Budgets for Electronic Resources Presenter: Tara Guthrie (Central Carolina Community College)

1. A Snapshot Look at NCCCLA District 4
Community Colleges
(with results from an informal survey of the district)

2. District 4 College 2012-13 FTE
2013-14 Book Budget
Allocation
Bladen 1784 $ 28,690.00
Brunswick 2027 $ 29,837.00
Cape Fear 12,020 $ 76,899.00
Central Carolina 4949 $ 43,599.00
Fayetteville Tech 13,391 $ 83,360.00
Richmond 2888 $ 33,892.00
Robeson 3628 $ 37,376.00
Sandhills 4441 $ 41,206.00
Southeastern 2406 $ 31,620.00

3. 0
1
2
3
4
5
Book Budget Other Costs Student Tech. Fees None/Only NC LIVE Other
District 4 Budgets Used for Online Resources
Note: Three colleges use a combination of funding sources.
Fayetteville Tech: Books & Other Costs
Sandhills: Other Costs & Foundation Endowment
Southeastern: Books, Other Costs, & Library Fines

4. Note: If Central Carolina paid for electronic resources from their book budget, it would be 54%.
0%
10%
20%
30%
40%
50%
60%
% of Book Budget Spent on Online
Resources in District 4 Colleges

5.  930 Books – “Record the cost of books, book-
like materials, magazines and periodicals, and
audio-visual materials of a durable nature.”
 556100 Books – “Record the costs of library
books and book-like materials. Book like
materials include electronic resources such as
e-book leases and subscriptions to e-book
collections book, and eBook leases or
subscriptions to eBook collections.”
Taken from Accounting Procedures Manual and Reference Guide, Section 3:
Chart of Accounts, Finance and Operations Division, Version 1.1.

6. Notes: Cape Fear had a large, one-time expenditure of $36,000 in FY 2011-2012.
Southeastern added two new resources in FY 2013-2014.
$-
$20,000.00
$40,000.00
$60,000.00
$80,000.00
$100,000.00
$120,000.00
2011-2012
2012-2013
2013-2014
Total Online Resources Expenditures by College (with FTE)

7. Notes: Cape Fear had a large one-time expenditure of $36,000 in FY 2011-2012.
Southeastern added two new resources in FY 2013-2014.
$-
$50,000.00
$100,000.00
$150,000.00
$200,000.00
$250,000.00
$300,000.00
2011-2012 2012-2013 2013-2014
Total Online Resources Expenditures for
District 4 Colleges

8. 0
1
2
3
4
Dropping Adding New Swapping No Changes/Keep
All
Not Sure Not Applicable
# District 4 Colleges Making Changes in Online
Resources

9. Other Reason: Sandhills partners with another department for one database. They do not
have current input from them.
0
1
2
3
4
5
Price
Increases
Budget
Cuts
Decreased
Use
Another
Resource
Better
Similar on
NC LIVE
No Longer
Needed
Another
Resource
Needed
Faculty
Said Drop
Changes
in NC LIVE
Not
Applicable
Other
Reasons for Changes in Online Resources for
District 4 Colleges

10.  We will have to see if ProQuest can meet all
needs of EBSCOhost. If not, we may have to
purchase access to an EBSCO package.
 With the new NC LIVE resources, we will save
almost $12,000 per year by cancelling our
ProQuest resources that will now be picked up
by NC LIVE, including SIRS, Criminal Justice
Periodicals, and Nursing & Allied Health Source.
Part of that money will be repurposed to other
electronic resources.

11.  NC LIVE will be picking up 2 resources we have
been subscribing to, which will free up our budget to
add other electronic resources. We also plan to drop
a 3rd resource since similar resources are available
through NC LIVE. We will end up saving money and
getting all the resources we need.
 I don't think I can explain without swearing! We'll talk
at the meeting.
 We will have to purchase CINAHL Complete for our
Nursing program. So we will have to pay for two
electronic resources.

12.  It will likely have a great impact on our budget,
as we relied heavily on the Job & Career
Accelerator, which was cut from the 2015-17
subscriptions. And it remains to be seen whether
the Gale products can adequately replace the
EBSCO Academic Premier database.
 We have made no firm plans at this moment to
add any additional resources for the upcoming
fiscal year. After working with the new NC LIVE
Resources we will reevaluate our needs.

13.  I recently renewed one electronic resource that
is going to be offered through NC LIVE during
the 2015-2017 period. Had I known this earlier, I
would not have subscribed to the resource. Also,
with the NC LIVE Home Grown e-Book Project, I
could consider dropping other resources.

14. 0
1
2
3
# District 4 Colleges with Discovery, Federated
Search, or Proxy Server Services

15. Notes: Cape Fear uses a combination of Book Budget and Other Costs Budget.
Central Carolina uses a combination of Other Costs Budget and Student Technology Fees.
0
1
2
3
4
5
6
Book Budget Other Costs Student Tech Fees None/Not
Applicable
Other
Budgets Used for Discovery Tools and
Proxy Servers in District 4

16. Notes: Central Carolina added EZ Proxy in 2013-2014 for $525/year. They added EHIS in 2012-2013.
Cape Fear has had EZ Proxy for years and does not pay for it. They pay $2,000/year for Journal
Finder. They are implementing Discovery with their new Innovative ILS and the price is bundled
with it.
$-
$2,000.00
$4,000.00
$6,000.00
$8,000.00
$10,000.00
$12,000.00
2011-2012
2012-2013
2013-2014
Total Discovery Tools & Proxy Server Expenditures by College (with FTE)

17. $-
$3,000.00
$6,000.00
$9,000.00
$12,000.00
$15,000.00
$18,000.00
2011-2012 2012-2013 2013-2014
Total Amount Spent on Discovery Tools and
Proxy Servers for District 4 Colleges
Notes: Central Carolina added EZ Proxy in 2013-2014 for $525/year. They added EHIS in 2012-2013.
Cape Fear has had EZ Proxy for years and does not pay for it. They pay $2,000/year for Journal
Finder. They are implementing Discovery with their new Innovative ILS and the price is bundled
with it.

18.  Since EBSCO databases are being cut, our Integrated
Search will become useless since we will only be left
with JSTOR and library catalog connectors. Other
connectors we had will be picked up by NC LIVE. NC
LIVE's new discovery tool, Summon, will be used to
replace EHIS. We will direct students to use Summon to
retrieve online resources and the library catalog to find
physical resources in the library unless Summon can
search our catalog too. This will save us money that we
can use for other things.
 Virtual Elimination of our Discovery Service as long as
Proquest's metadata remains under their proprietary
hold.

19.  eBook Subscription Purchases - What do you use
and how much do you buy?
 Is Credo Reference worth purchasing?
 Is it possible to get CINAHL through the consortium
for a possible reduced rate? (New EBSCO offers
through the Carolina Consortium)
 Do you know if NC LIVE is looking at additional
companies that provide some of these services
where we all could get better rates? (Clarify question
& ask Tim Rogers at the Director’s Institute.)

20.  Perhaps we could investigate being more active in
supporting the Carolina Consortium or Swing, etc. Is
there any way that we could collectively share
resources without impinging on vendor agreements?
Could we try to be more active through Social
Media?
 What does SACS look for regarding electronic
resources when it does it’s evaluations? Has anyone
been through a SACS visit recently who can answer
this? (Catherine Lee is a SACS reviewer this year,
and she says that they have no problem with
libraries using electronic resources.)
 Other questions?

21.  I have requested a quote for the Job & Career
Accelerator, which is an extremely important
resource for our user base. Depending on its
cost, we may have to make additional cuts.
 Other comments?

22.  Content
 Coverage
 Technical Functions & Interface (user friendly)
 Frequency of Updates
 Access (type of license, # users, remote access, mobile
friendly, ADA compliance)
 Search Methods & Refining Results Methods
 Help Section / Tutorials Available
 Cost per year
 Usage Statistics Available
 Usage & Cost per search or per FTE
 Customer Support from vendor
 Library Branding Options
 Other guidelines?

23. Tara Guthrie, Director of Library Services
Central Carolina Community College
tguthrie@cccc.edu
919-718-7245