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Chapter One types of communication part 2.ppt
- 1. REPORT WRITNG SKILLS Definition ofTechnical Communication (B) Course Coordinator Dr. Ayyaz Qadeer
- 2. Major Traits ofTechnical Communication • Focus on Audience • Use Presentational Strategies • Assume Responsibilities
- 3. Technical Writing is AudienceCentered • Deals with specific situation • Enables readers to act • Occurs within a community • Is interactive • Has definite purpose
- 4. Technical Writing is AudienceCentered • Interactive • Personal meanings • Reader re-creates the message
- 5. Technical Writing is AudienceCentered • Definite Purpose • Informing • Instructing • persuading
- 6. Technical Writing is Presentational •Use the top-down method • Use headings • Use chunks • Use visual aids • Establish a consistent visual logic • Use plain and objective language
- 7. Technical Writing is Presentational •Use the Top-down Method • Putting the main idea first • Recommended for the good news messages • Use Bottom-up Method • Putting explanatory details firs • Recommended for the bad news messages
- 8. Technical Writing is Presentational •Use Headings • A top-down device • Use Chunks • Block of text
- 9. Technical Writing is Presentational •Use Visual Aids • Graphs, tables and drawings etc • Consistent Visual Logic • Same order throughout the writing
- 10. Technical Writing is Presentational •Use Plain and Objective Language • Avoid jargon language • Plain, objective and simple terminology
- 11. Technical Writing is Responsible •Use Honest Language • Use Format Honestly • Create Helpful Visuals • Use Direct, Simple Expression • Credit Others • Codes of Ethical Conduct
- 13. Exercise • Write aparagraph that persuades a specific audience to act. Give two reasons to enroll in a certain class, to purchase a certain object, to use a certain method to solve a problem, or to accept your solution to a problem (Question no. 2, p. 26). • Write a paragraph that gives an audience information that they can use to act. For example, give them information on parking at your institution (Question no. 3, p. 27).
- 14. Exercise • Create avisual aid to enable a reader to act. Choose one of these goals: show the location of an object in relation to other objects (machines in a lab; rooms in a building); show someone how to perform an act (how to print a document from a computer; how to hold a hammer, how to create a contacts list for e-mail or a social medium, how to sync contacts between mobile devices); show why one item is better than another (cost to purchase an object like an e-reader or a TV or class notebooks; features of two objects). (Question no. 4, p. 27).
- 15. Exercise • Interview aprofessional in your field of interest. Choose an instructor whom you know or a person who does not work on campus. Ask questions about the importance of writing to that person’s job. Questions you might ask include • • How often do you write each day or week? • • How important is what you write to the successful performance of your job? • • Is writing important to your promotion? • • What would be a major fault in a piece of writing in your profession? • • What are the features of writing (clarity, organization, spelling, etc.) that you look for in someone else’s writing and strive for in your own?
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