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OpenText Confidential. ©2019 All Rights Reserved. 1
External Collaboration with
OpenText Core
Introducing bi-directional s...
OpenText Confidential. ©2019 All Rights Reserved. 2
Sharing documents and collaborating
directly with vendors, clients and...
OpenText Confidential. ©2019 All Rights Reserved. 3
But, when external parties do
not have access to the
company’s enterpr...
OpenText Confidential. ©2019 All Rights Reserved. 4
Not only does this hinder
productivity, it also presents a
significant...
OpenText Confidential. ©2019 All Rights Reserved. 5
OpenText Core provides Content Suite and Extended
ECM users with a saf...
OpenText Confidential. ©2019 All Rights Reserved. 6
Simply select the documents or folders to share in Core.
OpenText Confidential. ©2019 All Rights Reserved. 7
Enter the email addresses of the people you want to
share with outside...
OpenText Confidential. ©2019 All Rights Reserved. 8
Quickly add
a message
for the
invite email.
OpenText Confidential. ©2019 All Rights Reserved. 9
And assign the
level of access for
each participant
by specifying thei...
OpenText Confidential. ©2019 All Rights Reserved. 10
Selecting the Share button emails a notification to all
participants.
OpenText Confidential. ©2019 All Rights Reserved. 11
Users can work with the externally-shared content in the
same way tha...
OpenText Confidential. ©2019 All Rights Reserved. 12
All the standard content management features like reserve,
audit, ren...
OpenText Confidential. ©2019 All Rights Reserved. 13
Changes made to the shared document in Core are
automatically synchro...
OpenText Confidential. ©2019 All Rights Reserved. 14
Similarly, changes made to the shared document in
Content Suite or Ex...
OpenText Confidential. ©2019 All Rights Reserved. 15
The bi-directional synchronization between Content Suite and
Extended...
OpenText Confidential. ©2019 All Rights Reserved. 16
Users can stop the share at any time, which would delete the
content ...
OpenText Confidential. ©2019 All Rights Reserved. 17
The document is removed from Core and all participants in
the share a...
OpenText Confidential. ©2019 All Rights Reserved. 18
The complete audit history is
retained, including a record of
every o...
OpenText Confidential. ©2019 All Rights Reserved. 19
A safe space for sharing with external parties
Controlled collaborati...
OpenText Confidential. ©2019 All Rights Reserved. 20
opentext.com
twitter.com/opentext
linkedin.com/company/opentext
Conne...
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External Collaboration with OpenText Core: Introducing bi-directional synchronization between OpenText Core and Content Suite and Extended ECM

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Simplify content sharing with OpenText Core. OpenText Core provides OpenText Content Suite and OpenText Extended ECM users with a secure, easy way to share documents with individuals outside of the enterprise. OpenText Core extends the value and functionality of existing Content Suite and Extended ECM investments by adding cloud-native sharing and collaboration capabilities, ensuring everyone with permission has access to the most up-to-date version of a document, while adhering to corporate security, compliance and privacy protocols. More information about this capability at: https://www.opentext.com/file_source/OpenText/en_US/PDF/opentext-data-sheet-for-content-suite-and-core.pdf

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External Collaboration with OpenText Core: Introducing bi-directional synchronization between OpenText Core and Content Suite and Extended ECM

  1. 1. OpenText Confidential. ©2019 All Rights Reserved. 1 External Collaboration with OpenText Core Introducing bi-directional synchronization between OpenText Core and Content Suite and Extended ECM
  2. 2. OpenText Confidential. ©2019 All Rights Reserved. 2 Sharing documents and collaborating directly with vendors, clients and customers is a frequent task for many enterprises.
  3. 3. OpenText Confidential. ©2019 All Rights Reserved. 3 But, when external parties do not have access to the company’s enterprise content management system, employees often resort to email to pass documents and information back and forth.
  4. 4. OpenText Confidential. ©2019 All Rights Reserved. 4 Not only does this hinder productivity, it also presents a significant security and compliance risk!
  5. 5. OpenText Confidential. ©2019 All Rights Reserved. 5 OpenText Core provides Content Suite and Extended ECM users with a safe, easy way to share documents with individuals outside the enterprise.
  6. 6. OpenText Confidential. ©2019 All Rights Reserved. 6 Simply select the documents or folders to share in Core.
  7. 7. OpenText Confidential. ©2019 All Rights Reserved. 7 Enter the email addresses of the people you want to share with outside the organization. Or, start typing the names of Content Suite or Extended ECM users to bring up internal matches.
  8. 8. OpenText Confidential. ©2019 All Rights Reserved. 8 Quickly add a message for the invite email.
  9. 9. OpenText Confidential. ©2019 All Rights Reserved. 9 And assign the level of access for each participant by specifying their role.
  10. 10. OpenText Confidential. ©2019 All Rights Reserved. 10 Selecting the Share button emails a notification to all participants.
  11. 11. OpenText Confidential. ©2019 All Rights Reserved. 11 Users can work with the externally-shared content in the same way that they are used to. One user can access and edit in Content Suite or Extended ECM, while another user works within Core.
  12. 12. OpenText Confidential. ©2019 All Rights Reserved. 12 All the standard content management features like reserve, audit, rename, and delete are respected regardless of which interface the user is accessing the content in, whether the user is internal or external.
  13. 13. OpenText Confidential. ©2019 All Rights Reserved. 13 Changes made to the shared document in Core are automatically synchronized with the document in Content Suite or Extended ECM.
  14. 14. OpenText Confidential. ©2019 All Rights Reserved. 14 Similarly, changes made to the shared document in Content Suite or Extended ECM are automatically synchronized with the document in Core.
  15. 15. OpenText Confidential. ©2019 All Rights Reserved. 15 The bi-directional synchronization between Content Suite and Extended ECM and Core means all collaborators are always working on the most up-to-date version of the document.
  16. 16. OpenText Confidential. ©2019 All Rights Reserved. 16 Users can stop the share at any time, which would delete the content from Core and ensures all external participants can no longer access the content.
  17. 17. OpenText Confidential. ©2019 All Rights Reserved. 17 The document is removed from Core and all participants in the share are notified.
  18. 18. OpenText Confidential. ©2019 All Rights Reserved. 18 The complete audit history is retained, including a record of every operation that occurred while the document was in Core.
  19. 19. OpenText Confidential. ©2019 All Rights Reserved. 19 A safe space for sharing with external parties Controlled collaboration Improved productivity Core adds a safe space for Content Suite or Extended ECM users to share documents with external customers and partners, while still retaining administrative control. Core improves the ease of sharing content with large groups of collaborators, while ensuring everyone has full visibility into the most up-to-date version.
  20. 20. OpenText Confidential. ©2019 All Rights Reserved. 20 opentext.com twitter.com/opentext linkedin.com/company/opentext Connect with us!

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