5 Reports Every Company Needs

1. 5 Critical Reports Every
Business Should Have
Presented by
PACIFIC DATA Marketing
HR/HRMS Consultant
Jennifer Hennessy

2. PACIFIC DATA Marketing
Presented by: Jennifer Hennessy
•A Graduate from Texas A&M University as a Scholar All-
American Athlete in Swimming and Water Polo
•MBA with an emphasis in HR Management from National
University
•Over 22 years of experience as a user, project manager,
and implementer of HR Software applications for various
companies and industries
•Has a Green Belt in Six-Sigma Process that leads her to
making sure all her projects are on track and time.

3. PACIFIC DATA Marketing
Established 1993
• Our staff represents over 30 years of HR/Payroll experience
• We are certified in all Sage’s HR/Payroll programs
• We offer HR & Payroll Consulting as well as Sage’s programs
• Cross Industry, i.e. Financial, Healthcare, Manufacturing, Bio Tech,
Entertainment, Non-Profit, etc.
• Experience not only as Consultants but End Users as well

4. 5 Critical Reports Every Business Should Have
#1 General Ledger Distribution
#2: Overtime
#3: Workers Compensation
#4: Benefit Reports
#5: Labor Allocation

5. #1 General Ledger Distribution
• Wondered why general ledger reports aren’t a standard?
• GL reports are complex and costly
• GL not only needs to be sent from payroll to accounting but
also needs to be in a report
• GL are standard to payroll but each organization defines they
own layout and reporting format

6. #1 General Ledger Distribution
Account Number Name Department Check Date Charge Date Check Number Debit Credit
1030-000 Abbott, Doris J MLK HEALTH CENTER 6/27/2011 6/27/2011 0128156 0.00 0.00
1030-000 Abbott, Doris J MLK HEALTH CENTER 1/12/2007 1/6/2007 D000001 0.00 -719.88
1030-000 Abbott, Doris J MLK HEALTH CENTER 1/26/2007 1/20/2007 D000245 0.00 -782.54
1030-000 Abbott, Doris J MLK HEALTH CENTER 2/9/2007 2/3/2007 D000487 0.00 -720.66
1030-000 Abbott, Doris J MLK HEALTH CENTER 2/23/2007 2/17/2007 D000742 0.00 -782.54
1030-000 Abbott, Doris J MLK HEALTH CENTER 3/9/2007 3/3/2007 D001006 0.00 -720.66
1030-000 Abbott, Doris J MLK HEALTH CENTER 3/23/2007 3/17/2007 D001262 0.00 -782.54
1030-000 Abbott, Doris J MLK HEALTH CENTER 4/6/2007 3/31/2007 D001518 0.00 -720.66
1030-000 Abbott, Doris J MLK HEALTH CENTER 4/20/2007 4/14/2007 D001766 0.00 -767.07
1030-000 Abbott, Doris J MLK HEALTH CENTER 5/4/2007 4/28/2007 D002010 0.00 -720.66
1030-000 Abbott, Doris J MLK HEALTH CENTER 5/18/2007 5/12/2007 D002262 0.00 -767.07
1030-000 Abbott, Doris J MLK HEALTH CENTER 6/1/2007 5/26/2007 D002518 0.00 -720.66
1030-000 Abbott, Doris J MLK HEALTH CENTER 6/15/2007 6/9/2007 D002782 0.00 -751.60
1030-000 Abbott, Doris J MLK HEALTH CENTER 6/29/2007 6/23/2007 D003043 0.00 -720.66
1030-000 Abbott, Doris J MLK HEALTH CENTER 7/13/2007 7/7/2007 D003300 0.00 -720.66
1030-000 Abbott, Doris J MLK HEALTH CENTER 7/27/2007 7/21/2007 D003558 0.00 -852.32
1030-000 Abbott, Doris J MLK HEALTH CENTER 8/10/2007 8/4/2007 D003815 0.00 -915.79
1030-000 Abbott, Doris J MLK HEALTH CENTER 8/24/2007 8/18/2007 D004071 0.00 -1,161.80
1030-000 Abbott, Doris J MLK HEALTH CENTER 9/7/2007 9/1/2007 D004334 0.00 -720.66
1030-000 Abbott, Doris J MLK HEALTH CENTER 9/21/2007 9/15/2007 D004593 0.00 -767.07
1030-000 Abbott, Doris J MLK HEALTH CENTER 10/5/2007 9/29/2007 D004859 0.00 -720.66
1030-000 Abbott, Doris J MLK HEALTH CENTER 10/19/2007 10/13/2007 D005127 0.00 -817.43
1030-000 Abbott, Doris J MLK HEALTH CENTER 11/2/2007 10/27/2007 D005392 0.00 -720.66
1030-000 Abbott, Doris J MLK HEALTH CENTER 11/16/2007 11/10/2007 D005647 0.00 -720.66
1030-000 Abbott, Doris J MLK HEALTH CENTER 11/30/2007 11/24/2007 D005905 0.00 -751.60
1030-000 Abbott, Doris J MLK HEALTH CENTER 12/14/2007 12/8/2007 D006162 0.00 -720.66
1030-000 Abbott, Doris J MLK HEALTH CENTER 12/28/2007 12/22/2007 D006415 0.00 -752.87
1030-000 Abbott, Doris J MLK HEALTH CENTER 1/11/2008 1/5/2008 D006676 0.00 -746.96
1030-000 Abbott, Doris J MLK HEALTH CENTER 1/25/2008 1/19/2008 D006928 0.00 -777.90
1030-000 Abbott, Doris J MLK HEALTH CENTER 2/8/2008 2/2/2008 D007186 0.00 -746.96
1030-000 Abbott, Doris J MLK HEALTH CENTER 2/22/2008 2/16/2008 D007440 0.00 -777.90
1030-000 Abbott, Doris J MLK HEALTH CENTER 3/7/2008 3/1/2008 D007699 0.00 -746.96
1030-000 Abbott, Doris J MLK HEALTH CENTER 3/21/2008 3/15/2008 D007961 0.00 -777.90
1030-000 Abbott, Doris J MLK HEALTH CENTER 4/4/2008 3/29/2008 D008232 0.00 -746.96
1030-000 Abbott, Doris J MLK HEALTH CENTER 4/18/2008 4/12/2008 D008493 0.00 -755.67
1030-000 Abbott, Doris J MLK HEALTH CENTER 5/2/2008 4/26/2008 D008755 0.00 -777.91
1030-000 Abbott, Doris J MLK HEALTH CENTER 5/16/2008 5/10/2008 D009014 0.00 -746.96
1030-000 Abbott, Doris J MLK HEALTH CENTER 5/30/2008 5/24/2008 D009273 0.00 -777.90
1030-000 Abbott, Doris J MLK HEALTH CENTER 6/13/2008 6/7/2008 D009543 0.00 -746.96
1030-000 Abbott, Doris J MLK HEALTH CENTER 6/27/2008 6/21/2008 D009814 0.00 -777.90
1030-000 Abbott, Doris J MLK HEALTH CENTER 7/11/2008 7/5/2008 D010095 0.00 -746.96
1030-000 Abbott, Doris J MLK HEALTH CENTER 7/25/2008 7/19/2008 D010364 0.00 -777.91
1030-000 Abbott, Doris J MLK HEALTH CENTER 8/8/2008 8/2/2008 D010635 0.00 -753.50
1030-000 Abbott, Doris J MLK HEALTH CENTER 8/22/2008 8/16/2008 D010901 0.00 -772.22
1030-000 Abbott, Doris J MLK HEALTH CENTER 9/5/2008 8/30/2008 D011175 0.00 -732.58
1030-000 Abbott, Doris J MLK HEALTH CENTER 9/19/2008 9/13/2008 D011443 0.00 -746.96
1030-000 Abbott, Doris J MLK HEALTH CENTER 10/3/2008 9/27/2008 D011725 0.00 -732.58
1030-000 Abbott, Doris J MLK HEALTH CENTER 10/17/2008 10/11/2008 D012002 0.00 -810.97
1030-000 Abbott, Doris J MLK HEALTH CENTER 10/31/2008 10/25/2008 D012271 0.00 -758.71
1030-000 Abbott, Doris J MLK HEALTH CENTER 11/14/2008 11/8/2008 D012552 0.00 -732.58
1030-000 Abbott, Doris J MLK HEALTH CENTER 11/26/2008 11/22/2008 D012822 0.00 -724.92

7. #2: Overtime
• Standard Overtime reports have “TMI”
• Most standard overtime reports cater to the masses and are
not simple
• Most OT reports written for finance. The ideal overtime
report should be a thumbnail sketch for an executive, not
something in depth
• OT is shown in paycheck registers and earning reports and are
buried within the data
• OT incurred should be reported immediately and not when
someone runs a report

8. #2: Overtime

9. #3: Workers Compensation
• WC auditors sets the criteria for the report format
• Auditors wish to review productive hours and earnings, while
others also want to see non-productive as well i.e. vacation,
sick hours, bonuses, etc.
• WC reports may be consolidated or broken out by company,
department, job, etc.
• May need to run the report by date range or go back in a
point in time

10. #3: Workers Compensation

11. #4: Benefit Reports
• Benefit Administrators need more than basic information i.e.
Name, SSN, Premiums, Contribution, ER Match, etc.
• Report criteria is specific to the provider, i.e. plan &
dependent info, field length, font, file format, layout, sort
order, etc.
• Administrators may want to include YTD information as well
as current
• The report is not only for internal use and reconciliation
purposes, but may also be used for electronic filing

12. #4: Benefit Reports

13. #5: Labor Allocation
• Business depends on flexibility to report different rates,
current and YTD hours earnings, taxes and deductions
• Typically not a standard report, usually needs to be
customized
• Standard payroll report will spit out labor by earnings, but
most companies need more info, including data organized by
cost center, department, job or company
• Payroll service providers do their best with standard payroll
reports, but labor allocation is hard to pin down… you need a
custom report

14. #5: Labor Allocation

15. Questions ???

16. Offers
Have you been frustrated dealing with these reports we just
discussed? We are happy to provide complimentary training on the
report that you need help with.
Would you like a free HRMS assessment? One of our team members
will spend 45 minutes to an hour with you reviewing your current
Human Resource Management Systems and goals?
Contact Info:
PACIFIC DATA Marketing
14024 Saddlewood Drive, Poway, CA 92064
Office #: (858) 679-8555
Email: pdm@pacificdm.com