Microsoft Word Variables are useful in designing the Word templates to easily update the branding, page numbers and dates in the document.

1. MS WORD VARIABLES
OVERVIEW IN OFFICE 2013
-Raghuram Pandurangan

2. AGENDA
• What are MS Word Variables?
• Adding MS Word Variables
• Using MS Word Variables
• Updating MS Word Variables
• Demo

3. WHAT ARE MS WORD VARIABLES?
• A variable serves as a placeholder for information that
may change frequently.
• Using variables in source documents allows you to quickly
and easily control the content.
• When you change the value of a variable, it changes
the value in the whole document.

4. ADDING MS WORD VARIABLES
• Click File on Toolbar

5. ADDING MS WORD VARIABLES [CONTD.]
• Using Document Panel

6. ADDING MS WORD VARIABLES [CONTD.]
• Using Document Properties

7. INSERTING MS WORD VARIABLES
• Place the cursor in the Document where the Variable
must be inserted.
• Click Insert on Toolbar

8. INSERTING MS WORD VARIABLES [CONTD.]

9. ADDING MS WORD VARIABLES -
CUSTOM

10. UPDATING MS WORD VARIABLES
• Earlier Versions of MS Office (2010 or earlier):
• Select part of it or all the content and press F9 key
• For Office 2013:
• Updated automatically
• Other Uses
• Update TOC format and links

11. MS WORD SETTINGS FOR FIELD SHADING
• The fields are highlighted or shading appear only for fields which are
inserted using Insert toolbar ribbon > Quick Parts > Field.
• The Always option must be selected from the Field Shading list as in the
following screenshot.

12. BIBLIOGRAPHY
• MS Word 2010 - Quick Parts – Video Tutorial
 https://www.youtube.com/watch?v=JEsvby5Ds6Y
• Allen Wyatt’s Word Tips
• http://wordribbon.tips.net/T007794_Inserting_Custom_Properties_with
_Fields.html