This document discusses principles of organization management, including authority and responsibility, span of control, effective delegation, balance and flexibility in organizations, communication, and centralized vs decentralized structures. It provides definitions and explanations of these key concepts, along with factors that influence them. The document is presented by Mr. J.B. Shirote and covers topics relevant to managing organizations effectively.

1. Welcome
Topic 3:
Organization Management
Presented By
Mr. J.B.Shirote
Lecturer in Mechanical Engineering Department
Latthe Education Society’s
Polytechnic
P-41,M.I.D.C.,Kupwad,Sangli.

2. Principals of Organization
1.Authority and Responsibility
2.Span Of Control
3.Effective Delegation
4. Balance, Stability and flexibility
5.Communication
6.Centralised and Decentralized

3. 1.Authority and Responsibility
 Right to give orders
 Right to command
 Authority can be delegated(divided)
 Authority of settling issues
 Authority of control the things

4. Types of authority
 coercive- use of punishment
 Expert- use of skill
 Referent- use of influence
 Reward- use of award

5. Responsibility
 Responsibility is the other side of
authority
 Higher the authority, higher the
responsibility
 Responsibility cannot de delegated
 Responsibility is duty, assignments
and accountability for the results

6. 2.Span Of Control
 Related with delegation
 It is the number of subordinates can
be handled by the manager effectively.
 It shows how many no of subordinates
can be effectively handled by manager
Directly.
Maximun:20.
Related with no.of level of
management,

7.  Narrow span:
Subordinates are controlled very tightly
Under utilization of managers capacity
Complex and sensitive work has very
small span of control

8.  Wide span:
Loose control on sub ordinates
Overloading of work
Simple and recitative work has more
span of control.

9. Factors affecting span of
control
 Control required
 Capacity of manager
 Kind of work
 Kind of workers
 Management method
 Nature of organisation

10. 3.Effective Delegation
 It is a process which assigns work to
others and offers sufficient authority to
perform that work.
 Higher authority assigns duties and
responsibility to the subordinates
 At the same time necessary authority
is given to these subordinates

11. Importance
 Higher authority gets more time to
concentrate on important issues
 Subordinates gets chance to work on
their own
 Person becomes specialized
 Morale of employees increases
 Better results
 Work is completed with min time

12. Steps in effective delegation
1. Goals establishment
2. Developing personal discipline of
supervision
3. Establishing responsibility
4. Motivation
5. Determinate what to delegate
6. Training
7. Report
8. Control

13. Balance
 Organization has many departments,
functions, and units. Setup of the
departments should be balanced
 All functions should be executed,
developed, controlled in balanced
manner.
 Any underdeveloped dept. leads to the
problems in the success of org.
 Authority, centralization,
decentralization must be balanced

14. Stability
 It is the ground of new development
 Stability creates confidence among
organization members
 Unstable organization may waste its
time and energy to solve their
problems
 Decision making is dependent on the
stability
 Stability creates status in the market

15. Flexibility
 It is the ability to adjust, change, bend
and blend as per requirement without
the disturbing the basic structure
 Flexibility helps to work as per
changes in the market condition,
technology transfer, laws etc.
 Flexibility protects the system to
become obsolete.

16. 5.Communication
 If there is poor communication of no
communication then relations are not
possible to maintain
 The process by which a person, group
or organization transmits some type of
information to another

17. purpose of communication
 To forward instructions
 To inform notices
 To share information
 To motivate subordinates
 To appreciate success
 To get feedback
 To warn about situations

18. Types of communication
 oral-written
 Verbal-nonverbal
 Upward- downward-horizontal
 Formal- informal

19. Barriers in communication
 Language problem
 Network
 Ineffective source
 Wrong time
 Poor media
 Wrong channel
 Incapable receiver
 Cultural barriers

20. 6.Centralition
 Centralization-
It is the concentration of authority at the
center.
Here few authorities will retain the major
responsibity and power

21. Advantages:
 Control is uniform
 Policies are not varying
 No duplication of work
 Decisions are applicable to all
 Low Cost

22. Decentralization
 The authority is delegated in the
hands of subordinates
 It is spread across the organisation

23. Advantages:
 No excessive work on top authority
 Specialized work culture may be
possible
 Control Is more effective
 Result oriented work
 Effective implementation of decisions
 More flexibility