The current Brexit uncertainties looming causes great anxiety. This stems from the fact that the consequences, whatever they might be, would somehow impact an organization; HR compliance requirements for EU workers, contracts with partners and customer communications. In this slide share you will learn how to shield your stakeholders: customers, employees and partners from the uncertainties of Brexit with tailor made solutions.

1. Why Brexit makes
Enterprise Information
Management critical
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SLIDESHARE WHY BREXIT MAKES ENTERPRISE INFORMATION MANAGEMENT CRITICAL
ENTERPRISE INFORMATION MANAGEMENT
How Brexit impacts you
Whether your firm is based in or does business
with the UK, Brexit means that your business
will need to adapt quickly to take advantage of
opportunities, mitigate risks and stay compliant.
Records
retention
Data
privacy and
protection
Contract
governance
HR
processes
Customer
communications

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SLIDESHARE WHY BREXIT MAKES ENTERPRISE INFORMATION MANAGEMENT CRITICAL
ENTERPRISE INFORMATION MANAGEMENT
Brexit and Information Governance
Brexit is already creating many questions for
governments, businesses and consumers
across the European Union (EU), within the UK
as well as outside of EU borders.
At first glance, Brexit wouldn’t appear to have
much to do with Information Governance, but
look a little closer and it’s clear that amidst all
the uncertainty, it’s an area that organizations
can tackle now to help get prepared.
Records
retention
Data
privacy and
protection
Contract
governance
HR
processes
Customer
communications

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SLIDESHARE WHY BREXIT MAKES ENTERPRISE INFORMATION MANAGEMENT CRITICAL
ENTERPRISE INFORMATION MANAGEMENT
5 ways Brexit will impact Information Governance
1. Records retention
2. Data privacy and protection
3. Contract governance
4. HR processes
5. Customer communications
Records
retention
Data
privacy and
protection
Contract
governance
HR
processes
Customer
communications

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SLIDESHARE WHY BREXIT MAKES ENTERPRISE INFORMATION MANAGEMENT CRITICAL
ENTERPRISE INFORMATION MANAGEMENT
1. Records retention
The majority of UK recordkeeping requirements
are mandated or heavily influenced by EU
directives, including those in the
Pharmaceutical, Financial and Manufacturing
industries.
Therefore, if your company operates in the UK,
it is likely some of your records retention
policies are based on EU regulations.
Records
retention
Data
privacy and
protection
Contract
governance
HR
processes
Customer
communications

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SLIDESHARE WHY BREXIT MAKES ENTERPRISE INFORMATION MANAGEMENT CRITICAL
ENTERPRISE INFORMATION MANAGEMENT
1. Records retention
However, after Brexit, the UK will have the
potential to create different rules for the future.
This adjustment from their previous operations
may mean:
• Continuing to follow the current EU
recordkeeping laws.
• Implementing less stringent or
significantly different rules.
• Implementing stricter requirements than
those in current EU-driven laws.
• Combining any of above scenarios.
UK organizations will need to diligently follow
any changes in laws to assess and update their
records retention schedules accordingly.
Where to start? Get the information
Records
retention
Data
privacy and
protection
Contract
governance
HR
processes
Customer
communications

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SLIDESHARE WHY BREXIT MAKES ENTERPRISE INFORMATION MANAGEMENT CRITICAL
ENTERPRISE INFORMATION MANAGEMENT
2. Data protection and privacy
Although they will withdraw from the EU, the
UK will retain the General Data Protection
Regulation (GDPR).
That means that despite Brexit, the GDPR will
still have a seismic impact on businesses that
use and store EU data.
Records
retention
Data
privacy and
protection
Contract
governance
HR
processes
Customer
communications

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SLIDESHARE WHY BREXIT MAKES ENTERPRISE INFORMATION MANAGEMENT CRITICAL
ENTERPRISE INFORMATION MANAGEMENT
Records
retention
Data
privacy and
protection
Contract
governance
HR
processes
Customer
communications
2. Data protection and privacy
The GDPR is the new EU data privacy legislation
to modernize and reform the laws that address
the handling of personal data of EU residents.
The GDPR comes into effect on May 25, 2018
and, as it is a regulation, has the full force of the
law. The GDPR will harmonize data privacy
rules across all 28-member nations in Europe.
Start your GDPR readiness journey

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SLIDESHARE WHY BREXIT MAKES ENTERPRISE INFORMATION MANAGEMENT CRITICAL
ENTERPRISE INFORMATION MANAGEMENT
3. Contract governance
Brexit will usher in significant legal and
regulatory change that will impact
organizations, specifically their contracts.
Companies in the UK and those that do
business with the UK will need to audit their
contracts and contract management processes
to effectively prepare for the changes Brexit
may bring.
For example, lawyers will need to check for
jurisdiction-exclusive clauses, and negotiate
and update contracts with necessary addenda
to reflect the impact of Brexit on the business.
In addition to jurisdiction, there may be impacts
to commercial contracts on governing law,
travel restrictions, payments terms and
data privacy.
Records
retention
Data
privacy and
protection
Contract
governance
HR
processes
Customer
communications

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SLIDESHARE WHY BREXIT MAKES ENTERPRISE INFORMATION MANAGEMENT CRITICAL
ENTERPRISE INFORMATION MANAGEMENT
3. Contract governance
Existing contracts which are effective beyond
the Brexit date in March 2019 must be
reviewed urgently. Contracts currently under
negotiation that may be in place beyond Brexit
must also be assessed.
For in-house legal and contracts teams, an
effective system for managing and reporting on
contracts is your best approach to navigate
legislative changes and mitigate risk.
A centralized system to store, manage, track,
share and report on contracts gives in-house
lawyers the power to make decisions when
changes happen.
Gain confidence in contract governance
Records
retention
Data
privacy and
protection
Contract
governance
HR
processes
Customer
communications

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SLIDESHARE WHY BREXIT MAKES ENTERPRISE INFORMATION MANAGEMENT CRITICAL
ENTERPRISE INFORMATION MANAGEMENT
4. HR processes
Brexit could have implications for HR teams in
multinational organizations, including potential
impacts to recruiting and hiring.
Employers will need to keep abreast of
updates, reviewing the implications for their
workforce and then communicating regularly
with their employees.
For example, employers are used to EU
employees having the right to live and work
across the EU without restrictions. However,
these rules may not change after the UK leaves
the EU in March 2019. EU citizens working or
living in the UK and vice versa will, in effect, be
foreign citizens.
Records
retention
Data
privacy and
protection
Contract
governance
HR
processes
Customer
communications

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SLIDESHARE WHY BREXIT MAKES ENTERPRISE INFORMATION MANAGEMENT CRITICAL
ENTERPRISE INFORMATION MANAGEMENT
4. HR processes
Businesses will need to ensure that their policies
and documentation reflect the Brexit impact, and
that they comply with the reporting requirements
that go with the regulatory changes.
Most importantly, HR leaders must develop a
proactive communication strategy and provide
a channel for employees to request support
and ask questions.
Employers must be ready to address employee
queries both pre- and post-Brexit.
Simplify HR
Records
retention
Data
privacy and
protection
Contract
governance
HR
processes
Customer
communications

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SLIDESHARE WHY BREXIT MAKES ENTERPRISE INFORMATION MANAGEMENT CRITICAL
ENTERPRISE INFORMATION MANAGEMENT
5. Customer communications
As the UK separates from the EU, impacted
organizations may need to modify customer
communications—such as bills, statements,
insurance policies and mortgage applications—
to reflect any potential regulation changes.
For global enterprises, this can mean creating
additional versions of communications to
address the changes, further increasing the
complexity of generating and maintaining
documents, introducing excessive labour,
cost and risk.
Records
retention
Data
privacy and
protection
Contract
governance
HR
processes
Customer
communications

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SLIDESHARE WHY BREXIT MAKES ENTERPRISE INFORMATION MANAGEMENT CRITICAL
ENTERPRISE INFORMATION MANAGEMENT
5. Customer communications
Smart organizations will leverage tools to help
automate and streamline the production of
critical documents.
Companies that anticipate and fulfill their
customers’ needs—before the customers even
realize they have them—create a remarkable
customer experience. Being able to create and
send contextually-driven, personalized
communications at the right time, in the right
format and for the right device can give your
company a competitive advantage.
Engage customers with
personalized communications
Records
retention
Data
privacy and
protection
Contract
governance
HR
processes
Customer
communications

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SLIDESHARE WHY BREXIT MAKES ENTERPRISE INFORMATION MANAGEMENT CRITICAL
ENTERPRISE INFORMATION MANAGEMENT
Begin planning for Brexit today
Learn how OpenText can help your
organization strengthen its Enterprise
Information Management program, enabling
you to respond better to the potential changes
of Brexit.
Get the information on:
• GDPR readiness and compliance.
• Industry-leading Enterprise Content
Management and Records Management.
• Contract governance with consistent,
secure contract policies and processes.
• Employee self-service and HR
team productivity.
• Remarkable customer experiences with
customer communications management.
Records
retention
Data
privacy and
protection
Contract
governance
HR
processes
Customer
communications

16. Connect With Us
About OpenText
OpenText, The Information Company™, enables organizations to gain insight
through market leading information management solutions, on-premises or
in the cloud. For more information about OpenText (NASDAQ: OTEX, TSX:
OTEX) visit: opentext.com.
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OpenText CEO Mark Barrenechea’s blog