2. What is time management?
Time management is the process of planning and controlling time spent on
specific tasks to increase efficiency. You may be familiar with setting
deadlines, writing to-do lists, and giving yourself small rewards for
accomplishing certain activities.
Developing good routines and habits for managing your time starts with
knowing what strategies are out there, then testing them in your life. Good
time management can lead to a healthy, balanced lifestyle.
3. BENEFITS OF TIME MANAGEMENT
1. Productivity Improves
2. Stress Reduction
3. Better Work Environment
4. Better Work-life Balance
5. Improved Quality of Services and/or Products
6. Meeting Deadlines
7. Better Decision Making
8. Eliminate Procrastination
9. Become More Successful at Work
10. Time Is Money
4. 10 Benefits of time
management in the workplace
1. Productivity Improves
One of the main benefits of time management in the workplace is that
productivity improves.
Time management techniques include prioritizing the most important tasks. This
means that you spend more time on tasks that allow you and your company to
achieve your most productive goals.
5. 2. Stress Reduction
If you and your staff can plan your time and prioritize the most important tasks, you will not need to rush to meet
deadlines at the last minute.
As a result, your stress levels will go down (or, at least, there will be far fewer occasions in which you will need to
feel under time pressure at all).
Stress is known for having a very bad impact on people’s health.
As a result, a less stressed workforce is also a healthier workforce that is less likely to need time off sick.
This has a positive impact on productivity.
10 Benefits of time
management in the workplace
6. 10 Benefits of time management
in the workplace
3. Better Work Environment
This advantage of time management in the workplace derives directly from the previous one.
If staff are less stressed, they are also more likely to get on, thus leading to a happier work
environment altogether.
Companies with a good work environment also tend to have lower staff turnover.
As hiring and training new staff is expensive and time-consuming, retaining your employees can only
be a good thing for your company’s productivity.
7. 4. Better Work-life Balance
If staff can manage their time better, they will not need to work late every day or on
their days off.
So, employees will be able to switch off during their time off and achieve a better work-
work-life balance.
This way, they will avoid burnout and be healthier (which will have a positive impact on
the company they work for
5. Improved Quality of Services and/or Products
Without feeling under pressure to meet tight deadlines, you and your staff will be able
to focus on delivering quality products and/or services to your customers. This will give
you an edge over your competitors.
10 Benefits of time
management in the workplace
8. 6. Meeting Deadlines
It almost goes without saying that improving your time management skills leads to meeting deadlines.
Deadlines are very important as they motivate us to get things done, but they can be a cause of stress.
With proper time management strategies, you will be able to meet deadlines without the need to stress over
them.
7. Better Decision Making
Better time management skills also lead to better decision-making.
Managers, in particular, can feel very stressed and under pressure when trying to make a decision, especially if
they are short of time.
Good time management skills free up time.
This allows people more time for important tasks, such as pondering over key issues before rushing to make
a decision.
10 Benefits of time
management in the workplace
9. 10 Benefits of time management
in the workplace
8. Eliminate Procrastination
Procrastinating is something that most of us do and it is an attitude that is hard to
eradicate completely.
However, procrastination can be greatly reduced if we understand the reasons why
we procrastinate and how to tackle them.
This is something that every good time management training helps participants
to achieve.
10. 10 Benefits of time management
in the workplace
9. Become More Successful at Work
As you and your staff become less stressed, happier, and more productive, you will also
be more likely to have a greater chance of rewards and career advancements.
This is good for staff and their motivation and morale, as well as for companies that
retain their employees by giving them the opportunity to grow.
10. Time Is Money
The old proverb ‘Time is money’ is absolutely true for companies and individuals.
All the above benefits of time management in the workplace ultimately lead
to making or saving money!
11. Use the Eisenhower Matrix
to set your priorities.
The Eisenhower Matrix is a popular tool that helps you
distinguish between tasks that are important, not
important, urgent, and not urgent. The quadrant has
four boxes in which you can split your tasks to prioritize
what you should focus on first.
They also correspond with the 4 D’s of execution: do,
defer, delegate, and delete.
12. Quadrant 1: Important and urgent. Do these tasks first. These are priorities that are most
relevant to your goals.
Quadrant 2: Important but not urgent. Defer these for later in your schedule.
Quadrant 3: Urgent but not important. Delegate these to others, if possible, especially if
they do not contribute to your long-term goals.
Quadrant 4: Not important and not urgent. Delete these tasks, or do them when you
have free time because they are distractions from your priorities.
13.
14. Use apps to block out distractions.
Sometimes, rewards and good intentions are not enough to keep us focused. An app
or browser extension can help you minimize distractions by blocking you from using
social media or touching your phone. Here are some apps and extensions you can
try:
Forest is an app that helps you stay focused and off your phone. The company
partners with an organization called Trees for the Future to plant trees when you
spend virtual coins earned in Forest.
StayFocused is a browser extension that prevents you from using time-wasting
websites like Reddit, Twitter, Wikipedia, Instagram, and more. It’s highly
configurable, so you can customize it to your specific distractions.
Freedom is a tool that can block both websites and apps on all of your devices,
simultaneously. Take advantage of their free trial to know if it’s right for you.
15. How to create your own time
management strategy
Establish goals and priorities.
Consider your lifestyle, whether you are a student or a working professional (or both), whether you have a family or
aspire to become a digital nomad (or both!). Think of your long- and short-term goals for your career and personal
development. Make sure the goals are SMART: specific, measurable, attainable, relevant, and timely. What will it take
to achieve them? How can you manage your time to maximize your productivity?
Plan and implement.
Apply your chosen method over a period of time. A month is typically enough time to evaluate whether a strategy is
working. Over 30 days, monitor your progress. Take notes on how you feel after one or two weeks. Was one method
more effective than the other?
Use a planner, Google calendar, or simply pen and paper to set your monthly and weekly goals.
16. Focus on one thing at a time.
For most of us, multitasking is generally less efficient than focusing on one task at a time. In fact, one study
found that only 2.5 percent of people are able to multitask effectively. Doing too many things at once can
impact your cognitive ability, making you feel unproductive or dissatisfied with your progress. Arranging your
time so that you complete one task before starting another can boost your confidence.
Further, it may be helpful to compartmentalize tasks. If you are a writer, for example, you might dedicate
Monday to research, Tuesday through Thursday to writing, and Friday to editing.
17. Give yourself a reward
Rewards are not reserved for well-behaved children and pets. They can be a great source of
motivation for adopting good time management habits. For every task you accomplish in a day,
you can give yourself a little reward. These rewards don’t need to be extravagant or expensive.
Some options include:
Taking a break to enjoy your favorite snack
Going for a short walk outside
Call a friend or family member
Meditate for five minutes
Listen to a podcast episode or a chapter of an audiobook.
