Shown at the three USTA South Carolina Tournament Directors Workshops for 2013, this presentation included updated rules, regulations, marketing & promotions materials for the year.

1. 2013 TD Workshop
USTA South Carolina
Tournament Director’s Workshop

2. Agenda
 TDM & Tennislink Information
 Tournament Committee Responsibilities
 Staffing of Officials-Junior Tournaments
 TD Timeline
 Leagues & Tournaments: Working
together to grow the game
 Tournament Evaluation Results
 Junior Rules/Regulations Updates
 10 and Under Tennis

3. Tennislink Updates/TDM
 http://tennislink.usta.com/tournaments/Lo
gin.aspx
 Must Login to USTA Account using
Tournament Director USTA #
 Updated Tennislink Search/Tournament
Homepages
 TDM: Basic layout the same; small changes
to notes section
 TDM: MUST HAVE WEB ACCESS
 TDM Training available online

4. Tournament Committee
 Should consist of no less than 3
people
 TD, Referee & tournament Chairman
 Appeals Committee
 Suggested 3 people, not including
referee
 Persons can be reachable by phone
 Establishedin event that player decides
to appeal DQ or unilateral player
default

5. Tournament Committee
Responsibilities
 Obtain tournament sanction
 Secure courts
 Accepts entries
 Provides referee w/entrants
 Keeps order on tournament grounds
once event starts
 Submits draw sheets (posts to TDM)
once tournament is complete

6. Referee Responsibilities
 Appoints deputy referee
 Lists seeded players (Power of 2 Seeding)
 TD should look at as well
 Handles late entries/substitutions
 Makes draw (TD should look at as well)
 SCHEDULES MATCHES
 Supervises all aspects of play
 Assigns tournament umpires

7. Staffing of Officials: Junior Requirements
 SC Level 1 & 2 Tournaments
 Referee + 2 certified Umpires per 8 courts
 SC Level 3 Tournaments
 Referee + 1 certified Umpire per 8 courts
 For L 1-3 tourneys, one relief umpire is
required for every 4 umpires used
 SC Level 4 & 5 Tournaments
 Referee + 1 certified Umpire per 8 courts,
recommended that 1+court monitors used

8. TD Timeline
 July of preceding year:  Two weeks out: e-blast
Sanctions Forms Due to club members
 Six months out:  One week out: Order
Contact sponsors player gifts
 Three months out:  Registration closes:
Update your web page post seeds within 24
 Six to eight weeks out: hours
registration opens and  48 hours before first
get your free posters match: post first match
 One month out: Email times
and Facebook  24 hours before play
starts: post full draws

9. Head Taxes
 Adult Head Taxes
 Level 1-4: $1.50 per player if both singles &
doubles offered; $2.00 per player otherwise
 Level 5: $1.00 per player
 Junior Head Taxes
 Level 1-3: $2.00 per player, minimum $175
 Level 4: $2.00 per player
 Level 5: No head taxes assessed

10. Tournament Evaluation Feedback
DO’S DO NOT
 Do have water on, or  Don’t overpromise or
directly next to courts. under deliver.
 Do have uniforms for  Don’t over schedule
your staff. players.
 Do whatever you have  Don’t forget that the
posted on your web players are the reason
page. you host your
 Do have fruit tournament.
available.  Don’t use bad manners
 Do have a working with your players.
phone number listed  Don’t forget to promote
on your site. your tournament.
 Do post if there are
delays in matches.

11. Junior Tournament Notes
 Common Issues/Errors
 Players can only enter in 1 age division
per event (singles/doubles)
 Referees are responsible for making
the draws & scheduling matches
 Players cannot finish matches outside
of sanction dates
 Use of Withdrawal vs. Walkover
 Use WALKOVER once tourney has started

12. Junior Rule Changes
 12 U Division in L5 tournaments will use
Green low-compression balls
 CHALLENGER L4 tournaments will offer both
yellow & green ball divisions for 12U play
 USTA SC offering Ball Stipend for Red,
Orange, & Green ball divisions
 Medical Release-on all Jr. Tourn Homepages
 Parenting My Champion Video-L4 & L5
tourneys
 http://www.southerntennis.com/sportsmanship/

13. Juniors: 3 Minute Coaching Break
 When playing 2/3 sets with 10 pt tiebreak
for the third, players who split sets are
entitled to a 3 minute on court coaching
break
 Coaching must occur on court or at fence line
of court
 Cell phones may be used during the break
 Bathroom break can be requested AFTER
coaching break—if player elects to use
restroom during break, they forfeit the
coaching opportunity

14. 10 and Under Tennis
 Acceptable Scoring Format
 10’s: 2/3 short sets to 4 games (win by 2), 7 pt
tiebreak at 4-4; 7 pt tiebreak for 3rd set (win by 2)
 8’s: 2/3 7 point tiebreak games.
 Racquet Length-MUST check before player
goes on court
 10’s: no longer than 25”
 8’s: no longer than 23”
 TD responsible for acquiring volunteer court
monitors & setting up courts
 When run in conjunction with other age
divisions, may be appropriate to lower
entry fee

15. Recovery Rule
 In all singles matches in Junior, Adult, Senior, NTRP,
and Wheelchair Divisions in which the match format
is two out of three standard full sets or more, a
rest period of two hours shall be offered by the
Referee before the player's next singles match.
 This Rule does not apply to short set matches and
matches that play a tiebreak in lieu of a final third
set, nor to any match played indoors where the
duration of the match is less than 120 minutes.

16. Promoting Tournaments
 Think small- everything helps
 Get by with a little help from your friends- Enlist
other pros and players to promote your event
 Use existing resources- USTA SC staff, templates,
mailing lists, etc.
 Use your sponsors- you’re promoting them, they
should promote you
 Use local media- weekly papers love free content
 Use social media- it’s FREE. If you don’t know
how, find someone who does.
 Think return on investment- will $25 in posters
get you $100 in entry fees?

17. Notes and Observations
 $200 League Team Bonus
 One Day Adult Circuits
 Free Posters
 Player Survey Results
 1st Time Jr. Tournament Player
Reimbursement
 10U Junior Tennis Passport

18. Closing
 Questions? Comments?