Minutes, August 15th Relay for Life Meeting

1. 2012 Relay for Life Meeting Report
August 15, 2012
Dania Lions Club
Thank you all so much for attending our first meeting of the 2012 Relay for Life. I
am blessed to be a part of the BEST group of community participants EVER!
Our next meeting with be held on:
Date: September 12, 2011
Place: Dania Lions Club, 279 SW 5th Street
Time: 5:30 pm
1) On August 15th meeting we confirmed the following chairs:
Team Development Chair – Myrtle Corbin
Team Development Vice Chair – Ronnie Costello
Sponsorship Chair – Proposed - Dominic or Claire Orlando (Tentative)
Survivor / Caregiver Chair – Vicki Payne
Marketing / Publicity Chair – Jimmy Silvernale
Logistics Chair – Timothy Pelott
Activities / Entertainment Committee member – Vice Mayor Bobbie Grace
(We need a Chairperson and additional Committee members. VM Grace already has a
GREAT jumpstart on the Kickoff Event!)
Luminaria Chair – Joanne Brave
2) The theme for 2012 event was discussed.
A theme similar to “Mardi Gras” was suggested (“Mardi Gras” would conflict and confuse the
event with the gaming facility). It was agreed that the theme for the 2012 Relay event would
be “Carnaval” ! Thanks for the save Tim!
3) Relay Kickoff Event Scheduled:
Date: Tuesday, October 4, 2012
Time: 6:00 pm – 8:30 pm
Place: Frost Park Community Room
300 NE 2nd Street, Dania Beach
4) Relay Meetings to be held on the 2nd Monday of each month at 5:30 pm at
the Lions Club

2. 5) Tentative date for Relay event was discussed. April dates and conflicts were
discussed. Easter Weekend 1st weekend in April, Plywood Regatta 2nd or 3rd weekend in April,
Kiwanis Golf Tournament 3rd weekend in April. The event could be tentatively scheduled for
March 30th and 31st, however after further discussion during the week with ACS
representatives, there is a conflict with date as this is the Hollywood Relay anniversary. ACS
proposes either March 23 & 24th or April 13 & 14th, 2012. Needs to be discussed and confirmed
by group.
GREAT START EVERYONE!!
6) Next Meeting discussion:
Confirmation of Event Date
Review of current Survivors / Caregivers contact information
Addition of any new Survivor / Caregiver information
Review Kickoff Event activities
Set Financial Goals and review any possible Expenses
In-kind donation suggestions
Fill remaining Chair positions and committee members:
(Please bring anyone interested in filling a position)
1) Fundraising Chair
i) Online Fundraising Sub chair
2) Team Development Committee Members (Need about 6)
3) Sponsorship Committee members to assist Sponsorship Chair
4) Operations Chair (Coordinates the activities of the following Chairs)
i) Advocacy Chair (Public Relation Activity)
ii) Mission Education Chair (Public Relation Activity)
iii) Activities Entertainment Chair & Committee Members
iv) Accounting / Registration Chair
New ideas? Proposals?
LET’S HEAR THEM!
Lou Ann Patellaro, Event Chairperson (954) 651-5021