CIS Process-Map_FosterFamily
•Download as PPT, PDF•
1 like•220 views
In June 2008 Casey Family Services made the decision to replace their internally developed Case Information System (MS Access\SQL Server\Crystal Reports) with commercial off-the-shelf software. This ppt slide deck was created by me to document the current information system and business processes that a new replacement system would need to support. This set of slides focused on the demographics and workflows needed to manage the records of Foster Families.
![1
Foster Family Service
• Show demographics collected for a Foster Family
in the current Case Information System.
• Show mapping of the current Case Information
System forms for Foster Family Service to the
service activities defined in the new Case Practice
Standards manual.
• Clicking on any box filled with green color will jump to the slide
associated the text in the box or the current content next to the green area.
[Last Update: 09/17/2008] [ Questions and comments? Please contact: Patrick.Hawkins@CaseyFarmilyServices.org]](https://image.slidesharecdn.com/cis-cpsprocessmapfosterfamily-121127075232-phpapp02/85/CIS-Process-Map_FosterFamily-1-320.jpg?cb=1355386632)
Recommended
More Related Content
Viewers also liked
Recently uploaded
Recently uploaded (20)
CIS Process-Map_FosterFamily
- 1. 1 Foster Family Service • Show demographics collected for a Foster Family in the current Case Information System. • Show mapping of the current Case Information System forms for Foster Family Service to the service activities defined in the new Case Practice Standards manual. • Clicking on any box filled with green color will jump to the slide associated the text in the box or the current content next to the green area. [Last Update: 09/17/2008] [ Questions and comments? Please contact: Patrick.Hawkins@CaseyFarmilyServices.org]
- 2. 2
- 3. 3
- 4. 4 Status Ext Status Comments W or P N New Web or Phone Lead Accept or decline at this point is not a formal assessment but just a simple validation of the inquiry. W or P D Declined Lead Especially for web entries, this is our first chance to make sure they are coming from legitimate sources. W or P A Accepted Lead PF O Prospective Family Open. Accepted in the Referral Activity for Assignment and Assessment. A Lead record is not a prerequisite for creating a new PF-O family. PF L Prospective Family Locked due to inactivity in the demographics and service folder PF C Prospective Family Closed. Closure reason can include declined by Casey or withdrawn by family PF A Prospective Family Accepted by Casey and awaiting approval by state agency
- 5. 5 Status Ext Status Comments CF O Foster Family Approved and awaiting placement(s) CF P Foster Family with one or more active placements CF H Foster Family on Hold CF C Prospective Family Closed RF O Respite-Only Family Open RF H Respite-Only Family on Hold RF C Respite-Only Family Closed Respite-Only is a foster family that supports foster care by providing short-term care (overnight to a week long) for foster youth.
- 6. 6 • Form mnuProspectiveFamily • Form frmFF_Lead • Foster Family Demographics • Form frmFF_PF_Tracking (Progress Summary tab)
- 7. 7 • Form mnuProspectiveFamily • Form frmFF_PF_Tracking – (Home Study Tab)
- 8. 8 • Form mnuProspectiveFamily • Form mnuFamilyServices • Form frmFF_PF_Tracking • Service Document - Home Study • Notice of Change – Service Disposition • Foster Family Demographics
- 9. 9 • Form mnuFosterFamily • Foster Family Demographics • Foster Family Demographics – Program Preferences
- 10. 10 • Form mnuFosterFamily • Form mnuFamilyServices • Form frmFF_Contacts • Form frmFP_ContinuingEducation • Foster Family – Demographics • Notice of Change – Foster Parent • Notice of Change – Home Address • Notice of Change – Household Members • Notice of Change – Inspections and Comments • Notice of Change – Program Preferences • Notice of Change – Service Placements • Notice of Change – Service Status • Notice of Change – Social Worker Assignment
- 11. 11 • Form mnuFosterFamily • Form mnuFamilyServices • Foster Family – Demographics • Foster Family – Demographics (License and Review) • Service Document – Annual Review • Notice of Change – Inspections and Comments
- 12. 12 • Form mnuFosterFamily • Form mnuFamilyServices • Notice of Change - Case Closing • Service Document –Case Closing
- 13. 13 Referral Assignment Assessment Lead PF
- 14. 14 Initial Service Plan Case Recording Case Review Case Closing
- 15. 15 Referral Declin Accept e
- 17. 17 Initial Service Plan Case Recording Case Review Case Closing
- 18. 18 *Referral *PF CF *PF CF *Assignme CF CF * Only possible for PF nt status family if they have done active Foster *Assessmen Care with placements in t the past . Initial Service Plan Case Recording Case Review Case Closing
- 19. 19 Referral PF CF PF CF Assignment Assessment Initial Service CF Plan Case Recording CF Case Review Case Closing Pg 2
- 20. 20 Referral Assignment FP1 FP2 Pg 1 Pg 1 Assessment Initial Service Plan Case Recording Case Review Pg 3 Case Closing
- 21. 21 Referral Assignment Pg 2 Assessment Initial Service Plan Case Recording Case Review Pg 4 Case Closing
- 22. 22 Referral Assignment Pg 3 Assessment Initial Service Plan Case Recording Case Review Pg 5 Case Closing
- 23. 23 Referral Assignment Pg 4 Assessment Initial Service Plan Case Recording Case Review Case Closing
- 24. 24 Referral PF CF PF CF Assignment Assessment Initial Service CF Plan Case Recording CF Case Review Pg 2 Case Closing Layout of Foster Parent 2 is exactly the same as Foster Parent 1
- 25. 25 Referral PF CF PF CF Assignment Assessment CF Initial Service Plan Case Recording Case Review Case Closing Pg 2
- 26. 26 Referral Assignment Pg 1 Assessment Initial Service Plan Case Recording Case Review Case Closing
- 27. 27 Referral Assignment PF CF PF CF Assessment Initial Service Plan Case Recording Case Review Case Closing
- 28. 28 Referral Assignment PF CF PF CF Assessment Initial Service Plan Case Recording Case Review Case Closing
- 29. 29 Referral PF CF PF CF Assignment CF Assessment Initial Service Plan Case Recording Case Review Case Closing
- 30. 30 Referral PF CF PF CF Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 34. 34 Referral PF CF Assignment Assessment Initial Service Plan Case Recording Case Review Case Closing
- 35. 35 Checklist Assessment
- 36. 36 Home Study Assessment
- 39. 39 Checklist Case Review Pg 2
- 40. 40 Pg 1 Case Review Pg 3
- 41. 41 Pg 2 Case Review Pg 4
- 42. 42 Pg 3 Case Review
- 43. 43 Annual Review Case Review
- 44. 44 Case Closing
- 45. 45 PF CF Assessment Initial Service Plan Case Recording Case Review Case Closing
- 46. 46 PF CF Assessment
- 47. 47 PF CF Case Recording
- 48. 48 PF CF Case Recording
- 49. 49 PF CF Case Recording
- 50. 50 PF CF Case Recording Case Review
- 51. 51 PF CF Initial Service Plan Case Recording
- 52. 52 PF CF Case Recording
- 53. 53 PF CF Case Recording
- 54. 54 PF CF Case Recording
- 55. 55 PF CF Case Closing
Editor's Notes
- Foster Family Service has only one level of care intensity at this time. There could be an argument that there are two levels if we consider “Respite Only” service vs. full “Foster Care” services provided by a family. Question does licencing and inspections requirements differ for “Respite Only” vs. “Foster Care” in any of the states CFS is active in?
- Web Leads come from internet web page. Phone Leads come from Admin or SW entry in office or collected at a recruitment event. Web/Phone Leads can be accepted or rejected. Accepted leads become prospective families in the Foster Family Service. In future would like ability to search within lead form to see if family already exist in the system and if match found and if accepted for referral activity link to existing family rather than create new family in the system.
- This form will only be visible if family is in CF status or had placements in the past in (found in closed service folders under the same case folder for the family)