Planning or implementing new projects is quite a complex task. If the commissioning process has been planned poorly or executed in a substandard fashion, it may make the project more complex and even result in unanticipated disruptions.

1. BEST PRACTICES FOR NEW PROJECT
COMMISSIONING

2. CREATE AN A-TEAM
 The size as well as specialisation of the commissioning team differs from project
to project.
 However, general knowledge of engineering systems and processes, hands-on
experience and understanding of the construction phase are salient features that
are expected to possess by majority of the team members.

3. BUDGET, SCOPE AND SCHEDULE OF
COMMISSIONING
 Start the commissioning phase prior to the formal beginning of any of the
design phases. Consider commissioning as a formal component of the
project and start assessing project schedules, delivery plan and
commissioning budget.
 Before any actual work starts, prepare and finalise heavily detailed plans.
The scope of the commissioning process helps figure out all the systems to
be commissioned as well as the extent of commissioning, delegate
responsibilities and roles across the design and construction teams, and
stay within the commissioning budget.
 When you take this step early on in the project, the commissioning plan –
including the responsibilities and roles of contractors – can be included in
construction-specific documents and contractual agreement, which helps
ensure that everyone involved in the project stays committed to the plan.

4. FINALISE AND EXECUTE PROJECT PLANS
 For smaller construction projects, this may be as simple as
creating spread sheets and sharing them with the project team
through emails.
 However, for larger projects today, some advanced type of cloud-
based commissioning management systems software is utilised
by project teams.
 This helps offer every team member access to information in
real-time while improving efficiency with better quality control and
higher degree of collaboration between members of the project
team.

5. HOLD THE DESIGN PHASE INITIAL MEETING
 The design phase initial meeting helps align the initial understanding of the
requirements of building design with the commissioning plan.
 The number as well as frequency of reviewing design document varies on the
basis of the complexity and size of the project – but there should be minimum
one initial review to discuss the whole project at length.

6. CONDUCT THE CONSTRUCTION PHASE INITIAL
MEETING
 While all the activities focused towards construction are important, having
buy-in as well as an in-depth understanding of the commissioning phase
from all the contractors involved is perhaps the most crucial one.
 This is not the ideal time to issue instructions, but it’s the time to facilitate
collaboration and nurture mutual respect among different members of the
teams involved – all working towards the prime goal of achieving the best
results possible for the building owner.
 It’s also the time when all the parties involved should be well aware of
(and trained if required) the best commissioning software and process
that will be utilised to communicate and resolve issues.

7. HAVE PERIODIC COMMISSIONING CHECK-INS
 Given the complexity and high level of details involved to start up and
commission a new building, process is of the essence.
 The project team (and other stakeholders involved, if any) will require
having continuous access to the current information.
 It is true that too many meetings result in wastage and inefficiency when it
is about construction projects, but for the commissioning process, a
dedicated meeting is a must.
 Have commissioning check-ins with key stakeholders and contractors to
see if the necessary communication is occurring, and problems are being
managed and resolved instantly and regularly.

8. VISIT THE WORK SITE FREQUENTLY
 Regular visits to the site should be a scheduled and recurring element
of your commissioning plan.
 Assess and get involved in important activities as they occur along the
way.
 Simultaneously, review functional test reports, start-up reports, and test
and balance reports, along with any other crucial documents.
 Communicate with contractors about the issues that they would have
faced during high-impact activities.

9. CONTACT US
 Address: Global Commissioning Management and Software
Ltd, Unit 2, Chestfield Business Park
Whitstable | Kent, CT5 3JB
 https://www.facebook.com/GlobalCxMLtd
 https://twitter.com/_globalltd
 https://www.instagram.com/global_cxm/
 https://www.linkedin.com/company/global-commissioning-
management-software-ltd