Dharma Manual

DHARMA User Manual, Version 1.5, June 2018: CDSO_MAN_MS_02_v1.5, page 1
User Manual
Dam Health and Rehabilitation Monitoring Application
June 2018
CDSO_MAN_MS_02_v1.5

This page is left blank intentionally

Foreword
Central Water Commission (CWC) through the Central Dam
Safety Organisation (CDSO) is implementing the Dam Reha-
bilitation and Improvement Project (DRIP) with financial
assistance from the World Bank. As part of the Institutional
Strengthening component of DRIP, Dam Health and Rehabil-
itation Monitoring Application (DHARMA) software is being
developed for effective collection and management of asset
and health data for all large dams in India.
The first version of DHARMA consisting of two modules
(Project Features and Project Portfolio) was launched at the
14th Technical Committee meeting of the DRIP, held in Ko-
chi, Kerala on May 11th 2016. The third, Engineering Fea-
tures Module, has since been launched at 16th Technical
Committee Meeting, Kanyakumari, Tamil Nadu on Decem-
ber 1st 2016. The pilot implementation of DHARMA and
capturing of data pertaining to the dams covered under
DRIP is now being undertaken in parallel.
DHARMA is currently being progressed through two forums.
A DHARMA Implementation Group (DIG) has been consti-
tuted with representatives from the CDSO and State Water
Resources Departments of Odisha, Tamil Nadu, Kerala and
Karnataka. DIG will be guiding and supervising the imple-
mentation of DHARMA for all DRIP dams. A second forum,
the DHARMA Development Group (D3G) has been consti-
tuted with CWC Design Directors and is advising the DHAR-
MA Team on the design of new modules.
This User Manual has been prepared to explain the main
features of the software and help users to enter and man-
age their data effectively. It is a dynamic publication and
will be updated regularly in line with improvements to the
software and in response to user requirements. This manu-
al version 1.4 is the fifth version to be released and includes
a new section on the Asset Health, Asset Rehabilitation,
Stakeholders, Document Library modules.
Suggestions for the continued improvement of the software
or this User Manual are welcome; please contact us using
the details given at the back of cover page.
Mr Pramod Narayan,
Project Director, DRIP and Director DSR, CDSO

Table of Contents
This DHARMA Manual consists of the following headings, grouped by Section :
Section 1 : Introduction
P. 1 What is DHARMA?
P. 3 DHARMA User Types
P. 5 DHARMA User Permissions
P. 7 Registration and Log In
P. 9 DHARMA Home Page
P. 11 Structure and Design
Section 2 : Project Features
P. 13 Project Features Module
P. 15 General Tab
P. 17 Location Tab
P. 19 Irrigation Tab
P. 21 Hydropower Tab
P. 23 Navigation Tab
P. 25 Water Supply Tab
P. 27 Industrial Tab
P. 29 Tourism Tab
P. 31 Flood Control Tab
P. 33 Fishing Tab
P. 35 Other Benefits Tab
P. 37 Financial Tab
Section 3 : Project Portfolio
P. 39 Project Portfolio Module
P. 41 Component Tree
P. 43 Component Types
P. 53 How to define a Portfolio Tree
P. 57 Edit Component Data
P. 60 Edit Photos
P. 62 Edit Schematics
Section 4 : Engineering Features
P. 64 Engineering Features Module
P. 66 Reservoir
P. 68 Dam
P. 70 Dam Block / Reach
P. 72 Gallery / Shaft
P. 74 Drain
P. 76 Spillway
P. 78 Hydro-Mechanical
P. 88 Energy Dissipation Structure

P. 90 Intake / Outlet Structure
P. 92 Water Conveyance Structure
P. 94 Desilting Basin / Chamber
P. 96 Surge Tank / Chamber
P. 98 Powerhouse
P. 100 Turbine / Pump
P. 102 Access Road
P. 104 Instrumentation
P. 106 Flexi Component
Section 5: Asset Health
P. 108 Asset Health Module
P. 114 Inspection and Deficiency De-
tails
Section 6: Asset Rehabilitation
P. 116 Asset Rehabilitation Module
Section 7: Stakeholders
P. 118 Stakeholders Module
Section 8: Document Library
P. 120 Document Library Module
Section 9: Tools
P. 122 DHARMA Dashboard
P. 124 Static
P. 126 Inspection
P. 128 Masters
P. 130 Admin
P. 132 Report Generator - NRLD
Based Report
Section 10: Admin
P. 134 Add New Dam
P. 136 Manage Licensee
P. 138 Manage User
P. 140 Customise Units
Section 11 : Masters
P. 142 States List
P. 144 Districts List
P. 146 Basins List
P. 148 Rivers List
P. 150 Airports List
P. 152 National Highways List
P. 154 State Highways List
P. 156 Railway Stations List
Section 12: Other
P. 158 Change Password

There are about 4,900 large dams in India and over 300 are
under construction. In addition, there are several thousand
smaller dams. All of these dams are vital for ensuring the
water security of the country in a sustainable manner and
regulating water during the rainy season to prevent floods.
However, today many of these dams are facing various
structural deficiencies as well as shortcomings in the opera-
tion and monitoring facilities.
The Dam Health and Rehabilitation Monitoring Application
(DHARMA) has been designed and developed to enhance
the capacity of individuals and organisations throughout
India to manage their dam assets scientifically and profes-
sionally so as to sustain advantages of dams and prevent
disasters. DHARMA will address four main challenges, listed
and described below:
Ensure Completeness of Information: Today, local and
State authorities maintain limited information concerning
their dam assets. This gap in information not only affects
routine operation and maintenance but also decisions on
policy, budgeting and rehabilitation. DHARMA will enable
gathering and updating of dam asset information in a cen-
tralised and structured manner so as to overcome limita-
tions due to multiplicity of agencies, wide geographical
spread, voluminous data, varied terminologies and units,
unknown and mismatched time reference and inconsistent
formats.
Bring Stakeholders Together: There are many stakeholders
involved in any dam project, including dam owners, opera-
tors, consultants, contractors and suppliers. Often, after
commissioning, the details of these stakeholders can be
misplaced thus denying access to valuable information, in-
sights and skills. DHARMA will ensure that details of all
stakeholders are recorded and maintained. Such details
may pertain to individuals as well as organisational entities
associated with activities throughout the dam lifecycle.
Effectively Manage Asset Inventory: Effective asset man-
agement can only be achieved with engagement of key
stakeholders, completeness of information and access to
appropriate tools — a requirement which is not being met
for most of dams in India. DHARMA will provide a complete
data collection and management platform for assimilation
of varied information for every dam component across all
dam projects; thereby benefiting from the insights and
learning curves of a wider stakeholder spectrum.
Assess Soundness of Dam Health: Well established proce-
dures exist for periodical dam health assessment through
routine inspections and detailed investigations wherever
required. However, dam asset information in its current
form and format often does not show the time dependent
variations in dam health condition. DHARMA will ensure
prompt capturing of inspection and investigation data di-
rectly by the ’Dam Health Engineers’ and provide tools for
correct analysis and interpretation of this timeline data.

DHARMA User Types

Following are the user types, based on which different cat-
egory of agencies will be given access:
Licensor: CDSO will act as Licensor and will give licenses to
dam owning entities.
Licensee: Any dam owning entity will be a Licensee with
the right to add information about their dams in DHARMA.
Also government entities and ministries will also be given
licenses but with ability to view data only and that too for
their governing regions.
Application Users: Following three will be the application
user types which will have different working areas and ac-
cess rights as per their authority to enter and access data
within the Licensee organization
Dams Data Manager: The key person responsible for add-
ing all static data related to a dam project in DHARMA. The
static content will consist of Project Features and Project
Portfolio Data which are generated once in the life of the
project and rarely changes.
Dam Health Engineer: the key person involved in gener-
ating timeline data for the project. The timeline data could
be relating to periodical health inspections, seasonal in-
spections, failure investigations, etc. which change over a
period of time or season and is very necessary to be closely
monitored in order to maintain a dam in a good health.
General User: General User will be any person who is ei-
ther professionally related to dams (viz: students pursuing
studies in similar or related field, scholars and professionals
involved in research studies, etc.) or in any manner related
to analysis of data (viz: employees within the dam owning
entity, contractors or suppliers who need to file a tender or
are currently working on any dam to make decisions relat-
ed to their process).
General Users will be given rights to access data depending
on their use for e.g. if a contractor is working on a particu-
lar dam and wants to access details to help him making
correct decisions; general users will not be able to add or
make any changes to the data.

DHARMA User Permissions

Following are the user permissions corresponding to each
user type:
Central Admin (CA): Central Admin is a person who identi-
fies and decides whether to give or not to give a license to
any entity. In addition central admin can also add or update
list of states, districts, basins and rivers to be populated as
master for other users
Central Super Admin (CSA): Can override the decisions of
Central Admin and also possess the authority to even re-
tract the license provided by the Central Admin.
Licensee Admin (LA): Identifies and decides the people to
act as Dams Data Manager and Dam Health Engineer. He
also possess the power to give or revoke access rights to
any person as a General User. He can also change project
basket (accessible data) for different users in the real time.
In addition Licensee Admin can add or update list of districts
and rivers to be populated as master for other users. This
right may be given to selected Licensees namely State Dam
Safety Organisations (SPMU). A private dam owner may be
a Licensee but shall not be given power to change districts
and rivers.
Licensee Super Admin (LSA): Can override decisions of Li-
censee Admin and also possess the authority to retract login
access from their users. In Addition Licensee Super Admin
possess the authority to delete any dam which was added
by mistake.
Dams Data Manager (DDM): Updates data of any project
for Project Features. The Dams Data Manager also adds the
physical structure of the project in Project Portfolio to de-
scribe the whole architecture of project in a tree view man-
ner.
Dam Health Engineer (DHE): Adds various time bound data
to the project viz: pre-monsoon and post-monsoon inspec-
tions, health inspections, etc.
General User: Given access to selected or all dams based on
his requirement and authority. He will possess only the right
to view data for the projects he has been provided access
by Licensee Admin.

Registration and Log In

Registration and logging in to the DHARMA software is con-
ducted through a dedicated website, hosted at
www.dharma.damsafety.in. This DHARMA site is linked to
the DRIP website www.damsafety.in.
The DHARMA website is still under development but cur-
rently consists of five main sections: Home; About; Dams;
Licensees and Contact.
The registration section will be launched shortly and will
enable prospective users to request for an account from
their respective Licensee Admin.
To log in to the DHARMA software, users must enter their
username (Email ID) and password into the fields provided
in the ‘Log In’ box. If a user has forgotten their password,
they should click the ‘Forgot Password’ text – this will trig-
ger the automatic generation of a new password to be sent
to their registered Email ID.
Under the ‘Log In’ box, a DHARMA News panel is provided.
This is currently maintained by the Web Master.

DHARMA Home Page

The DHARMA home page is the first page displayed after
logging. It can be accessed by clicking ‘Home’ in the menu
bar and is split into four parts starting (anti-clockwise order)
from top left : i) Licensee Details, ii) Updates from Licensee,
iii) Updates from CDSO and iv) Vision, Mission, Values and
Policy.
The upper parts (Licensee Details and Vision Mission, Values
and Policy) contain mostly static information while the two
lower ‘Updates’ parts provide more dynamic information.
Each of the four parts is described below.
Licensee Details: 12 fields capture the key details about the
Licensee. The Licensee ID is the unique, sequential number
allocated to each Licensee on joining DHARMA and is used
for administration of the software. This field is for infor-
mation only and cannot be edited by the user. In the exam-
ple shown, Orissa Water Resources Department is therefore
the tenth Licensee to have joined DHARMA. Licensee Name
is entered by the Central Admin on creation of a Licensee
and is bound to the Licensee ID. The remaining fields are
editable by the Licensee Admin and capture Jurisdiction
(text field for the geographical area or States under the re-
sponsibility of the Licensee) and contact details (Address,
Contact Person, Designation, Phone (Office or Residential),
Mobile and Fax).
The Contact Person assigned should have the ‘Licensee Ad-
min’ or ‘Licensee Super Admin’ user account and should be
at Deputy Director level or above in the Licensee organisa-
tion.
Updates from Licensee: This text field is the first of two
‘dynamic’ updates boxes. ‘Updates from Licensee’ is provid-
ed for the Licensee Admin to publish recent news or up-
dates on behalf of the Licensee organisation to be seen by
all users having accounts associated with this Licensee or-
ganisation.
Updates from CDSO: This text field is provided for the Cen-
tral Admin of the Central Dam Safety Organisation (Central
Water Commission) to publish recent news or updates; to
be seen by all DHARMA users. It can also be used by the
CDSO to publish reminders and tips to assist the implemen-
tation of the software.
Vision, Mission, Values and Policies: This text field is similar
to the ‘Licensee Details’ section in that it contains more
static information concerning the Licensee organisation. In
this example, the text is taken from the Orissa Water Re-
sources Department’s website. This field is to be adminis-
tered by the Licensee Admin.

Structure and Design
Content area
Menu bar
Tool bar
Side panel

The web page design of the DHARMA software consists of
four main web parts: i) the menu bar (top), ii) the content
area (central), iii) the tool bar (bottom) and iv) the side pan-
el (right). Each of these four parts is explained in detail be-
low:
Menu bar: The menu bar of DHARMA currently consists of
up to three tiers – the top tier containing the log in details
and the second tier containing the main headings that are
always in view and the third tier presenting sub-headings.
Third tier collapses into the ‘Home’ page and expands once
one of the other headings along the second tier is selected.
The third tier of the menu bar is also used to present tabs
for the Project Features module.
Content area: The central space of any of the DHARMA
pages is where the content is stored. The design of this con-
tent area varies slightly from section to section – efforts
have been made to adapt the design of the content area to
the needs of each section of the software, whilst keeping
the look and feel consistent throughout. For example, due
to the large width of the content area it was decided to
group the information into two columns – the Home page is
organised under blue headings, the Project Features fields
are grouped into brackets and the Project Portfolio module
content area is split into two main ‘boxes’.
Tool bar: The tool bar which runs along the bottom of all
DHARMA web pages is split into two sections. The left side
allows the user to edit features (dependent on their user
permissions) whereas the right side, starting from the light
bulb icon, presents context-based help in the form of tips.
Side panel: The side panel consists of two ‘boxes’ – the up-
per ‘Navigation Pane’ allows the user to search for and se-
lect dam projects within their respective permissions. For
example, the Central Admin would have all dams in DHAR-
MA listed and searchable, whereas a Dams Data Manager
for Hirakud Dam would only have Hirakud Dam listed and
would therefore have no need for the search functionality.
The second ‘Components’ tab lists and allows the user to
search for project components within a particular dam pro-
ject – this feature is linked to the Project Portfolio module.
The lower section ‘Your Notes’ box allows a user to write
and store either general or dam project specific notes for
him/herself – these are saved on the user’s account and are
not accessible to others.
In addition to the four main DHARMA web parts, there are
several ‘pop out’ menus throughout the software. Upon
selection of these pop out menus, the web page remains
visible but greyed out in the background. These pop out
menus have also been designed such that their look and
feel is consistent with the rest of the software. One example
is the use of consistent colour coding - upon selection head-
ings in the second tier of the menu bar change from light
blue to dark blue and tabs throughout the software change
from blue to green.

Project Features Module

Once a project has been selected from navigation pane, this
module can be accessed. This module is all about the static
details of a project which hardly change. Following are the
tabs which can be accessed as per the requirement of the
user:
General: Contains the general data of the project like:
name, project ownership, project type and project history.
Depending upon the purpose selected from project type
section, 9 benefits tabs will appear along the top menu.
Location: Contains project location information such as
state, district, latitude, longitude, nearest airport, nearest
rail station, nearest national highway, nearest state high-
way, river basin, river, upstream and downstream projects.
Irrigation: Contains information on beneficiaries of irriga-
tion, demand and system of irrigation of the project.
Hydropower: Contains information about beneficiaries of
hydropower, generation and system of hydropower.
Navigation: Contains information about beneficiaries of
navigation and waterways of the project.
Water Supply: Contains the information of beneficiaries of
water supply and system of water supply of the project.
Industrial: Contains the information about beneficiaries of
Industrial uses of the project.
Tourism: Contains the information about tourism types and
number of tourists per year.
Flood Control: Contains the information about beneficiaries
of the flood controlled by the project.
Fishing: Contains the information of beneficiaries of the
fishing done in the project.
Other Benefits: Provided to capture any additional infor-
mation which does not come under the other options.
Financial: Contains the information about the financial as-
pects of the project like original estimate, revised estimate,
latest / actual estimate.

General Tab

The General Tab of Project Features serves as an introduc-
tion to the selected dam project. Information is grouped
into four main brackets: i) Name, ii) Agency, iii) Type and iv)
History. The fields should be completed in this order – each
is presented below in more detail.
Name: The first field, the Project Identification Code (PIC) is
automatically generated on addition of a new dam and can
no longer be edited thereafter. The second ‘Project Name’
field is also completed by the Licensee Admin on addition of
the dam project and is the official name which is assigned to
the PIC and displayed in the ‘Navigation Pane’. The remain-
ing three fields allow the user to enter any other names
used to refer to the dam.
Agency: In the first ‘State Government(s)’ field, the user is
requested to select the one or more State Governments
responsible for the selected dam project. This ‘State Gov-
ernment(s)’ field is linked to the ‘Multi-State Project?’ field
in the ‘Type’ bracket – where more than one State Govern-
ment is selected, the ‘Multi-State Project?’ field automati-
cally changes to ‘Y’. The other fields within the Agency
bracket request the user to state the Primary Project Own-
er, Primary Operator, Project Planner and Project Designer.
The Remarks field is a freeform text box and allows the
Dams Data Manager to add any additional comments or
clarifications in relation to the organisations involved with
the selected dam project.
Type: The ‘Project Category’ is selected from a drop-down
menu by the Licensee Admin on addition of the dam project
and cannot be modified by the Dams Data Manager. There
are five categories – Small Dam (less than 10m), Low Height
Dam (10-15m), Medium Height Dam (15-30m), High Height
Dam (30-100m), Very High Height Dam (above 100m). The
final, Project Purpose heading allows the Dams Data Man-
ager to select up to nine benefits provided by the dam pro-
ject. For each of the benefits selected an additional web
page is provided to capture the corresponding information.
These pages are accessed through tabs listed along the
third tier of the menu bar.
History: The fourth bracket of the ‘General’ content area
allows the Dams Data Manager to enter the current status
and key dates of the selected dam project. Four possibili-
ties are presented for current status – DPR, Under construc-
tion, Partial utilization, Completed & Operational, Decom-
missioned. Depending on the status selected, other fields
and sections of the software will be disabled. For example,
the fifth ‘Decommissioned’ date field will be disabled in the
case of a project with ‘Completed & Operational’ status.
The dates entered in the four fields ‘Start of Construction’,
‘First Impoundment’, ‘Project Commissioned’ and ‘Project
Decommissioned’ should be taken from official project liter-
ature and referenced accordingly in the ‘Remarks’ box.

Location Tab

The Location Tab explains the location of the selected dam
project in administrative and physical terms. The infor-
mation is split into four main brackets: i) Administrative, ii)
Access, iii) Hydrological and iv) Geographical. Each of these
sections is described in further detail below.
Administrative: The Dams Data Manager enters the State,
District and Nearest City for the selected dam project from
corresponding drop-down menus. Where the dam project
is located on a State boundary, the State corresponding to
the Government having the primary responsibility for the
dam should be selected. The lists of ‘States’ and ‘Districts’
are managed by the Central Admin under the ‘Masters’
heading in the second tier of the menu bar.
Access: The information in this bracket lists the nearest
airport, rail station and roadways to the selected dam site
and will be of particular use to visitors planning their jour-
ney. The fields are designed to be dynamic so that either
existing options can be selected or new options added easi-
ly. The corresponding distances are currently entered man-
ually rather than calculated automatically and should be
entered as the distance by road rather than straight-line
distance. The remarks box allows the Dams Data Manager
to enter any additional information or clarification regard-
ing access to the selected dam site, including relevant
health and safety or contact information.
Hydrological: This bracket summarises the location of the
selected dam project in hydrological terms – namely on
which river and within which river basin the dam is located,
what are the projects immediately up and downstream and
how far along the river are they and what are the interna-
tional or inter-state aspects, if any. Where such aspects are
applicable – for example the case of Mullaperiyar Dam on
the border of Tamil Nadu and Kerala – the check box should
be selected and a brief description provided in the text
field. This description can be expanded within the remarks
box underneath.
Geographical: The first six fields of this bracket allow the
Dams Data Manager to define the co-ordinates for the pro-
ject location and project extent. Two systems are provided
– by decimal or by degrees, minutes and seconds – data is
entered into one of the columns and automatically convert-
ed to populate the other. This feature will be further im-
proved to provide an option to select the project location
and project extent direct from aerial imagery rather than
having to type in. The ‘Geographical’ bracket also allows
the Dams Data Manager to select the seismic zone corre-
sponding to the dam project location according to the Seis-
mic Zones of India map (IS: 1893-2002, BIS, GoI). The final
box allows the Dams Data Manager to enter any additional
information or clarifications.

Irrigation Tab

The Irrigation Tab is the first of nine tabs which list details
associated with the project benefits selected in the first,
‘General Tab’ – each of these nine tabs only appear if the
corresponding check box is selected.
Typically, a given dam project would have three to four
main benefits selected by the Dams Data Manager and very
rarely all nine. The Irrigation Tab content area is divided
into three brackets: i) Beneficiaries, ii) System and iii) De-
mand. Each is described in more detail below.
Beneficiaries: The fields in this bracket allow the Dams Data
Manager to summarise the number of beneficiaries and
area served by farm type. The categories provide are Small
Farms having an area of less than 2 ha, Medium Farms hav-
ing an area of between 2 and 10 ha and Large Farms having
an area of over 10 ha.
To ensure sufficient flexibility in case this breakdown is not
available, check boxes are provided so the types of farm can
be known without having to give the corresponding values.
To find out more about the customisation of units in DHAR-
MA, please refer to the ‘Unit Customization’ section.
System: Similar to the matrix layout in the Beneficiaries
bracket, the Conveyance Types fields allow the Dams Data
Manager to summarise the breakdown of the conveyance
infrastructure in terms of main, branch and distributary
components and to what extent these are either unlined
open channel canals, lined open channel canals or closed
(pipes). Similarly, the application types are also to be bro-
ken down by area corresponding to either surface, sprinkler
or drip irrigation. A ‘Remarks’ box is provided to capture
any clarifications and further information on technical as-
pects of the system.
Demand: This bracket is designed to explain the seasonal
volumetric water demand of the irrigation project on the
selected dam. The ‘Gross Command Area’ (GCA) is the total
area which could be economically supplied by the system
whereas the ‘Culturable Command Area’ (CCA) is the area
within the GCA which is fit for cultivation. The ‘Annual Irri-
gated Area’ is calculated automatically as the sum of the
areas under cultivation during the three main seasons. The
corresponding percentage is this total area divided by the
CCA and represents the ‘Cropping Intensity’. The ‘Annual
Volumetric Allocation’ for a typical and dry year should be
taken from the available project literature. A ‘Remarks’ box
is provided to capture any clarifications and further infor-
mation on the irrigation demand aspects, for example the
main crops grown.

Hydropower Tab

The Hydropower tab is designed to capture the main infor-
mation for dam projects having hydroelectric power gener-
ation capacity. The tab is divided into three brackets: i)
Beneficiaries, ii) System and iii) Generation. Each of these
are described in detail below.
Beneficiaries: Given that most hydroelectric dam projects in
India are connected to the National Grid, it is difficult to
provide a number of beneficiaries as for say, irrigation or
water supply. Instead, a freeform text box is provided for
the Dams Data Manager to explain more broadly the objec-
tives and benefits of the hydroelectric component of the
dam project.
System: The Dams Data Manager is requested to select one
of three options by clicking in the appropriate radio-button.
‘Storage Hydropower’ consists of a dam with a large reser-
voir and relatively low ‘head’, ‘Run-of-the-River’ projects
consist of a small reservoir and high head and ‘Pumped
Storage’ involves two reservoirs in series with water
pumped from the lower reservoir back up to the higher one
outside periods of peak demand. A freeform ‘Remarks’ box
is provided for the Dams Data Manager to provide further
detail on the technical aspects of the hydropower compo-
nent of the selected dam project.
Generation: The third and final bracket of the Hydropower
tab allows the Dams Data Manager to summarise the in-
stalled capacity (power) and typical annual electricity gener-
ation (energy) for the selected dam project. The values for
Total Installed Capacity, Firm Power, Peak and Base Load
should be taken from the project literature.

Navigation Tab

The Navigation Tab captures benefits of the selected dam
project associated with riverine navigation. The Tab is split
into two brackets: i) Beneficiaries and ii) Waterway, both of
which are explained below.
Beneficiaries: The two fields ‘Passengers’ and ‘Freight’ are
to capture information relating to the commercial value
associated with improved navigation brought about by the
dam project. Where these numbers are already available,
the reference should be provided in the Remarks box. Oth-
erwise, the Dams Data Manager can just select the corre-
sponding check boxes to confirm whether there is naviga-
tion of freight, passengers or both. Number of Ton-miles
for a given freight shipment is the mass of the freight multi-
plied by the distance transported.
Waterway: This bracket is to capture information about the
waterway supported by the dam project. The ‘Length of
Waterway’ should be taken as the distance along the river
from the first to the last major port. The ‘Important Inland
Ports’ is a text field for capturing the names of these ports
along the waterway. The ‘Remarks’ box should be used to
provide further clarification.

Water Supply Tab

The Water Supply Tab is also split across two brackets – i)
Beneficiaries and ii) System – and captures the details of the
water supply projects supplied by the selected dam. The
information captured in both brackets is described below.
Beneficiaries: As for the irrigation tab, a matrix form is pro-
vided such that the Dams Data Manager can provide a
breakdown of the volume of water and beneficiary popula-
tion across types of area served: Rural, Semi-Urban, Urban
and Metropolitan. A location column is also provided for
listing of the main villages, towns or cities served within
these areas. A ‘Remarks’ box is provided for the Dams Data
Manager to provide further information or clarifications.
System: This bracket is designed to capture technical infor-
mation regarding the water supply scheme and consists of
three main fields. Area served captures the approximate
extent of the network area (within which the population is
connected). The conveyance types can be selected –open
channel, closed or combination of both – and the corre-
sponding lengths of this infrastructure provided. A
‘Remarks’ box is provided for the Dams Data Manager to
provide further information or clarifications.

Industrial Tab

The Industrial Tab captures benefits of the selected dam
project associated with Industry, including cooling for ther-
mal power generation. The Tab is split into two brackets: i)
Beneficiaries and ii) Other, both of which are explained be-
low.
Beneficiaries: The fields in this bracket capture the basic
information relating to the number of industries and their
type. The matrix presentation enables a break down to be
provided of the annual volumetric demand for each type of
industry: Heavy Industry, Manufacturing and Thermal Pow-
er.
The ‘Industry’ column is provided for the Dams Data Man-
ager to add text descriptions for each of the industry types,
for example the names of manufacturing companies or
thermal power plants.
Other: The ‘Other’ bracket allows the Dams Data Manager
to provide further explanation for the Industrial benefits
associated with the selected dam project.

Tourism Tab

The Tourism Tab currently consists of one bracket. The
number of tourists per year and types of tourism are cap-
tured by a text field and check boxes respectively. Where
there are types of tourism other than Religious (pilgrimage,
temples), Boating / Water Sports (rowing, sailing) and
Tours / Cruises (wildlife, trekking, sightseeing) a text field is
provided to capture these.
A separate, larger ‘Remarks’ box is provided at the bottom
of the bracket to capture any additional information regard-
ing tourism aspects of the selected dam project.

Flood Control Tab

The Flood Control Tab also consists of only one bracket.
Similar to the Water Supply Tab, the matrix structure ena-
bles the Dams Data Manager to provide a breakdown of the
flood control benefits (area and population) by type of area
protected – either Rural, Semi-Urban, Urban or Metropoli-
tan.
The ‘Location’ column allows the Dams Data Manager to list
the key sites or communities protected for each area. An
additional ‘Remarks’ field is provided at the bottom of the
bracket to capture additional information relating to flood
control aspects of the selected dam project.

Fishing Tab

The Fishing Tab captures benefits of the selected dam pro-
ject associated with Fishing and is split into two brackets: i)
Beneficiaries and ii) Other, both of which are explained be-
low.
Beneficiaries: The fields in this bracket capture the basic
information relating to the number of beneficiaries and
their type. The matrix presentation enables a break down
to be provided of the annual yield for each type of fishing:
Commercial, Recreational and Subsistence.
The ‘Beneficiaries’ column is provided for the Dams Data
Manager to add text descriptions for each of the fishing
types, for example the names of commercial companies or
subsistence communities.
Other: The ‘Other’ bracket allows the Dams Data Manager
to provide further explanation for the fishing benefits asso-
ciated with the selected dam project.

Other Benefits Tab

This freeform text field enables the Dams Data Manager to
provide information on any other benefits associated with
the selected dam project, not already captured by the other
eight categories.

Financial Tab

The Financial Tab is designed to present the key financial
information for the selected dam project. The information
is organised as a table with columns for each estimate
made. The first row enables the Dams Data Manager to
enter the base year taken for each estimate.
The next four rows present the total and main component
costs – namely, those of the dam, irrigation project and
water supply project. Where irrigation and water supply
have not been selected as benefits in the General Tab,
these corresponding fields are disabled.
The last four rows list the key financial indicators of the
project to include benefit-cost ratio (value as decimal), net
present value (value in INR), internal rate of return (as per-
centage) and payback period (in years).

Project Portfolio Module

The Project Portfolio module displays the entire project
structure in a tree view. User can navigate through the pro-
ject structure by clicking any component in the tree view.
Related information attached to the component is displayed
on the right side (Map, Photos, Schematics) and can be seen
by clicking on map, photos and schematics buttons.
Remarks attached to the selected component will be seen
in remarks section and the comments attached will appear
as the images are scrolled through.
This module can be accessed once a project has been se-
lected from the navigation pane and enables the represen-
tation of the physical structure of the project in a system-
ized manner. Following are the tabs which can be accessed
in accordance with the respective user permissions:
Map: Once selected any existing component from the
portfolio, the map with the pointer to the component will
appear here (if the location of the component was updated
by Dams Data Manager).
Photos: Once selected any existing component from the
portfolio, then photos tab, photos attached to the compo-
nent will appear here (if photos of the component were
added by Dams Data Manager).
Schematics: Once selected any existing component from
the portfolio, then schematics tab, scanned copies of sche-
matics attached to the component will appear here (if
scanned copies of schematics of the component were add-
ed by Dams Data Manager).

Component Tree

The ‘Dams Data Manager’ can develop the contents of the
‘Project Portfolio’ module for a selected dam by clicking the
‘Edit’ button at the left end of the Tool Bar. The following
options are then enabled:
Delete: Once selected any existing component can be delet-
ed providing it is not a ‘parent’ component. In the example
of the ‘Power Dam and Right Spillway’ component given in
the screenshot to the left, the ‘child’ components
(‘Operation and Foundation Galleries’ etc.) would need to
be deleted first.
Data: The ’Data’ button allows the Dams Data Manager to
edit data linked to the three tabs in the central window of
the Project Portfolio module :
- General: update latitude, longitude and remarks
for selected component
- Photos: add, edit delete and rearrange the order of
photos for the selected component
- Schematics: add, edit delete and rearrange order of
schematics for the selected component
Move Up: Once selected any existing component from the
portfolio under access of Dams Data Manager, you can
move up the selected component within the parent.
Move Down: Once selected any existing component from
the portfolio under access of Dams Data Manager, you can
move down the selected component within the parent.
Add: Once selected a new component can be added. Click-
ing ‘Add’ pulls up the menu shown to the left in which cer-
tain components are restricted (greyed out).
These restrictions have been carefully considered to pro-
mote effective use of the feature whilst also allowing for
sufficient flexibility. In the example given to the left, it is
not possible to add a reservoir or dam underneath a Spill-
way.
Once the component is added, an additional pop-up menu
is provided for the Dams Data Manager to select the com-
ponent type from a drop-down menu and also modify the
name of the component (eg. ‘Power Dam and Right Spill-
way’ rather than ‘Spillway’).

Component Types
Project Portfolio Components
Reservoir Spillway Hydro-Mechanical
Dam Energy Dissipation Str. Power House
Dam Block / Reach Intake / Outlet Str. Turbine / Pump
Gallery / Shaft Water Conveyance Str. Access Road
Drains Desilting Basin/Chamber
Flexi Component
Instrumentation Surge Tank / Chamber

Reservoir: The reservoir is the place where water is collect-
ed and stored.
Dam: Dam component includes any structure that stops or
restricts the flow of water or underground streams. A dam
needs to be create inside a Reservoir.
Dam Block / Reach: The objective of this component is to
divide the dam into main elements. These elements will be
defined either as blocks (ex: a spillway) or by reach. It needs
to be created inside a dam.
Gallery / Shaft: The gallery is a small passing in a dam for
providing an access to the interior of the dam. The shaft is
a vertical or inclined passageway.
Drain: This component includes any structures that carry off
surplus water.
Instrumentation: This components includes any instrumen-
tation equipment present in the project.
Spillway: The spillway is a structure used to provide the
controlled release of flows from a dam or levee into a
downstream area. The spillway should be created inside a
dam block
Energy Dissipation Structure: This component includes the
structures used to dissipate the energy downstream of a
dam. It should be created inside a spillway component
Intake / Outlet Structure: This components includes the
structures used for the collection of the water .
Water Conveyance Structure: This component includes any
structure that convey water from one location to another
(ex: tunnel, channel…).

Desilting Basin / Chamber: This component includes any
structure constructed to trap incoming sediment before
leading to water conductor system turbine.
Surge Tank / Chamber: This component includes any struc-
ture constructed at the downstream of the dam to absorb
sudden rises of pressure.
Hydro-Mechanical: This component includes structure con-
structed to control the flows, to facilitate planned, con-
trolled reservoir operation and maintenance purposes. It
includes the machinery to operate it and the structures can
be classified in two major branches : Gates or Hoisting
Equipment
Powerhouse: This component includes any facility for the
generation of electric power.
Turbine / Pump: This component includes mechanical
device to raise or move water and rotary machine that con-
verts kinetic energy and potential energy of water into me-
chanical work. This component should be created inside a
Hydro-Mechanical component
Access Road: The Access Road are the road leading to the
components of the project.
Flexi Component: The Flexi Components are any compo-
nent that does not appear in the list.

SN Component Name Icon Component Types
1 Reservoir
Storage
Run of the river (Diversion)
Pumped Storage - Upper
Pumped Storage - Lower
2 Dam
Barrage
Earthfill (Embankment)
Rockfill (Embankment)
CFRD (Concrete Face Rockfill Dam)
Concrete Gravity or RCC
Masonry Gravity
Concrete Buttress
Masonry Buttress
Arch
Multiple Arch Concrete Buttress
Multiple Arch Masonry Buttress
Composite – Concrete & Masonry
Composite – Concrete & Earthfill
Composite – Concrete & Rockfill
Composite – Masonry & Earthfill
Composite – Masonry & Rockfill
Composite Other
Other
3 Dam Block / Reach
Block
Abutment Block
Overflow Block
Non-Overflow Block
Intermediate Block
Reach (by Chainage)
Earthfill
Rockfill
Concrete-Masonry
CFRD

4 Gallery / Shaft
Access Gallery
Inspection Gallery
Gate / Valve / Pump Operation Gallery
Instrumentation / Transverse Gallery
Foundation / Drainage Gallery
Staircase Shaft
Elevator Shaft
Ventilation Shaft
Drainage Shaft
Sump Well
Other
5 Drain
Embankment Dam
Open Longitudinal Drain
Closed Longitudinal Drain
Open Cross Drain
Closed Cross Drain
Open Toe Drain
Closed Toe Drain
Chimney / Inclined Filter Drain
Horizontal Filter Drain
Gallery Drain
Other Drain
Concrete / Masonry Dam
Formed Drain
Foundation Drain
Chute Drain
Gallery Drain
Other Drain

6 Spillway
Ogee Spillway
Chute / Stepped Spillway
Tunnel Spillway
Shaft / Morning Glory Spillway
Sluice / Under-sluice Spillway
Other
7 Hydro-Mechanical
Gates / Stop Logs / Bulk Heads
Radial, Sector or Tainter Gate
Fixed Wheel Type
Slide Type
Mitre
Caisson
Falling Shutter
Other
Hoists / Cranes / Operating Mechanism for Gates
Hydraulic Hoist
Rope Drum Hoist
Screw Hoist
Gantry Crane
Monorail
EOT
Other
Valves
Spherical Rotary Valve
Butterfly Rotary Valve
Hollow Jet Valve
Howell Bunger Valve
Needle Valve

Knife Edge Gate Valve
Other Gate Valve
Tube Valve
Penstock Protection Valve
Trash Racks
Vertical
Inclined
Removable
Fixed
Trash Rack Cleaning Mechanism
8 Energy Dissipation Structure
Stilling Basin / Hydraulic Jump
Flip Bucket
Solid Roller Bucket
Slotted Roller Bucket
Other
9 Intake / Outlet Structure
Water Supply (to Tunnel, Pipeline or Channel)
Irrigation (to Tunnel, Pipeline or Channel)
Power (to Tunnel, Pipeline or Channel)
Other
10 Water Conveyance Structure
Circular Tunnel
D-shaped Tunnel
Horse-shoe Tunnel
Pipeline
Lined Channel / Canal
Unlined Channel / Canal
Other

11 Desilting Basin / Chamber
Surface Basin
Underground Chamber
12 Surge Tank / Chamber
Surface Tank
Underground Chamber
13 Powerhouse
Surface
Underground
14 Turbine / Pump
Turbine
Francis
Kaplan
Pelton Wheel
Reversible-pump
Other
Pump
Centrifugal
Vertical Turbine
Submersible
Positive Displacement / Reciprocating
Other
15 Access Road
Unpaved
Gravel
Concrete
Asphalt
Other

16 Instrumentation
Geotechnical Instrumentation
Seepage Measurement
GPS Sensor
Settlement Measurement (Concrete/Masonry)
Plumb Bob (Concrete / Masonry)
Inclinometer (Concrete / Masonry)
Stress Meter (Concrete / Masonry)
Strain Meter (Concrete / Masonry)
Crack Gauge (Concrete / Masonry)
Joint Meter (Concrete / Masonry)
Temperature Measurement (Concrete / Masonry)
Piezometer (Embankment Dams)
Surface Settlement Gauge (Embankment Dams)
Inclinometer (Embankment Dams)
Meteorological Instrumentation
Manual Rain Gauge
Automatic Rain Gauge
Wind Speed Automatic Station
Sunshine Automatic Station
Rainfall Automatic Station
Temperature Automatic Station
Humidity Automatic Station
Seismic Instrumentation
Seismograph
Accelerometer
Other
17 Flexi Component (Text Fields)

Component Restrictions:
Reservoir
Dam
Dam
Block
/
Reach
Intake
/
Outlet
Gallery
/
Shaft
Drains
Instrumentation
Spillway
EDS
Water
Conveyance
Desilting
Basin
/
Chamber
Surge
Tank
/
Chamber
Hydro-Mechanical
Power
House
Turbine
/
Pump
Access
Road
Flexi-Component
Reservoir × √ × √ × × √ × × × × × × × × √ √
Dam × × √ × × × × × × × × × × × × √ √
Dam Block / Reach × × √ √ √ √ √ √ × × × × √ × × √ √
Intake / Outlet × × × √ × × √ × √ √ √ √ √ √ √ √ √ × No
Gallery / Shaft × × × × √ √ √ × × × × × √ × × √ √
Drains × × × × × √ √ × √ × × × × × × × √ √ Yes
Instrumentation × × × × × × √ × × × × × × × × × √
Spillway × × × × √ √ √ × √ √ × × √ × × √ √
EDS × × × × × × √ × × √ × × × × × √ √
Water Conveyance × × × × × √ √ × √ √ × √ × × × √ √
Desilting Basin / Chamber × × × × × √ √ × × × √ × √ × √ √ √
Surge Tank / Chamber × × × × × × √ × × × × √ √ × × √ √
Hydro-Mechanical × × × × × × √ × × × √ √ √ × √ √ √
Power House × × × × × × √ × × × × × √ × √ √ √
Turbine / Pump × × × × × × √ × × × × × √ × √ × √
Access Road × × × × × × × × × × × × × × × √ √
Flexi-Component × × × × × × × × × × × × × × × × √
Parent Node
Child Node
Parent Node
Child Node

First Sketch-up of the Project
Main Dam Left Dyke
Right Dyke
A Bargarh Canal
2 Left Spillway
3 Right Earth Dam
4 Power Dam
1 Left Earth Dam B Sasan Canal
Level 1 Level 2 Level 3 Level 4 Level 5 Next Levels
First Sketch-up of the Tree with the
different Levels

Edit Component Data

Data Button once clicked after selecting component from
the component pane, a window will come up which lets
user (concerned Dams Data Manager) edit the data related
to the component viz. latitude, longitude and remarks for
that component.
Tip: To capture defined location- latitude and longitude visit
website www.maps.google.com and type dam name in the
search text box (top) in the left hand panel, the map will
appear in the right hand panel user can navigate through
the dam project structure - to trace latitude and longitude
(click right mouse button) on a defined location – select
‘What’s here?’ from the dropped shortcut menu. The lati-
tude and longitude will appear at the bottom for the select-
ed location, copy the coordinates and paste it in required
text boxes.

Edit Photos

This tab from Data screen allows user to upload the photos
for selected component. Below are the options available in
photos tab:
Add: User can browse the images and select the desired
image to be attached with component, and then click on
upload photo. Photo will be uploaded and it will appear in
the table below.
Edit Caption: Once selected any existing photo from the
listed table, if you click on edit caption button, it will enable
the text box relating to the selected photo and user can
add/edit comment and click on save will save the comment
or cancel will restore the previous comment and disable the
comment box.
Move Down: Once selected any existing photo from the
listed table user can move down the selected photo.
Move Up: Once selected any existing photo from the listed
table user can move up the selected photo.
Delete: Once selected any existing photo from the listed
table user delete the selected photo.

Edit Schematics

This tab from Data screen allows user to upload the sche-
matics for selected component. Below are the options avail-
able in schematics tab:
Add: User can browse the schematics and select the desired
schematic to be attached with component, and then click
on upload schematic. Schematic will be uploaded and it will
appear in the table below.
Edit Caption: Once selected any existing schematic from the
listed table, if you click on edit caption button, it will enable
the text box relating to the selected schematic and user can
add/edit comment and click on save will save the comment
or cancel will restore the previous comment and disable the
comment box.
Move Down: Once selected any existing schematic from the
listed table user can move down the selected schematic.
Move Up: Once selected any existing schematic from the
listed table user can move up the selected schematic.
Delete: Once selected any existing schematic from the
listed table user delete the selected schematic.

Engineering Features Module
This module is all about the static, technical details of com-
ponents of a dam project which rarely change. The module
can be accessed once a project has been selected from the
navigation pane and user can navigate through project
structure by clicking any component name in the tree view.
There are seventeen components however, this module
that the volumes, elevations and other ‘engineering fea-
tures’ are captured. Following are the component names
which can be accessed in accordance with the respective
project structure:
Reservoir: Contains information about the reservoir type,
volume, elevation and other features such as catchment
area, reservoir surface area (at FRL), back water reach,
straight fetch, wave height and free board.
Dam: Contains information about the dam type, dimen-
sions, elevation and volume such as total earthwork / rock-
fill volume (fill), total concrete volume and total masonry
volume.
Dam Block / Reach: Contains information about the dam
block or reach type by chainage.
Gallery / Shaft: Contains information about the gallery or
shaft type, shape, elevation and dimensions.
Drain: Contain information about the drain type, dimen-
sions and slope.
Spillway: Contains spillway type information, discharge,
ogee / chute details and other spillway types such as total
length, height, width and diameter.
Hydro-Mechanical: Contains information about Gates, Stop
Logs and Bulk Heads, Hoists, Cranes and Gate Operating
Mechanisms, Valves, Trash Rack and its Cleaning Mecha-
nism.
Energy Dissipation Structure: Contains information about
energy dissipation structure type and elevation.

Intake / Outlet Structure: Contains information about in-
take / outlet structure type and elevation.
Water Conveyance Structure: Contains information about
water conveyance structure type, shape, discharge and di-
mensions.
Desilting Basin / Chamber: Provided to capture any infor-
mation for desilting basin / chamber type.
Surge Tank / Chamber: Provided to capture any infor-
mation for surge tank / chamber type.
Powerhouse: Provided to capture any information for pow-
erhouse type.
Turbine / Pump: Contains information about turbine /
pump type and capacity.
Access Road: Contains information about access road type
and elevation.
Instrumentation: Contains information about instrumenta-
tion type such as geotechnical, meteorological, seismic or
other instrumentation.
Flexi Component: Provided to capture any additional infor-
mation which does not come under the other component
types.

Reservoir

The Reservoir component captures information of the se-
lected component type of the dam project and is split into
main four brackets: i) Type, ii) Volume, iii) Other Features
and iv) Elevation, all are explained below.
Type: The ‘Reservoir Type’ is selected from a drop-down
box by the Dams Data Manager on addition of the compo-
nent type and can only be modified by Dams Data Manager.
Volume: This bracket is to capture information about the
storage like Gross, Live and Dead Storage, Flood Cushion
(MWL, FRL).
Other Features: The fields in this bracket capture Total Spill-
way Capacity, Catchment Area, Reservoir Surface Area (at
MWL & FRL), Back Water Reach, Straight Fetch, Wave
Height and Free Board for the selected reservoir type.
Elevation: This bracket is to capture information about
Max. Water Level, Full Reservoir Level, Min. Draw-Down
Level and Dead Storage Level.
An additional ‘Remarks’ bracket is provided at the bottom
to capture additional information relating to reservoir com-
ponent.

Dam

The Dam component is divided into main four brackets i)
Type, ii) Elevation, iii) Dimensions and iv) Volume. Each of
these is described in detail below.
Type: Similar to Reservoir component this bracket is select-
ed from a drop-down box by the Dams Data Manager in
Dam component and other remaining components. Based
upon the selection of Dam type list corresponding fields in
the brackets will automatically be enabled making it easy to
enter data for the Dams Data Manager.
Elevation: This bracket is designed to capture elevations
such as Dam Top Level, Lowest River Bed Level, Lowest
Foundation Level, Lowest Upstream and Downstream Cutoff
Level.
Dimensions: The bracket is designed to capture dimensions
such as Length of Dam / Barrage, Barrage Pier Width &
Length, Dam Top Width, Height above Lowest River Bed
Level, Height above Lowest Foundation Level, Height of
Upstream Solid Parapet Wall.
Volume: This bracket captures volume details such as Total
Earthwork or Rockfill Volume (fill), Total Concrete Volume
and Total Masonry Volume.
A separate, ‘Remarks’ bracket is provided at the bottom to
capture any additional information regarding dam compo-
nent of the selected dam project.

Dam Block / Reach

The Dam Block / Reach component consists of three main
brackets i) Type, ii) Block, iii) Reach. Each of these is de-
scribed in detail below.
Type: Based upon the selection from Dam Block / Reach
type list corresponding brackets will automatically be ena-
bled making it easy to enter data for the Dams Data Manag-
er.
Block: This bracket is enabled when the type selection is
Dam Block. It consists of information such as Starting
Chainage / RD, Ending Chainage / RD, Width at Dam Top
and at Foundation, Length of Block, Lowest Foundation Lev-
el, Grouting Type and Depth of Grouting.
Reach: This bracket is enabled when type selection is Reach.
The text fields are provided to capture information such as
Starting and Ending Chainage, Width at Dam Top and at
Foundation, Depth of Trench, Concrete Panel Thickness and
Width. There is a drop down box provided to select a value
for Fill, Core and Trench type.
The ‘Remarks’ bracket should be used to capture additional
information relating to Dam Block / Reach component.

Gallery / Shaft

The Gallery / Shaft component captures information into
four main brackets i) Type, ii) Shape, iii) Elevation and iv)
Dimensions which are explained below:
Type: This bracket allows Dams Data Manager to select the
type of Gallery / Shaft. Once selected other information can
be filled in the remaining brackets.
Shape: This bracket is designed to capture shape. The types
can be selected Rectangular, D-Shape, Circular, Oval, Horse-
shoe.
Elevation: This bracket is designed to capture top and
bottom elevation.
Dimensions: This bracket is designed to capture length,
height and width.
‘Remarks’ bracket should be used to provide further clarifi-
cation.

Drain

The Drain component consists of three main brackets i)
Type, ii) Slope, iii) Dimensions. Each of these is described in
detail below.
Type: This bracket is designed to capture the Drain type;
different drain types can be selected for Embankment Dam
and Concrete/Masonry Dam.
Slope: This bracket captures the slope 1 in.
Dimensions: This bracket is designed to capture length,
width, depth and diameter.
‘Remarks’ bracket should be used to provide further clarifi-
cation.

Spillway

The Spillway component is split across four main brackets –
i) Type, ii) Discharge, iii) Ogee/Chute Details, iv) Other Spill-
way Types and captures the details of the spillway associat-
ed with the selected dam project. Each of these is described
in detail below.
type of Spillway. Based upon the selection from Spillway
type list the corresponding brackets will automatically be
enabled – Ogee / Chute Details – Other Spillway Types.
Discharge: The field in this bracket allows capturing maxi-
mum discharge capacity.
Ogee / Chute Details: This bracket is designed to explain
the details of Ogee / Chute spillway such as Total Spillway
Section Width, No. of Bays, Thickness of Piers, Spillway
Crest Elevation, Deepest Foundation Level, Spillway Bridge
Level, Length of Chute Carrier.
Other Spillway Types: This bracket is enabled only when
the selected spillway is other than Ogee / Chute spillway. It
captures the dimensions such as Total Length, Height,
Width and Diameter.
Additional information regarding spillways can be expanded
within the ‘Remarks’ bracket underneath.

Hydro-Mechanical (1 of 5)

Hydro-Mechanical Component is split across five main
brackets – i) Gates, Stop Logs and Bulk Heads, ii) Hoists,
Cranes and Operating Mechanisms, iii) Valves, iv) Trash
Rack and v) Trash Rack Cleaning Mechanism. The infor-
mation is organised based upon the type selected and its
associated bracket only will be visible for the user to cap-
ture the details. An additional ‘Remarks’ bracket is provided
at the bottom to capture additional information relating to
the visible bracket.
Each of these is described in detail.
Gates, Stop Logs and Bulk Heads: This bracket is visible if
the type selected under Gates, Stop Logs and Bulk Heads for
Hydro-Mechanical component. Based upon the selection
corresponding bracket will automatically be visible and re-
lated fields are enabled to enter the data. It captures details
such as Location, Dimension, Design Water Head, Elevation,
Operating Condition, Head Balancing Mech., Operating
Equipment, Suspension Type etc.

Hoists, Cranes and Gate Operating Mechanisms: This
bracket is visible if the type selected under Hoists, Cranes
and Gate Operating Mechanisms. The fields allow capturing
the details such as Operating Mechanism, Capacity, Lift,
Deck Level, Details of Gantry Crane, Motors, Speed etc.

Valves: Once selected the type this bracket is visible and
the Valves details capture such as Size of Valve, Elevation c/
c, Design Water Head, Operating Conditions, Operating Ma-
chine, Operating Requirements.

Trash Rack: Once selected the type this is visible to capture
details such as Invert Level, Top Elevation, Quantity, Mecha-
nism. Bars / Flats Details such as Shape, Spacing, Thickness,
Depth Along Floor, Design Differential Head.

Trash Rack Cleaning Mechanism: Once type is selected this
bracket is visible and fields allow capturing the details such
as Mounting Elevation, Skip Grab Width, Operating Mecha-
nism, Skip Grab Depth of Travel, Skip Bucket Capacity, De-
tails of Speed details, Motor details etc.

Energy Dissipation Structure

Energy Dissipation Structure component captures elevation
for the selected structure type and is split into three main
brackets i) Type, ii) Elevation and iii) Other are explained
below.
type of Energy Dissipation Structure from a list such as
Stilling Basin / Hydraulic Jump, Flip Bucket, Solid Roller
Bucket, Slotted Roller Bucket and Other.
Elevation: The ‘Elevation’ bracket allows the Dams Data
Manager to provide information such as Tail Water Level,
Top Elevation of Training Wall, Bucket / Stilling Basin Invert
Level, Bucket Lip Level .
Other: The ‘Other’ bracket split allows the Dams Data Man-
ager to provide information about Length of Stilling Basin,
Bucket Radius, Bucket Exit Angle. Based upon the selection
of Energy Dissipation Structure Type related fields are ena-
bled in the bracket to enter the data.
Additional information regarding spillways can be expanded
within the ‘Remarks’ bracket provided at the bottom.

Intake / Outlet Structure

The Intake / Outlet Structure component also consists of
two main brackets i) Type, ii) Elevation.
type of Intake / Outlet Structure: Tunnel, Pipeline, Channel.
Elevation: This bracket consists of a single field to capture
Crest Level.
‘Remarks’ bracket should be used to capture additional in-
formation relating to Intake / Outlet Structure component.

Water Conveyance Structure

The Water Conveyance Structure component consists of
four main brackets i) Type, ii) Dimensions, iii) Discharge, iv)
Shape. Each of these is described in detail below.
type of Water Conveyance Structure: Tunnel, Pipeline,
Channel/Canal.
Dimensions: The bracket is designed to capture dimensions
such as Total Length, Height, Width and Diameter.
Discharge: In this bracket the text fields are provided to
capture information such as Max. Design Discharge and Full
Supply Level.
Shape: This bracket is designed to capture shape such that
based upon the selection of type values automatically listed
in the drop down box and is enabled only. If selected type is
Tunnel than ‘Shape’ drop down box automatically fill values
– ‘Circular’, ’D-shaped’, ’Horse-shoe’ and ‘Other’. If selected
type is Lined, Unlined or Channel/Canal the drop down box
automatically fill values – ‘Rectangular’, ‘Trapezoidal’,
‘’Parabolic’ and ‘Other’.
The ‘Remarks’ bracket should be used to capture additional
information relating to Water Conveyance Structure com-
ponent.

Desilting Basin / Chamber

The De-silting Basin / Chamber components is split into two
brackets i) Type and ii) Remarks, both of which are ex-
plained below.
Type: This bracket allows Dams Data Manager to select type
from drop down box list. Values provided in the list for De-
silting Basin / Chamber is Surface Basin and Underground
Chamber.
‘Remarks’ bracket enables the Dams Data Manager to pro-
vide information associated with the selected De-silting
Basin / Chamber type.

Surge Tank / Chamber

The Surge Tank / Chamber component also consists of two
brackets i) Type and ii) Remarks.
Type: This bracket allows Dams Data Manager to select type
from drop down box list. Values provided in the list for
Surge Tank / Chamber is Surface Tank and Underground
Chamber.
vide information associated with the selected Surge Tank /
Chamber type.

Powerhouse

The Power-house component also consists of two brackets
i) Type and ii) Remarks.
Type: This bracket consists of two values in the drop down
box list. Values provided in the list are Surface and Under-
ground.
vide information associated with the selected Power-house
type.

Turbine / Pump

The Turbine / Pump component captures capacity about
selected Turbine / Pump type and is split into two main
brackets i) Type and ii) Capacity, both of which are ex-
plained below.
Type: This bracket allows Dams Data Manager to select Tur-
bine / Pump type, a list of Turbine consists - Francis, Kaplan,
Pelton Wheel, Reversible-pump and Other. List of Pump
consists Centrifugal, Vertical Turbine, Submersible, Positive
Displacement / Reciprocating and Other.
Capacity: This bracket consists of three fields Design Head,
Design Discharge, Installed Capacity which captures Capaci-
ty details.
Additional information regarding Turbine / Pump can be
expanded within the ‘Remarks’ bracket provided at the
bottom.

Access Road

The Access Road component also consists of two main
brackets i) Type, ii) Elevation
Type: This bracket consists a list of Access Road type in the
drop down box such as Unpaved, Gravel, Concrete, Asphalt,
Other.
Elevation: This bracket captures the Width of Road and
Shoulders for the selected Road Type.
Additional information regarding Access Road can be ex-
panded within the ‘Remarks’ bracket.

Instrumentation

The Instrumentation component also consists of two brack-
ets i) Type and ii) Remarks.
Type: This bracket consists of list in the drop down box for
different types of Instrumentation – Geotechnical, Meteor-
ological, Seismic and Other.
Remarks: This bracket captures information associated with
the selected Instrumentation type.

Flexi Component

Flexi Component is the last component of Engineering Fea-
tures Module and consists of two brackets i) Type and ii)
Remarks. This freeform text field enables the Dams Data
Manager to provide information on any other Engineering
Features associated with the selected dam project, not al-
ready by the other sixteen components.

Asset Health Module

The Asset Health module supports the creation of regular
pre and post-monsoon inspections and specific inspections.
In this module, the Dam Health Engineers can also upload
Instrumentation, Operation & Maintenance (O&M) and
Emergency Action Plan (EAP) data, which is attached to the
components from the Project Portfolio.
The inspection form generated from this module is the new
format for Inspection which was released as part of the Na-
tional Guidelines for Safety Inspection of Dams in January
2018. Inspections that are completed on DHARMA are sent
directly to the Licensee Admin of the State Dam Safety Or-
ganisation for review and approval.
The module is divided in four sections :
- Pending Inspections
- Completed Inspections
- Approved Inspections
- Rejected Inspections
Following are the tabs which can be accessed to fill the sum-
mary for completed routine inspections:
New Inspection: Contains the inspection data like th Inspec-
tion Type, Inspected From & To and Inspecting Officers. All
fields are enabled to add or edit data. Once this tab com-
pleted you can enter the inspection details in clicking on
Update section Pending Inspections.

Inspection Form: This form will change according to the
inspection date .
For the inspections before 2018, this tab enables the Dam
Health Engineer to summarising the main observations/
deficiencies and corresponding remedial measures identi-
fied during the inspection. User can add any number of defi-
ciencies particular to inspection by clicking on ’+’ button
available on the right side of every row on the form and can
save the data by clicking on the update button.
Critical Category is the least number which is automatically
calculated from the number of categories entered in the
deficiency list. Categories of the deficiencies defined by DSO
are as follows:
Category I : Deficiencies which may lead to failure of dam
Category II : Major deficiencies requiring prompt remedial
measures
Category III : Minor deficiencies which are rectifiable during
the year.
For the Inspection after 2018, this tab also enable the Dam
Health Engineer to fill data about every components from
the Project Portfolio in order to exactly the state of each
components. The inspection questions are based on the
Portfolio Structure of the dam.

Add New Inspection

Once a project has been selected from navigation pane,
Asset Health module can be accessed from Modules menu.
The completed routine inspections tab screen appears with
details inspection dates such as (Inspection From, Inspection
To), Inspection Type, Inspecting Officers and Critical Catego-
ry; these fields are filled only if the user has captured the
information previously.
User can add new information by clicking the edit button
and selecting from the following three buttons:
Modify: Once clicked it enables the fields allowed for ed-
iting with an option to update and cancel.
Add: Once clicked, a blank form to enter details of the new
inspection with three fields Inspection Type, Inspection
From and Inspection To. User can select the pre or post
monsoon inspection type and fill dates accordingly, after
filling all the details Create button should be pressed which
will further display the form to fill the inspection and defi-
ciencies details.
Delete: User has to select (tick) the record which is to be
deleted on the form and once clicked on delete button it
confirm to delete the inspection record.

Update an Inspection (1/2)
Updating an inspection form done before 2018:

Update an Inspection (2/2)
Updating an inspection form done after 2018:

If you want to update an Inspection form, you have to in
“pending inspections” and click on Update in the column
“Insp. Details” in front of the inspection form you want to
update.
If you want to update an inspection form done before 2018
you will be able to add information about Deficiency no-
ticed, Remedial Measures Suggested and the category of
the deficiency. Once you have submitted it for review and
that the inspection was approved, make sure to upload the
scanned copy of the report.
If you want to update an inspection form done after 2018
you will have to complete a list of questions after each com-
ponent of your dam you entered before in Project Portfolio.

Asset Rehabilitation Module

This module capture the details of any rehabilitation works
(minor or major) at the dam project. It can be accessed from
Module menu; Dam Health Engineer can add the work de-
tails completed under the components along with the pho-
tos showing the status of the rehabilitation work. It is split
over three tabs General, Components and Photos.
General: Contains Status of Work, Type of Work, NIT Issued
Date, Contract Agreement Date, Start on Site Date, Work
Completion Date, Supplier, Contract Value and Scope of
Work. User can select the status of work such as 'Not Ten-
dered', 'Tendered', 'Awarded', 'Started' or 'Completed'.
Type of work contains value such as 'Civil', 'Mechanical',
'Electrical', 'Instrumentation' and 'Other'. Depending upon
the selected value in status of work remaining fields are
enabled accordingly for entering the data.
User can update the status of work as the rehabilitation
work progress. Supplier details are available to select only if
the details are updated in supplier tab under Stakeholders
module.
Components: This tab lists the component details - Compo-
nent Type and Component Name which is similar to the
Project Portfolio module component tree. It allows user to
select the component for completed rehabilitation works.
Photos: This tab allows user to add, edit, delete photos
along with to enter detail description for the rehabilitation
work carried out for each component.

Stakeholders Module

This module capture the details of all individuals and organi-
zations involved with each dam project including dam own-
ers, operators, designers, consultants, contractors, and sup-
pliers. It is split over two tabs Dam Staff and Suppliers.
Dam Staff: Contains Name, Designation, Personal Email ID,
Mobile No, DHARMA Email ID, Current Staff, Joining Date
and Leaving Date. If the staff member is current member
working on dam project then current staff value to be se-
lected as ‘Yes’ and in case the staff member has been trans-
ferred of not any more associated with dam project value to
be selected as ‘No’. Depending on the selected value the
Leaving Date is enabled. DHARMA Email ID contains the
original user name which is created to log into the DHARMA
software application. Once the dam staff details are added
it is displayed in a tabular display.
Suppliers: It allows user to capture the details of Suppliers.
This tab contains Supplier Name, Supplier Address, Supplier
Type, Contact Person, Designation, Email ID and Mobile No.
There are three types of suppliers Contractor, Consultant
and Other Suppliers. Similar to Dam Staff tab once the sup-
plier details are added it is displayed in a tabular display.

Document Library Module

This module enables user to upload important designs and
documents into the database; it can be accessed once se-
lected under Modules menu. The information is split into
two portion - one with Search bracket criteria and result
output below the bracket in a tabular display.
Search: This bracket explains the criteria for quick search, it
contains Document Title, Document Type, Document Date
and Upload Date. Once the search button is clicked the re-
sult is displayed in a tabular display with related infor-
mation. There is a column named View Document, once the
user clicks the hyperlink ‘view’ it will open the uploaded file
to view.
Add: Once clicked on this button it allows user to upload a
new document up to maximum file size of 10 MB. It con-
tains other fields namely Document Title, Document Author
(s), Document Type, Document Date and Browse Button to
select a file. Different type of documents can be selected
such as Inspection Report, Technical Report, Technical
Drawing, Procurement Document and Others. Depending
on the selected value additional text box appears; in case of
Document type is selected as ‘Inspection Report’ two text
boxes (i) Inspection Type which have select option (Pre
monsoon and Post monsoon) and (ii) Inspection Year. If the
Document type is selected as ‘Others’ one text box appears
as Please Specify.

DHARMA Dashboard

DHARMA Dashboard provide at-a-glance views for data
entry completion to a particular module. Dashboard allow
all users to monitor progress of the data entry in each mod-
ule through visual presentation of bar chart in three colors -
red, yellow and green. Red denotes 0-30% completion; Yel-
low 30-70% and Green 70-100%.
The Dashboard can be accessed from Tools menu; it is split
over four tabs Static, Inspection, Masters and Admin.
Static: Contains data entry completion status for all licen-
sees created under the project mainly for three modules -
Project Features, Project Portfolio and Engineering Fea-
tures.
Inspection: Contains state-wise summary for Asset Health
module for a particular year describes pre and post mon-
soon inspection with variables like category, deficiency etc.
Masters: Contains number of records available in the data-
base under master lists.
Admin: Contains completion status of all users created un-
der the project for a particular licensee name or depart-
ment.

Static

Static tab provides an overview of the static data comple-
tion status particular to each licensee. Upon visiting the
page a table is displayed with licensees list in the left col-
umn and information of percentage completed under three
modules - Project Features, Project Portfolio and Engineer-
ing Features which appears on the right side.
The progress is calculated and displayed in percentage over
a bar chart in red, yellow and green color. The status of bar
chart automatically set to red color if progress is less than
thirty percent; bar chart is set to yellow color if progress is
less than seventy percent; else the bar chart is set to green
color if the progress is above seventy percent.
Once hyperlink is selected eg. Licensee Name for : Karna-
taka Water Resources the row is broken and split over two
brackets — Summary and Dams. The summary section dis-
play overall progress for a particular licensee and Dams sec-
tion display data entry status for each dam associated to
Licensee. Further clicking on the hyperlink - percentage val-
ue breaks the row into dam detail information display. For
Project Features it shows number tabs associated with dam
and its field status which further gives user data entry in-
depth view; for Project Portfolio it shows components list
with percentage value for Map, Photos and Schematics; and
for Engineering Features it shows Component Type list and
field status.

Inspection

The inspections tab allow all users to view the inspection
completion status carried out for a particular year; sum-
mary is available on the dashboard about the information
which is updated in Asset Health Module by Dam Health
Engineer.
The completion status is split over three portion - Search
Criteria, State wise Completion Status (Chart/Graph) and
Pre & Post monsoon report details in a tabular display.
Search Criteria: This bracket explains the criteria to be se-
lected for the expected output about the pre & post mon-
soon reports uploaded. It allows user to set the criteria
based on fields Year, State Licensee and Category. Once the
Search button is clicked the output is displayed in two
forms—graph displays the state wise completion status and
in a tabular display which has State Name, No. of Dams, Pre
& Post monsoon reports along with category 1, 2 & 3. The
category cells is displayed in red colour (0 to 30), yellow
colour (31 to 70) and green colour (71 to 100).
Once clicked on the State Name hyperlink the information is
split up further into more detail which is displayed in a new
window. The state wise completion status is shown further
with pie charts for pre & post monsoon with overall and
category wise details. The table is detailed with PIC, Dam
Name, No. of Deficiencies and Category 1, 2 & 3.
Once the cell value hyperlink is clicked under cat 1, cat 2
and cat 3 a pop up appears with information such as defi-
ciency, remedial measures and action taken.

Masters

This tab appears to all users to view the list of master files
created by Central Admin and Licensee Admin in the data-
base. It is a single window information available with master
list, numbers and progress bar.
The list of the master consists of State list, District list, Basins
list, Rivers list, Airports list, National Highways list, State
Highways list and Railway Stations list.
In future if any additional master list is created in the data-
base it can be added to this tab.

Admin

This tab also appears to all users to view the status of admin-
istrative activities like creating of licensees and allocating
dams. It consists of two main brackets Summary and Users.
The summary bracket consist of overall information about
the number of dams allocated to licensee and total number
of user created. Users bracket contains licensee wise details
such as number of dams, licensee admin, licensee super
admin, dams data manager, dam health engineer and gen-
eral user under licensee name.
Once clicked on licensee name the row is broken further
with a list of details includes PIC, dam name and number of
users created - dams data manager, dams health engineer
and general user.

Report Generator - NRLD Based Report

All kind of static and dynamic reports which are based on
the seven modules will appear under sub menu Report Gen-
erator which can be accessed from Tools menu.
NRLD Based Report: National Register Large Dams is a state
wise distribution of all large dams. This report is generated,
dynamically based upon the criteria selection.
The Selection Criteria is split across two brackets - i) Select
Dams and ii) Select Columns.
Select Dams: Contains fields such as state, purpose, comple-
tion year, dam height and dam length. User can select the
required option from states, purpose and enter the details
for completion year, dam height & length to define the cri-
teria.
Select Columns: Provide option for the user to select the
required fields which are to be displayed dynamically in the
report. It consist of fields such as Operated & Maintained
by, Location of Dam, Year of Completion, Type of Dam, River
Basin, River, Nearest City, Seismic Zone, Height above low-
est Foundation, Length of Dam, Volume Content of Dam,
Gross Storage Capacity, Reservoir Area, Effective Storage
Capacity, Purpose and Designed Spillway Capacity.
After the criteria are set and to generate a NRLD based re-
port the user clicks the Generate button which appears at
the bottom of the form. The current report is then generat-
ed in pdf format. At a later date there will be other options
available such as export to MS Excel etc.

Add New Dam

This sub menu appears only for the Licensee Admin and
allows the Licensee Admins to add new dam in their basket.
These new dams should be the one which do not exist in
database. Once selected this sub menu, a page opens,
which gives three fields viz. Name of Dam, Dam Category
and the Primary State in which the dam is located.
Once these three fields are filled user can click on Gen. PIC
button and a unique Project Identification Code (PIC) will be
generated and attached to the dam.

Manage Licensee

This sub-menu appears only for central admin and central
super admin for adding, editing or deleting any licensee.
Upon visiting this page user will get two window architec-
ture with the list of present licensees in the top window and
the lower window as blank. Once any licensee selected
from the list, details for that licensee will appear in the low-
er window with an edit option. Once the edit option is
clicked it enables following three buttons:
iting with an option to update and cancel. If updation is
needed, user can click on update and if not cancel should be
pressed. This option is allowed only to Central Admin.
licensee in the lower window with update and cancel
buttons. If licensee needs to be created update should be
pressed after filling all details and if not cancel button
should be pressed. This option is available only to central
admin.
Delete: This option is active only for central super admin.
Once clicked it will confirm to delete because this process
can’t be reversed and a new licensee with same name or id
cannot be added.

Manage User

This sub-menu appears for Central Super Admin, Central
Admin, Licensee Super Admin and Licensee Admin for add-
ing, editing or deleting a user. Super Administrators can
only view this list and the admins can add, edit or delete
users. The only difference in this screen for Central Admin
and Licensee Admin will be Central Admin will be able to
add Licensee Super Admin, Licensee Admin and General
Users only whereas Licensee Admin will be able to add
Dams Data Manager, Dam Health Engineer and General
User only for their projects.
Upon visiting this page user will get two window architec-
ture with the list of present users in the top window and
the lower window as blank. Once any user is selected from
the list, details for that user will appear in the lower win-
dow with an edit option. Once the edit option is clicked it
enables following three buttons:
needed user can click on update and if not cancel should be
pressed. This option is allowed only to Central Admin and
Licensee admin.
user in the lower window with update and cancel buttons. If
user needs to be created update should be pressed after
filling all details and if not cancel button should be pressed.
This option is available only to central admin and licensee
admin.
Delete: This option is active only for Central Super Admin
and Licensee Super Admin. Once clicked it will confirm to
delete because this process can’t be reversed and a new
user with same email-id cannot be added in next 48 hours.

Customise Units

This sub-menu provides all users to customize different pa-
rameters viz: Length, Area, Volume, Discharge and Currency
as per their convenience of use to avoid need to undertake
unit conversion manually. The system itself converts and
saves data into default values and then converts automati-
cally as per their customization.

States List

This sub-menu appears only for Central Admin and Central
Super Admin for adding, editing or deleting any State. Upon
visiting this page user will get two window architecture with
the list of present states in the top window and the lower
window as blank. Once any State is selected from the list,
details for that state will appear in the lower window with
an edit option. Once the edit option is clicked it enables
following three buttons:
needed, user can click on update and if not cancel should be
pressed. This option is allowed only to Central Admin.
state in the lower window with update and cancel buttons.
If state needs to be created, update should be pressed after
filling all details and if not cancel button should be pressed.
This option is available only to central admin.
Delete: This option is active only for Central Super Aadmin.
Once clicked it will confirm to delete because this process
can’t be reversed and a new state with same name or id
cannot be added.

Districts List

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