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2014 USTA South Carolina Tournament Director's Workshop Presentation


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2014 Tournament Director's Workshop Presentation. This slideshow outlines the duties, responsibilities, and communication necessary to execute a USTA Sanctioned Tournament in South Carolina.

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2014 USTA South Carolina Tournament Director's Workshop Presentation

  1. 1. TD Workshop USTA SC Annual Meeting December 6, 2013
  2. 2. Sweet! I am hosting a tournament… now what? As the TD, you do the following before the tourney: •apply for the sanction and appoints the referee, consulting about # of officials needed •secure courts needed & re-confirm before event •determine entry method, match format, and entry fees •Handle late entries, if accepting (consult referee)
  3. 3. Get the WORD out! When Entries Open: – Update tournament website with accurate contact information for all parties – List scoring format, surface type, seeding criteria, withdrawal information/instructions, 10U Format & Scoring, doubles entries, hotel info, alternate sites, amenities – USTA SC has RESOURCES—flyers, mailing labels, postcard templates – Send info to other facilities in your area
  4. 4. So, what’s a referee, and why do I need one, anyways? • Referee: – Assures fair competition, ITF Rules of Tennis & USTA Regulations are followed – Has final authority on all questions of tennis law – Makes decisions on weather delays, continuous play, and Code of Conduct violations
  5. 5. OK. I think I have it…so what else do they do? Other Referee Responsibilities include… •Receives withdrawal requests & documentation •Lists the seeds •Makes the draws •Schedules Matches •Handles substitutions •Supervises all aspects of play
  6. 6. What do the TD and Ref need to talk about? • Hiring Officials • Who will handle TDM duties (messages, posting seeds, scheduling, posting scores) • Who will run the desk @ main/satellite sites
  7. 7. Your Tournament Team: Help them help you! • Team Meeting before the event • Officials: • Review Code of Conduct • Review Scoring Formats • Tournament Admin Staff: • Have directions for alternate sites @ desk(s) • Have proper admin documents-draw sheets, match cards DAILY
  8. 8. Customer Service: Make or Break your event! • Be EXCITED about your tournament! • REMEMBER: Players, parents, coaches are your CUSTOMERS • The person running your desk is often the FACE of your entire tournament. They should be KNOWLEDGABLE and NICE.
  9. 9. Feedback: Facilities • Facilities available with ice, water, clean bathrooms, • Courts in good shape • Clean throughout • Shaded area to rest in/watch matches • Beverages & Snacks available for purchase
  10. 10. Feedback: The Not-so-Great • • • • • • • No Info on Tournament Website 1st Match Times not posted on time Draws not posted on time Officials not in uniform Tournament Desk Unorganized Scores not updated in timely fashion No directions to alternate sites available
  11. 11. Inclement Weather Policy • Referees have the following options—Player safety is the top priority! 1.) Use no-ad scoring 2.) Tie break in lieu of 3rd set 3.) Cancel consolation of singles and/or doubles 4.) Cancel doubles main draw (only after cons. canceled) 5.) Reschedule the tournament (committee approval req.) 6.) Cancel the tournament (coordinate with USTA SC or STA) • Use of short sets must be approved by USTA SC Competition Dept.
  12. 12. One Day Tournaments: Adults • • • • • • Can be sanctioned any time Smaller draws Short set scoring Good intro to tournaments Easy event-themed tournaments $25 max entry fee for one event $5 for second event
  13. 13. CHALLENGER Tournaments • Level 4 SC Tournament – UPDATE: Top 10 of 12-16s age divisions are eligible but must play up – 3 matches minimum suggested (1 dbls, 2 singles) – Awards must be given for winners and finalists for Singles and Doubles – Entry fee capped at $40
  14. 14. Junior Tournament Seeding • Seeding Requirements are in handout • Seeds should be posted BEFORE draws—at least 72 hours before the tournament begins • List seeding requirements on tournament website – Will save you a TON of headache/parent complaints!
  15. 15. 10U Tennis Scoring Format-Tournament • Preferred Scoring Format: – 10U: 2/3 short sets to 4 games, win by 2; at 4-4, play 7 point tiebreak (win by 2); if players split sets, 7 point tiebreak (win by 2) is played • No 3 minute rest/coaching is permitted here • L1-3 tourneys use regular (ad) scoring; L4-5 use no-ad • 25” maximum racquet length – 8U: 2/3 7 point games, win by 1; at game each, a third game will be played to determine the set. • 23” maximum racquet length
  16. 16. TDM On the Web • Internet Access REQUIRED to update scores • Will be accessed online—same place as your sanction form • for tennislink account link
  17. 17. Important Contact Info • Jessica Amick: – – 803-513-9105 (cell) • Tennislink: – –1-800-603-3138 (TD Hotline)
  18. 18. QUESTIONS??