This document outlines the 5-day boot camp program for Meeting Architecture. Day 1 covers the IDEA process for identifying meeting objectives and designing the meeting. Day 2 focuses on the CHA part of the CHATTY toolbox, covering conceptual, human, and art aspects. Day 3 covers the TTY part, including technical, technology, and content capturing. Day 4 discusses science and knowledge related to effective meetings. Day 5 involves applying what was learned through group presentations and role plays of a case study. The boot camp aims to teach a methodology for designing effective meetings based on objectives.

1. Mee#ng
Architecture
5-­‐day
boot
camp

2. Welcome
introduc#on
of
the
boot
camp
Bienvenidos

3. Who
we
are
and
what
we
do

4. Who
we
are
Maarten
Vanneste
President
Mee4ng
Design
Ins4tute
Founder
and
CEO
of
ABBIT
Mee4ng
Innovators
Belgium
Stefania
Con4-­‐Vecchi
Founder
and
CEO
of
EVENTagist
Marke4ng
manager
and
coordinator
Interna4onal
Educa4on
Events
Mee4ng
Design
Ins4tute
Italy

5. Why
Mee#ng
Architecture
is
important
for
you

6. Who
are
you?

7. A
good
mix

8. What
we
do

9.
The
future
of
mee#ng
effec#veness
From
to

10. Personal
and
professional
development
As
a
member
of
an
interna#onal
network
of
Mee#ng
Professionals,
you
will
be
able
to
learn
from
others,
share
experiences,
develop
co-­‐
marke#ng
ac#vi#es
and
explore
opportuni#es
for
future
collabora#on
and
innova#on.
64
members

11. Bring
your
event
to
life
Mee4ng
Design
Ins4tute
is
a
one-­‐stop
resource
for
innova4ve
solu4ons,
tools
and
techniques
on
Mee4ng
Design
MDI
supports
Planners
and
suppliers

12. Training,
presenta#ons
and
consultancy
! Tradeshows
educa#on
! Mee#ng
Architecture
One,
Two
or
Five-­‐Day
Training
! Sessions
and
Keynote
presenta#on
! Consultancy

13. The
MDI
Knowledge
Base
The
Mee#ng
Design
Ins#tute
Knowledge
Base
mee#ngsupport.org/knowledge_base
New
services
and
ideas
on
the
content
side
of
mee#ngs.
www.mee#ngsupport.org

14. Video
Corner
! Content
capturing
and
sharing
! Exposure
opportunity
at
the
biggest
industry
tradeshows
in
Europe
with
a
professional
interview
about
your
exper#se
or
your
products
or
services.

15. The
Learning
Carousel
The
Learning
Carousel
allows
Mee#ng
Planners
to
discover
many
tools
and
services
in
a
short
amount
of
#me!
The
Learning
Carousels
or
Mee#ng
Design
Quick
tours
are
held
during
the
main
industry
tradeshows
and
during
the
FRESH
Conference.

16. The
Toolbox
Catalogue
The
TOOLBOX
Catalogue
is
about
tools,
services
and
professionals
that
can
increase
the
impact
of
the
mee#ng,
conference,
event
or
a
stand.
For more fresh stuff: www.thefreshconference.com
V5.0 - Nov 2013
2013
2014
The Toolbox for meeting & event design
TheToolboxformeeting&eventdesign
Download the
latest version

17. The
FRESH
Conference
The
Fresh
Conference
is
an
annual
conference
dedicated
to
mee4ng
professionals
2
days
educa#onal
program
that
refreshes
conferences,
mee#ngs
and
events
and
increases
their
effec#veness

19. The
FRESH
dinners
The
FRESH
dinner
is
where
you
meet
new
professionals
with
an
interest
in
the
content
side
of
mee#ngs.
IMEX
Frankfurt
and
Las
Vegas
EIBTM
and
AIBTM…

20. The
programme
of
the
5
days

21. Day
1
The
Mee#ng
Architecture
Process
methodology
Mee#ng
Architecture
Process
is
about
designing
mee#ng
based
on
objec#ves

22. You
will
learn
about:
IDEA
part
I
-­‐
IA
! In
phase
one,
you
will
learn
to
assist
(or
lead)
your
mee#ng
teams
or
clients,
to
iden#fy
the
objec#ves
for
the
coming
mee#ng
or
conference.
IDEA
part
II
–
DE
! In
phase
two,
you
will
learn
to
facilitate
the
design
process
for
the
mee#ng
based
on
those
objec#ves
with
a
7
steps
process.

23. Day
2
The
CHATTY
Toolbox
part
I:
CHA
The
second
day
is
dedicated
to
the
first
part
of
the
CHATTY
Mee#ng
Architecture
toolbox:
CHA
! Conceptual:
mee#ng,
session
and
presenta#on
formats,
and
their
requirements.
Programme
#ming,
venue,
techniques
! Human:
the
mee#ng
team,
facilitators,
actors,
speaker
trainer,
producer
entertainer
! Art:
music,
pain#ng,
colours,
ac#ng,
drama,
design,
lay-­‐
out,
mee#ng
ID,
produc#on

24. Day
3
The
CHATTY
Toolbox
part
II:
TTY
The
third
day
is
dedicated
to
the
second
part
of
the
CHATTY
toolbox:
Technical
and
Technology
! Technical:
A/V
&
produc#on,
theming,
video,
presenta#on
techniques.
! Content
Capturing:
webcast,
video
recording,
photography
! Technology:
show
case,
Mobile
apps,
iPad
apps,
vo#ng,
online,
social
media.
! Hybrid
Mee#ngs

25. Day
4
Science
&
knowledge
The
forth
day
is
dedicated
to
science
&
knowledge
to
design
effec#ve
mee#ngs
and
events.
Par#cipants
will
learn
about
sciences
impac#ng
on
the
Mee#ng
Industry:
! par4cipant
involvement
! communica4on
&
social
media
! science
&
learning
networking
mo4va4on,
neuro-­‐
science
! final
case
study
assignments
and
group
work

26. Day
5
The
case
Last
day
is
the
day
when
you
will
rehearse
what
you’ve
learned
and
will
make
their
group
presenta#ons
and
role
play.
It’s
a
prac#cal
test
to
experiment
and
to
put
in
prac#ce
the
Mee#ng
Architecture
Methodology,
tools,
techniques
and
knowledge
you
learned.

27. Housekeeping
! We
start
every
day
at
8:30
! 2
coffee
breaks
! 10:00
to
10:30
! 15:30
to
16:00
! Lunch
break
2
hrs
12:00
to
14:00
! We
end
every
day
around
17:30

28. Methodology
During
the
day:
! Sessions
! Presenta#ons
! Tools
demonstra#ons
! Group
work/Case
work
and
feedback
! Q&A
-­‐
Prac#cal
takeaways
at
the
end
of
every
session
At
the
end
of
the
day:
! Evalua#on
of
the
day
! Housekeeping

29. Group
work
Rules
for
discussions
1. Agree
on
a
note
taker
2. Every
idea
has
value
3. Ask
the
trainer
if
the
task
is
not
clear
4. Listen
and
say
thank
you
if
you
can
use
it
5. Invite
everyone
to
contribute
6. Don’t
dominate
7. No
sales
8. Stay
on
topic

30. Social
media
Use
Follow
Take
pictures,
share
videos
and
tweet
about
the
training,
cotribute
to
our
storify
#eventprofs
#
Mee#ngArchitecture
@
MtgArchitecture