is entailed in the course
ahead or even harbouring confusion about what the possible job prospects will be
available to them upon finishing the degree.
Furthermore, Engineering studies are historically extremely intensive and
cumbersome. These academic stresses combined with the lack of understanding and
direction associated with such a course has led to a high dropout rate.
The demand for engineers in the world has increased and many engineering courses
have decreased entry requirements in some cases to encourage students to choose
engineering as a possible career path.
Unfortunately, this has also increased the number of students that have become
disillusioned throughout the academic year for the reasons mentioned above. The
following events described were organised with the specific focus of trying to educate
society members, the general college population and the public on what exactly
engineering involves and its place in the world.
1. Maker Fair 2015
Target Entity: Public
The maker faire is an event created by Make magazine to "celebrate arts, crafts,
engineering, science projects and the Do-It-Yourself (DIY) mindset". It brings together a
worldwide community of volunteers called “Makers” enabling them to showcase their
individual projects and how they are pushing the limits of technology. We successfully
secured a stall that enabled us to exhibit our work done with 3D Assist Tallaght.

Organisation
❖ Reservation of a stall
❖ Recruitment of volunteers and rotation to ensure the stall would be manned
throughout the day
❖ Transport of materials including pull-up stands, 3D printers, working models of
prosthetics
Event Details
Maker magazine held their annual meeting on the grounds of Trinity college in July. We
successfully acquired a stand so that we could showcase our volunteer work through e-
nable (now 3D Assist Tallaght). This was a great opportunity to show the power a small
community of volunteers can have on the lives of children born with ABS.
We scattered our desk with our 3D printed prosthetics, raised our banners and mingled
with fellow makers to discuss our work and theirs. We enjoyed a day of constructive
interaction with like minded people and it turned out to be a great networking event, in
which we secured a sponsor who donated to us a brand new top of the line 3D printer.
 The day was an overwhelming success. Our members took it in shifts to man
the stand throughout the day from 9am to 5pm. During this time we were by
far the most popular stand in our section. The spectators were intrigued as
to how the program worked and we took the time to explain to each person
what 3D Tallaght assist was and how we operated. We even had some
interest from people that knew someone that could benefit from our
service and made some good connections for future builds.
 The best outcome of the day came from a spectator that was at first glance
just like any other. After we explained who we were and what we were
doing he told us he was part of an Irish based children's charity called
“Santa’s Strike force”. He was impressed with our work and wanted to help
us in the form of a donation. As a direct result of that, several weeks later
we received a brand new top of the line 3D printer
2. Platin Cement Works Tour
Target Entity: Society Members
Note: As the target entity for this event was our members, its impact will be detailed
here in this section to avoid repetition in section 4c.3
Organisation
❖ Initial contact/financial negotiation/booking of tour.
❖ Request/booking of the the plant manager to act as tour guide/provide real
career information.
❖ Acquisition of attendee deposits.
❖ Organisation/financial negotiation/booking of tour bus from specific bus
company local to the plant (requirement made during initial financial
negotiations).

❖ Organisation/financial negotiation/booking of separate transport bus to and
from the plant.
❖ Collection of Media throughout event.
Event Details
One of our principal goals is to prepare our members for their future careers within
industry by giving them insight into various workplaces and the environments they will
be working in. To do this, we think that physically taking them there is the best option!
So, this year we decided to go on an industry tour to the renowned Irish Cement Works!
This plant is Europe’s most efficient manufacturing plant and after future developments
will be competing on a world class level in this regard. Great experience was taken from
the detailed exposure to both the common and unique working conditions and
processes found in the operation of such a plant.
Following the tour an intimate discussion with the head plant manager about the
qualities, skills and behaviours sought after by the HR team during the hiring process
ensued.
 Through society subsidisation this trip was brought to our members free of
charge.
 A deposit was required to secure the attendees place on the bus. This was
refunded upon arrival and was to ensureno financial losses were encounteredin
booking the tour buses in advance.
 As an added incentive to draw in first year students, and it was agreed students
that attended and showed a keen interest along with ability to answer questions
at the end of the tour would have the this event awarded as a CA percentage for
one of their modules.
3. Engineers week 2016
Target Entity: Primary and Secondary School Students
Organisation
❖ Collection of Media throughout event
❖ Liaising with faculty staff
❖ Creating a rota for our volunteers to ensure there is a consistent presence of
members throughout the day
Event Details
To celebrate engineers week this year, we wanted to collaborate with the engineering
department so we decided to work together on a project that gives students a more
detailed and accurate idea of what engineers do.
 Young students – from both primary and secondary schools - got an opportunity
to design and print their own creations using cutting-edge 3D printing
technology.

 Our membersattended workshopsthatranfrommorning to lunchtime everyday
(Monday to Friday) of Engineers Week.
4. Open Days on Campus
Target Entity: Potential College Applicants (Secondary School Students in Particular)
Organisation
❖ Creating a rota for our volunteers to ensure there is a consistent presence of
members throughout the day
❖ Design and setup of stall
Event Details
On campus at ITT Dublin, we set up and manned engineering booths at various open
days to encourage students to become interested in the college and, more broadly,
engineering in general.
 Members actively chatted and engaged with younger pupils to incite a sense of
enthusiasm about technology and learning by showing them various projects
we have been involved in, such as Enable, which 3D prints mechanical hands for
children with Amniotic Band Syndrome.
5. Engineering Roadshow: Community School Visits
Target Entity: Primary and Secondary School Students
Organisation
❖
Event Details
Throughout the year, the engineering students in our society have been travelling to
primary and secondary schools across Dublin to try and encourage participation in
higher education and the technology industry. These students wish to promote the
endless possibilities that can be achieved by carrying on to third level and entering
positions in the engineering and technology sectors. It is a work in progress as we learn
more with every school visit.
Academic Assistance
For the same reasons stated above in the ‘engineering awareness’ section the following
events described were organised with specific focus of trying to assist society members
with academic related stresses.
1. Tutoring workshop

Organisation
❖ Acquisition ofsuitable tutor with sufficient academic knowledge to passon (John
Arigho - Secretary - 4th year).
❖ Weekly organisation and allocation of meeting times.
Event Details
The society’s secretary John Arigho is currently in 4th year mechanical engineering and
is the most senior member in terms of degree progression. Considering this, and with a
proven track record he was deemed the most suitable candidate to tutor. John has made
himself available by volunteering to spend most weeknights and Saturdays studying in
a specific room with computer access, which is generally empty. John is also contactable
through the society's facebook otherwise. Students from a range of courses make use of
johns availability for quick drop in questions about report formats, project problems,
exam tips, understanding experiments, general college life etc. John also welcomes
students to work side by side with him while he works, so should they run into any
problems with their respective work, he is there to help. This has been of particular
benefit to students struggling with maths and it is not uncommon to see students
revising for upcoming tests alongside John while he does his work.
Soft skills
Engineering studies by nature are heavily based around an intensive focus of the
development of hard skills (computation, analysis and design) and many recent surveys
have conveyed that emerging graduates lack the necessary soft skills (communication,
creativity, adaptability, collaboration and leadership) that enable them to effectively
communicate and interact easily with others upon entering the real world work place
[1]. The following events described were organised with specific focus of trying to
improve these soft skills amongst the societies members
1. Pub Quiz Fundraising Night
Organisation
❖ Finding/booking/financially negotiating a socially fashionable venue with
suitable seating capacity and sufficient sound equipment such as mics and
speakers (Grand social, Dublin city centre).
❖ Negotiation of drinks promotions.
❖ Acquisition and financial negotiation of DJ’s with both a fashionable and wide
selection of music (Philip Galvin Jr. & Eoin Curtin).
❖ Acquisition and financial negotiation ofa MC/presenter(CiaranO’Connor -Radio
Society)
❖ Creation and implementation of publicity campaign and distribution of content
(posters, online adverts/invitation, flyers)
❖ Creation of a broad range of general trivia questions and setting criteria of
acceptable answers.
❖ Acquisition of spot prizes
❖ Creation of randomised teams
❖ Organisation of front of house to collect admission throughout the event.

Event Details
In financial support of one of our volunteering events (see, Saplings Savage Garden
volunteering event), it was decided that a fundraising event would be held in aid of this
campaign. While the main objective of this event was to raise money for the aide, it was
decided that the event would be that of a social nature so to additionally contribute our
member’s integration and soft skills by encouraging them to interact (communication).
 The social-charity event came in the form of a pub quiz but with a surprised
randomised teaming system (Adaptability) in the hope to stimulate new
relationships between membersthat may notknow each otheranderadicate any
informalities between existing members.
 It was decided that the quiz be based on a broad spectrum of general trivia in an
attempt to engage all team members at some stage throughout the quiz to
collectively work towards winning the available spot prizes (Collaboration). In
addition to this, it was decided that an individual prize would be given to the
funniest answer of the night.
 Funnyanswers wereexpected to be most likely to begiven where the team could
not genuinely answer the question asked (Creativity).
 When the pub quiz concluded the DJ’s played their sets while the attendees
continued to brainstorm and socialise throughout the night.
2. Karting Event (1) – White river karting
Organisation
❖ Creation of potential event list.
❖ Acquisition of member’s opinions and votes on events offered.
❖ Finding/booking/financially negotiating a venue.
(posters, online adverts/invitation, flyers).
❖ Acquisition and account of deposits taken for attendees.
❖ Design and creation of 3D printed Trophies
❖ Flight preparations for intended drone footage (charging, test flight, weather
forecasts)
Event Details
For the initial karting event, we asked our members to voice potential events of interest
(creativity) and to vote on a fun event they wanted to attend (communication), it came
down to a unanimous vote for a go karting trip.
 Our committee organized an event at Ireland’s premier outdoor karting track:
Whiteriver Park.
 The event was a team endurance-style race (Collaboration) whereby members
were grouped into random teams (adaptability) of four for the day. This allowed
members to get to know each other better whilst having fun.
 34 members participated in the event and 1 of our sponsors took up the
invitation and joined in on the day (communication).
3. Karting Event (2) Kart City

Organisation
❖ Creation of potential event list.
❖ Acquisition of member’s opinions and votes on events offered.
❖ Finding/booking/financially negotiating a venue.
(posters, online adverts/invitation, flyers).
❖ Acquisition and account of deposits taken for attendees.
❖ Design and creation of 3D printed Trophies
❖ Flight preparations for intended drone footage (charging, test flight, weather
forecasts)
Event Details
Considering the success of the previous karting event and due to popular demand it was
decided the event would be repeated. Our most recent karting event was a trip to Kart
City in Swords. It was again a very successful event in all the aspect mentioned above
but it was also was quite an important event for us for a different reason.
 Duringa peersupport class it was noticed that there were some enthusiastic first
years looking to start a karting society. Immediately seeing the opportunity we
approachedthemwith oursupport. Wearrangedameeting and proceedto guide
them in organising an event through the Engineering & Technology Society. We
invited them to our committee meetings and showed them how we operate and
plan our events. They worked hard and effectively, and by borrowing our
experience organised the whole event themselves (leadership). As a result we
are happy to say that our intuition has paid off and we have secured some very
productive and dedicated new members that will be running for committee
positions next year, further strengthening our continuity.
4. Pizza Meeting / Social Night
Organisation
❖ Booking a large room in the college with sufficient seating and a projector.
❖ Selection of relevant mini documentary (Ted-x Talk - e-NABLE -- volunteers
changing the world with 3D-printed prosthetics [5]) and music play list.
❖ Finding/booking/financially negotiating a local venue with suitable seating
capacity (Molloy’s pub, Tallaght Village).
❖ Negotiation of drinks promotions.
❖ Acquisition/financial negotiation of pizza
❖ Design, creation, organisation and implementation of party games.
❖ Acquisition of spot prizes
Event Details

We held a crucially important meeting in September to introduce the new committee of
the 2015/2016 school year to the members of the society new and existing. This free
pizza meeting and the following social night was an icebreaker event that brought the
society together initially to start off the year on a positive and unified note.
Initially, attendees gathered to eat pizza and watch a short educational video describing
the work being undertaken by 3D Tallaght Assist (formally e-NABLE) in regards the
engineering of 3D printed prosthetic limbs for children, right here in the college. After
the video a short meeting was held to introduce the new committee and discuss how
members could learn more or get themselves involved in these developments
(Leadership).
Following this, the members were brought along to a local pub where we played various
team-building games (Adaptation & collaboration) that built rapport among us and
helped the new members to become acquainted with each other.
 In addition to this, an extremely large effort was made to include some of the
international student present in college, who make up the predominant student
population of the final year engineering courses in particular and historically as
a result many of these international students fail to integrate with the rest of the
student population (Communication).
5. Public Speaking Workshops
Organisation
❖ Organization of transport to and from venue (Engineers Ireland)
❖ Register names of attendees
❖ Preparation of small example speech expected by each attendee
Event Details
As part of our commitment to addressing the shortcomings in graduates’
communication skills that reports have shown, some of our members, in particular
those with upcoming project presentations, attended a public speaking workshop
hosted by Engineers Ireland once a month.
The format of this workshop involves:
1. Guest speakers from different backgrounds give a speech regarding various
aspects of public speaking and various techniques speakers can use. Each guest
speaker brings a different point of view.
2. Participants deliver a pre-prepared speech to peers who observe, reflect on,
critique it.
3. Experts in public speaking give detailed feedback to participant.
4. Everyone is asked a random question in a ‘rapid fire question round’ so that
participants can learn how to think on their feet and articulate their thoughts
under pressure.

These workshops provided members with better communication skills and increase
confidence that promotes leadership. In addition these workshops engaged member in
a creative manner through the production of their own personal speech (Creativity)
(Communication)(Leadership)
6. Surf Trip 2015 -- Bundoran
Organisation
❖ Planning and preparation.
❖ Overall financial negotiation.
❖ Acquisition of members.
❖ Poster for advertisement.
❖ Organization of transport to and from event.
❖ Arranging accommodation and surf lessons for all involved.
❖ Collection of Media throughout event.
Event Details
In October 2015, as a way for our members to kick off the year by getting better
Acquainted.We really enjoyed making memories together, being active, travelling, and
socialising. It was a successful trip and a great way for the new members to meet other
students and develop a great relationship. (communication),
we had afun weekend away in Bundoran,Co Donegalforasurftrip.There were students
fromeachfield ofengineering,even students who were studying businessandcomputer
science.
 Initially not one member had surfed before so it was a new skill learnt for all
involved.
 All members were invited along and the group learned how to surf together by
taking group surfing lessons (Adaptation)
 The relationships obtained from this trip reflected on events following to it.
7.Adventure Race
Organisation
❖ Legal requirements such as public liability insurance and insurance for Avon Ri.
❖ Acquisition of legal consent from an Garda Siochana
❖ Acquisition of medical professionals for the day.
❖ Planning, establishing, marking out and sign posting of selected route taken.
❖ Acquisition, organisation, training and appointment of stewards, leading car and
tailing car along the route on the day.
❖ Acquisition of high-visibility jackets for participants, stewards and drivers.
❖ Acquisition of a sufficient amount of bicycles, helmets, canoes, paddles and other
equipment..
❖ Acquisition/financial negotiation of Sponsored membership for gym to provide
training and nutritional education for upcoming Iron man
❖ Acquisition of a boat and licenced driver for an “on water” steward.

(posters, online adverts/invitation, flyers, An event table was set up in a high
trafficked area of the campus. Many props were used from bright red kayaks to
flying drones and blasting exercise playlists to attract student attention,personal
reminder text messages)
❖ Transport and organization of bicycles etc. to the designated positions along the
route.
❖ Acquisition and distribution of water and chocolate along the route during the
race.
❖ Organisation of return transport from finished location for everyone involved.
❖ Design and creation of 3D-Printed trophies
❖ Set up/manage information/sign up table, and all relative documents to be
signed by participants.
Event Details
This year, we organised our first ever triathlon which was a major event for our society.
It was an open event for both society members and other students within the college.
The triathlon consisted of a 20KM cycle, from the college to Avon Ri Adventure Centre
in Blessington Co. Wicklow, then a 3KM runand a 2KMkayak raceto the finish line. This
event and the strategies we used to promote our organisation and attract new members
greatly helped to improve the profile of our society at ITTD.
No event like this had ever been organised by any club or society in our college before.
For a society like engineering and technology (which is not normally associated with
exercise orientated events) to organise such a physically demanding event shows that
we can really vary the target audience that would be interested in our events.
(Adaptation)
The mass publicity campaign implement for this event brought out the creative side of
the committee and its member involved alike by encouraging unique methods of
personal interaction such as dragging our chairperson through the halls of the college
in a canoe. An event table was set up in a high trafficked area of the campus. Many props
were used from bright red kayaks to flying drones and blasting exercise playlists to
attract student attention. (Creativity)
The event really brought out the competitive nature of our members. The event as a
whole offered something different to our members, and allowed them to explore other
areasofinterest. As anincentive to entice the peoplethat were not confidentabout their
fitness we negotiated an exclusive deal with our local gym for a membership plan. We
secured their cheapest rate available for membership at a rate of 35 euro per month.
This included a personal fitness plan, dietary advice and classes on triathlon training. A
lot of our members that took part in the event continued to take charge of their health
and fitness lifestyle after to the triathlon. (leadership)
From the start of the campaign for the Ironman Challenge to now, the society and its
members as a whole has become a lot closer in terms of camaraderie and interaction
between members.

The event gave our members an opportunity to socialise outside the classroom
environment and really get to know each other, and create a community-like
atmosphere. This, to us, is a positive thing. It makes the society more attractive to non-
members, giving them a reason for wanting to join and be a part of the community as
well.
➢ The event in itself gave us exposure to the student body, allowed us to meet new
faces in every department, and remind people that you don’t have to study
engineering to be a member of the society - it is for everyone in any field of study.
➢ The biggest gain we had was in the personal contact our committee members
made with the students. They no longer were nameless faces that we passed by
in the corridor. Thanks to our ironman triathlon they now knew us on a greater
and a far more personal basis.
8.Star Wars Night
Organisation
❖ Acquisition of all original star wars movies
❖ Booking and seating preparation of student union.
❖ Acquisition a selection of foods to be distributed (popcorn, pizza etc.)
Event Details
A survey was undertaken to review the current interests of society members. It resulted
that many of our members seemed to be cinema fans, and expressed a great interest in
science fiction movies when questioned further, particularly due the anticipation and
hype surroundingthereleaseofthe new star wars movie (communication). Considering
this, it was decided that we had to celebrate the release of the new Star Wars movie and
prepare ourselves for the premiere, which some of our members were planning to
attend.
In order to do this we , we had a lot of fun getting together on campus and watching a
marathon of the original Star Wars trilogy. This was a wonderful opportunity for the
Engineering and Technology Society to celebrate our shared “geekiness” and unite over
popcorn, pizza and other provided treats, and with like-minded colleagues/friends
(communication).
9. Inter-Varsity Table Quiz 2016
Organisation
❖ AL
Event Details

This year, we reached out to other universities to initiate and co-organise our first ever
inter-varsity event in order to create a community of new connections for our members
and to increase the profile of ITT in the larger academic world of Dublin.
For this event, we had a table quiz with awards for both societies and individuals, which
created a dynamic and collaborative environment.(collaboration), Communication)
This event was followed with a social evening at the pub where all participants could
mingle (communication).
The Chairpersons of TCD, UCD, DCU, and ITTD co-ordenated the event. It was decided to
host the event in Trinity college due to its mutually central location. We firstly
performed the table quiz and the night concluded in the Pavilon bar where it became a
bed for fun and networking.
4c.2 Detail the number of the society’s members that engaged in the
educational activity and the time spent volunteering. (5 Marks)
Tips: It is important to state the number of members engaged in the educational
activity as a percentage of both the society’s membership and the overall student
population in your college. It is also important to detail the number of hours spent
by members directly engaging in the educational activity.
1.Maker Faire 2015
Member Attendance: 8
Societal Percentage: 5.3%
College Percentage: 0.3%
Hours: 8 members x 8 hours = 64 hrs
2.Cement Factory Tour
Hours: 17members x 5 hours = 85hrs
3.Engineers week 2016
Societal Percentage: 5.3 %
Hours: 8 members donated 17 hours = 17 hrs
4. Open Days on Campus
Member Attendance: approx:20
Societal Percentage:13.3 %
College Percentage: 0.7 %
5. Engineering Roadshow: Community School Visits
Societal Percentage: 4% %

6.Tutoring workshops and peer to peer program
Member Attendance: 10 regular
Hours: 1 members x 1 hr per week x 4 weeks x 6 months = 240 hrs
Member Attendance: Approx 80 people, approx 45 members
Societal Percentage: 30%
8. Karting Event (1) Whitewater
Member Attendance: 36 people, 35 members
9. karting Event (2) Kart-city
10.Pizza Meeting / Social Night
11. Public Speaking Workshops
Hours: 7 members x 2 hours x 4 meetings = 56 hrs
12. Surf Trip 2015 -- Bundoran
Hours: 14 members spent two days together and will not be calculated in this section.
13. Adventure Race

14. Star Wars Night
Member Attendance: approx. 25 members throughout the day (8hrs)
Hours: We were available for 8 hrs
15. Inter-Varsity Table Quiz 2016
Total sum of all hours = 1019
4c.3 Please detail the impact the educational activity had on the society’s
members and the wider campus community. (5 Marks)
1. Maker Faire 2015
This was a great opportunity to show our faces to the public. The time our members put
into the 3D Assist program is typically spent on front of a computer under florescent
lights. This gave them a chance to get public recognition for all their hard work. Another
benefit of this event was to show the extracurricular work our college is performing,
thus boosting our public image.
2.Cement Factory Tour
Note: Asthe target entity forthis event was already our members, details onthe events
impact in this regard have been previously detailed in section 4c.1
3. Engineers week 2016,
4.Open Days on Campus &
5. Engineering Roadshow .(Community School Visits)
We have discovered that our members are highly enthusiastic about what they do as
students and have a desire to interact with entities outside the college so that they can
share their enthusiasm and give back to their own communities. This sense of giving
back is an important quality that any student in higher education should be nurturing,
and it is an aspect of their personal growth that we accommodate.
6.Tutoring workshop

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