The Clinical Coordinator job description involves managing clinical paperwork and preparation, clinical instructor supervision, ongoing duties related to clinical instructors and students, student evaluations and progress reporting, and periodic assessments. Key responsibilities include assigning students to clinical sites, developing clinical schedules and syllabi, monitoring student and instructor issues, compiling student evaluations, ensuring compliance with accreditation standards, and revising forms and documents. The position requires extensive administrative work before each clinical semester to prepare students and instructors.

1. Department of Diagnostic Imaging
Clinical Coordinator Job Description
1. CLINICAL PAPERWORK & PREPARATION:
a. All typing work (form creation & updates, memo’s etc.) related to
clinical is done by the coordinator.
b. Periodically, contact medical records at each affiliate to set up case
study research arrangements
c. Periodically, contact supervisors at all sites to designate/update
liaisons
d. Before each semester, contact all administrators at sites to inform
them of students assigned there, and the semester calendar
e. Each Fall, communicate with uniform company for new student
uniforms (to include creation of order form for male & female
students. Copy forms & distribute to students with instructional
memo)
f. Each Fall assign junior students to clinical sites by
strength/weakness and available resources at site to facilitate
student success. Each Summer re-assign senior students to clinical
sites by strengths/weakness and available resources at site to
facilitate student success.
g. Before the start of each semester (ie. November, April & July)
formulate clinical calendar for the upcoming semester and obtain
department chair approval (before doing the CI availability calendar
or student calendar).
h. Before the start of each semester (ie. November, April & July)
establish equitable clinical site student room rotations for 10 affiliate
sites.
i. Before the start of each semester (ie. November, April & July)
revise the clinical syllabi, upload onto angel for students, copy for
each CI and multicolored folder at each clinical site.
j. At onset of each semester, update and verify the accuracy of each
student’s yellow program requirement sheets.
k. Before the start of each semester (ie. November, April & July)
review, update as needed, copy and distribute goldenrod repeat
sheets to each student
l. Before the start of each semester (ie. November, April & July) tailor
pink semester requirement sheets to each student’s objectives for
the semester, based on prior achievements and semester
requirements.
m. Before the start of each semester (ie. November, April & July)
prepare sign in sheets for entire semester, for each student, at
each site, copy and distribute to each student. (CI’s get one master
copy also).

2. n. Before the start of each semester (ie. November, April & July)
review, update, copy and distribute Topics of the Week to each
student and CI.
o. Prepare radiographic packets for the Film evaluation class, for each
site so class at each site is equitable in content.
p. Digitize images, to be used on angel, for film evaluation.
q. Before the start of each semester (ie. November, April & July),
assembly, copy and distribute hospital specific orientations for all
students and CI’s.
r. Set up hospital specific health physicals (inc. drug screening) for
students assigned to those sites requiring such.
s. Before the start of each semester (ie. November, April & July),
review Preliminary Evaluation Discussion forms, copy and distribute
to all student’s based on objectives for the semester.
t. Before the start of each semester (ie. November, April & July)
review, update, copy and distribute clinical evaluation forms for OR
and CT to each site (via the multi-colored folders).
u. At the onset of each semester, conduct clinical orientation using the
power point orientation presentations for the semester’s clinical
experience course (update power point, if forms were revised).
v. Before the start of each semester (ie. November, April & July)
schedule rooms on campus for pre-semester and post semester CI
meeting and clinical test. Notify persons as to location, dates &
times. Place reminder signage on the day of the events.
w. Prepare CI travel forms for inclusion in the CI packet.
x. Before the start of each semester (ie. November, April & July)
prepare the Clinical Coordinator affiliate visit schedule, by reviewing
the CI schedule to ensure one visit per site, for the semester.
y. Copy, administer and score the cumulative Clinical Tests. Pass test
results, with item analysis and copy of test w/answer key to other
faculty for review (FA & SP only). Once input is obtained, calculate
student grades for exam by section. Pass this information onto
Prof. Misiak so he can prepare the student test result form for
distribution.
z. During the semester, follow up on all questionable evaluation forms
(exam clarification, comment clarification, score clarification etc.)
aa.During the semester, keep track of problems / issues that rise and
are not covered in handbook. Update handbook as needed (based
on issues that arise).
bb.At the start of summer semester, conduct the final patient care
skills testing for each student. Compile the results and transcribe
onto the excel grade sheet.
cc. During the summer semester, schedule and conduct the second
and third attempts at the final patient care skills testing for each
student, when necessary.
dd.At the end of each semester, collect the student’s clinical
paperwork, compare to the records being kept all semester long for
accuracy and then file.

3. ee.At the end of each semester, compile a copy of the student clinical
attendance record fro distribution the next semester in their clinical
packets (so they can keep track of their absences).
ff. At the onset of the semester, meet with students who note
discrepancies in their clinical paperwork and investigate all of these
until a resolution is determined. Print out new paperwork when
changes were warranted.
gg.During the summer session, coordinate a review student bowl with
three other radiography programs to afford a means of review
before graduating students take their boards and current students
take their next clinical test.
hh.After new affiliate contracts are signed, visit new sites with program
director (chair) before the start of the first semester to orient the
administrators and staff to the process of educating student
radiographers.
ii. Maintain all master copies of clinical paperwork utilized, ensure that
secretarial help has the most recent / current master copies for the
semester in question, so as to facilitate extra copies when needed
throughout the semester.
jj. Maintain all clinical records, in an orderly fashion, in the
coordinators office. Give all clinical tests and semester progress
reports (pink) to the department secretary for archival in her office.
kk. Work with the department secretary to update the clinical affiliate
contact list, and the current clinical instructor contact list (as well as
updating the clinical instructor on hiatus contact list).
ll. Work with the department secretary to update the students e-mail
and other contact information list/data bank.
2. CLINICAL INSTRUCTOR SUPERVISION:
a. Establish the CI assignment calendar
b. Prepare all CI visit report forms, and distribute to each CI via email.
c. Set agenda, and coordinate pre-semester meeting to inform all CI’s
of new policies, procedures for the semester and to mentor them in
the area of evaluation techniques, teaching methodology and
professional development plans.
d. Communicate with instructors at mid-semester for input on the
student progress reports (to include professional evaluations).
e. Set agenda, and coordinate post-semester meeting to go over the
data from the entire semester, as well as to collect and discuss the
professional evaluation forms and any other outstanding
paperwork. Discussion of concerns for individual students also
takes place.
f. Conduct visits to Clinical Site to touch base with Administration of
department (act as ambassador for department/college) to ensure
adequate RT staffing.
g. Conduct visits to Clinical Site to evaluate the Clinical Instructors
and to mentor them.

4. h. Review CI coverage throughout the semester, to determine if
affiliates may need changes in CI coverage.
i. Maintain correspondence with CI’s via phone and internet
communication to monitor day to day events, handle disciplinary
problems and other infractions against policy.
j. Keeping track of verbal / written warnings and sanctions.
k. Recruit additional CI personnel.
l. Coordinate didactic and clinical experience, to facilitate cohesive
learning experiences.
3. ONGOING (WEEKLY) DUTIES FOR CI’s:
a. Read each CI’s clinical report, give to secretary for transcribing
then file in associated folders in black file cabinet I cc’s office.
b. Communicate with CI’s about clinical issues (student problems, CI
illness etc) via e-mail.
c. Keep each CI stocked in the appropriate forms for the semester
(copy and send as needed).
4. ONGOING (WEEKLY) DUTIES FOR STUDENTS:
a. Monitor remediation that students are put into after failing several
attempts at any given competency evaluation.
b. Enter student grades from competency and ongoing evaluation
forms into their excel spread sheet.
c. Collect student sign in sheets and enter their time into their
department attendance record. Complete the records and
registration attendance process for clinical, on line, when instructed
to.
d. Write e-mails to the students who forget to submit their attendance
sheets to remind them of the deadline.
e. Enter each grade onto the student’s program requirement sheet in
the computer.
f. Communicate with students via e-mail about clinical issues
(reassurance, mentoring, academic counseling, reminders etc.)
5. STUDENT EVALUATIONS & PROGRESS REPORTING:
a. Compile Mid-semester progress reports (containing each
component of the course grade to include: competency evaluations,
instructor selected ongoing evaluations, clinical tests, clinical
quizzes. Attendance/absent time and professional evaluations)
b. Hold remediation conferences, as needed
c. Collect end of semester evaluations and assemble into packets to
distribute to each student for signatures during final exam week or
place in their orientation packets for next semester (when needed).

5. 6. PERIODIC ASSESSMENTS:
a. Periodically, get faculty to review their section of all five clinical
tests and compare to the ARRT exam content spec’s for possible
revisions (type revisions when needed).
b. Before each semester, review syllabi for changes, as per ARRT
program completion requirements (ex. Exam routines).
c. Annually, meet with program director (chair) to assess handbook
and discuss recommended changes.
d. Perform outcomes assessment for clinical according to the
JRCERT accreditation requirements.
e. Review evaluation forms for updates and revisions as needed.
f. Change clinical orientation power points to reflect any changes to
syllabi or forms used in the program.
g. Meet with lab instructors to determine improvements or changes
needed to skills required of student radiographers based on ARRT
changes to skills list.
h. Visit clinical sites with program director (chair) when investigating
possible new sites to assess clinical resources.
i. Purge/archive all graduate student clinical records each FALL.
Make room in files for new class that starts in fall.
j. Serve at the direction of the program director (chair) on special
projects for the department.
Established 2000
Revised FALL 2010

6. 6. PERIODIC ASSESSMENTS:
a. Periodically, get faculty to review their section of all five clinical
tests and compare to the ARRT exam content spec’s for possible
revisions (type revisions when needed).
b. Before each semester, review syllabi for changes, as per ARRT
program completion requirements (ex. Exam routines).
c. Annually, meet with program director (chair) to assess handbook
and discuss recommended changes.
d. Perform outcomes assessment for clinical according to the
JRCERT accreditation requirements.
e. Review evaluation forms for updates and revisions as needed.
f. Change clinical orientation power points to reflect any changes to
syllabi or forms used in the program.
g. Meet with lab instructors to determine improvements or changes
needed to skills required of student radiographers based on ARRT
changes to skills list.
h. Visit clinical sites with program director (chair) when investigating
possible new sites to assess clinical resources.
i. Purge/archive all graduate student clinical records each FALL.
Make room in files for new class that starts in fall.
j. Serve at the direction of the program director (chair) on special
projects for the department.
Established 2000
Revised FALL 2010