The following slides are a guide to managing a project.
The first step in project management is initiation. In this step you analyze the needs of the business and then review the current operations. After these two things are completed you look at the budget. The budget is going to show the costs of the project and the potential benefits after the project is completed. An analysis of all stakeholders, or persons affected by the project, needs to be completed. You then are able to know how to address each type of stakeholder so you are able to assure them of the project. The project charter is completed to show delegation of duties, projected costs and schedules, the stakeholders and outline the project objectives.
Planning is a major part of project management. If you skip the planning process you are setting the project up for failure. First you have to decide how to plan. I know this sounds redundant but there are many different ways to plan. Next you select a team. This team will help you decide the rest of the planning steps. During planning you will want to break down all the work that needs to be accomplished and find all the resources for the project. Then you need to set a schedule and time frame for the project. Next compare the new costs that you have come up with after selecting all of your resources and compare them to your budget. If they are in line you can start planning for unexpected occurrences, if they are not you need to go back to your break down and resources until you can line things up with your budget. Then you must think of any risks or possible mishaps that may happen during your project and plan on how you will over come these things. Finally, you must make sure that you have a formal approval for the project and any permits that may be needed.
Execution is where you set your plan into motion. This is the stage where everyone begins their part of the project.
Throughout the execution of the project the project manager must monitor and control all of the processes. Project activity, making sure people are on time and on task and watching variables, over spending in one area or effort of a certain vendor. The project manager must also be able to make corrective actions. If the project gets off schedule or budget he or she must be able to correct the issue in one way or another.
Congratulations! You’ve completed your project. Now you must have a formal acceptance from the company you were completing the project for and finalize all the resources and different activities of the project. Next you must file all documentation and settle each contract with any other resources. This part of the step would include payment of different vendors and employees used during the project.
