17156969-Project-on-Ms-Office.doc

Microsoft Word
Microsoft Word is Microsoft's flagship word processing software. It was
first released in 1983 under the name Multi-Tool Word for Xenix
systems. Versions were later written for several other platforms including
IBM PCs running DOS (1983), the Apple Macintosh (1984), SCO UNIX,
OS/2 and Microsoft Windows(1989). It is a component of the Microsoft
Office system; however, it is also sold as a standalone product and included in Microsoft Works
Suite. Beginning with the 2003 version, the branding was revised to emphasize Word's identity
as a component within the Office suite; Microsoft began calling it Microsoft Office Word
instead of merely Microsoft Word. The latest releases are Word 2007 for Windows and Word
2008 for Mac OS X.
History
Word 1981 to 1989
Concepts and ideas of Word were brought from Bravo, the original GUI word processor
developed at Xerox PARC. Bravo's creator Charles Simonyi left PARC to work for Microsoft in
1981. Simonyi hired Richard Brodie, who had worked with him on Bravo, away from PARC that
summer. On February 1, 1983, development on what was originally named Multi-Tool Word
began.
Having renamed it Microsoft Word, Microsoft released the program October 25, 1983, for the
IBM PC. Free demonstration copies of the application were bundled with the November 1983
issue of PC World, making it the first program to be distributed on-disk with a magazine.
However, it was not well received, and sales lagged behind those of rival products such as
WordPerfect
Word featured a concept of "What You See Is What You Get", or WYSIWYG, and was the
first application with such features as the ability to display bold and italics text on an IBM PC.
Word made full use of the mouse, which was so unusual at the time that Microsoft offered a
bundled Word-with-Mouse package. Although MS-DOS was a character-based system,
Microsoft Word was the first word processor for the IBM PC that showed actual line breaks and
typeface markups such as bold and italics directly on the screen while editing, although this was
not a true WYSIWYG system because available displays did not have the resolution to show

actual typefaces. Other DOS word processors, such as WordStar and WordPerfect, used simple
text only display with markup codes on the screen or sometimes, at the most, alternative colors.
As with most DOS software, each program had its own, often complicated, set of commands
and nomenclature for performing functions that had to be learned. For example, in Word for MS-
DOS, a file would be saved with the sequence Escape-T-S: pressing Escape called up the menu
box, T accessed the set of options for Transfer and S was for Save (the only similar interface
belonged to Microsoft's own Multiplan spreadsheet). As most secretaries had learned how to use
WordPerfect, companies were reluctant to switch to a rival product that offered few advantages.
Desired features in Word such as indentation before typing (emulating the F4 feature in
WordPerfect), the ability to block text to copy it before typing, instead of picking up mouse or
blocking after typing, and a reliable way to have macros and other functions always replicate the
same function time after time, were just some of Word's problems for production typing.
Word for Macintosh, despite the major differences in look and feel from the DOS version, was
ported by Ken Shapiro with only minor changes from the DOS source code, which had been
written with high-resolution displays and laser printers in mind although none were yet available
to the general public. Following the precedents of LisaWrite and MacWrite, Word for Macintosh
attempted to add closer WYSIWYG features into its package. After Word for Mac was released
in 1985, it gained wide acceptance.
There was no Word 2.0 for Macintosh. Instead, the second release of Word for Macintosh,
shipped in 1987, was named Word 3.0; this was Microsoft's first attempt to synchronize version
numbers across platforms. Word 3.0 included numerous internal enhancements and new features
including the first implementation of the Rich Text Format (RTF) specification, but was plagued
with bugs. Within a few months Word 3.0 was superseded by Word 3.01, which was much more
stable. All registered users of 3.0 were mailed free copies of 3.01, making this one of Microsoft's
most expensive mistakes up to
that time.
Word 1990 to 1995

Microsoft Word 5.1a (Macintosh)
The first version of Word for Windows was released in 1989 at a price of 500 US dollars. With
the release of Windows 3.0 the following year, sales began to pick up (Word for Windows 1.0
was designed for use with Windows 3.0, and its performance was poorer with the versions of
Windows available when it was first released). The failure of WordPerfect to produce a
Windows version proved a fatal mistake. It was version 2.0 of Word, however, that firmly
established Microsoft Word as the market leader
After MacWrite, Word for Macintosh never had any serious rivals, although programs such as
Nisus Writer provided features such as non-contiguous selection which were not added until
Word 2002 in Office XP. In addition, many users complained that major updates reliably came
more than two years apart, too long for most business users at that time.
Word 5.1 for the Macintosh, released in 1992, was a very popular word processor due to its
elegance, relative ease of use, and feature set. However, version 6.0 for the Macintosh, released
in 1994, was widely derided, unlike the Windows version. It was the first version of Word based
on a common codebase between the Windows and Mac versions; many accused it of being slow,
clumsy and memory intensive. In response to user requests, Microsoft offered a free
"downgrade" to Word 5.1 for dissatisfied Word 6.0 purchasers.
With the release of Word 6.0 in 1993 Microsoft again attempted to synchronize the version
numbers and coordinate product naming across platforms; this time across the three versions for
DOS, Macintosh, and Windows (where the previous version was Word for Windows 2.0). There
may have also been thought to matching the current version 6.0 of WordPerfect for DOS and
Windows, Word's major competitor. However, this wound up being the last version of Word for
DOS. As well, subsequent versions of Word were no longer referred to by version number, and
were instead named after the year of their release (e.g. Word 95 for Windows, synchronizing its
name with Windows 95, and Word 98 for Macintosh), once again breaking the synchronization.
When Microsoft became aware of the Year 2000 problem, it released the entire version of DOS
port of Microsoft Word 5.5 instead of getting people to pay for the update. As of October 2008,
it is still available for download from Microsoft's web site.
Word 6.0 was actually the second attempt to develop a common codebase version of Word. The
first, code-named Pyramid, had been an attempt to completely rewrite the existing Word product.
It was abandoned when it was determined that it would take the development team too long to

rewrite and then catch up with all the new capabilities that could have been added in the same
time without a rewrite. Proponents of Pyramid claimed it would have been faster, smaller, and
more stable than the product that was eventually released for Macintosh, which was compiled
using a beta version of Visual C++ 2.0 that targets the Macintosh, so many optimizations have to
be turned off (the version 4.2.1 of Office is compiled using the final version), and sometimes use
the Windows API simulation library included. Pyramid would have been truly cross-platform,
with machine-independent application code and a small mediation layer between the application
and the operating system.
More recent versions of Word for Macintosh are no longer ported versions of Word for Windows
although some code is often appropriated from the Windows version for the Macintosh version
Later versions of Word have more capabilities than just word processing. The Drawing tool
allows simple desktop publishing operations such as adding graphics to documents.
Collaboration, document comparison, multilingual support, translation and many other
capabilities have been added over the years
Word 97
Word 95 & 97 icon
Word 97 had the same general operating performance as later versions
such as Word 2000. This was the first copy of Word featuring the Office Assistant, "Clippy,"
which was an animated helper used in all Office programs. This was a take over from the earlier
launched concept in Microsoft Bob.
Word 98
Word 98 for the Macintosh gained many features of Word 97, and was bundled with the
Macintosh Office 98 package. Document compatibility reached parity with Office 97 and Word
on the Mac became a viable business alternative to its Windows counterpart. Unfortunately,
Word on the Mac in this and later releases also became vulnerable to future Macro viruses that
could compromise Word (and Excel) documents, leading to the only situation where viruses
could be cross-platform. A Windows version of this was only bundled with the Korean/Japanese
Microsoft Office 97 Powered By Word 98 and could not be purchased separately.
Word 2000

For most users, one of the most obvious changes introduced with Word 2000 (and the rest of the
Office 2000 suite) was a clipboard that could hold multiple objects at once. Another noticeable
change was that the Office Assistant, whose frequent unsolicited appearance in Word 97 had
annoyed many users, was changed to be less intrusive.
Word 2001/Word X
Word 2001 was bundled with the Macintosh Office for that platform, acquiring most, if not all,
of the feature set of Word 2000. Released in October 2000. Word 2001 was also sold
individually apart from the Office suite. The Macintosh version, Word X, released in 2001, was
the first version to run natively on (and require) Mac OS X.
Word 2002/XP
Word 2002 was bundled with Office XP and was released in 2001. It had many of the same
features as Word 2000 but had a major new feature called the 'Task Panes', which gave quicker
information and control to a lot of features that were only available in modal dialog boxes
before. One of the key advertising strategies for the software was the removal of the Office
Assistant in favor of a new help system, although it was simply disabled by default.
Word 2003
Office Word 2003
For the 2003 version, the Office programs, including Word, were rebranded to emphasize the
unity of the Office suite, so that Microsoft Word officially became Microsoft Office Word.
Word 2004
A new Macintosh version of Office was released in May 2004. Substantial cleanup of the various
applications (Word, Excel, PowerPoint) and feature parity with Office 2003 (for Microsoft
Windows) created a very usable release. Microsoft released patches through the years to
eliminate most known Macro vulnerabilities from this version. While Apple released Pages and

the open source community created NeoOffice, Word remains the most widely used word
processor on the Macintosh.
Word 2007
The release includes numerous changes, including a new XML-based file format, a redesigned
interface, an integrated equation editor and bibliographic management. Additionally, an XML
data bag was introduced, accessible via the object model and file format, called Custom XML -
this can be used in conjunction with a new feature called Content Controls implement structured
documents. It also has contextual tabs, which are functionality specific only to the object with
focus, and many other features like Live Preview (which enables you to view the document
without making any permanent changes), Mini Toolbar, Super-tooltips, Quick Access toolbar,
SmartArt, etc.
Word 2007 uses a new file format called docx. Word 2000-2003 users on Windows systems can
install a free add-on called the "Microsoft Office Compatibility Pack" to be able to open, edit,
and save the new Word 2007 files. Alternatively, Word 2007 can save to the old doc format of
Word 97-2003.
Word 2008
Word 2008 is the most recent version of Microsoft Word for the Mac, released on January 15,
2008. It includes some new features from Word 2007, such as a ribbon-like feature that can be
used to select page layouts and insert custom diagrams and images. Word 2008 also features
native support for the new Office Open XML format, although the old .doc format can be set as a
default.

Introduction To Microsoft Word
Microsoft Word:
The process to creat and edit a document before it is printing is called
word-processing. The word document may contain text and graphical images.
Now a days, the most commonly used word processing software is
Microsoft Word. It is used to prepare documents, letters etc, but it is mostly used in offices to
prepare the official documents.
The Microsoft word is application software and is apart of Microsoft
Office. Microsoft Office is a popular software product of Microsoft Company of USA. Microsoft
Office is a collection of most popular application programs used to solve different problems in
offices.
Loading Microsoft Word:
Microsoft Word is loaded or started by using different ways. But the
common way to start the Microsoft Word is by using the start Menu.
To start the Microsoft Word follows these steps:
 Click the Start Button to display start menu.
 Select the programs submenu from start menu.
 Point the Microsoft word in the programs submenu.
 Click the mouse.

By Creating Shortcut
You can also creat a shortcut of Microsoft Word on the desktop and it can be
started by double clicking it.
As discussed above go to start menu and then to all programs. After this go
to Microsoft word option and press right click, a bar will open with option of
“Create shortcut”. Select this option to create shortcut of Microsoft word
Interface of Microsoft Word Window

Microsoft Word Window:
When Microsoft Word is successfully loaded, a window appears on the screen with a blank
document. The window has various components that have the different functions and are used to
interface with Microsoft word to creat documents.
Bars in Microsoft word:
 Title bar
 Menu bar
 Standard tool bar
 Formatting tool bar
 Ruler bar
 Scroll bar
 Status bar

ELEMENTS OFMICROSOFT WORD INTERFACE
Title Bar:
It is the top most bar of the Microsoft Word window that contains the name of program
and the name of document. The window can be moved over the screen by dragging the title bar.
The title bar contains the control icon on its left side and three control buttons on the right side.
Menu Bar:
The Menu bar comes after the title bar. The commands that can be used to perform
different tasks during creating or editing documents are grouped togrther on the menu bar. The
menu bar contains following menus
Standard Toolbar:
The Standard Toolbar contains the various shortcuts command buttons for opening and
saving documents, copying and moving information etc. It provides the quick way to access the
commonly used commands by clicking the button with mouse.
Menu Bar
FILE EDIT VIEW INSERT FORMATE TOOLS TABLE

Standard tool bar contains the following shortcuts command buttons. These are as
follows;
 New Blank Document.
 Open.
 Save.
 Copy.
 Paste.
 E-mail.
 Search.
 Print.
 Print Preview.
 Spelling & Grammar.
Formatting Toolbar:
It is under the standard toolbar. It contains the formatting command buttons used for
formatting the text.

By using Formatting Tool Bar we can perform following several tasks. These are as follows;
Font Size:
We can change the font size of the text as we want to do.
Font Style:
We can also change the font style of the whole document or certain text we
required.
Bold:
By using Bold option from the Formatting tool bar we can make the document more
visible.
Alignment options:
From the alignment option we can adjust the text on the page such as;
 Left Align:
 Right Align:
 Centre Align:
 Justify:
Example of left align:
Example of right align:

Example of centre aligns:
Example of justify:
ICONS for alignments:
Left align:
Right align:
Centre align:
Justify:
We can use these icons to perform the task easily and quickly.
Ruler bar:
The Ruler bar shows the margins, positions of the tabs and intent. It is used to
adjust the margins, set tabs, change paragraph indents etc by using mouse.

Document window:
The white area below the Ruler bar is the Document Window where the
document is typed or displayed. The small blinking bar in it is called Cursor or Insertion point. It
shows the position where text is typed in the document.
Scroll Bars:
If the number of lines of the document is larger than the height of the document
window, a bar at the right border of document window is appeared. It is Vertical Scroll Bar. It is
used to scroll the document up and down. Similarly a bar at the bottom of the border of

document window is appeared if the width of document is larger than the width of document
window. It is the Horizontal Scroll Bar used to scroll the document toward left and right.
Status Bar:
The bar at bottom of the Microsoft Word Window is the Status Bar. It displays the
status of the document that is the position of cursor, total pages of the document and the page
number of the current page being displayed in the document window, and mode of insertion etc.

Now we discuss file menu in detail
New:
In word’s File New menu gives us choice leas to the new dialog box, from which you
creat new documents and templates.
The new dialog box contains several tabs that lead to your available set of
templates.
Shortcut key:
CTRL+N
While using ms word press ALT+F+N. we can also use this option by using this shortcut key.
By using ICON:
By using ICON given below we can also use this option.
Open Menu:
Word’s file Open Menu leads to open the dialog box, from which you open
existing Word document, Word templates and documents created before creating that document.
Click the file list to select the type of document that you desire.
Short-cut Key:
Ctrl+O
While using ms word press ALT+F+O. we can also use this option by using this shortcut key.
By using ICON:
By using ICON given below we can also use this option.

When we press open menu following dialogue box will open.
Write file name which you want to open in bar against “File Name”. After writing file name
click on open button and wanted file will open.
Close Menu:
Close menu is used to close the current
document. For this go to file menu and press close option.
By clicking option will be performed

Short-cut Key:
ALT+F+C
&
ALT+F4
We can also perform this function by using above short keys
Save Menu:
By using save menu we can permanently save the document on permanent storage
device i.e. hard disk.
How to save a document?
Procedure #1
 First click on the menu bar.
 Open the file menu.
 Click on the save button.
 Dialog box is open.
 Write the name of the document.
 Press save button.

Procedure #2
 By pressing the shortcut key CTRL+S.
 As above a dialog box will open.
 Press save button.
Procedure#3
 Press the icon from the tool bar.
 As above a dialog box will open.
 Press on save button
Rename the document
 Right click on the file.
 The dialog box will open.
 Click on rename option.
 Rename the file name.
 Click on ok button.
Save As:
Save as option save the already saved document but with another name. Selecting
this option leads to the Save As dialogue box. Dialogue box is same as given above.

Shortcut key:
ALT+F+A
Page Setup:
Word’s File Page Setup menu choice allows to set several document-wide setting
such as margins, page size, orientation, and so on. Selecting this menu item leads to the page
setup dialog box from which you make your selection.

Margins:
Changing Margins with Page Setup Dialog Box:
The most precise way to set a document’s margins is through the Page
setup dialog box. Because this dialog box lets you set the document as you want.
In margin option four options are
available to set the margin of
the page. We can set margins
according to our needs.
These four options are
 Top
 Bottom
 Left
 Right

By default top and bottom are set at 1 inch while right and left are set as 1.25 inches. We can
change these options according to our desire.
Shortcut key:
ALT+F+U
We can also use this option by using above short key
Creating Gutters:
Gutters margins compensate for the portion of paper tucked away in the binding of a
single-sided document and that area will not be viewable. A gutter provides additional white
space in the left or top margin depending how you intend to bind the document. You specify
gutter width and whether its space is reserved on the left or top of the pages in the Margin page
of the page setup dialog box.

Orientation:
Orientation has two options, by using these two options we can adjust our text.
These two options are
 Portrait
 Landscape
Preview of portrait style
Preview of landscape
style

Pages:
Pages have the option multiple pages which provide following options.
 Normal
 Mirror margin
 2 page per sheet
 Book fold
By using these options we can make document according to our desire. Now we discuss these
options one by one.
Normal:
Normal page option give the printed document like any legal size page document.
Preview of normal style
Mirror margins:
Preview of mirror margins:

2 page per sheet:
This option divides
the normal page into two sheets
Preview of 2 page per sheet style:
Book fold:
Book fold option prepares the pages in shape of book leaves. It leaves the extra white
space for book binding.
Preview of book fold style:

Pages:
Page option of the page setup
gives the authority to
adjust the size of the page
according to our desire.
Size has two options;
 Width
 Height
Preview of the pages option:

By using above width and height options we can adjust any size of paper which we want.
Example of adjustment of size:
Here we can clearly see a

change inn size of paper (in preview) while we increase the width from 8.5 to 15 and decrease
the height from 11 to 9.
Print preview:
Word’s File print Preview menu choice displays your current document in a close
approximation of how it will appear in the print. In the print preview mode you can see multiple
pages at one time and adjust a limited number of overall document settings, such as margins.
You can also jump from page to page, zoom in and out and more. When you click the print
preview option following dialog box will open.

Icon of print preview:
By using this icon we can also perform the function of print preview.
Other Options in the Print Preview Command:
Notice the toolbar buttons of the print preview window. With them, you control many
Print Previews’ functions. As always, if you forget a button’s function, pointing to it without
clicking display button help. The following is a brief outline of the functionality of these buttons.
Print:
The print button on the print preview Toolbar prints a single copy of the document
without opening the print dialog box.
Magnifier:
The magnifier button lets you zoom in to better read small portions of the page
and zoom out to get a bird’s eye view of one or more pages.
One Page:

The one page button previews a single page even if you are working with a
multiple-page option.
Multiple Pages:
The multiple page buttons lets you specify the number of miniaturized pages you want to
see simultaneously.

Zoom Control:
The zoom control tells you the current enlargement reduction factor and lets you
select a variety of zoom levels from drop-down pick list.
ICON

View
Rulers:
You click the View ruler button to toggle the print preview rulers. These rulers
indicate the margins for your current document. You can adjust these margins.
ICON

Full Screen:
The Full screen button removes most of the print preview clutter so that you
can see the bigger version of your document.
ICON

CLOSE:
BY USING CLOSE OPTION WE CAN CLOSE PRINT PREVIEW AND GET BACK
TO MAIN DOCUMENT.
ICON:
Shortcut key:
In print preview option we can use following short key to close the option.
ALT+C

Print:
Word’s File Print menu choice to print an open document. Selecting this menu option leads
to the print dialog box.
From the print dialog box you can set the several last minute printing details, such
as determine which page to print and what part of the document you want to print.
Picture preview is on the next page

If you write a long document, creat table of contents, and then change different printing features,
the line and page break may change. You will need to redo the table of contents so that it agrees
with newly formatted pages. The following printer decisions should be selected or determined.
 Page Setup option.
 Printer model.
 Paper size.
 Reduction or enlargement (scaling).
 Page orientation.
 Margins.
 Gutters.
 Larger or smaller print area.
 Font substitution options.
Print dialog Box Options:
You use the print dialog box to tell word a variety of details about
your current printing task, such as which printer to use, which page to print, and how many
copies to print.
Choosing What to Print:
Normally you will want to print all or part of your document by
itself. However sometimes you want to print other things, such as documents other information.
Use the print what drop-down list in the print dialog box to select any of the following options,
 Document.
 Document properties.
 Comments.
 Styles.
 Auto text entries.
 Keys assignment.

Choosing How Many Copies To Print:
To specify that one copy of whatever you intend to print, either
type a number in the copies text box in the print dialog box.
Choosing a Page Range:
To print an entire document, be sure that all radio button in the
page range region of thew printer dialog box is marked. To print only the page in your document
currently containing the insertion point, click the current page option.
Choosing to Print All, Odd, or Even Pages:
Normally, word prints all pages in order. But if you want to print two sides
sheets of papers or if you have others reasons to separate odd or even pages, use the drop down
print pick list at the bottom of the print dialog box to specify ODD pages or EVEN pages.
Other Printing Options:
Word offers more printer options enough to satisfy even the most
compulsive user among us. These options can be reached by using the print tab in word’s option.
These options are discussed individually in the following sections.
Draft output:
The Draft Output option can speed printing. Its effect varies from printer to
printer. Everything may be printed in a single font, as efficiently as possible.
Background Printing:

A check in the background printing check box causes word to use
the windows background printing feature, which lists you work on others things while your
document prints in the background. Typically background printing doesn’t slow the printing
speed, because background printing attempt to feed the printer with enough document to keep
the printer chugging away at its top speed.
MICRO SOFT POWER POINT
VIEW OF POWER POINT WIND:

OPENING THE FORMATE MENU:
Format menu can be opened in following two ways
 By clicking through mouse on format menu
 By using short key

ALT+O
View of format menu:
Now we discus contents of the format menu which are
as follows
 Font
 Bullets and numbering
 Alignment
 Line spacing
 Change case
 Replace font
 Slide design
 Slide layout
 Background
Now we discuss each content of the format menu in detail

Font:
By using font option we can adjust our text according to our desire. We can change
writing style of our text. We can make it bold, italic and both bold italic together. We can
change size of our text. We can give different effects to our text. By using font option we can
also change the color of our text.
ICON:
We can recognize font through this icon.
Preview of font menu:
Font:
Option font gives
different writing styles which we can use for our text. These options are
 Arial
 Arial black
 Arial narrow
 Times new roman

 Comic sans ms
 Courier new
 Tunga
 Bookman old style etc
There are many different writing styles which we can use for our text
Examples of writing styles:
Arial style.
Word 2001 was bundled with the Macintosh Office for that platform,
acquiring most, if not all, of the feature set of Word 2000. Released in October 2000.
Word 2001 was also sold individually apart from the Office suite. The Macintosh
version, Word X, released in 2001, was the first version to run natively on (and require)
Mac OS X.
Example of arial black style:
Word 2001 was bundled with the Macintosh Office for that
platform, acquiring most, if not all, of the feature set of Word 2000.
Released in October 2000. Word 2001 was also sold individually apart
from the Office suite. The Macintosh version, Word X, released in 2001,
was the first version to run natively on (and require) Mac OS X.
Example of Comic sans ms style:
Word 2001 was bundled with the Macintosh Office for that platform,
acquiring most, if not all, of the feature set of Word 2000. Released in October
2000. Word 2001 was also sold individually apart from the Office suite. The
Macintosh version, Word X, released in 2001, was the first version to run natively
on (and require) Mac OS X.
Font styles:
By using font sytle option we can make our text bold, italic, bold italic and regular.

We can simply these styles through examples
Example of bold style:
It is the top most bar of the Microsoft Word window that contains the name of
program and the name of document. The window can be moved over the screen by
dragging the title bar. The title bar contains the control icon on its left side and three
control buttons on the right side.
ICON:
Example of italic style:
program and the name of document. The window can be moved over the screen by dragging the
title bar. The title bar contains the control icon on its left side and three control buttons on the
right side.
ICON:
Example of bold italic style:
program and the name of document. The window can be moved over the screen by dragging
the title bar. The title bar contains the control icon on its left side and three control buttons on
the right side.
Example of regular style:

It is the top most bar of the Microsoft Word window that contains the name of program
and the name of document. The window can be moved over the screen by dragging the title bar.
The title bar contains the control icon on its left side and three control buttons on the right side.
Size:
By using size option we can change the size of the text. We can make it smaller and
larger. For changing size first select the text which you want to enlarge and then perform
the function.
Example of small size:
the function.
In above example size is 8
Example of large style:
the function.
In above example size is 20.
Effects:
By using effect option we can perform following functions
 Underline
 Shadow
 Emboss

 Superscript
 Subscript
Now we discuss each of these options one by one and try to simplify with examples
Underline:
By using underline option we can underline our text. For this first select the text and
perform the task. The will only be performed on selected text. As we can see in box given b
be
el
lo
ow
w
i
in
n e
ex
xa
am
mp
pl
le
e.
.
Example:

Shadow:
Shadow option when performed gives light shadow to text as it is evident from its name.
ICON:
Example:
Emboss:

Emboss means “carve in relief” or “decorate” and “make fancy”.
Figure given below is simple without the effects of “emboss”
If we
apply
emboss
effect on
this slide
we can see here a clear difference in two slides.
Example of emboss effect is given on next page.
Here we can see what happened when we apply emboss effect on slide.

Superscript:
When we apply superscript option it makes the selected text slightly up.
For superscript to apply first select the text on which you want to apply the effect. Then go to
format menu and font and mark superscript. Then press ok the option will be performed when
you press ok button
Example
when
superscript
effect is
applied

In this example superscript option is on last to lines of the slide.
Subscript:
Subscript option when applied makes the selected text slightly below. For this option first
select the text and then go to format menu and then to font and mark subscript option just like
below.
After all this press ok button the option will be performed on the select the text.
Example of subscript:

In this example subscript option is applied on last two lines.
Offset:
Offset option is related to both superscript and subscript. It is used to adjust the position of
the text on which these options are applied. For example if superscript effect is applied on any
text offset is used to adjust how much text go up. If subscript is applied on any text then offset is
used adjust how much text go down then normal text.
In this figure offset is shown at 0 because none of
superscript or subscript options is marked. If we mark any one of these options we can adjust
offset option.
Color:
By using color option we can change the color of our text. For this first select the text and then
go to format menu and then to font and then select color of your choice and press ok button the
task will be performed.
Options in color menu:
Automatic:

Color menu has automatic option which gives the choice to select by default color for
your text. Color option has some other color which we can select for our text. These colors are
green, yellow and blue etc as shown in figure.
More colors:
More color as name shows it gives more color options. We can choose from these colors
for our text. This option contains three primary colors. These three primary colors can be used to
form different colors which can be applied to text because all the color are made up of three
basic colors red, green and blue.
Preview of more colors:
We can select any color from the above

given colors. These colors can be selected by the use of mouse. After selecting colors press ok
the color will apply to the text.
Options in more colors:
As shown more color option has two other options for color selection which are,
 Standard
 Custom
Example of standard tab is given above.
Custom:
We can use custom option for the same purpose as disused above.
This option provides more certainty
for color selection because we

change the density of colors after selecting colors. It provides scale for changing density. By
using mouse we can increase and decrease color thickness.
Bullets and Numbering:
Bullets and numbering is used to give bullets and numbers to important text as its name
shows. It is mostly used to make important term more attractive to reader.
How to open:
Select the text first and go to format menu and click on it a menu will open containing
option bullets and numbering in it. Click on this option it will leads to a dialogue box with
different options of bullets and numbering. Dialogue box that will open is as follows.
Shortcut key:
We can also
open this option by
using this short key.

ALT+O+B
Through right click:
We can also give bullets and numbering through right click on selected text. For this first
select the text on which you want to perform this function and place mouse arrow on selected
text and click on the text. By clicking a menu will open which contain an option bullets and
numbering. Click on this option the function will be performed. Preview of menu is given below.
ICON:
We can also use this icon for bullets and numbering.
Now we discus tabs of the option one by one
Bullets:
Examples of different bulleted text:

Different
options of bullets:
None:
If any text is already bulleted “none” option is used to remove the bullets.
Other bullet options:

We can select any one of these options for our text.
Size:
Size option is used increase or decrease the size of the bullets.
Examples:
Example of normal bullet size.
Example of increased bullet size
Colors:

Color option gives the choice to change the color of our bullets. For this go to color option in
bullets tab and select color which you want to apply then press ok button. The color of the bullet
will change to desire one.
More colors:
Color has option “more colors” which widen our choice for colors. This option is already
discussed in previous pages in “font” option.
Picture bullets:
Picture bullets are available in “picture” option. We can choose from these bullets to apply on
our text just like above disused bullets.
Preview of picture is given below.
Options in picture tab:
Different pictures are available in picture tab which we can use for our text. For this first
select the text on which you want to perform task. Then go bullets option and “picture tab” a
window will appear before you. From this window you can select any picture of your choice and
press ok button the task will be done.
Options available in picture tab:

These are some examples of available pictures. Besides these there are many
different pictures which we can use for our text.
Preview of picture tab:
Import:
When we enter into picture option
after clicking picture tab we found another
option in it which is “import”. This option gives us facility to select any other picture (already
saved in user computer) as bullet.
When we press import button following window will appear before us.
Figure is given on next page.

This
window contains folders of different picture saved in computer. Select any folder and press open
button then picture option appear before you select any picture and press add button. The
selected picture will be added to picture option from which we can use it as bullet.
Customize:
Customize option gives the choice to select different symbols as bullets. For this go to bullets
option and press “customize” button.
When we press customize button a window appear before us. This window contains different
symbols. We can select any symbol to apply on selected text.
Preview of symbols window:
We can choose any symbol from these which are available in this option for using as bullet.

Short key:
After entering into bullet option we can use following short key for customize.
ALT+U
Numbered:
Next option in bullets and numbering is “numbered”. We can also give numbers to our data
instead of bullets. For this go format menu and then to bullets and numbering. Select this option
and go tab numbered. When we enter to this option following dialogue box will appear on
screen. Form this box select any option of numbering and press ok the task will be done.
Preview of numbered window:

Size:
By using size option we can increase and decrease the size of numbers. Example of size is given
above in bullets option.
Color:
Color option is available to give color to numbers. Color gas “more color” option which can be
used give more colors in addition to main available colors. More color has two options
1) Standard
2) Custom
These two options give us choice to make colors by the combination of three primary colors
i. Red
ii. Green
iii. Blue
Start at:

Start option is used to start numbers from any number. By default numbers start from beginning,
but if we want to start number from 10(suppose) we can adjust through option “start at”.
Example of start at is given on the next page.
Example of start at:
In above
example numbers start from ten. We can do this by using start at option.
Alignment:
Alignment option is used to place the text on any part of the page according to our desire and
according to available options.

For go to format menu and select alignment option, different option in this menu will appear on
screen before you.
Shortcut key:
ALT+O+A
Preview of alignment options:
Align left:
Align left is used to move the text to the right side of the page. For this select text first and then
choose align left option.
Shortcut key:
CTRL+L
ICON:
Align centre:
Align centre is used to move the text to the centre of the page.
Shortcut key:
CTRL+E
ICON:

Align right:
Align right option is used to move the text towards right side of the page.
Shortcut key:
CTRL+R
ICON:
Justify:
Justify option is used to adjust the text in a reason able way defined by software system.
ICON:
Line spacing:
Line spacing provides the option to increase or decrease the space between different lines. A
scale is given through which we can increase or decrease the space between lines.
Preview of line spacing:
Shortcut key:
ALT+O+S
Options in line spacing:
Line spacing has three options in it which are
a) Line spacing

Line spacing it first option which is used to adjust space between lines
Shortcut key:
ALT+L
b) Before paragraph
This option is used to adjust the space before paragraph
Shortcut key:
ALT+B
c) After paragraph
This option is used to adjust the space after paragraph
Shortcut key:
ALT+A
Change case:
Change case option is used to adjust the font like make letters small from capital letters,
make first letter capital and subsequent letters small, to make first letter small and other
letters capital, make all letters in text small and made all letters capital.
Preview of change case:
Options in change case:
Sentence case:
Sentence case is used to make first letter of the line capital or we can say that it make letter
capital after every full stop.

Example of sentence case:
Lower
case:
Lower
case is used to make all letters small.
Example:

In above example when lower case is applied it makes all letters small.
Upper case:
Upper case is used to make all letters capital.
Example of upper case in given on next page.
In above example when upper case is applied it make all letters capital.
Title case:
Title case is used to make first letter of every word capital.

Example:
tOGGLE
cASE:
This option is used make first letter of every word small while all other letters remain capital.
Example:
In above
example when toggle case is applied it make first letter small and other letter of the word are
capital.

Replace fonts:
Replace fonts option is used to replace current writing style with any other available style in
this option. When we go to format menu and click on replace fonts option following window
appears on screen. It contain options “replace” and “with”. Replace option displays current
writing style and with option gives you the choice to select the style with which you want to
replace the current style. After this press ok button and close the menu, the will be done.
Preview of replace fonts option:
Shortcut key:
ALT+O+R
Example:

In above example “times new roman” style is replaced with “courier new” style by using the
above defined procedure.
Slide design:
Slide design option is used to add different design to slides of the presentation. Different
designs are already available in micro soft power point.
When we start preparing presentation slides appear in white shape. We can select any design
from the available ones to add in presentation.
For this go to format menu and then to slide design. Different designs appear on right side of
the screen. You can select any design from these styles for you slide.
Preview of different slide designs:
These are some of available design in power point to be
used in preparing presentation.
Options in slide design:
Go to slide design and press right on any slide, different options appear on screen which are as
follows.

Apply to master:
It means that your selected design will apply on to the slide on which the curser is placed.
Apply to all slides:
When we select this option the design will apply to all slides of the presentation.
Preview of menu:
Apply to selected slides:
When we this option the design will only selected slides.
Show large previews:
This option is available to view large preview of slide
designs.
Preview of “show large previews” is on next page.
Preview of “show large previews”:

Now if you want to go back to normal preview again go to “show large previews” and close this
option by clicking on it.
Color schemes:
Color scheme option of the slide design gives us the option to change the color of the slide. For
this go to slide design and select the second option below design templates. Following dialogue
will appear on screen before you with different color options in it.
Preview of color schemes is given on next page.
Preview of color schemes:

When we press right click on any one of these color schemes different options like apply to all
slides or apply to master (discussed earlier) appear before us. We can select suitable option for
us.
Edit color schemes:
At the end of above figure words “edit color schemes” is written. This is another option for the
change of colors on slides. When we click on it following dialogue box will appear on screen.
Preview of “edit color schemes”
We can edit colors by using this option. We can select color by using “standard” and “custom
options (discussed earlier). This window has option “change color”. By entering this option we
can select color of our own choice through standard and custom options. After selecting colors
press “apply” button the color will apply to the desired slide.

Animation schemes:
An animation scheme gives us the option to select the appearance of text on slides during
presentation. For this go to slide design and select the option “animation schemes” given below
color schemes option. This provides you different styles of text appearance. Select any one of
these and apply to desired slides.
Preview of animation schemes:
Options in animation schemes:
Animation schemes have different styles which we can select for our text. These styles lie under
following heads.
1. Subtle
2. Moderate
3. Exciting

We can apply any design according our needs on our slides.
Slide layout:
Slide layout option is used to insert different layouts on slides. By using these layouts we can
insert different objects on slides. Different option which are available in layouts are
Text layout
Content layout
Text and content layout
Other layouts
By using these layout options we can insert different effects and give effects to our writing style.
Preview of slide layout:
Background:
Background option gives us the choice to change the
behind text colors and effects on slides. For this go
format menu and click on background option following dialogue box will appear on screen.

Color options:
Different color options are available in background menu. When we click at arrow of color
options following menu appear on screen.
Automatic:
Color menu has option automatic which
place automatic color on background.
More colors:
Background menu has “more color”
option. As name shows more color option
gives us choice to select more color for
our slide background. When we select
this option following dialogue box will
appear on screen.

Standard and custom two options are available in this figure. These both used to select
background colors. We have discussed these options before in detail.
Fill effects:
Background menu has fill effects options which gives different options of background. For this
go to background and then go to fill effects.
Preview of fill effects:

Different options in fill effects:
Different options which are available in fill effect option are as follows.
Gradient
Texture
Pattern
Picture
Explanation of options
Gradient:
Gradient give different background options which can be applied to slides. It also gives option to
adjust color brightness.
Preview of gradient is given on next page
Preview of gradient:

Shading styles options:
There are different options in shading styles which can be applied to slides are as follows.
 Horizontal
 Vertical
 Diagonal up
 Diagonal down
 From corner
 From title
Texture:
Texture gives other background that can be applied to slides.
Preview of texture

We can select any one of these styles to slides
Other texture:
Other texture option gives us option to select pictures as backgrounds which are already
saved in system.
Pattern:
Patterns are other options available for background
Preview of pattern option.
Pictures option:

Picture tab gives us option to add picture as background. To select picture press “select
picture” button. A dialogue box will appear on screen from this box we can select picture.
Preview of picture option:
Preview of slide on
which a picture is added as background

Slide show is seventh menu of micro soft power point. It provides options relating to slide
presentation as its name shows.
We can open this menu through mouse click on slide show menu. We can also open it
through short key.
Shortcut key:
ALT+D
Contents of slide show menu:
Slide show menu contain following options.
 View show
 Set up show
 Rehearse timings
 Animation schemes
 Custom animation
 Slide transition etc
Explanation:
Explanation of each option is given below.
View show:

View show option is used to view the prepared presentation or to make presentation.
When we select this option it present all slide one by one before us. There are different
other options are available to adjust this slide show according to our needs.
For this go to slide show menu and then select view show.
Slide show > view show
Shortcut key:
ALT+D+V
&
F5
ICON:
We can go to slide show through this icon.
We can not show preview of view show through picture because it can only be seen on soft
copy of document.
Set up show:
Set up show option gives us choice to adjust slide presentation according to our needs. It
gives different option like view all slide in presentation or view from certain number. It also
gives us option to move slide by manual control (mouse click) or through selected time.
For this option first go to slide show menu and then select set up show option.
Slide show > set up show
Shortcut key:

ALT+D+S
Preview of set up show options:
Options in set up show:
Slide show:
It has an option slide show which gives us following facilities.
All:
It means that show all slides in presentation which are available.
From:
It gives an option to show slides from certain number selected by us.
Advance slides:
It also has two options

Manually:
It means to control slides manually i.e. through mouse click
Using timing:
This option control slides through select time.
Rehearse timing:
Rehearse timing means practice timing. By using this option we can practice for our
presentation. This option gives an option bar at screen through which we can adjust our
presentation.
For this go to slide show and then select rehearse timing option.
Slide show > rehearse timing
Shortcut key:
ALT+D+R
ICON:
Options in rehearse timing:
When we select this option presentation slide appear on screen with following option bar.

This bar has different option like,
Next:
It brings next slide in screen
Pause:
This option stops the timing until next command.
Repeat:
This option repeats the time in first time section while in next section time remains
continuous.
End:
When you want to close the rehearsal window click on close button
Custom animation:
Custom animation gives us option to different effects to text while entrance of text and exit
of text. We can also give effects like emphasis and motion paths.
For this go slide show menu and then select custom animation.
Slide show > custom animation
Shortcut key:
ALT+D+M
ICON:

Preview of custom animation options:
Options:
Add effects:
Through add effects button we add effects to our text. It has following different options.
By using these options we can add effects to our text
upon entrance, emphasis, exit and motion paths. All
these options have sub options which can be applied to the text. These effects can only be
seen on soft copy of documents.
Remove:
Remove button is used to remove the effects already applied to the text.

Speed:
As name shows it is used to control the speed of the slide movement during presentation.
Speed button has different options like,
Very slow
Slow
Medium
Fast
Very fast
We can select any one of these options according our needs.
Play:
Play option when selected gives us the preview of different effects applied on text.
When we press play button it start showing different applied effects and word play change
into stop. So we can say play button turns to stop during action.
Slide show button:
Slide show button provide slide show as it name shows but it can only be seen on soft copy
of document.
Auto preview:
Auto preview button show us preview of different effects as and when applied automatically.

Slide transition:
Slide transition provides different options like style of entering and exiting slides and texts,
Speed and sound of slide entrance and exit and it also has advance slide option.
For this go to slide show and then to slide transition.
Slide show > slide transition
Shortcut key:
ALT+D+T
ICON:
Preview of slide transition:
Note:

Many option of this menu have been discussed above. So we discuss here only those options
which have not been discussed above.
Automatic play:
This option provides us facility to adjust time of next slide appearance according to our
needs. We adjust time by clicking on arrows given against this option.

Preview of micro soft excel window:
Edit menu:
Edit is second menu after file in ms excel. Edit menu as its name show contain different
options relating to edit text.
To open this make a click on edit menu or we can also open it through short key.
Shortcut key:
ALT+E

Preview of edit menu:
We can use these options to edit our text. Detail of these
options is given on the next page.
Options in edit menu:
Undo clear:
This option is used to remove the unwanted text or the text which is entered wrong. For example
if we entered a wrong figure or table, we can use this option to remove that unwanted text.
If we have deleted an important data from document we can use this option we recover that data.
For this go to edit menu and then select undo clear option.
Edit > undo
Shortcut key:
ALT+E+U
&
CTRL+Z
ICON:

Redo:
Redo is opposite to undo. This is second option in edit menu. If you remove any text by using
undo option, this option is used to bring that text again on document. For this go to edit menu
and select redo option.
Edit > redo
Shortcut key:
ALT+E+R
&
CTRL+Y
ICON:
Cut:
This option is used to cut any data from document to be used in some other document.
For this go to edit menu and select cut option.
Edit > cut
Shortcut key:
ALT+E+T
&
CTRL+X
ICON:

Copy:
Copy is third option in edit menu. It used to copy any document or any part of document to
past it on any other document. For this go to edit menu and then select copy option.
Edit >copy
Shortcut key:
ALT+E+C
&
CTRL+C
ICON:
Office clipboard:
Office clipboard collects clips that we copy or cut from any document. We can use these
clips again from office clip board. For this go to edit menu and then select office clip board.
Edit > office clip board
Shortcut key:
ALT+E+B

ICON:
Preview of office clip board option:
Options in office clip board:
Past all:
Past all option provide us a choice to cut or copy more then one clips and past them in any
document.
Clear all:
Clear all option clears all the clips from office clip board. Office clip board can keep twenty
four items at a time.
Past:
This option is used to past clips that we copy or cut from any document. For this go edit menu
and then select past option but for this an already copied it should be there.
Edit > past

Shortcut key:
ALT+E+P
&
CTRL+V
ICON:
Fill:
Fill option in ms excel is used to fill cells with any specific number towards down word and right
wards.
For this go to edit menu and then select fill option.
Edit > fill
Shortcut key:
ALT+E+I
Options in fill:
Fill has different options in it. Which are as follows

Down:
Down option fill selected number in down ward cells. For this write that word which you want
fill, in first cell and select other cell which you want to fill. After this select fill down.
Shortcut key:
CTRL+D
ICON:
Preview of fill down:
Fill right:
Right fill option the selected number right words.
Shortcut key:
CTRL+R
ICON:

Preview of right fill is given on the next page.
Preview of right fill:
Left:
It cells towards left. For this you have to select the cells towards left.
Preview of left fill:
Fill up:
Just like other options up option fill cell upwards.

Series:
Series option as its name shows fill cell through completing series of identified numbers etc.
Clear:
As name shows this option is used clear (delete) the contents of row, column or cell. For this go
to edit menu and then select clear option.
Edit > clear
Preview of clear option:
Shortcut key:
ALT+E+A
Options in clear menu:
All:
This option is to clear all the data of selected cells.
Contents delete:

This option is also used to delete the data from selected cells.
Delete:
Delete option used to data according to different given options. For this go to edit menu and then
select delete option.
Edit > delete
Shortcut key:
ALT+E+D
Preview of delete option:
Options in delete menu:
Shift cells left:
Shift cells up:
Entire row:
This option is used to delete entire selected row.
Entire column:

This option is used delete entire selected column.
Delete sheet:
Delete sheet option is used delete the whole sheet from the sheets of ms excel.
For this go to edit menu and then select delete sheet option.
Edit > delete sheet
Shortcut key:
ALT+E+L
Move or copy sheet:
This option is used to create copy of work sheet or move work sheet to the end. For this go to
edit menu and then select move or copy sheet.
Edit > move or copy sheet
Shortcut key:
ALT+E+M
Preview of move or copy option:

Options in move or copy sheet:
Create copy:
This option creates copy of the desired sheet. Just we have to select the sheets available in
“before sheet” and press “create a copy” option.
Move to end:
This option moves the current sheet to the end.
Find:
This option is used to find any number from the work sheet. For this go to edit menu and then
select find option.
Edit > find
Shortcut key:
ALT+E+F
&
CTRL+F
Preview of find menu:
Options in find menu:

Find:
In above example there is curser in box against “find what”. Enter a number which you want to
find in it and press find all or find next.
Replace:
Replace option provide us facility to find any number from whole document and replace it with
any other desired number.
Shortcut key:
CTRL+H
Preview of replace option:
Any number which you want to replace write in “find what” option and any number which you
want write in place of that number write in “replace with” option. Then press replaces all or
replace the number will be replaced.
Go to:
“Go to” option is used to place curser on your wanted place or go to any specific number or cell
in work sheet. For this go to edit menu and then select “go to” option.
Edit > go to
Shortcut key:
ALT+E+G

&
CTRL+G
Preview of go to window:
View menu

View is third menu of ms excel. For this go to view menu and click on it or open it with short
key which is
ALT+V
When we open view menu following options will appear before us.
Options in view menu:
Normal:
This is view of page on screen. For this go to view menu and then select normal option.
View > normal
Shortcut key:
ALT+V+N
ICON:
Tool bars:
Toolbar option contain different tool bar options which we can make “on” and “off” by using
this option. For this go to view menu and then select tool bar option.
View > tool bars
Shortcut key:

ALT+V+T
Preview of tool bar option:
Formula bar:
Excel is a kind of software in which we
calculate different figures. We can use different formula to calculate these figures. We can apply
these formulas in formula bar or we can say that the formula which we apply can be seen in
formula bar.
Through this option we can make formula bar “on” or “off”
Preview of formula bar:

Status bar:
Status bar show the status of the document. It shows the page number, section, line. And column
etc
Comments:
Some times we give comments with some figure or text to simplify it. These comments can be
seen through this “comment” option.
For this go to view menu and then select comments option.
View > comments
When we click on comments option all the comments on the documents on the document
become visible and by click again comments become invisible.
Shortcut key:
ALT+V+C
ICON:
Preview of comments:

Full screen:
This option shows our document on whole screen. For this go to view menu and then select full
screen option.
View > full screen
Shortcut key:
ALT+V+U
ICON:
Preview of full screen:

Close full screen:
When we select full screen option a button appear on screen through which we can close full
screen and get back to normal preview.
Zoom:
Zoom option is used adjust the size of the document. For this go view menu and then select
zoom options.
View > zoom
Shortcut key:
ALT+V+Z
Options in zoom:

We can select any size from these available options for our document. After selecting size press
ok button the size will apply to the document.

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