5 Essentials to Get the Most Out of Your Next Site Inspection
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Mark Crabb discusses 5 essentials for effective site inspections when planning meetings and events. First, tap into the local CVB for assistance with transportation, itinerary development, appointments, and connecting with local experts. Second, prioritize what you want to see and learn by limiting assumptions and asking for demonstrations. Third, over communicate objectives, needs, and attendee demographics upfront. Fourth, leverage peer networks and social media to learn from others who previously held events there. Finally, address logistical concerns like rates, cancellation policies, and minimums with decision makers during the visit.
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5 Essentials to Get the Most Out of Your Next Site Inspection
- 2. Our Panelist Mark Crabb, FCDME Vice President Convention Sales and Services Greater Palm Springs CVB
- 3. 5 Essentials to Get the Most Out of Your Next Site Inspection Take control and prioritize take aways Use your peer network and social media Establish the right partners for maximum results
- 5. Essentials for the Site Inspection
- 7. Tap Your CVB Destination Partner for Support • Assistance with transportation (air and ground) • Developing a cohesive itinerary with good flow • Confirming appointments and overnight accommodations • Tying in community knowledge hubs or destination intelligence to set your meeting apart 1
- 8. Prioritize What You Want to See & Learn • Put first things first • Limit assumptions and test creativity • Ask for demonstrations, pictures, testimonials and references 2
- 9. Over Communicate Up Front • Outline organizational and meeting objectives • Separate nice to have and need to have in the concession list • Discuss attendee demographics in detail 3
- 10. Don’t Reinvent the Wheel • Tap into your peer group • Ask the CVB and hotels for similar groups who have previously met in the destination • Take a look at social media 4
- 11. Address the Hard Stuff • Room rate concerns • Attrition, cancellation, F&B minimums • Have the decision makers available for the appropriate discussion in real time 5
- 12. Mise en place
- 14. Keep in Touch Web www.empowermint.com LinkedIn Destinations International: Network for CVBs and Meeting Professionals Email contactus@empowermint.com Blog blog.empowermint.com