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MHA690 WK1 DISC2 
Confidentiality 
Dr. Sherri Lee 
December 11, 2014 
HIPAA IN THE WORKPLACE
Train Staff on 
Policies and Procedures 
 Train Newly Hired Staff 
(New Hires) 
 Train Staff Based on Job 
Requirements 
 Train Staff As Policies are 
Updated 
 Conduct Audits to Ensure 
Policies are Followed
Document ALL 
Training 
 Who Received 
Training? 
 When? 
 What did Training 
Encompass? 
 Signed Confidentiality 
Agreements
Safeguards for Health Information 
Physical Security 
 Lock Offices and Filing 
Cabinets 
 Screen PHI from Public View 
Technical Security 
 Use Password Protection on 
Desktop and Portable Devices 
 Encrypt Data 
Culture of Compliance 
 Treat Information as 
you Would Treat a 
Patient
Reminders & 
Updates 
Mention HIPAA at Weekly 
Meetings and All Meetings, 
Trainings Throughout the Year. 
Update Staff ASAP of any 
Changes to HIPAA 
Stress Importance of and 
Enforce “No Tolerance” Rule
Around the 
Clinic/Office 
Make Sure PHI on Patient Sign-In 
Sheets Are Not Visible to Other 
Patients 
Have HIPAA Brochures/Handouts 
Available to Patients 
HIPAA Posters on Walls in Waiting 
Rooms, Exam Rooms, Labs, Restrooms 
Log Out of Computers When Leaving 
the Area 
Do not Discuss Patient Information in 
Corridors or where other Patients Can 
Hear You
References 
 Fox News. (2008). Report: Over 120 UCLA hospital staff saw celebrity 
health records. Retrieved from 
http://www.foxnews.com/story/0,2933,398784,00.html 
 National Institutes of Health. (20, May, 2005). HIPAA privacy rule. Retrieved 
from http://privacyrulesandresearch.nih.gov/healthservicesprivacy.asp 
 Wolper, L.F. (2011). Health care administration: Managing organized 
delivery systems (5th ed.). Boston: Jones and Bartlett.

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Mha690 wk1 disc2

  • 1. MHA690 WK1 DISC2 Confidentiality Dr. Sherri Lee December 11, 2014 HIPAA IN THE WORKPLACE
  • 2. Train Staff on Policies and Procedures  Train Newly Hired Staff (New Hires)  Train Staff Based on Job Requirements  Train Staff As Policies are Updated  Conduct Audits to Ensure Policies are Followed
  • 3. Document ALL Training  Who Received Training?  When?  What did Training Encompass?  Signed Confidentiality Agreements
  • 4. Safeguards for Health Information Physical Security  Lock Offices and Filing Cabinets  Screen PHI from Public View Technical Security  Use Password Protection on Desktop and Portable Devices  Encrypt Data Culture of Compliance  Treat Information as you Would Treat a Patient
  • 5. Reminders & Updates Mention HIPAA at Weekly Meetings and All Meetings, Trainings Throughout the Year. Update Staff ASAP of any Changes to HIPAA Stress Importance of and Enforce “No Tolerance” Rule
  • 6. Around the Clinic/Office Make Sure PHI on Patient Sign-In Sheets Are Not Visible to Other Patients Have HIPAA Brochures/Handouts Available to Patients HIPAA Posters on Walls in Waiting Rooms, Exam Rooms, Labs, Restrooms Log Out of Computers When Leaving the Area Do not Discuss Patient Information in Corridors or where other Patients Can Hear You
  • 7. References  Fox News. (2008). Report: Over 120 UCLA hospital staff saw celebrity health records. Retrieved from http://www.foxnews.com/story/0,2933,398784,00.html  National Institutes of Health. (20, May, 2005). HIPAA privacy rule. Retrieved from http://privacyrulesandresearch.nih.gov/healthservicesprivacy.asp  Wolper, L.F. (2011). Health care administration: Managing organized delivery systems (5th ed.). Boston: Jones and Bartlett.