Here are the steps to access LabVantage and complete the requested exercises: 1. Open your web browser and navigate to the LabVantage training URL provided by your administrator. 2. Sign in using the username and password provided for the training database. 3. Click on your profile menu and select "Startup Page" then choose the "LIMS" site map. 4. Click the bulletin envelope icon and view any available bulletins, then mark them as read. 5. Click the help icon and browse the available help documentation. 6. When finished, click the profile menu again and select "Log Off" to properly close your session.

1. The information contained in this document is proprietary and confidential to LabVantage® Solutions, Inc. (and its affiliates) and is solely for internal communication purposes. Its contents, including possible future product functionality and company direction, are subject to change without notice. Use by or disclosure to any other person or party,
or for any other purpose is strictly prohibited. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, for any purpose, without the express written permission of LabVantage Solutions, Inc. LabVantage, SQL*LIMS, and LabVantage’s solution icon are
trademarks of LabVantage Solutions, Inc. All other trademarks are property of their respective owners. ©2017 LabVantage Solutions, Inc. All rights reserved.
LabVantage 8 Familiarization
Course Overview

2. 1
Company Confidential – LabVantage Solutions, Inc.
Introductions - Welcome
 Instructor:
 Anass BOUNHAR
 Team Lead & Senior SE
 abounhar@labvantage.com
 Learners:
 SEs
 LabVantage Morocco
 Beginner

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Company Confidential – LabVantage Solutions, Inc.
LV Familiarization Training Course Agenda Overview
Day 1:
 Overview
 The Site Maps
 Master Data
 Sample Life Cycle
Day 2:
 Physical Storage
 Performing Queries Searches
 Batches: AQM, AQC, Sample Grouping
 Request Management
Day 3:
 Instruments & Analysts
 Consumables
 Conclusion

4. 3
Company Confidential – LabVantage Solutions, Inc.
What is LabVantage LIMS?
Manufacturing
Data
Specifications

5. 4
Company Confidential – LabVantage Solutions, Inc.
What Functionality is Included?
 Full Sample life cycle management
 Lot and batch management
 Complete lot genealogy and quality dispositioning
 Stability testing and inventory management templates
 Label printing, reporting and charting
 Automated calculations and specification checking
 Instrument calibration and maintenance
 Analyst training and qualification tracking
 Reagent/consumables inventory tracking
 Regulatory compliance suite
Company Confidential – LabVantage Solutions, Inc.

6. 5
Company Confidential – LabVantage Solutions, Inc.
Component Landscape
 LabVantage employs a 3-tier architecture
Application Server Reports Server
Database
Overview and Architecture
Safari

7. 6
Company Confidential – LabVantage Solutions, Inc.
General Workflow - Manufacturing
Material is
manufactured or
purchased
Technician takes a
Sample of the
material, recording
critical information
Sample is logged in
LabVantage and
label is generated
Laboratory receives
Sample from
technician
Testing for Sample is
added to a “QC
Batch”
Analyst performs
testing on a batch of
Samples and
performs data entry
Analyst reviews
test results for
completeness and
accuracy
Lab Manager
assigns a Sample
disposition
Quality Release
reviews Lot and
assigns a disposition
Warehouse or Shop floor Laboratory QA / QC
Company Confidential – LabVantage Solutions, Inc.

8. 7
Company Confidential – LabVantage Solutions, Inc.
General Workflow - Stability
Stability Protocol
defined in LIMS
Stability Protocol
Approved and Study
created using protocol
Physical Samples held
in quarantine until
study start date
Time Zero Sample
tested. Remaining
Samples stored in
appropriate conditions
Pull Samples and print
Sample labels at the
appropriate time
points
Sample Receipt, Data
Entry and Approval
activities
Quality Release Activity
Stability Manager
reviews study data
Study is complete,
reports are printed
Study Initiation Study Execution Study Completion
Company Confidential – LabVantage Solutions, Inc.

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Company Confidential – LabVantage Solutions, Inc.
Connecting to LabVantage Pharma
 http://hostname/WebApplicationName
 Currently supports Edge, Chrome, and Safari as the browser
 Runs on PC, Mac, Apple and Android hand-held devices
 Other browsers may be added in the future such as Firefox (currently not supported)
Company Confidential – LabVantage Solutions, Inc.

10. 9
Company Confidential – LabVantage Solutions, Inc.
Signing On
 UserName – User name assigned to you by your Administrator
 Password – Provided by Administrator
 Database – Select from the dropdown the proper Database if necessary
Provide your unique
Credentials
“Forgot Password”
request is
available
You might have
production, validation,
training, etcetera
A maximum number of
invalid sign-on attempts
will be enforced

11. 10
Company Confidential – LabVantage Solutions, Inc.
Understanding the Site Map
 Once connected, you can navigate through LabVantage using a variety of Site Maps, Tram Lines, Tram Stops,
Menus, Buttons and other Tools
Menu
Picker
Site Map
Tram Stops
Tram Lines
Side Bar
Tabs and
Menus
Company Confidential – LabVantage Solutions, Inc.

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Company Confidential – LabVantage Solutions, Inc.
Links and Profile Menu
1. Profile Menu options are located in the top-right corner of pages within LabVantage. The Help, Search,
Bulletins, and Menu Picker links are accessible on
all pages.
2. It is necessary to Log Off in order
to properly end your session.
Closing the browser without
logging off can, in some cases,
result in a denial
of service to other users.
Company Confidential – LabVantage Solutions, Inc.
Bulletins
Menu Picker
Search LabVantage
Help
Logoff
Change Password

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Company Confidential – LabVantage Solutions, Inc.
Bulletins
 Your number of unread Bulletins shows on the envelope link
 Use the buttons to send a new bulletin,
mark them as read or unread, delete, or
close and return to the site map
 Details can be viewed by clicking a bulletin

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Company Confidential – LabVantage Solutions, Inc.
Tool Bar Buttons
 Buttons appear in the toolbar or ribbon located across the top of pages and perform a
defined operation when clicked
Some buttons will be
presented similar to
menu selections
through drop-lists

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Company Confidential – LabVantage Solutions, Inc.
Hot Keys
 Some keyboard shortcuts are assigned to the tool bar buttons. Some are preconfigured by
LabVantage and others can be defined by your administrator. The shortcut is activated by
holding CTRL plus the character(s) defined.
 To see a specific short-cut, hover the mouse over the button on the tool bar.
 Typically these shortcuts will make use of some [Ctrl] + [Shift] + letter combination.

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Company Confidential – LabVantage Solutions, Inc.
Search
 Use the search options to filter the list and reduce the number of records on your screen
Keyword
Search
Filter using some
criteria
Advanced Search
Calendar
View

17. 16
Company Confidential – LabVantage Solutions, Inc.
Advanced Search
 Appears to the left when activated
Scan an ID. Click Add for
multiple.
Filter Using Categories
Create and use Folders
Create and search by
Ad Hoc Queries
Select listed items
using a scanner

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Company Confidential – LabVantage Solutions, Inc.
The Side Bar
 The Side Bar is on the left side of pages. Click on any item to activate.
Hide entire bar [ << ]
Click to manage your sidebar
(shown)
Hide this section
Click to change your sidebar view
You can create a new
sidebar or modify an
existing one to give
yourself a tailored list of
favorite shortcuts.

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Company Confidential – LabVantage Solutions, Inc.
Different Types of Pages
 List, Maintenance, and View pages
List Page
View Page
Maintenance
Page

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Company Confidential – LabVantage Solutions, Inc.
Record Locking
 When a user accesses a record to edit (maintenance), it becomes locked. This prevents
multiple simultaneous edit attempts from different users .
 The sample can still be ‘viewed’ by others while it is locked for editing.
Locked by [user one].
Click to send a message
User one is Editing User two attempts to edit the
same sample

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Company Confidential – LabVantage Solutions, Inc.
What is the Navigator?
 Navigator is a generic way to view objects in a hierarchical tree view. It is shown as a tree
structure allowing you to drill down to various nodes and to illustrate parent/child
relationships.
There are 9 Navigators within
LabVantage. Some of them are:
• Quality Management
Navigator
• Request Navigator
• ReagentLot Navigator
• Stability Study Navigator by
Condition
See notes on this page for
additional navigators

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Company Confidential – LabVantage Solutions, Inc.
Navigating the Navigator
 Use the drop-list in the navigation panel to access other pages. The maintenance page on
the right will change with the node selected on the left.
Highlight
words in the
tree
Return to
Previous Page
View Available
Options
Collapse
subordinate
nodes
Expand all
subordinate
nodes

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Company Confidential – LabVantage Solutions, Inc.
Time Out
 Logging out is a decision made by a user to end their LabVantage session
 Timing out occurs after an extended period of inactivity within your session. Timing out
will give you a 2 minute countdown. If you do not click Continue, you are disconnected and
shown the login page.
Company Confidential – LabVantage Solutions, Inc.

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Company Confidential – LabVantage Solutions, Inc.
Departmental Security Concept
 Who can view (or perform operations on) an SDI, depends on ownership and departmental
membership.
Sample S-001
Owner = Jim
Department = QC
Sample S-002
Owner = QC
Department = QC
Sample S-003
Owner = Sally
Department = R&D
Sample S-004
Owner = (none)
Department = (none)

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Company Confidential – LabVantage Solutions, Inc.
Electronic Signatures
 Some changes to records will require your
electronic signature. This comes in the form of a
prompt for your password (e-Sig) and the reason
for the change.
 Other changes may only require a reason, without
requiring an e-Sig.

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Company Confidential – LabVantage Solutions, Inc.
Audit History
 The ‘View Audit” link is found under Other Tasks in the toolbar . Clicking on ‘View Audit’
will open the audit report for the selected record

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Company Confidential – LabVantage Solutions, Inc.
Translating the Interface
LabVantage provides a translation tool to enable multiple, simultaneous language
translations. An example is shown here where some of the tabs, menus, and side bar options
have been translated into Spanish. Your administrator will create languages and choose your
language for you or may allow you to select a language using your profile settings.

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Company Confidential – LabVantage Solutions, Inc.
Summary / Conclusion
 Let’s review what we’ve leaned so far:
 General information about LabVantage: how it is built and how it works
 Users within LabVantage: licenses, roles, how to access your database
 Site Maps, Buttons, Tool Bars, Hot Keys, Pages
 Search Bar, Side Bar and Queries, Bulletins and Notes
 Time-Out and Log-Out
 Navigator Tool
 Data Security, eSignatures (eSig), Record Locking, Audits

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Company Confidential – LabVantage Solutions, Inc.
Exercise: Accessing LabVantage
 Access the training database and sign in
 Set your Startup Page to the LIMS site map
 Try out some Bulletins
 Browse the help system
 Log out of LabVantage