This document discusses documentation requirements and processes for Basic Cadet Training (BCT). It outlines the six major graded areas that must be passed for graduation and describes the various types of documentation used, including daily evaluations, weekly evaluations, and spot corrections. Recommendations are provided for improving documentation, such as building templates, focusing on clear, concise, and actionable feedback, and practicing progressive discipline. The use of electronic documentation through Blackboard and SurveyMonkey is proposed to automate processes and minimize workload.

1. Documentation in
BCT
CAO 25 JUN 18

2. Topics
 Requirements
 Content
 Observations from 2017
 Recommendations
 Methodology
 Progressive Discipline
Forms
 Electronic Documentation
Systems: Blackboard and SurveyMonkey

3. Basic Cadet Requirements
 Source Documents
BCT Syllabus
Cadet Master Education and Training Plan
(CMETP)
COCI 10-100 Summer Programs
 6 Major Graded Items in BCT
Must pass, or have a waiver, for acceptance day
parade
SOP 62: BCT MGAs for Graduation

4. BCT Major Graded Areas
Daily
Performance
•Pass 30 of 38 Days
•Graded by Direct
Supervisor
Weekly
Evaluation
•4 of 5 Weeks
•Evaluation of
aptitude by Direct
Supervisor
Performance
Evals
•70% or greater avg
in graded events
•SAMI, PAI, drill, end
of course Exam
Physically
Rigorous
Training
•Must participate in
67% of PRT events
•Field day, morning
PT, intramurals,
AFT/PFT, water
screener
Field Courses
•Pass all Jacks Valley
courses and Rising
Dawn
•Not removed for
cause from course
Commander’s
Awareness
Program
•Not on CAP at the
end of BCT
•Not on CAP twice
for same thing

5. Talking to Basics

6. Documentation
 What?
 Feedback based on
performance
 How?
 ID errors
 Determine root causes
 Reflection on instruction
 When?
 Timely manner
 “Sortie isn’t over until the grade
book is done”

7. Types of BCT Documentation
 Daily (Replacing Form 200)
 Nightly discussion of performance
 Scored each night 0-5 Scale
 Weekly (Replacing Form 200-1)
 Weekly discussion of aptitude to serve as officer and cadet
 Pass/Fail
 On Demand
 341s (still paper, Emailed to A1 each night)
Spot corrections
 AF 174, LOA, LOC, LOR
Progressive discipline

8. Forms: AFCW 341, 200, 200-1

9. BCT 341s from 2017
 Good:
 Failed to stay awake in A-Hall after repeated cadre corrections
 Failed to execute proper MH (Mitchell Hall) decorum despite
repeated instruction over 3 meals
 Interesting:
 Failed at locks and life
 Doing Great
 Not Helpful:
 Fix u face 
 Stop it

10. BCT 200-1s from 2017
 Good:
 Trying to improve knowledge and fitness, keep at it. K-Test score of
88% this week.
 Failed the PFT for the second time, continues to give up when PT is
difficult and fails to learn from mistakes. You need to gear up for Jacks
Valley and spend time thinking about your motivation and goals.
 Not Helpful:
 On a Form 18 and didn’t do anything. Looking forward to academic
year.
 Here for his Colonel dad and continues to want to go home. Should
be allowed to leave.
 Can’t even do the PT card requirements. Try more next time.

11. Documentation Goals
 Clear
 What is the violation or deviation from standard
 Would someone else understand what I wrote and give it the same
emphasis?
 Concise
 Appropriate description for the type of documentation used
 Are the necessary details added? Is the context clear?
 Actionable
 Know what to change
 If I received this from someone, could I use it to change my behavior?
 If I received this, would it be helpful?

12. Recommendations
 Practice
 Build Templates
 Share good write ups, you will have common errors
Technique
 Profile: List what happened this week.
 Strengths: 1, 2, 3
 Weaknesses: 1, 2, 3
 Recommended Improvement Areas (RIA): 1, 2, 3 … typically relates
to the weaknesses

13. Progressive Discipline
• Anyone
• Positive/Negative
341
• 0 – 2 considered
deficient
• Element Leader
Daily Grade
• Pass / Fail
• Element Leader
Weekly Feedback
• Flight CC
• AOC/AMT
AF 174
• Sq/CC
• AOC
CAP
•AOC
LOA/LOC
•Disenrollment
•Sq/CC
•AOC
STRC
•AOC
•GAOC
•JA
NJP
•AOC
•GAOC
•JA
UCMJ

14. Electronic
Documentation in
BCT
CAO 21 JUN 18

15. Start with Why!
 Electronic CPR-IIs…avoid scanning
 BCT Form 200 (BCT Record of Performance) …58 initials, needs
automation
 BCT Form 200-1 (Counseling Record)…handwriting, missing critical
details
 Military Training 100 Student Grade Card…vast majority missing
grades/comments, no data aggregate
 Over 15 trackers used in BCT 2017 to record blues issue, CAC issue,
security clearances, intramurals, and other things
 Program needed a way to consolidate data collection without relying
on GroupMe and email taskers sent to the wrong people

16. The Challenge
 Document
 BCT Syllabus completion
 BCT Major Graded Areas
 USAF required training
 USAFA admin
 Validate that each basic cadet has met the
requirements and…
 Provide Trend/Comparison Data
 Allow cadre to focus on content/quality of
documentation
 Stop wasting time with admin that
computers should be doing
Syllabus
CoCI
C4Cs

17. Solution
Clarify Requirements
Automate Documentation
Minimize Footprint
Blackboard
SurveyMonkey
• 6 MGAs
• 25 Learning Objectives
• Build Databases
• Change Forms
• Easy Data Entry
• Cell Phone Friendly
• Use as Gradebook
• Attendance Record
• Allows Lengthy Text Entries
• Voice-To-Text Option

18. Overview
Requirements
• PRT
• Briefings
• Training
• Stan/Eval Grades
Performance
• Daily
• Weekly
• Stan/Eval
• PFT/AFT
Admin
• CAC/Proxy
• Security Clearance
• Height/Weight
• Form 18s
Recorded in Blackboard Grade Center or SurveyMonkey

19. Battle Rhythm + Process Flowchart
As Needed
Learning
Objs
Admin Rumbler Form 18
Stan/Eval
Grades
Weekly
Aptitude Eval Weight
Daily
Daily Eval
Event
Attendance
Accountability
Status
Email PDFs of
341’s
Black-
board
Survey-
Monkey
A1
Generated
Forms and
Reports
• 200
• 200-1
• Training Record
• eCPR-II

20. AFCW 341: Process Diagram
341s
• Cadre Fills Out 341 and returns to Basic
• Cadre review 341s for Flt or Element for discussion/review with Cadre and Basic
A1
• Cadre take photo of 341s (ideally with Genius Scan)
• Send photo to A1 (BCT_AStaff_A1@usafa.edu)
• Flights submit all 341 daily around TAPs
CPR-II
• A1 validate format and file name
• A1 adds to Basic’s e-CPR-II
• A1 keeps consolidated record for trend review in Blackboard for Cadre

21. AFCW 200: Process Diagram
Data
• Flt Cadre Fill Out Blackboard Daily with evals, status, weights, and attendance
• Training and Stan/Eval post grades and completion of syllabus items
• A1 uploads external information and AFT/PFT scores
A1
• Validate data, ensure all data is posted daily
• Export data into external database
• Generate AFCW Form 200s each Monday, Wednesday, and Friday
CPR-II
• A1 adds to Basic’s e-CPR-II
• A1 keeps consolidated record for trend review in Blackboard for Cadre

22. AFCW 200-1: Process Diagram
Data
• Flt Cadre Fill Out Blackboard Daily with evals, status, weights, and attendance
• Training and Stan/Eval post grades and completion of syllabus items
• A1 uploads external information and AFT/PFT scores
A1
• Validate data, ensure all data is posted daily
• Export data into external database
• Generate AFCW Form 200s each Monday, Wednesday, and Friday
CPR-II
• A1 adds to Basic’s e-CPR-II
• A1 keeps consolidated record for trend review in Blackboard for Cadre

23. Blackboard
 Backbone of Form 200 and Record of Syllabus Completion
(Individual Training Record – ITR)
 Grade Center Columns represent grades and trackable items
during BCT (currently 148)
 Grade Center is excel with tagging
 Tags according to due date – Grade Period
Grading Periods are each day of training
 Tags according to type of grade – Category
Category corresponds to how the grade will be used in
BCT 200 or ITR

24. BB Inputs - Categories
AD Event
Participation
• MGA – PRT Participation
• BCT Form 200
• Flt Cadre Entered
• PFT x2, AFT, Field Day, Aquatics Screener
AD Scores
• BCT Form 200
• Will be imported by A1
• PFT x2 and AFT Scores
Body Composition
• BCT Form 200
• Flt Cadre Enter Weekly Weight
• A1 Enters Max/Min Weights & Weight Management Pgm
CAP
• MGA – CAP
• BCT Form 200
• A1 Cadre Enter
Field Courses
•MGA – Courses Participation
•BCT Form 200
•Courses Cadre Eval & A1 Enters Grades
Form 18
•BCT Form 200
•Sq SMO Entered
•Up to 12 Entries, reason, start/stop dates
I-Day Items
•CRP-II Items
•Flt Cadre Entered
•Paper copies of forms scanned by A1
Mandatory
Briefings
•Admin & BCT Syllabus
•Flt Cadre Entered

25. Categories and Purpose (cont)
Personal Data
•BCT Form 200
•A1 Enters Data
POA
•BCT Syllabus
•Flt Cadre Enter
•Validated by CCLD
PT Attendance
•MGA – PRT Participation
•BCT Form 200
•Flt Cadre Enter
Rumbler Info
•Admin & Sr Ldr Info
•Flt Cadre Entered
•2 Entries, status, start/stop dates
Stan/Eval
• MGA – Perf Eval
• BCT Form 200
• CCV Cadre Entered
Training
• BCT Syllabus
• Training Cadre Enter
Wavier
• BCT Form 200
• A1 Enters Data
Wk1-5
Assessments
• MGA – Daily Participation
• MGA – Aptitude Eval
• BCT Form 200
• Admin & Accountability
• Flt Cadre Enters

26. Entry OPRs and Due Dates/Time
Title: OPR: Recurrence: Due By:
Daily Eval (DOT_X) Flight Staff Daily 2300
Not required I-Day
Form 18s Sq SMOs Daily 2300
Daily Status
(DOT_X_Status)
Flight Staff Daily 2300
Required I-Day
Weekly Eval
(Week_X_Eval)
Element Leader Weekly Sundays at 2300
Starts 8 Jul
Week 5 due 3 Aug
Weight Flight Staff Weekly 2300 on I-day and Sundays
Learning Objectives Training Staff As required Within 24 hours of due date
Performance Evaluations Stan/Eval Staff As required Within 24 hours of evaluation
Rumbler Flight Staff As required Taps the day discussed with Basic
Attendance (Briefings,
PT, IMs, CCLD lessons)
Flight Staff As required 2300 on day of training/event

27. Blackboard Technical Skills
Users and Groups
Grade Center
Views, Filters, and Categories
Types of Grades
Entering Grades
Viewing Rubric

28. Blackboard Technical Skills: Users and
Groups
 Types of Users:
 Basic Cadets: Students
 Squadron/Flight Cadre: Graders
 Stan/Eval & Training Cadre: Graders
 A-Staff: Teaching Assistants (TA)
 AOCs, AMTs, Group Leadership:
Permanent Party
 BCT Curriculum Directors: Instructors
 Types of Groups:
 Student Groups
 BCT Flight
 BCT Element

29. BB Technical Skills: Grade Center
Graded Items Listed in
Columns
Use Filter to control display
Smart views and categories
limit the displayed graded
items by student or category

30. BB Technical Skills: Types of Grades
Text (Pass/Fail, weight)
Complete/Incomplete
Any number indicates complete
Score (DOT, PAI, SAMI, Tests)

31. BB Technical Skills: Entering Grades
Entering Scores
Select correct student and column
Type in grade and Enter
Blackboard will take you to the next row and save
grade
Last Row will take you to the first row of next
column
Arrow keys will allow you to move between
students and grades

32. BB Technical Skills: Viewing Rubric
Only Rubric is for Daily Grade:
DOT_X
Use Rubric or direct entry

33. How will you know what to grade?
 Still Working to Find Best Way
 Current COAs:
 Blackboard Announcements
 Gradebook Smart Views (DOT X)
 Gradebook Slideshow posted to Blackboard
 BCT Command Center Daily Routine Order (RO) like
functions
 Expect all the above

34. BCT Mission Brief
28 JUNE 2018

35. Schedule
 Inprocessing: 0700-1800
 BCT Pre-Test: 1930
 Initial Height and Weights: 2030-2130

36. Gradebook Items Due by TAPs
FM_2983: (Category: I-Day, Type: Complete/Incomplete)
 All basic cadets must acknowledge their rights as trainees. This is a paper copy completed by the basic and turned into A1 to be placed in
their eCPR-II. Mark complete in Blackboard to indicate this admin task is complete
 Prohibited Activities Acknowledgement, Enter 1 for complete, Leave blank if incomplete
RED: (Category: I-Day, Type: Complete/Incomplete)
 All basic cadets must provide an emergency contact for an emergency situation. This is a paper copy completed by the basic and turned into
A1 to be placed in their eCPR-II. Mark complete in Blackboard to indicate this admin task is complete.
 Record of Emergency Data, Enter 1 for complete, Leave blank if incomplete
I_day_Inventory: (Category: I-Day, Type: Complete/Incomplete)
 Basic cadets should inventory their prepack items and items from Cadet Issue. Annotate missing, incomplete, or incorrectly sized items. Do
not wear incorrectly sized items as they may not be returnable.
 Enter 1 for complete, Leave blank if incomplete
Height: (Category: Body Composition, Type: Score, enter number)
 Enter height in inches, 4 Feet = 48, 5 Feet = 60, 6 Feet = 72
Initial Weight: (Category: Body Composition, Type: Score, enter number)
 Enter in pounds, 157 pounds = 157
I_day_Status: (Category: Status, Type: Text)
 Use key to determine if special code is necessary, if BC is present for DI and not on Form 18, no action is needed
 CF= Concussion Flight, CF18 = Concussion Form 18, TF = Transition Flight, OP = Outprocessed, F18 = Form 18, EL = Emergency Leave,
H=Hospitalized
GRADING PERIOD(S): I-DAY
Additional Items that may be required: Form 18 Reason/Start/Stop Dates, CAP Type/Start/Stop Dates, Rumbler Status/Start/Stop Dates

37. Current BCT Syllabus Objectives
LEARNING OBJECTIVE START DATE END DATE
LO 1. Know the Armed Forces and US Air Force Academy Cadet ranks 28 JUN 2 AUG
LO 18. Apply military customs and courtesies. 28 JUN 2 AUG
LO 3. Know general Air Force and Academy heritage, quotations, traditions,
influential leaders, and symbols.
28 JUN 2 AUG
LO 2. Know the position and personnel of the US Air Force military chain of
command
28 JUN 19 JUL
LO 19. Apply dress and appearance standards 28 JUN 8 JUL
LO 4. Know the USAFA and USAF mission and vision statements 28 JUN 5 JUL
LO 8. Know the Wingman concept 28 JUN 5 JUL

38. Blackboard Grading Key
 Mandatory Briefings (Complete/Incomplete)
 If attended, mark complete
 Enter any number to have Blackboard mark the column “Complete”
 If basic did not attend, leave blank for “Incomplete”
 AD Event Participation: PFT, AFT, Swim Screener, PT, Intramurals (Text: Pass/Fail)
 If basic cadet adequately participated, mark “P” for pass
 If basic cadet did not participate or was removed for cause, Mark “F” for fail
 DOT_X: Cadre evaluation of individual performance of BCT schedule (Score: 0-5)
 0 did not complete the BCT schedule
 1 doesn’t meet expectations
 3 meets expectations
 5 exceeds expectations
 DOT_X_Status: what is the Basic Cadet’s status at Taps…(Text: CF, CF18, TF, OP, F18, EL, H, blank)
• CF= Concussion Flight
• CF18 = Concussion Form 18
• TF = Transition Flight
• OP = Outprocessed
• F18 = Form 18
• EL = Emergency Leave
• H=Hospitalized

39. Blackboard Grading Key
 Form 18 (Text: Various)
 Reason: Enter Text, B = Bed Rest, CP = Concussion Protocol, RP = Rehabilitation Period
 FM18_1_ISSUED: Enter starting date of profile DD MON YY, 22 JUL 18
 FM18_1_EXPIRED: Enter ending date of profile DD MON YY, 28 JUL 18
 CAP (Text: Various)
 CAP_Type: Enter Text, A=Athletic, C=Conduct, AP=Aptitude, I=Indivdual Reasons, M=Medical
 CAP_START: Enter starting date of CAP, DD MON YY, 22 JUL 18
 CAP_END: Enter removal date from CAP, DD MON YY, 26 JUL 18
 Rumbler (Text: Various)
 Rumbler_Status: Enter Text
 Active = currently seeking to leave the Academy, Inactive = withdrawn request to depart
 RUMBER_START: Enter starting date of rumbling, DD MON YY, 22 JUL 18
 RUMBER_END: Enter ending date of rumbling, DD MON YY, 29 JUL 18
 Learning Objectives: (Complete/Incomplete)
 Enter any number to have Blackboard mark the column “Complete”
 Leave blank for “Incomplete”

40. Hands On
 Log into Blackboard
 Find Gradebook
 Navigate to Grade Center
 Find all I-Day items to Grade
 FM_2983: (Category: I-Day, Type: Complete/Incomplete) Mark Complete for 5 students in
B-Flight
 RED: (Category: I-Day, Type: Complete/Incomplete) Mark Complete for 5 student in D-
Flight
 I_day_Inventory: (Category: I-Day, Type: Complete/Incomplete) Mark Complete for 2
students in A-Flight
 Height: (Category: Body Composition, Type: Score, enter number) Mark a student at 67
inches tall
 Initial Weight: (Category: Body Composition, Type: Score, enter number) Mark a
student’s initial weigh in at 150 lbs
 I_day_Status: Mark a student with a Form 18, overnight at the hospital, and in
concussion flight

41. Survey Monkey
 Backbone of Form 200-1
 Linked from Blackboard
 Can be done on phone or computer
 Voice to Text if accessed from phone
 Cut and paste if completed from computer
 1st page for cadre, 2nd page for basic cadet
 Basic cadet acknowledges by selecting yes, entering issued pin
number, and selecting date and time.

42. Navigating to SurveyMonkey
 Each squadron is different and has different links

43. Weekly Feedback in SurveyMonkey
 Blackboard user name is the link between
SurveyMonkey and Blackboard
 Username is C22 First Last @ Usafa.edu
 Select the date the feedback is given to
the basic cadet

44. Weekly Feedback in SurveyMonkey
 Cadre Name is who is giving the feedback
 Witness is who is watching the feedback
 Never give feedback alone (especially
negative feedback)
 Feedback type tells the database where
the entry should go
 Week 1: Due by 8 Jul
 Week 2: Due by 13 Jul (prior to turn over)

45. Weekly Feedback in SurveyMonkey
 Add your comments
 Clear
 Concise
 Actionable
 Select Pass or Fail
 MGA – Weekly Eval
 Pass 4 of 5 Weeks

46. Weekly Feedback in SurveyMonkey
 Basic Cadet selects yes to
indicate they have been
debriefed
 Pin Number – 4 number
combination
 Acknowledgement – they
select date and time
 They select submit

47. Weekly Feedback in SurveyMonkey
 Use Survey Analytics to see how many surveys have been turned in each
week
 Charted by flight, week, and basic cadet name
 A1 will consolidate and place in Blackboard so cadre can read all flight
entries
 Only submit 1 survey per week per basic cadet
 If you submit the wrong version – or need your entry fixed, contact A1

48. Hands On
Log into SurveyMonkey
Through Blackboard Side Menu
Direct Link
Complete a test entry and submit
Verify you submitted a survey by determining if
your squadron’s metric page changed

49. Summary
 Background
 Discussion of Why
 Discussion of How
 In-Depth Blackboard
 In-Depth SurveyMonkey
 Conclusion