2. P. 2 |Copyright :Value Realization Inc.
1. Associate the Problem
3. Paint the Vision
4. Present Business Value Realized – How?
5. Present Vision Execution, Rollout Strategy & Estimated Milestones.
6. Q & A Session
Roadmap to Business Buy-in And Adoption
3. P. 3 |Copyright :Value Realization Inc.
Associate the Problem…..
Content redundantly scattered across various
applications/systems, both inside and outside
Organizational purview.
4. P. 4 |Copyright :Value Realization Inc.
Paint the Vision….
Single Content Storage Repository
5. P. 5 |Copyright :Value Realization Inc.
Business Value Realized – How?
Scattered Content and Chaos in
Access to Relevant Content
Single Location for Global
Organization
Redundancy minimized by estimated. 95%
Today Single Content Storage Repository Business Value+
High Risk to Global IP Visibility, Consolidation
99% Risk factors eliminated by relocating to
Corp Standardized plarform.
Costly and Slow turnaround Cheaper & on-demand
80% Reduction in Storage Costs.
From IT bottle neck Business Agility
Location Constraints Cloud accessibility Faster Customer Responsiveness
Hardware Dependent Multiple Device Accessibility Reduced cost + Business Agility
Constrained to emails. Multiple channels
2X increase in people Productivity & Efficiency.
Practical “Lean & Agile” Culture in Play
Lack of automation automation 2X increase in people Productivity & Efficiency
6. P. 6 |Copyright :Value Realization Inc.
Business Value Realization
Inability to trackback versions and
collaborate effectively
Versioning and Locking
2X increase in people Productivity &
Efficiency
Lack of Adequate Security
Controls
Advanced User Controls
Increased Compliance and promoting
Responsible User Behavior.
Fragmented OpEx Integrated
85% Reduction in integrated costs (Security,
infrastructure, cost of compliance etc.)
Business Latency by virtue of
Overburdened IT
Business governed Content
Seamless collaboration
2X Business agility , competitive advantage
in Customer responsiveness.
Today Single Content Storage Repository Business Value+
7. P. 7 |Copyright :Value Realization Inc.
Box as a Single Content Repository
This figure is for illustrative purpose only. It is not intended to represent any architecture.
Enterprise Global Security Policy Enforcement
External users access Box
Via Box Security Layer
Internal users with Corporate
Network access to all apps per
Access policies.
SAM
8. P. 8 |Copyright :Value Realization Inc.
Roadmap : a 3-pronged approach to Global Adoption.
1. Individual User Onboarding
Individual users on boarded giving access to application
Focus: < your own>.
Challenges: <What are key challenges>
2. Business (Process) Group Onboarding
Business groups on boarded in controlled fashion
Focus: Lean & Agile methodology to enable business needs for new content creation and collaboration.
Challenges : <>
3. Content Migration
Migrate Share Drives to Box.
Focus : Make legacy and operational content available on platform for users.
Challenges : Paradigm shift in moving to cloud, and effective introduction agile and lean culture across
organization. An area only real experts can deal with, not for those who “go by the book”.
Global Adoption
Business
9. P. 9 |Copyright :Value Realization Inc.
Rollout Strategy.
Q4 20XX Q1 20XX Q2 20XX Q3 20XX Q4 20XX Q1 20XX
Business
Groups
Period
Users
Shared
Drives*
Approx. 200 2180 ongoing On going
100% of
employees
100% of
employees
Business Development
(NAMR,UK, Madrid)
Legal (Phase1)
D&E
Asia -PAC
Government
Affairs
Others Others
All major
groups
Not started Legal (Phase1)
Estimated 6
servers / Qrtr
19 Servers
Content on Box
* Estimated and critically dependent on business engagement, initiative funding. IT will lead in facilitating
and coordinate efforts.
10. P. 10 |Copyright :Value Realization Inc.
Questions
Contact info@ValueRealizationInc.com
www.ValueRealizationInc.com
408.337.2633
Your Partner in Digital Transformation™.
11. P. 11 |Copyright :Value Realization Inc.
IT researchers are all in agreement: Unstructured data accounts for at least 80 percent of
all enterprise data; this is according to IDC, Forrester and Gartner. Furthermore, the
unrelenting growth of data and files outside databases is accelerating. - Jul 3, 2013
http://www.eweek.com/storage/slideshows/managing-massive-unstructured-data-troves-
10-best-practices
95% of our functions are around documents / email notes . As opposed to logging into ‘a
business system’ and filling out forms/ fields (My guestimate)
Documents and Emails - #1 Productivity & #1 Information Security Risk Candidates.
Yet invite relatively less priority and applications offer very minimal capabilities that offer
Business-friendly controls to increase Productivity and promote Safety related Behavior in
our use of documents / email notes in comparison to platform security.
Backup Slide: Some Facts
Editor's Notes
+ Everything ultimately boils down to Time & Cost. You can come with your own numbers as well.
* Internet connect and if content is synced indicated by blue checkmark.
+ Everything ultimately boils down to Time & Cost. You put the numbers.
Security is 2 faced. Box enables users to control the level , duration and ability of recipient to share the content. Thereby delivering tools and capabilities to follow responsible behavior leading to increased security
Platform Security is given – See backup slides.
* Does not intend to take-on Core Capabilities of other systems. Example: Box would not offer Contract Lifecycle Management
And some other capabilities might need case by case evaluation to merit integration Vs. acquisition of new application/system.
And some others, invite architectural decisions to necessitate use of Box.
Example SharePoint Vs. Box (It is very common for multiple vendors to offer overlapping capabilities in their application suite, although it would not be a core strength of the application)
* In itself using non-standard Storage Services increases Corporate Risk. Example: Employees purchasing DropBox accounts (an example), storing NDAs , collaborating with customers and eventually moving on, leaving Corporate content orphaned in DropBox.
* In itself using non-standard Storage Services increases Corporate Risk. Example: Employees purchasing DropBox accounts (an example), storing NDAs , collaborating with customers and eventually moving on, leaving Corporate content orphaned in DropBox.