The Rotaract Club Kyiv celebrated its 15th anniversary alongside executive board training on April 4-5, 2009, themed as a 1930s gangster party. This event successfully brought together 94 participants, including guests from Kyiv and Poland, with careful planning leading to full expense coverage and high guest satisfaction. A variety of educational and entertainment activities, including auctions and performances, were organized to foster engagement and motivation among participants.

1. Rotaract Club Kyiv’s 15th
Anniversary &
Executive Board Training
April 4-5, 2009

2. Planning
• Concept: Matching the celebration of Rotaract
Club Kyiv’s 15th anniversary and executive board
training for 2009-2010
• Strategy: Gangster party (1930s Chicago),
positioning RAC Kyiv as the oldest “Rotaract
mafia family” in Ukraine
• Tactics: Careful planning of all stages of the
event, development of PR strategy, promotional
materials and full information support

3. Preparation Stages
• Middle of Jan. to middle of
Feb. (for the All-Ukrainian
Rotaract conference): shooting
a promo movie, preparing
the club leaflet, invitations
• Mid. of Feb. to beg. of Apr.:
launch of club website
(www.rotaract-kyiv.org.ua),
selection of the premises,
development of detailed
agenda, invitation of
participants, distribution of
duties among club members

4. Success Milestones
• Matching two Rotaract events of all-Ukrainian scale
• Thought-through choice of the dates
• Logistics optimization: all of the events were
conveniently hosted in a single recreation center
• Affordable price
• Ongoing communications with the participants
before, during, and after the event
• Convenient schedule
• Guest and coach motivation
• Attracting the sponsoring Rotary Kyiv club

5. Guests
• 94 participants overall
• 28 guests from Kyiv, 10 Rotarians
• 5 guests from Poland
6 6
28
5 4 5
3
5
3 5
4
6

6. Executive Board Training
• Planning and methodological preparation – Olha Novytska
(Vice-DRR), organization and hosting – RAC Kyiv
• Educational sessions: general presentation, trainings for
presidents, vice presidents, treasurers and secretaries
• Coaches from: Rotary Club Kyiv Multinational, Rotaract
Clubs Cherkasy Smile, Jelenia Góra –Karkonosze, Kyiv-
Centre, L’viv, Rivne, Yalta

7. Gangster Party
• Opening address of the clan’s boss, don Matsakone,
gangster initiation ritual
• Anniversary greetings, handing over the presents
• Creative presents from guests – songs, dances, and special
performances
• Professional photo session, interviewing the participants

8. Gangster Party
• 2 auctions by RC
Kyiv and RAC Kyiv.
UAH 2,250
collected for club
projects
• Hot disco till 3 AM
(jazz, pop music,
DJ JM’s set)
• Integration!

9. Results
• Due to careful
planning and
budgeting, the
project covered
100% of its
expenses
• 100% of guests’
satisfaction vs.
100% of hosts’ joy

10. Feedback
Thank you, RAC Kyiv, for so many Thank you for great organization
good things which the L’viv of your birthday! Thank you for
delegation experienced during being the first ones, who hosted
last weekend. Thank you for your executive board training! Thank
sincerity, hospitality, reception, you for being pioneers 15 years
care, and all that happened well ago. Grow further and keep up
and even very cool!!! your pace. Good luck!
Anton Skyba,
Roman Palash, RAC L’viv RAC Kyiv-Centre
KYIV – YOU DID A GREAT JOB!!! Everything has been done with
great taste, starting with sending out the invitations and ending by
such an amazing party and interesting press release.
Olha Novytska, Rivne

11. Team
• The project was made possible by common efforts of RAC
Kyiv team
• We express our gratitude to everyone who participated in
organization and planning of this event!