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A Formal oral presentation.pptx
- 1. Guidelines for Preparing Power-pointPresentations Prof. S.M.Sagar M.Phil applied linguistics 03426476557 sagarmehmood85@gmail.com
- 2. Objectives • Why doyou need a presentation? • How to make a good presentation ? • What is a bad presentation?
- 3. Tips to beCovered • • • • • • • • • Outlines Slide Structure Fonts Colour Background Graphs Spelling and Grammar Conclusions Questions
- 4. Basic Rules forPresentations • Contrast is important. • For paper… – Dark text on a light background.
- 5. Basic Rules forPresentations • For projection… – Light text on a semi-dark background. – The eye is attracted to the light on the screen.
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- 8. • Layoutcontinuityfromframetoframeconveysa senseof completeness •Headings,subheadings,andlogosshouldshowup in the same spot on each frame • Margins,fonts,fontsize,andcolorsshouldbe consistentwithgraphicslocatedinthesamegeneral positiononeach frame • Lines,boxes,borders,andopenspacealsoshould beconsistent throughout PowerPoint Layout
- 9. Slide Structure –Good • Use 1-2 slides per minute of your presentation • Write in point form, not complete sentences • Avoid wordiness: use key words and phrases only
- 10. • No Morethan One Topic per Slide •Do !
- 11. 6 lines oftext 6 words per line •6 X 6 rule •Do !
- 12. Fonts • FontStyleShouldbe Readable –Recommendedfonts:Arial, Tahoma, Veranda • StandardizetheFontThroughout – ThispresentationisinTahoma •Do !
- 13. Text size • SelectReadable Type Size • Minimum 36 point for titles – 24 point for body text • This is 32 point •Do !
- 14. •TIPS Presentation: 3/8/2004•Dawn Thomas, CRM •Don’t ! What does this say? Garamond Font, Italic, Bold 12pt. • This is very difficult to read. Times Font, Bold, 12pt. • This point could be lost. Century Gothic Font, Bold, Italic, 14pt. • No one will be able to read this. Gill Sans Font, Condensed Bold, 12pt •Font Size Combiningsmallfontsizeswithboldori t a l i c s is not recommended: Small fontsareokayforafooter,such a s :
- 15. Fonts • Don’t SacrificeReadability for Style • D o n ’ t S a c r i f i c e r e a D a b i l i t y f o r S t y l e • Don’t Sacrifice Readability for Style • D o n ’ t S a c r i f i c e R e a d a b i l i t y f o r S t y l e •Don’t !
- 16. Caps and Italics •DO NOT USE ALL CAPITAL LETTERS – Makestexthardto read – Conceals acronyms – DeniestheiruseforEMPHASIS • Italics – Usedfor “quotes” – Usedtohighlight thoughtsor ideas – Usedforbook,journal,ormagazine titles
- 17. Use a Template •Use a setfontand color scheme. • Different styles are to the audience. • You want the audience to focus on what you present, not the way you present.
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- 19. •Don’t ! • Don’t usemultiple backgrounds in your presentation • Changing the style is distracting
- 20. Colors • Redsandorangesarehigh-energy butcanbedifficulttostayfocused on. • Greens,blues,andbrownsare mellower,butnotasattention grabbing. •RedsandGreenscanbedifficultto seeforthosewhoarecolor blind.
- 21. Avoid These Combinations •Examples: –Green on Blue –Dark Y ellowon Green –Purple on Blue –Orange on Green –Red on Green •Don’t !
- 22. Colors • Whiteondarkbackgroundshouldnotbe usedif audienceismorethan20ftaway . – This setof slidesis a good example. – Youcanreadtheslidesupclose. – Thefurtherawayyouget,theharderitisto read. – Thisisagoodcolorcombinationif viewedona computer . – Adarkbackgroundonacomputerscreen reduces glare.
- 23. Colors • LargeHall Events –AvoidWhite Backgrounds – Thewhitescreencanbeblinding inadark room –Dark Slides withLight Colored Text Work Best •Don’ t
- 24. The Color Wheel •Colorsseparatedby anothercolorare contrastingcolors (complementary) • Adjacentcolorsharmonize withoneanother(Green and Y ellow) • Colorsdirectlyoppositeone anotheraresaidtoCLASH • Clashingcolorsprovide readability – Orange on Blue •D o
- 25. •Thisisagoodmixof colors. Readable! •Background Colors •Remember:Readability! Readability! Readability! •Thisisabadmixof colors.Low contrast. •Unreadable! •Thisisagoodmix of •colors. Readable! •Thisisabadmix of •colors. Avoid bright •colors on white. •Unreadable!
- 26. Background – Bad •Avoid backgrounds that are distracting or difficult to read from • Always be consistent with the background that you use •Don’t!
- 27. Chloroquine • • • Prototypeantimalarialdrug,m o s twidelyu s e dtotreatalltypesofmalarialinfections.It is alsothecheapest,timetesteda n dsafeantimalarialagent. T h em e c h a n i s mofactionofchloroquineisunclear . Beingalkaline,thedrugr e a c h e shighconcentrationwithinthefoodv a c u o l e softheparasitea n d raisesitspH.It isfoundtoinducerapidclumpingofthepigment.Chloroquines that convertsthe toxich e m e intonon-toxichemazoin,therebyresultingintheaccumulationoftoxich e m e withinthep a r a s i t e • . D I tm o a y n a l s ’ o t i n ! t e r f e r ewith thebiosynthesisofnucleic acids.
- 28. Graphs and Charts Makesure the audience can read them!
- 29. olor ck the makethegraph ul bev diffi t ck •8 wh tor I •D r o o n o ’ t m ! . •Graphics and Charts •Avoidusinggraphicsthatare difficulttoread.Inthis example,
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- 32. Charts and Graphs 20 10 0 30 40 50 80 70 60 Nort h America Europe Aust railia Mode A Mode B Mode C •Don ’ t
- 33. Charts and Graphs •8 0 •7 0 •6 0 •5 0 •4 0 •3 0 •Americ •Nort •h Eur•oApuestrali •ModeA •Mode B •Mode C •D o
- 34. •Thisisagood,readabletable.Tables,especiallylargeones, should be placedon a separate slide. 4/19 Fri 109 4/22 Mon 112 4/23 Tue 134 4/24 Wed 155 4/25 Thur 165 4/26 Fri 174 DQE test visit 1; Control temp +0.5 K NICMOS restarted, Ne-loop control continues Change to mounting•cDupocontrol Return to Ne control, Filter wheel test begins Increase control temperature to allow for +2 K variations Begin darks every 3rd orbit !
- 35. Illustrations • Useonlywhenneeded,otherwisethey becomedistractersinsteadof communicators •Theyshouldrelatetothemessageandhelp makeapoint • Askyourself if itmakesthemessage clearer • Simplediagramsaregreatcommunicators •Do !
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- 37. Basic Rules forPresentations Balance. •Place graphics off-center. •More room for text. •Better balance. •More pleasing to the eye. •Left placement leads the eye to the text.
- 38. Use Bullets, NotNumbers • Make bullets with the same colour as the title of the slide • Use numbers only to show rank or sequence • Bullets must be left-sided & not centerd • Centerd
- 39. Bullets • Keepeachbulletto1line,2atthe most •Limitthenumberof bulletsinascreento6, 4 if thereis a large title,logo, picture, etc. – Thisisknownas “cueing” – Y ouwantto“cue ”theaudienceonwhat you’regoingto say • Cuesareaabrief “preview ” • Givestheaudiencea“framework ”tobuild upon
- 40. Bullets (con.) • Ifyoucrowdtoomuchtext,theaudience won’treadit – Toomuchtextlooksbusyandishardtoread – Whyreadit,whenyou’regoingtotellthem whatitsays? – Ourreadingspeeddoesnotmatchour listeningspeed;hence,theyconfuse instead of reinforce
- 41. • Limiteachslideto1idea • Limiteachbulletpointtoonlyafewwordstoavoid longsentencesthatgoonandon! • Limitanimation– Toomuchanimationcanbe distracting. Beconsistentwithanimationand havealltextandphotosappearonthescreenthe same wayeach time. Therearemanyanimation modestochoosefrom,butitisbesttousejust one throughout. Points to Remem• D o bn eo rt do this! Limit Bullet Points •To a few words
- 42. Points to Remember •Keepbulletpoints brief • Usethesamebackgroundfor eachslide • Usedarkslideswithlightcolored textinlargehall events •Do !
- 43. Avoidthe“AllWord”Slide •Anotherthingtoavoidistheuseof alarge blockparagraphtointroduceyour information. Attendeesdo not like to havewhat isonthe screen, read to them verbatim. So, pleaseuseshort,bulleted statementsandavoidtypingoutyourwhole presentationonto the slides. Also,itis difficultforsometolistenandreadalarge amountof textatthesametime. •Don’ t
- 44. • To makea s l i d e s t a n d o u t , c h a n g e t h e f o n t , b a c k g r o u n d , o r a d d animation.
- 45. Limit Animation •! •Usethesameanimationthroughoutthe entire presentation • Usingmorethanonecanbevery distracting – The audience will only see the animation and not the message you’re trying to get across •Bam! •Don’t
- 46. Limit Animation•! • Usethesameanimationthroughoutthe entirepresentation • Usingmorethanonecanbevery distracting – The audience will only see the animation and not the message you’re trying to get across •Do !
- 47. YOU • Do notusethemediatohideyou •TheaudiencecametoSEE you • ThemediashouldENHANCE thepresentation, notBE thepresentation • If you’reonlygoingtoreadfromtheslides,then justsendthemtheslides! • Remember,onlyyoucanprevent “Death by PowerPoint”
- 48. Spelling and Grammar •Proof your slides for: – speling mistakes – the use of of repeated words – grammatical errors you might have make • If English is not your first language, please have someone else check your presentation!
- 49. Conclusion • Use aneffective and strong closing – Your audience is likely to remember your last words • Use a conclusion slide to: – Summarize the main points of your presentation – Suggest future avenues of research
- 50. Questions?? • End yourpresentation with a simple question slide to: – Invite your audience to ask questions – Provide a visual aid during question period – Avoid ending a presentation abruptly
- 51. Your Slides areNot your Presentation • Your slides are a focus for your presentation • Your topic is proof • You present your proof with slides to focus interest on what you think is important
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- 53. Also Remember • Home •Insert • Design • Animations • Slide Show • Review • View • Format
- 54. Also Remember • Alwayssave the document to a proper location & proper file name. • Try to save the PPT every 2-3 minutes. • Always convert first to 97-2003 format & then save.
- 55. Key Board Commands •Ctrl + X = Cut • Ctrl + C = Copy • Ctrl + V = Paste • Ctrl +A= SelectAll • Ctrl + M = New Slide • Ctrl + Z = Undo • Ctrl + J = Justify • Ctrl + S = Save
- 56. Key Board Commands •Ctrl + Shift + > = increase size • Ctrl + Shift + < = decrease size
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