New England Archivists
Spring 2013 Meeting

Friday, March 22, 2013
Background on Samuel Johnson and his circle
Background on Archival Standards and EAC-CPF
ISAD (G)

ISAAR
(CPF)

ISDF

ISDIAH

EAD

EACCPF

[EAC-F]

[EAG]
EAD

MARC

MODS

EAC-CPF

MARC
Authorities

MADS
<eac-cpf>

• <control>
• <cpfDescription>

<identity>
<description>
<relations>
 Purpose: Establish

name authority for the
CPF entity being described.

 <entityType>
 One

or more <nameEntry> or
<na...
 Purpose: Provide

structured or narrative
description of the CPF entity being
described.
 Structured

fields

• <existDates>
• <function>
• <languageUsed>
• <legalStatus>
• <mandate>
• <occupation>

• <place>
•...
 Narrative

fields

• <biogHist>
• <generalContext>
• <structureOrGenealogy>
 Purpose: Establish

relationships between
the CPF entity being described and other
CPF entities, resources, or functions...
 Social

Networks and Archival Context
(SNAC)
 Princeton University Library Finding Aids
 Duke University, Doris Duke P...
 Harvard

Library Lab

• Innovation and research
• Financial support
• Technical support
 Beinecke-Houghton

collaborati...
 Learn

Find

about EAC-CPF

out what a “rich” EAC-CPF
record might be
Explore “sharing” pieces of archival
description
 All

hands best practices meeting with
Kathy Wisser (TS-EAC chair, Simmons
faculty)

 Three

additional meetings for pr...
 78

researched and hand-coded EAC-CPF
records

 Best

practices documentation

• Encoding best practices expressed as a...
SIDEBAR
XML Schema ... expresses constraints on the
structure and content of valid EAC-CPF documents
(above and beyond the...
 78

researched and hand-coded EAC-CPF
records

 Best

practices documentation

• Encoding best practices expressed as a...
 Hard

to manage this relational work in a
document-based environment
 Hard to know when and where to stop
 Handcraftin...
 Need

for tools
 Collaboration was easier than expected
(except for distance and communication)
 Lack of tradition in ...
 Kings

are both persons and corporate
bodies
 A cat is a person
 How

will EAD and EAC-CPF interact?
 How will EAC-CPF be maintained and
shared?
 What will happen at the national leve...
 Local
• Yale: Plans to implement EAC-CPF as part of finding

aid database redesign
• Harvard: Discussing potential imple...
Susan Pyzynski
pyzynski@fas.harvard.edu
Melanie Wisner
mmwisner@fas.harvard.edu
Ellen Doon
ellen.doon@yale.edu

Mike Rush
...
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
Experimental Relations: Using Samuel Johnson to Learn EAC-CPF
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Experimental Relations: Using Samuel Johnson to Learn EAC-CPF

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Experimental Relations: Using Samuel Johnson to Learn EAC-CPF

  1. 1. New England Archivists Spring 2013 Meeting Friday, March 22, 2013
  2. 2. Background on Samuel Johnson and his circle
  3. 3. Background on Archival Standards and EAC-CPF
  4. 4. ISAD (G) ISAAR (CPF) ISDF ISDIAH EAD EACCPF [EAC-F] [EAG]
  5. 5. EAD MARC MODS EAC-CPF MARC Authorities MADS
  6. 6. <eac-cpf> • <control> • <cpfDescription> <identity> <description> <relations>
  7. 7.  Purpose: Establish name authority for the CPF entity being described.  <entityType>  One or more <nameEntry> or <nameEntryParallel>
  8. 8.  Purpose: Provide structured or narrative description of the CPF entity being described.
  9. 9.  Structured fields • <existDates> • <function> • <languageUsed> • <legalStatus> • <mandate> • <occupation> • <place> • <localDescription>
  10. 10.  Narrative fields • <biogHist> • <generalContext> • <structureOrGenealogy>
  11. 11.  Purpose: Establish relationships between the CPF entity being described and other CPF entities, resources, or functions  <cpfRelation>  <resourceRelation>  <functionRelation>
  12. 12.  Social Networks and Archival Context (SNAC)  Princeton University Library Finding Aids  Duke University, Doris Duke Profile  Tufts University Digital Collections and Archives, TAPER  Brown University, The Gordon Hall and Grace Hoag Collection of Dissenting and Extremist Printed Propaganda
  13. 13.  Harvard Library Lab • Innovation and research • Financial support • Technical support  Beinecke-Houghton collaboration  Why we picked Johnson
  14. 14.  Learn Find about EAC-CPF out what a “rich” EAC-CPF record might be Explore “sharing” pieces of archival description
  15. 15.  All hands best practices meeting with Kathy Wisser (TS-EAC chair, Simmons faculty)  Three additional meetings for project planning and review  Hired two 3-month, full-time interns • Brooke McManus (Houghton) • Mary Yearl (Beinecke)
  16. 16.  78 researched and hand-coded EAC-CPF records  Best practices documentation • Encoding best practices expressed as a Schematron schema
  17. 17. SIDEBAR XML Schema ... expresses constraints on the structure and content of valid EAC-CPF documents (above and beyond the basic constraints imposed by XML itself) XML Schematron schema ... expresses additional constraints beyond those of the schema, allowing for “local practice” validation rules
  18. 18.  78 researched and hand-coded EAC-CPF records  Best practices documentation • Encoding best practices expressed as a Schematron schema • Descriptive best practices documented in a (now public) wiki  Local SNAC software installation
  19. 19.  Hard to manage this relational work in a document-based environment  Hard to know when and where to stop  Handcrafting: worth the time and effort?  The promise of Linked Open Data  Need for shared vocabulary to express relationships
  20. 20.  Need for tools  Collaboration was easier than expected (except for distance and communication)  Lack of tradition in this descriptive practice made it easier  Compatible institutions, collections, and goals made it easy
  21. 21.  Kings are both persons and corporate bodies  A cat is a person
  22. 22.  How will EAD and EAC-CPF interact?  How will EAC-CPF be maintained and shared?  What will happen at the national level? • National Archival Authorities Cooperative
  23. 23.  Local • Yale: Plans to implement EAC-CPF as part of finding aid database redesign • Harvard: Discussing potential implementation  Shared • Develop RDF vocabulary for relations • Exploring and supporting tool development  ArchivesSpace , xEAC  International • Conceptual model for archival description • EAC-Functions • Encoded Archival Guide
  24. 24. Susan Pyzynski pyzynski@fas.harvard.edu Melanie Wisner mmwisner@fas.harvard.edu Ellen Doon ellen.doon@yale.edu Mike Rush michael.rush@yale.edu / @mike_rush

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