The document describes the evolution of legal practice management software from early word processing and billing software to more integrated practice management software (PMS) systems. It introduces ChambersLegal, a new Nigerian PMS that aims to be a one-stop software solution for all of a law firm's administrative and case management needs. Key features of ChambersLegal include contact management, case tracking, timekeeping, calendaring, document management, and integration with email and smartphones. The software is presented as a way to unite the various disconnected software programs previously used by legal practices.

1. The Legal Practice Management Software
ChambersLegal

2. The Business Concept
of
ChambersLegal
A Legal Practice Management Software
by
Kola Kolade
Of
Proteux Technologies Limited
kolakolade@proteuxtechnologies.net
08088001180

3. ““The value of an idea lies in the using of it.” —Thomas Edison.

4. Proteux Technologies Limited
...your one stop IT solution partner.

5. 1.
Who We Are !
● Proteux Technologies Limited is an Indigenous,
privately owned ICT firm based in Lagos.
● We became incorporated with the Corporate Affairs
Commission in February 2011 with RC no: 935452

6. 2.
What We Do !
Presently we are into:
● IT Solutions
● RF & Wireless Solutions
● Systems Integration
● IT Project Management
● Open Source Software Solutions

7. The Evolution of
Legal Practice Management:

8. ● Word Processing Software
In the beginning there was word processing. Almost every lawyer’s secretary gladly
learned to use WordPerfect (one of the first word processing software) to prepare
documents. It was not long before lawyers, too, were using word processor.
● Billing Software
If word processing could make lighter work of preparing documents, then why not
use the computer to track time, send bills to clients, and manage the firm’s cash
flow? Along came time and billing software to the rescue
● E-mail
The age of e-mail hit the world like a Tsunami. Now, lawyers not only could
accomplish the task of communicating with clients and other lawyers, but at the
same time they could be documenting that communication. What a marvelous
technological invention for a law firm! It is difficult to find a law firm today that does
not use e-mail.

9. ● Contacts and Calendar
If a law firm had e-mail, it was likely that they used Outlook as their e-mail software.
If the law firm using Outlook for their e-mail took the time to look more closely at
Outlook, they realized that not only could they send, receive and organize e-mail
using Outlook, but they could also make use of Outlook’s calendar and contacts.
Imagine that. A computer program that could keep a list of your clients and other
attorneys and, at the same time, keep a calendar!
● PDAs (Personal Digital Assistants) and Smart Phones
Now, not every law firm used Outlook. Some lawyers discovered there was a small,
handheld computer that could keep track of their contacts, appointments and task
list. The great technology developers must have had attorneys in mind when they
developed the PDA and, later, the Smartphone (cell phone and PDA combined, with
internet and email service). So long as the data on it could be backed up and kept
secure, it was the lawyer’s “best friend” technology. They could take it to court, to
the office and even use at home. Their calendar, contacts and e-mail was easily
accessible at all times.

10. ● Document Management
By this time, law firms were starting to think, “If there are software solutions for
preparing documents, tracking time, preparing bills, sending e-mail, tracking
contacts and calendaring, there certainly must be a tool to help us organize our
electronic documents.” Enter the document management software (DMS). The
development of DMS made it easier to save documents as well as to easily locate
them. As lawyers dared to abandon paper management altogether and test the
waters of the “paper-less” law office, mail and other incoming documents could be
scanned into the computer, then organized with the DMS. No more franticly
searching files, cabinets, inboxes, lawyers’ desks for documents.

11. Additionally, by this time, there were more demands on the software.
● “I want to be able to see, in one place, all the attorneys, witnesses, judges, courts,
insurers, etc. who are connected to a client’s file. Isn’t there some way to do that
with a computer program?”
● “I do a lot of web research. I would like to save my research on the computer and
somehow organize it with my client’s file.”
● “I use a time and billing software, but I need something to help me with my
calendar and due dates and my billing software does not do that.”
● “We use an electronic calendar at our office, but we can’t share it. We would like
one centralized, electronic calendar that all of us can see.”
Now you say,
“I have all of the above computer tools do I still need another Software?”

12. A logical Conclusion:
If you have been practicing law for some
time and, during that time, have
accumulated some or many of the above
technological tools, you might come to a
conclusion!
Something is not right with this Picture?

13. A House Divided
First Second Last
Like a house that goes through years of remodeling, each time with a new add-on or
room, end result was splintered. There was no flow. No continuity.
That is, there was one software for word processing, another for billing, another for
email, another for the calendar and contacts, yet another for the PDA, and one for
the document management system and even more for the document assembly. To
benefit from all these wonderful tools, an attorney and staff had to become
specialists in all these different software products. Not only that, there was
duplication of work.
One had to enter the client’s name and address and phone number in each of the
different software products. This not only took more time, but there was more room
for error , not to mention a lot of different software databases to keep up, updating
information is a nightmare. There were more software licenses to buy, to upgrade,
to keep trained on, to pay for support.

14. 'Splintered' Software have Consequences.
More is required of the attorneys and support staff to be multi-talented in their
skills, in particular, administrative and management skills. When an attorney starts
out, with no support staff at all, he/she must do it all: take calls, do intakes, prepare
documents, maintain communication with clients, track time, do bills, schedule
appointments and calendar deadlines, check for conflicts, open files, close files,
everything! To have separate computer software for each of these tasks is a huge
imposition on the lawyer, and decidedly so on the sole practitioner

15. What If There Was One Type of
Software that Could Bring All of These
Functions Together?

16. Actually, there is such a single software solution for these splintered
functions. It is called:
Practice Management Software (“PMS”).

17. The term “practice management software” has come to mean: one software that
comprehends all of the day-to-day administrative and case processing functions of
client representation and managing a practice…with the added bonus of being
developed especially for law firms.
What Makes Practice Management Software
Special for Law Firms?

18. “Whether you're a newspaper journalist, a lawyer, a doctor. You
have to organize your thoughts. -Frederick Wiseman.

19. ● Practice Management Software is a relational database, starting with the
Client’s contact information, then adding a case/matter for that client, and
“relating” (or linking) all contacts, phone calls, time tracked, calendar items, e-mail,
documents, etc., to the case/matter.
● So, being able to create one Contact card or record, then “relate” (or link) it to all
the related matters or cases, means that if that Contact record changes (i.e. the
client moves), that Contact record need only be updated once. Then, all the cases
or matters that Contact record relates to will reflect the updated address.
● Likewise, being able to create one appointment or task on the calendar, then
“relating” (or linking) it to a case or matter, means that not only will you see the
appointment or task on the calendar, but you will see it in the linked-to matter or
case.
● Combine the law-firm-specific benefit of a relational database with the
centralizing of all the splintered functions in a law practice and you get
…A Practice Management Software!

20. ● Deadlines easier to track
● Documents are always a few keystrokes out of reach
● Billable work is less likely to slip through the cracks
because time keeping is easier to do
● Attorneys can work with case and client files away
from the office (remote)
● Documents and information are easier to share with
clients and associate attorneys
● In case of disaster, case and client files can be
recreated from computer file
● Deadlines and appointments are on a calendar shared
by the entire staff
● Phone communications and e-mail can be saved with
the file and with other staff (if desired)
● Increased attorney and staff productivity
● you go to one software each day to find information
and store information

21. ““Has he come armed, then?” she asked anxiously. “Has he
brought a pistol or a sword?”
Ian shook his head, his dark hair lifting wildly in the wind.
“Oh, no, Mam!” he said. “It’s worse. He’s brought a lawyer!”
― Diana Gabaldon, Voyager

22. ChambersLegalThe Legal Practice Management Software

23. ChambersLegal
● ChamberLegal is feature rich PMS developed by Proteux Technologies Limited for
the Nigerian Legal Practice clime to ease the practice of Law
● The philosophy of ChambersLegal is that when a lawyer sits down at his desk to
work, all that he needs to accomplish his work is just 1 click away within
chambersLegal

24. ChambersLegal Features:
Contact database:
Clients’, attorneys’ names,
addresses, phone numbers, e-mail
addresses, etc
Case/Matter information:
Case type, parties, notes, etc..
Grouping/Classification:
Contacts can be classified in more
than one way, e.g. client, attorney,
judge.
Audit Trail:
Shows changes made to a record.
Multiple Viewing Options:
Calendar view, case view, client
view
Timekeeping:
Track time spent on phone calls,
events, appointments, preparing
documents, etc..
Calendaring/Docketing:
Appointments, deadlines,
reminders, rolling list of to-dos
Alerts/Reminders of Inactivity:
Case status notification
Single entry data input:
You should only have to enter one
type of data one time only, then
link/relate it.

25. Keyword and/or full-text
searching capabilities
E-mail Integration:
Can save e-mail with client or
matters
Report generating:
Printing out the data in various
forms, e.g. address lists, mailing
labels, time reports
Security:
Ability to restrict or grant
access to specific parts of your
practice management
database?
Front Office/Back Office:
Practice management features
(front office); and HR, Payroll and
Accounting functions (back office)
built-in
Has an integrated e-mail client,
Word Processor, Browser &
Personal Information Manager
(PIM)
Synchronizes calendar, tasks,
contact and notes with your Smart
phone through your google
account
Import/Export Capability:
Can easily transfer data from your
current database into this practice
management database and vise
versa
ChambersLegal Features: (Continued)

26. White
Is the color of milk and fresh snow,
the color produced by the
combination of all the colors of the
visible spectrum.
You can also split your content
Black
Is the color of coal, ebony, and of
outer space. It is the darkest color,
the result of the absence of or
complete absorption of light.

27. White
Is the color of milk and fresh snow,
the color produced by the
combination of all the colors of the
visible spectrum.
You can also split your content
Black
Is the color of coal, ebony, and of
outer space. It is the darkest color,
the result of the absence of or
complete absorption of light.

28. In two or three columns
Yellow
Is the color of gold, butter
and ripe lemons. In the
spectrum of visible light,
yellow is found between
green and orange.
Blue
Is the colour of the clear
sky and the deep sea. It is
located between violet and
green on the optical
spectrum.
Red
Is the color of blood, and
because of this it has
historically been associated
with sacrifice, danger and
courage.

29. Use charts to explain your ideas
GrayWhite Black

30. Maps
our office

31. 89,526,124
Whoa! That’s a big number, aren’t you proud?

32. 89,526,124$That’s a lot of money
100%Total success!
185,244users
And a lot of users

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