E-content management

Prepared by
Sidharath Bothra
Roll No. 71
Section B
Pgdm 2013-15
By Sidharath bothra , Email-Id: Sidharathbothra@gmail.com

1









Create the content
Store the content
Retrieve the content
Publish the content
Archive the content
Manage the content end - to - end


2





A web-based content management system providing secured
access across the enterprise. A key strategic solution for doing
business at digital speed and for reducing cost!
It enables
(a) Creating, managing, and maintaining the complete eBusiness lifecycle-including the creation, approval, and
deployment of web-based enterprise applications.
(b) E-Content delivers the lowest total cost of ownership for
enterprise content management. E-Content uses and open
standards to integrate with the technology of today and
tomorrow.

3

Journals
 Individual
subscriptions, either
with print or e-only
 Part of ‘big deal’
 Part of a database or
aggregators
 Back files
 Open access or free

Books
 Outright purchase or
subscription
 One user or multi-user
 Part of a database
 Part of a big deal
 Individual title or
package
 Digital rights
management (DRM)


 Easy

to use editing tools
 Easy integration into existing website
 Manage approval process and Workflow
 Cost effective solution
 Scalability


5







Capture
Manage
Store
Preserve
Deliver


6

 Departmental Information, i.e. Accounting
 Human Resources System tied into tighter security
user authentication
 Internet Catalog (tied into ecommerce solution)
 Information Subscription System on Internet

 Customer Support Services on Extranet


7

Document
Management
System

COLLABORATION

Web Content
Management

ECMS

Digital
Asset
Management

Enterprise
Information Portal


8

Physical
Document

Digitization

Document
Creation

Document
Flow
Work Flow

Document
Retrieval

Document
Repository


Document
Archive

9

Electronic Document Management
 A system used for managing documents allowing users to store, retrieve &
share them with security and version control.
 Document Management Systems allow you to create a document or
capture a hard copy in electronic form, store, edit, print, process & otherwise
manage documents in image, video & audio, as well as in text form.
 The EDM usually provides a single view of multiple databases & may
include scanners for document capture, printers for creating hard
copies, storage devices such as redundant array of independent disks systems
& computer server and server programs for managing the databases that
contain the documents.
 It does not apply records retention or dispose of records within its system.


Electronic Document Management
System

Records created
& received
electronically

Records created
& received in
hard copy

Records are filed & managed for access &
maintenance electronically






Web content management technology addresses the content
creation, review, approval, and publishing processes of Web-based
content.
Key features include :
1. Creation
2. Authoring tools or integrations etc.
Scope :
1. WCM as ECM component is used to present information
already existing and managed in the ECM repository.[6]
2. Information presented via Web technologies — on the
Internet, an extranet, or on a portal — uses the workflow, access
control, versioning, delivery and authorization modules of the WCM
instead of integrated ECM functionality.

12

WEB CONTENT
Context Diagram

Directory and
Security
Services

Web Surfers
Students, Staff
Interested Parties
Intranet
Servers

Web Content
Web Pages

Content
Management
System

Web Authors

Template
Designers

Template

Approved Page

Approvers



Services Provided :  Ease of editing
 Collaborative Authoring
 Standard templates
 Backup and Archiving
 Routing and Approval processes
 Version Control
 Metadata Management

Extranet
Servers


13

Electronic Records Management System
 Electronic Records Management System (ERMS) is a system
used by an organization to manage its records from creation to
final disposition. The system’s primary management functions
are categorizing and locating records and identifying records that
are due for disposition. The Electronic Records Management
System also stores, retrieves, and disposes of the electronic
records that are stored in its repository.
 The Electronic Records Management System may contain a
content management and document management component to
its system.


 Visualisation

of file plans and other structured
indexes for the orderly storage of information

 Unambiguous

indexing of information, supported
by thesauri or controlled wordlists

 Management

of record retention schedules and
deletion schedules


15

 Durable




WORM media
Cartridge-based media

 Storage


conditions examples:

Controlled temperature and humidity apply

 Disaster


media examples:

protection examples:

Fireproof vault, offsite storage



Similar in functionality to document management, DAM is
focused on the storage, tracking, and use of rich media
documents (video, logos, photographs, etc.). Roots of the
technology are in the media and entertainment
industry, currently experiencing growth, especially in
marketing departments. Digital assets typically have high
intellectual property value.


17

Accessibility (anywhere, anytime, 24/7)
 Convenience (especially with mobile devices); allow
‘working on the move’
 Integrated access to other resources through link
resolvers and federated search engines
 Allows distance learning/widening participation much
more easily
 Addresses some problems of physical space in libraries
 Integration with interactive Web 2.0 technologies
 Ease of use for those used to digital media



A workflow with Metadata
Author
Creates
Content

Approver checks
Work

CMS applies
Metadata

Not Approved
Approved

Available on the web

Metadata sent to
the Search Engine

CMS publishes to
the web servers


19


20

E-content management

Recommended

Recommended

More Related Content

What's hot

What's hot (11)

Similar to E-content management

Similar to E-content management (20)

Recently uploaded

Recently uploaded (20)

E-content management