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Glencoe Accounting
Internal controls are steps taken to
protect assets and keep reliable records.
The bank reconciliation is an important
internal control.
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Glencoe Accounting
Describe the internal controls used to protect cash.
Describe the forms needed to open and use a checking account.
Record information on check stubs.
Prepare a check.
Prepare bank deposits.
Reconcile a bank statement.
Journalize and post entries relating to bank service charges.
Describe the uses of the electronic funds transfer system.
Glencoe Accounting Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.
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Glencoe Accounting
Key Terms
internal controls
external controls
checking account
check
depositor
signature card
deposit slip
endorsement
Banking Procedures
Section 11.1
blank endorsement
special endorsement
restrictive endorsement
payee
drawer
drawee
voiding a check
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Glencoe Accounting
Protecting Cash
internal controls
Procedures within the business
that are designed to protect
cash and other assets and to
keep reliable records.
Two ways to protect
cash:
Internal Controls
External Controls
external controls
Measures and procedures
provided outside the business
to protect cash and other
assets.
Banking Procedures
Section 11.1
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Glencoe Accounting
The Checking Account
checking account
An account that allows a person or business to deposit cash in a bank and then write
checks and make ATM withdrawals and purchases against the account balance.
A checking account holds cash deposits made by the depositor,
whether a person or business, and allows them to write a check
against the balance.
depositor
A person or business that has cash on deposit in a bank.
check
A written order from a depositor telling the bank to pay a stated amount of cash to the
person or business named on the check.
Banking Procedures
Section 11.1
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Glencoe Accounting
The Checking Account
A checking account:
Protects cash
Provides a record
of transactions
Banking Procedures
Section 11.1
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Glencoe Accounting
The Checking Account
The Signature Card
signature card
A bank form containing the
signature(s) of the person(s)
authorized to write checks on
a checking account.
Banking Procedures
Section 11.1
See page 282
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Glencoe Accounting
The Checking Account
The Checkbook
Detachable check
Check stub
Numbered in sequence
Banking Procedures
Section 11.1
See page 282
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Glencoe Accounting
The Checking Account
The Printed Check
ABA number
Identifies the bank.
Speeds the handling
of printed checks.
Banking Procedures
Section 11.1
See page 283
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Glencoe Accounting
The Checking Account
The Deposit Slip
deposit slip
A bank form used to list the
cash and checks to be
deposited.
Banking Procedures
Section 11.1
See page 283
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Glencoe Accounting
The Checking Account
Completing a Deposit
1. Write the date on the Date line.
2. Indicate the total currency and
coins on the Cash line.
3. List checks separately by their
ABA numbers.
4. Add the amounts and enter
the total on the Total line.
Banking Procedures
Section 11.1
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Glencoe Accounting
The Checking Account
endorsement
A check endorsement that includes only the
signature or stamp of the depositor. It does not
specify the new owner of the check.
The depositor’s endorsement is needed to deposit a
check in a checking account.
Banking Procedures
Section 11.1
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Glencoe Accounting
The Checking Account
blank endorsement
A check endorsement that includes only the signature or
stamp of the depositor. It does not specify the new owner of
the check.
special endorsement
A check endorsement that a transfers ownership of the
check to a specific individual or business.
restrictive endorsement
A check endorsement that transfers ownership to a
specific owner and limits how the check may be handled (for
example, For Deposit Only).
Banking Procedures
Section 11.1
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Glencoe Accounting
The Checking Account
Banking Procedures
Section 11.1
Recording a Deposit
Enter the date of deposit in the Add deposits line on the
check stub for the next unused check.
Enter the total amount of the deposit.
Add the deposit amounts to the amount on the Balance
brought forward line and enter the total on the Total line.
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Glencoe Accounting
The Checking Account
Banking Procedures
Section 11.1
Rules for Writing a Check
Complete checks in ink.
Complete the check stub before writing the check.
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Glencoe Accounting
The Checking Account
Banking Procedures
Section 11.1
payee
The person or business to whom a check is
written or a note is payable.
The upper part containing
the amount of the check,
the date, the name of the
payee, and the purpose of
the check.
Two Parts of the Check Stub
The lower part containing a
record of how the
transaction affects the
checking account.
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Glencoe Accounting
The Checking Account
Banking Procedures
Section 11.1
The Check Stub
See page 285
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Glencoe Accounting
The Checking Account
Banking Procedures
Section 11.1
Completing the Check
1. Write the date the check is being issued.
2. Enter the payee’s name on the Pay To Order Of line.
3. Enter the amount of the check in numbers.
4. Write the dollar amount of the check in words.
5. The drawee requires that the check is signed by the
drawer.
drawee
The bank on which
the check is written.
drawer
The person who
signs a check.
See page 285
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Glencoe Accounting
The Checking Account
Banking Procedures
Section 11.1
Voiding a check is necessary if a mistake is made
while writing a check.
voiding a check
Making a check unusable by writing the
word Void in ink across the front of the check.
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Glencoe Accounting
Key Terms
bank statement
canceled check
imaged check
reconciling the bank statement
outstanding check
outstanding deposit
bank service charge
stop payment order
Reconciling the
Bank Statement
Section 11.2
NSF check
Check 21
postdated check
electronic funds transfer
system
bankcard
automated teller machine
(ATM)
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Glencoe Accounting
Proving Cash
Reconciling the
Bank Statement
Section 11.2
Common Checkbook Errors
Faulty addition or
subtraction
Failure to record a
deposit or a check
A mistake in
copying the balance
forward amount to
the next check stub
Comparing the Cash in Bank account balance with the
checkbook is called proving cash.
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Glencoe Accounting
The Bank Statement
Reconciling the
Bank Statement
Section 11.2
Information in a Bank Statement
1. The checking account balance at the beginning of the period
2. A list of all deposits
3. A list of all checks paid by the bank
4. A list of any other deductions
5. The checking account balance at the end of the period
bank statement
An itemized record of all the transactions in a depositor’s
account over a given period, usually a month.
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Glencoe Accounting
The Bank Statement
Reconciling the
Bank Statement
Section 11.2
canceled check
A check paid by the bank, deducted from the depositor’s
account, and returned with the bank statement to the
account holder.
A bank usually returns canceled checks as imaged checks with
the bank statement.
imaged check
A copy of a canceled check; it is sent with the bank
statement in place of the original canceled check.
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Glencoe Accounting
The Bank Statement
Reconciling the
Bank Statement
Section 11.2
reconciling the bank statement
The process of determining any differences between a bank
statement balance and a checkbook balance.
Reconciling the bank statement is also known as a
bank reconciliation.
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Glencoe Accounting
The Bank Statement
Reconciling the
Bank Statement
Section 11.2
outstanding check
A check that has been written but has not yet been
presented to the bank for payment.
In banking terms, the word outstanding means “not yet received.”
What are outstanding checks?
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Glencoe Accounting
The Bank Statement
Reconciling the
Bank Statement
Section 11.2
outstanding deposit
A deposit that has been made and recorded in the
checkbook but does not yet appear on the bank statement.
In banking terms, the word outstanding means “not yet received.”
What are outstanding deposits?
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Glencoe Accounting
The Bank Statement
Reconciling the
Bank Statement
Section 11.2
Entering a Bank Service
Charge on the Check Stub
bank service charge
A fee the bank charges
for maintaining bank
records and processing
bank statement items for
the depositor.
See page 289
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Glencoe Accounting
The Bank Statement
Reconciling the
Bank Statement
Section 11.2
See page 290
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Glencoe Accounting
The Bank Statement
Preparing Closing
Entries
Section 10.1
Business Transaction
Journalizing Bank Service Charges
On November 1, Zip received the bank statement. A bank service charge of
$8 appeared on the statement.
See page 291
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Glencoe Accounting
The Bank Statment
Reconciling the
Bank Statement
Section 11.2
stop payment order
A demand by the drawer, usually in writing, that the
bank not honor a specific check.
Recording a Stop Payment Order
Write Stopped Payment on the check stub for
the stopped check.
Add the amount of the stopped check on the
next unused check stub.
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Glencoe Accounting
The Bank Statement
Reconciling the
Bank Statement
Section 11.2
NSF check
A check returned to the depositor by the bank because the
drawer’s checking account does not have sufficient funds to
cover the amount; also called dishonored check.
NSF stands for Not Sufficient Funds
What is an NSF check?
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Glencoe Accounting
The Bank Statement
Reconciling the
Bank Statement
Section 11.2
Check 21
The Check Clearing for the 21st Century Act; it allows the
conversion of a paper check to an electronic image that can
be quickly processed between banks.
Check 21 went into effect in 2004.
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Glencoe Accounting
The Bank Statement
Reconciling the
Bank Statement
Section 11.2
postdated check
A check that has a future date instead of the actual date; it
should not be deposited until the date on the check.
A postdated check should not be deposited until the
date that appears on the check.
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Glencoe Accounting
Electronic Funds
Transfer System
Reconciling the
Bank Statement
Section 11.2
electronic funds transfer
system (EFTS)
A system that allows banks
to transfer funds among
accounts quickly and
accurately without the
exchange of checks.
How the Electronic Funds Transfer
System (EFTS) Affects Banking
Direct payroll deposit
Automated bill paying
Bankcards used at automated teller machines
(ATMs)
Bank-by-phone
Online banking
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Glencoe Accounting
Electronic Funds
Transfer System
Reconciling the
Bank Statement
Section 11.2
bankcard
A bank-issued card
honored by many
businesses that can be
used to withdraw cash
and to make payments
for goods and services at
many businesses instead
of writing checks; also
called a debit card, ATM
card, or check card.
How the Electronic Funds Transfer
System (EFTS) Affects Banking
Direct payroll deposit
Automated bill paying
Bankcards used at automated teller machines
(ATMs)
Bank-by-phone
Online banking
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Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.
Glencoe Accounting
Electronic Funds
Transfer System
Reconciling the
Bank Statement
Section 11.2
automated teller machine
(ATM)
Computer terminal where
account holders can
conduct various banking
activities.
How the Electronic Funds Transfer
System (EFTS) Affects Banking
Direct payroll deposit
Automated bill paying
Bankcards used at automated teller machines
(ATMS)
Bank-by-phone
Online banking
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Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.
Glencoe Accounting
Question 1
You have just received your bank statement for the month. What are
the steps in reconciling the bank statement to the checkbook balance?
Step 1
Arrange canceled checks in numerical order;
compare them with the checks listed in the
checkbook stubs and place a check mark beside the
amount on the bank statement and check stub; list
the outstanding checks (those with no check marks)
and their amounts on the bank reconciliation form.
(continued)
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Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.
Glencoe Accounting
Question 1
You have just received your bank statement for the month. What are
the steps in reconciling the bank statement to the checkbook balance?
Step 2
Enter the ending balance shown on the bank
statement in the proper box.
(continued)
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Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.
Glencoe Accounting
Question 1
You have just received your bank statement for the month. What are
the steps in reconciling the bank statement to the checkbook balance?
Step 3
Compare the deposits listed on the bank statement
to deposits in the checkbook. Enter the total of any
outstanding deposits on the bank reconciliation form.
Add this total to the bank statement balance and
enter the sum on the form.
(continued)
Home
Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.
Glencoe Accounting
Question 1
You have just received your bank statement for the month. What are
the steps in reconciling the bank statement to the checkbook balance?
Step 4
Subtract the total of the outstanding checks (Step 1)
from the amount calculated in Step 3. This is the
adjusted bank balance.
(continued)
Home
Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.
Glencoe Accounting
Question 1
You have just received your bank statement for the month. What are
the steps in reconciling the bank statement to the checkbook balance?
Step 5
Compare the adjusted bank balance and the
checkbook balance. When they agree, the bank
statement has been reconciled.
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Glencoe Accounting
Question 2
Do the following regarding the bank statement:
a) List at least two pieces of information that you can learn from
the monthly bank statement.
b) List at least two reasons why it is important to reconcile the
bank statement monthly.
a) You can find out a number of important facts from
the bank statement:
1. Checks that have been cashed by the payee
(cleared).
2. Deposits that have been received by the bank.
3. Any service fees that the bank assessed
during the period.
4. The beginning and ending balances.
(continued)
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Copyright © by The McGraw-Hill Companies, Inc. All rights reserved.
Glencoe Accounting
Question 2
Do the following regarding the bank statement:
a) List at least two pieces of information that you can learn from
the monthly bank statement.
b) List at least two reasons why it is important to reconcile the
bank statement monthly.
b) Reconciling the bank statement monthly allows you to
do the following:
1. Determine an accurate cash balance.
2. Maintain accurate accounting records.
3. Maintain good internal control over cash.
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Accounting notes for college and university students

  • 2. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Internal controls are steps taken to protect assets and keep reliable records. The bank reconciliation is an important internal control. Glencoe Accounting Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Home
  • 3. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Describe the internal controls used to protect cash. Describe the forms needed to open and use a checking account. Record information on check stubs. Prepare a check. Prepare bank deposits. Reconcile a bank statement. Journalize and post entries relating to bank service charges. Describe the uses of the electronic funds transfer system. Glencoe Accounting Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Home
  • 4. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Key Terms internal controls external controls checking account check depositor signature card deposit slip endorsement Banking Procedures Section 11.1 blank endorsement special endorsement restrictive endorsement payee drawer drawee voiding a check Home
  • 5. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Protecting Cash internal controls Procedures within the business that are designed to protect cash and other assets and to keep reliable records. Two ways to protect cash: Internal Controls External Controls external controls Measures and procedures provided outside the business to protect cash and other assets. Banking Procedures Section 11.1 Home
  • 6. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Checking Account checking account An account that allows a person or business to deposit cash in a bank and then write checks and make ATM withdrawals and purchases against the account balance. A checking account holds cash deposits made by the depositor, whether a person or business, and allows them to write a check against the balance. depositor A person or business that has cash on deposit in a bank. check A written order from a depositor telling the bank to pay a stated amount of cash to the person or business named on the check. Banking Procedures Section 11.1 Home
  • 7. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Checking Account A checking account: Protects cash Provides a record of transactions Banking Procedures Section 11.1 Home
  • 8. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Checking Account The Signature Card signature card A bank form containing the signature(s) of the person(s) authorized to write checks on a checking account. Banking Procedures Section 11.1 See page 282 Home
  • 9. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Checking Account The Checkbook Detachable check Check stub Numbered in sequence Banking Procedures Section 11.1 See page 282 Home
  • 10. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Checking Account The Printed Check ABA number Identifies the bank. Speeds the handling of printed checks. Banking Procedures Section 11.1 See page 283 Home
  • 11. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Checking Account The Deposit Slip deposit slip A bank form used to list the cash and checks to be deposited. Banking Procedures Section 11.1 See page 283 Home
  • 12. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Checking Account Completing a Deposit 1. Write the date on the Date line. 2. Indicate the total currency and coins on the Cash line. 3. List checks separately by their ABA numbers. 4. Add the amounts and enter the total on the Total line. Banking Procedures Section 11.1 Home
  • 13. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Checking Account endorsement A check endorsement that includes only the signature or stamp of the depositor. It does not specify the new owner of the check. The depositor’s endorsement is needed to deposit a check in a checking account. Banking Procedures Section 11.1 Home
  • 14. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Checking Account blank endorsement A check endorsement that includes only the signature or stamp of the depositor. It does not specify the new owner of the check. special endorsement A check endorsement that a transfers ownership of the check to a specific individual or business. restrictive endorsement A check endorsement that transfers ownership to a specific owner and limits how the check may be handled (for example, For Deposit Only). Banking Procedures Section 11.1 Home
  • 15. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Checking Account Banking Procedures Section 11.1 Recording a Deposit Enter the date of deposit in the Add deposits line on the check stub for the next unused check. Enter the total amount of the deposit. Add the deposit amounts to the amount on the Balance brought forward line and enter the total on the Total line. Home
  • 16. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Checking Account Banking Procedures Section 11.1 Rules for Writing a Check Complete checks in ink. Complete the check stub before writing the check. Home
  • 17. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Checking Account Banking Procedures Section 11.1 payee The person or business to whom a check is written or a note is payable. The upper part containing the amount of the check, the date, the name of the payee, and the purpose of the check. Two Parts of the Check Stub The lower part containing a record of how the transaction affects the checking account. Home
  • 18. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Checking Account Banking Procedures Section 11.1 The Check Stub See page 285 Home
  • 19. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Checking Account Banking Procedures Section 11.1 Completing the Check 1. Write the date the check is being issued. 2. Enter the payee’s name on the Pay To Order Of line. 3. Enter the amount of the check in numbers. 4. Write the dollar amount of the check in words. 5. The drawee requires that the check is signed by the drawer. drawee The bank on which the check is written. drawer The person who signs a check. See page 285 Home
  • 20. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Checking Account Banking Procedures Section 11.1 Voiding a check is necessary if a mistake is made while writing a check. voiding a check Making a check unusable by writing the word Void in ink across the front of the check. Home
  • 21. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Key Terms bank statement canceled check imaged check reconciling the bank statement outstanding check outstanding deposit bank service charge stop payment order Reconciling the Bank Statement Section 11.2 NSF check Check 21 postdated check electronic funds transfer system bankcard automated teller machine (ATM) Home
  • 22. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Proving Cash Reconciling the Bank Statement Section 11.2 Common Checkbook Errors Faulty addition or subtraction Failure to record a deposit or a check A mistake in copying the balance forward amount to the next check stub Comparing the Cash in Bank account balance with the checkbook is called proving cash. Home
  • 23. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Bank Statement Reconciling the Bank Statement Section 11.2 Information in a Bank Statement 1. The checking account balance at the beginning of the period 2. A list of all deposits 3. A list of all checks paid by the bank 4. A list of any other deductions 5. The checking account balance at the end of the period bank statement An itemized record of all the transactions in a depositor’s account over a given period, usually a month. Home
  • 24. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Bank Statement Reconciling the Bank Statement Section 11.2 canceled check A check paid by the bank, deducted from the depositor’s account, and returned with the bank statement to the account holder. A bank usually returns canceled checks as imaged checks with the bank statement. imaged check A copy of a canceled check; it is sent with the bank statement in place of the original canceled check. Home
  • 25. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Bank Statement Reconciling the Bank Statement Section 11.2 reconciling the bank statement The process of determining any differences between a bank statement balance and a checkbook balance. Reconciling the bank statement is also known as a bank reconciliation. Home
  • 26. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Bank Statement Reconciling the Bank Statement Section 11.2 outstanding check A check that has been written but has not yet been presented to the bank for payment. In banking terms, the word outstanding means “not yet received.” What are outstanding checks? Home
  • 27. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Bank Statement Reconciling the Bank Statement Section 11.2 outstanding deposit A deposit that has been made and recorded in the checkbook but does not yet appear on the bank statement. In banking terms, the word outstanding means “not yet received.” What are outstanding deposits? Home
  • 28. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Bank Statement Reconciling the Bank Statement Section 11.2 Entering a Bank Service Charge on the Check Stub bank service charge A fee the bank charges for maintaining bank records and processing bank statement items for the depositor. See page 289 Home
  • 29. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Bank Statement Reconciling the Bank Statement Section 11.2 See page 290 Home
  • 30. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Bank Statement Preparing Closing Entries Section 10.1 Business Transaction Journalizing Bank Service Charges On November 1, Zip received the bank statement. A bank service charge of $8 appeared on the statement. See page 291 Home
  • 31. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Bank Statment Reconciling the Bank Statement Section 11.2 stop payment order A demand by the drawer, usually in writing, that the bank not honor a specific check. Recording a Stop Payment Order Write Stopped Payment on the check stub for the stopped check. Add the amount of the stopped check on the next unused check stub. Home
  • 32. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Bank Statement Reconciling the Bank Statement Section 11.2 NSF check A check returned to the depositor by the bank because the drawer’s checking account does not have sufficient funds to cover the amount; also called dishonored check. NSF stands for Not Sufficient Funds What is an NSF check? Home
  • 33. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Bank Statement Reconciling the Bank Statement Section 11.2 Check 21 The Check Clearing for the 21st Century Act; it allows the conversion of a paper check to an electronic image that can be quickly processed between banks. Check 21 went into effect in 2004. Home
  • 34. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting The Bank Statement Reconciling the Bank Statement Section 11.2 postdated check A check that has a future date instead of the actual date; it should not be deposited until the date on the check. A postdated check should not be deposited until the date that appears on the check. Home
  • 35. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Electronic Funds Transfer System Reconciling the Bank Statement Section 11.2 electronic funds transfer system (EFTS) A system that allows banks to transfer funds among accounts quickly and accurately without the exchange of checks. How the Electronic Funds Transfer System (EFTS) Affects Banking Direct payroll deposit Automated bill paying Bankcards used at automated teller machines (ATMs) Bank-by-phone Online banking Home
  • 36. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Electronic Funds Transfer System Reconciling the Bank Statement Section 11.2 bankcard A bank-issued card honored by many businesses that can be used to withdraw cash and to make payments for goods and services at many businesses instead of writing checks; also called a debit card, ATM card, or check card. How the Electronic Funds Transfer System (EFTS) Affects Banking Direct payroll deposit Automated bill paying Bankcards used at automated teller machines (ATMs) Bank-by-phone Online banking Home
  • 37. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Electronic Funds Transfer System Reconciling the Bank Statement Section 11.2 automated teller machine (ATM) Computer terminal where account holders can conduct various banking activities. How the Electronic Funds Transfer System (EFTS) Affects Banking Direct payroll deposit Automated bill paying Bankcards used at automated teller machines (ATMS) Bank-by-phone Online banking Home
  • 38. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Question 1 You have just received your bank statement for the month. What are the steps in reconciling the bank statement to the checkbook balance? Step 1 Arrange canceled checks in numerical order; compare them with the checks listed in the checkbook stubs and place a check mark beside the amount on the bank statement and check stub; list the outstanding checks (those with no check marks) and their amounts on the bank reconciliation form. (continued) Home
  • 39. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Question 1 You have just received your bank statement for the month. What are the steps in reconciling the bank statement to the checkbook balance? Step 2 Enter the ending balance shown on the bank statement in the proper box. (continued) Home
  • 40. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Question 1 You have just received your bank statement for the month. What are the steps in reconciling the bank statement to the checkbook balance? Step 3 Compare the deposits listed on the bank statement to deposits in the checkbook. Enter the total of any outstanding deposits on the bank reconciliation form. Add this total to the bank statement balance and enter the sum on the form. (continued) Home
  • 41. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Question 1 You have just received your bank statement for the month. What are the steps in reconciling the bank statement to the checkbook balance? Step 4 Subtract the total of the outstanding checks (Step 1) from the amount calculated in Step 3. This is the adjusted bank balance. (continued) Home
  • 42. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Question 1 You have just received your bank statement for the month. What are the steps in reconciling the bank statement to the checkbook balance? Step 5 Compare the adjusted bank balance and the checkbook balance. When they agree, the bank statement has been reconciled. Home
  • 43. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Question 2 Do the following regarding the bank statement: a) List at least two pieces of information that you can learn from the monthly bank statement. b) List at least two reasons why it is important to reconcile the bank statement monthly. a) You can find out a number of important facts from the bank statement: 1. Checks that have been cashed by the payee (cleared). 2. Deposits that have been received by the bank. 3. Any service fees that the bank assessed during the period. 4. The beginning and ending balances. (continued) Home
  • 44. Copyright © by The McGraw-Hill Companies, Inc. All rights reserved. Glencoe Accounting Question 2 Do the following regarding the bank statement: a) List at least two pieces of information that you can learn from the monthly bank statement. b) List at least two reasons why it is important to reconcile the bank statement monthly. b) Reconciling the bank statement monthly allows you to do the following: 1. Determine an accurate cash balance. 2. Maintain accurate accounting records. 3. Maintain good internal control over cash. Home