2018-10-23 3C - Lean, Scrum and low code approach of SharePoint and O365 projects - Sébastien Paulet

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The document discusses an approach to SharePoint and Office 365 projects using Lean, Scrum and low code methods. It describes a project for a banking sector to rebuild a deal decision management system using these approaches. Key aspects covered include prioritizing features, sticking to standards, challenging assumptions to reduce scope, and delivering in iterations to get early results. The project was delivered on time and under budget with satisfied stakeholders.

Technology

aOS Kuala Lumpur 2018
12 Microsoft MVPs, 14 International Speakers, 18 Sessions
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An Independent Community Event to Learn About Azure, Office 365 & SharePoint

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Lean, Scrum and Low code
approach of SharePoint and
O365 projects
By Sebastien Paulet
@SP_twit

aOS Kuala Lumpur 2018
Speaker introduction
France
Enterprise Solutions
Architect
SPT Conseil
Speaker on
#DMS, #Archiving,
#SharePoint,
#Scrum, #Lean,
#Ergonomy
@SP_twit
Blog
https://sppublish.wordpress.com

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Why?
• Share an tested project methodology that works on SharePoint
and O365 projects
• Know mecanism
• When to use it
• Key factor of success
@SP_twit #aOSKL

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Observation
• « Do more with less »
• Requirement volatility
• Fast ROI
@SP_twit #aOSKL

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Classical : V cycle
@SP_twit #aOSKL

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On the field : « Waterfall »
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Requirements
Design
Develop
Tests
Deploy Run

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Project context - Before
• International banking sector (CIB) for deal decision management
• Elder catastrophic projet (4 years!)
• Using shared drives and other applications
• After audit, decision to rebuild everything
@SP_twit #aOSKL

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Project contexte – At startup
• 2 POC thown to the trash bin
• Closely followed by direction board
• Little (6 month to go live)
• Tired actors
• Budget++
• An existing SharePoint « private cloud »
@SP_twit #aOSKL

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Scrum & agile basics

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Agility – « Fail Fast »
Plan
Do
Check
Act
@SP_twit #aOSKL

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Agility - Incertainty
@SP_twit #aOSKL

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Agility – Fast ROI
Investiment ($)
TimeAgile project
@SP_twit #aOSKL

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Scrum
• Specifications -> Backlog
• Iterations -> Sprint
• Values inversion
PROJECT
Quality
Cost Time
PROJECT
Perimeter
Cost Time@SP_twit #aOSKL

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Scrum « Out of the box »
• Begin developping ASAP
• Frequent delivery -> need for a lot of unit testinig (XP)
• Yes, but …
@SP_twit #aOSKL

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Apply to SharePoint

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« Jugaad » mode
A good designer finds an
elegand way to put
everything you need on a
page
A great designer convince
you half that sh*t is
unecessary
Mike Monteiro
@SP_twit #aOSKL

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Startup
• 2,3 workshops
• Ask business needs
• Fisrt shot of a project template
• « What is missing? »
@SP_twit #aOSKL

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Business needs
PEOPLE CONTENT
FEATURES FLOW
@SP_twit #aOSKL
PERMISSIONS

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Design
• You MUST request from beginning
• Existing volumetries
• Estimated yearly volumes
• Repartition
• Security permissions rules
• Information lifecycle management (archivage)
• Documents repartition, collections, volumes, views, ACL
• Compare to SharePoint boundaries
https://technet.microsoft.com/fr-fr/library/cc262787.aspx
@SP_twit #aOSKL

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Challenge everything
• « What it is used for? What is the ROI? What will be the added
business value? »
• « Can we go in production without it? »
• Check other available software components
• MVP (Minimum Viable Product)
Perimeter = features + content + people + flux

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Prioritize
Important
Easy@SP_twit #aOSKL

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Stick to the standard
• Cheaper
• Faster
• No version upgrade issue
• More agile*
Goal : 100% standard
* : OK, but less « free » @SP_twit #aOSKL

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Whichstandard?
@SP_twit #aOSKL

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Design
@SP_twit #aOSKL

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Estimation
@SP_twit #aOSKL

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Scrum Development
• Provider Hosted Apps dev
• Isolated modules
• Challenge!
• Impediments
• Infra
• Delivry process
@SP_twit #aOSKL

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Final
• Delivered on time and international roll out
• Direction and end users satisfaction
• IT award
• Only 1/3 of budget was used.
@SP_twit #aOSKL

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To sum up
• Infrastructure SharePoint as « Private Cloud » (is on Prem
constraint) or O365
• Need to a strong sponsorship with result driven mindset
• Cheaper, faster, more agile, stick to standard
• Challenge, challenge, challenge!
@SP_twit #aOSKL

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2018-10-23 3C - Lean, Scrum and low code approach of SharePoint and O365 projects - Sébastien Paulet