How to determine travel policy in your company and improve corporate travel management.

1. How to determine travel policy in your
company and improve corporate travel
management.

2. In the most companies in Brazil the cost with corporate
travel normally is occupation among the top four larges
expenses.
A lot of these companies just pay attention to them
when they are already spending millions.
I make it clear that the rules of a Travel Policy of one
company will not necessarily fit for another. So, follow
some important steps to make it have more adherence
to your company.
Introduction

3. Values for the first half of 2017

4. - The first step of this implementation is to have as an ally a director for the
other people involved to keep in mind that the policy is being implemented
to improve the management of the services of the area and also to provide
greater control of the fulfillment of the same.
- Organize a meeting with some frequent business travelers, finance
managers, purchasing with the company's IT and human resources area,
and find out how these people view the process of shopping for travel
services currently in the company. This will allow a better evaluation of the
current scenario of how travel services are used in your company and
propose improvements. If you see need, create a committee of up to 5
people with professionals from different areas to evaluate the
performance of services provided to employees.
NOTE: If the current process of how travel services work is properly
mapped, it will help in developing a more concise travel policy and will
facilitate its future restructuring if appropriate.
Strategies to be taken – First part

5. − Analyze employee procedures
Understand the vision and overall goals of your company. Keep in mind all
the important information like travel costs, the benefits they bring, the
structure of your business, and the latest implementations.
Evaluate if the travel purchase process is not fully automated.
Specify name of events, reasons for the organization of the trip, and their
appropriate restrictions.
Analyze and establish the procedures that employees must follow before,
during and after the trip.
Clearly define what the company allows or does not refer to cases where
employees visit other places outside the times described by the travel
commitments.
Strategies to be taken – Second part

6. Define expenses
To associate in their respective cost centers.
Define daily values for employees, to cover expenses.
Alert staff about the reports that will be generated periodically
from the trips.
Strategies to be taken – Third part

7. Including security procedures and control of compliance
with travel policy
Also require previously your itineraries and contact number.
Policy for Guests.
Providing accounts.
Gamification.
Strategies to be taken – Fourth part