2. 1. Inspection is not
necessary to
determine the
measurement,
quality and
quantity of the
goods or services
delivered in
conformance with
the contract.
3. 2. Inspection is the
act of measuring,
examining, testing
or gauging the
characteristics and
features of a
product or
services.
4. 3. Purchases made
by the agency
must be inspected
and verified by
their authorized
Property/Supply
Officer for
conformity with
specifications in
the contract.
5. 4. All items to be
inspected shall
invariably be
received first by
the inspectorate
team.
6. 5. Inspection shall
be conducted based
on a duly approved
PO/LO/Contract/JO
or their
equivalents.
9. 8. Conduct inspection
at all times without the
presence of the
authorized agency
personnel & if
necessary, with the
supplier’s
representative.
10. 9. Sampling technique
for the purposes of
determining quantity of
bulk deliveries & for
taking representative
samples for test is not
allowed.
11. 10. Report of
inspection of all
consumables shall
be submitted to the
COA auditors
within twenty four
(24) hours (COA
Circular No. 89-
299A,).
12. 1. Inspection is not
necessary to
determine the
measurement,
quality and
quantity of the
goods or services
delivered in
conformance with
the contract. False
13. 2. Inspection is the
act of measuring,
examining, testing
or gauging the
characteristics and
features of a
product or
services. True
14. 3. Purchases made
by the agency
must be inspected
and verified by
their authorized
Property/Supply
Officer for
conformity with
specifications in
the contract. False
15. 4. All items to be
inspected shall
invariably be
received first by
the inspectorate
team. False
16. 5. Inspection shall
be conducted based
on a duly approved
PO/LO/Contract/JO
or their
equivalents. True
19. 8. Conduct inspection
at all times without the
presence of the
authorized agency
personnel & if
necessary, with the
supplier’s
representative. False
20. 9. Sampling technique
for the purposes of
determining quantity of
bulk deliveries & for
taking representative
samples for test is not
allowed. False
21. 10. Report of
inspection of all
consumables shall
be submitted to the
COA auditors
within twenty four
(24) hours (COA
Circular No. 89-
299A,). True
22. Inspection
The determination or
measurement of
quality and quantity,
to insure that the
quality and quantity
of the delivery are in
conformance with the
order and as
represented by the
supplier.
23. Inspection
The act of measuring,
examining, testing or
gauging the
characteristics and
features of a product or
services.
24. To check whether or not purchased item
conform with specifications
Check physical evidence of property
recorded in books
Determine conditions of property
25. Rules on Inspection of
Purchases
Purchases made by
the agency must be
inspected and
verified by their
authorized inspector
for conformity with
specifications in the
order.
26. Rules on Inspection of
Purchases
Evidence of inspection of
deliveries of the
insignificant value for
supplies and materials,
must be shown by
notation on the original
copies of the order and
invoice.
27. Rules on Inspection of
Purchases
All items to be
inspected shall
invariably be
received first by
the requisitioning
or property/supply
officer.
28. Rules on Inspection of
Purchases
Report of inspection of
all consumables shall
be submitted to the
COA auditors within
twenty four (24) hours
(COA Circular No. 89-
299A,).
29. General Guidelines and
Procedures
1. Inspection shall be
conducted based on a
duly approved
PO/LO/Contract/JO or
their equivalents. The
supplier’s invoice
should not be made
basis of inspection.
30. General Guidelines and
Procedures
2. The Inspector shall
check for completeness
and authenticity of the
following documents:
Purchase Order/Letter
Order/Job
Order/Contract
31. General Guidelines and
Procedures
Determine completeness as to
date, number, name and
address of supplier, supplier’s
acknowledgement of receipt of
order including date of receipt,
nature and place of delivery,
quantity, complete specification
of the item/s, unit price, and
approval of the head of the
agency or his authorized
representative.
32. √ Conduct inspection only on
properties delivered.
√ Conduct inspection at all
times in the presence of the
authorized agency personnel &
if necessary, with the supplier’s
representative.
33. √ Apply the sampling
technique for the purposes of
determining quantity of bulk
deliveries & for taking
representative samples for test.
34. General Guidelines and
Procedures
Take note of any alterations,
erasures, or other modifications
made which must be verified and
duly authenticated by authorized
approving official(s).
Supplier’s Invoice/Delivery
Receipt/Billing Document/Official
Receipt.
Check all data contained therein.
It should be pre-numbered and not
just typed, stamped or written
separately.
36. General Guidelines and
Procedures
Note the “Received”
portion. Receipt
and date of receipt
of item/s delivered
should be duly
acknowledge by the
Property Officer.
37. General Guidelines and
Procedures
- Agency Certificate of Acceptance
- Performance/Quality Test Results, if
applicable
- Detailed Cost Breakdown
- Brochures/Manuals/Supplier’s
Catalogue, if applicable
- All other documents specified in the
contract necessary for the determination of
conformance with specification.
