Keeping the Tide High:
Accessioning in a
Backlog-Free Shop
Mike Rush, Accessioning Archivist
Beinecke Rare Book and Manusc...
WHO?

Accessioning Archivist
Accessioning
Assistant

Processing
Assistant

Processing
Assistant
WHO?
Manuscript Unit [23 FTE]
4

Accessioning [4]

Processing, Catalogi
ng, etc. [19]
19
WHAT?
Linear Feet Accessioned

1200
1000
800
600
400
200
0
FY 2013

FY 2012

FY 2011
WHAT?
Items Accessioned

6000
5000
4000
3000
2000
1000
0
FY 2013

FY 2012

FY 2011
WHERE?

Beinecke
Library

Offsite
Processing
Space
WHEN?

Receive

Catalog
or
Process

Create
accession
record

Verify

Route

Pay
or
Acknowledge
WHY?

Access
WHY?

Provide
Initial
Description
Assess
condition
and priority
Gain
Physical
Control

Identify
Restrictions
HOW?
• Create accession record
– Provides identifying description
– Records the source
– Records financial details for pur...
HOW?
• Process to our baseline standards
– Catalog record
– Finding aid (if necessary)
– Archival boxes
– Barcode all cont...
“A Backlog-Free Shop”

Not yet
But…
Baseline Processing Project
• 4.5 year project
• 13,000 linear feet processed and cataloged to
our baseline standards
• Al...
My Mission

DON’T
ADD
TO
THE
BACKLOG
Questions?

michael.rush@yale.edu
@mike_rush
Keeping the Tide High: Accessioning in a Backlog-Free Shop
Keeping the Tide High: Accessioning in a Backlog-Free Shop
Keeping the Tide High: Accessioning in a Backlog-Free Shop
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Keeping the Tide High: Accessioning in a Backlog-Free Shop

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  • Chart with linear footage, MIT+NBF columns for past five years
  • Chart with linear footage, MIT+NBF columns for past five years
  • Pics of LSFPS
  • Pic of West Wing space
  • Keeping the Tide High: Accessioning in a Backlog-Free Shop

    1. 1. Keeping the Tide High: Accessioning in a Backlog-Free Shop Mike Rush, Accessioning Archivist Beinecke Rare Book and Manuscript Library Yale University SAA 2013 / Session 402 / 2013-08-16
    2. 2. WHO? Accessioning Archivist Accessioning Assistant Processing Assistant Processing Assistant
    3. 3. WHO? Manuscript Unit [23 FTE] 4 Accessioning [4] Processing, Catalogi ng, etc. [19] 19
    4. 4. WHAT? Linear Feet Accessioned 1200 1000 800 600 400 200 0 FY 2013 FY 2012 FY 2011
    5. 5. WHAT? Items Accessioned 6000 5000 4000 3000 2000 1000 0 FY 2013 FY 2012 FY 2011
    6. 6. WHERE? Beinecke Library Offsite Processing Space
    7. 7. WHEN? Receive Catalog or Process Create accession record Verify Route Pay or Acknowledge
    8. 8. WHY? Access
    9. 9. WHY? Provide Initial Description Assess condition and priority Gain Physical Control Identify Restrictions
    10. 10. HOW? • Create accession record – Provides identifying description – Records the source – Records financial details for purchases – Exposes non-sensitive information immediately via a public “Uncataloged Acquisitions” database
    11. 11. HOW? • Process to our baseline standards – Catalog record – Finding aid (if necessary) – Archival boxes – Barcode all containers – Triage preservation issues – Identify and segregate restricted materials – Create collection assessment to inform future work
    12. 12. “A Backlog-Free Shop” Not yet But…
    13. 13. Baseline Processing Project • 4.5 year project • 13,000 linear feet processed and cataloged to our baseline standards • All non-accessioning Ms Unit staff • On track to finish by December 2014
    14. 14. My Mission DON’T ADD TO THE BACKLOG
    15. 15. Questions? michael.rush@yale.edu @mike_rush

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