The Ingredients of Robin
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This is a customer facing intro to Robin that shows the platform as a collection of ingredients that combine to make a better office environment
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The Ingredients of Robin
- 1. The Ingredients of Robin robinpowered.com
- 2. Robin makes it easier to get things done by organizing the schedules of meeting rooms, desks, and people within your company. It lets you save your energy for more meaningful work. Robin fully baked 2
- 3. 3 How we break it down Robin focuses on three areas to help make your office easier to work in Scheduling for Rooms and Desks Space Management Meeting Room Signage
- 4. Syncs with your existing calendars Manages users via your Single Sign On or SAML 2.0 provider (like ADFS, Okta, Ping, or OneLogin) Runs on iPad, Android, Chrome or Kindle Fire tablets Robin supports Google Calendar, Office 365, and Exchange 2007 SP1+ Good news! Robin works with your existing setup 4
- 5. 5 Rooms Easily find the right room at the right time Pairing room calendars with room profiles you create in Robin enables everyone to search for a space by amenities, capacity, location, and more Maps, status boards and rooms displays let you know a room’s availability and location
- 6. 6 Desks Workstation management made easy Easily assign permanent workstations, designate reservable desks or provide seats on the fly Even easier when combined with maps Get more out of your office space and avoid expanding too early
- 7. 7 Web dashboard for admins Add details for what’s in each room and list info like capacity, location, photos, and more Create room rules Edit floor plans Set up short term desk reservations Filter and reassign meeting rooms
- 8. 8 Web dashboard for power users Find and book the best room with filters like location, amenities, or room size Search by people to pick a desk near your team Explore smart room suggestions and alternative meeting times View and book rooms or desks from the map
- 9. 9 Search rooms and view space details via the Robin sidebar for Outlook on Office 365 and Google Calendar Front Space AVAILABLE AT “BOSTON CAMPUS” FILTERS Available Big Friendly Conference R... Available Aussie East Room Available Aussie West Room Booked until 11am Search by room name… Boston Campus Amenities Space Type SettingsSigned in as Brian Muse Robin for Outlook Web plugin for Outlook and Google
- 10. Robin mobile Search and book rooms and desks in your office from anywhere Instantly reserve an available room or desk Check-in to your next meeting Find people to sit next to Receive schedule alerts and notifications
- 11. 11 Floor plans with real-time availability Set up rooms, short-term desks and seat assignments Know what rooms are free and who is sitting where Available on web, mobile and status boards Maps See the entire office in action, live
- 12. 12 Improve the wow factor in high traffic areas Find a meeting room at a glance and avoid having to wander Just like airport or train station arrival and departure boards Read a room status easily with stoplight colors that are consistent across the Robin platform Status boards Real-time room availability visible to everyone
- 13. Insights Room by room Help uncover workplace usage, including: • Popular rooms, equipment, and configurations • Peak usage hours and meeting density • Average meeting length and attendee count Office improvements Plan for the next office, but fix the current one too • Automatically clean up “no-show” meetings • Track down underperforming rooms • Report issues for each room (eg. broken equipment) Power your office with data, not guesses
- 14. Insights Track down the meetings that cause problems Filter meetings by: • Ghost meetings (abandoned / “no-show”) • Low RSVP rate • Unconfirmed • Long meetings • Large invite list 60% of meetings are recurring events 71% employees book zero meetings each month
- 15. 15 Integrations Chatbot Robinbot, our chatbot, helps employees find rooms from inside the Slack or Cisco Spark (beta) messaging apps. Video conferencing Include links to Google Meet or Zoom (beta) conference calls when creating events in Robin. Everyone can join the call from the event invite. Robin integrates with other systems designed to make your workplace better
- 16. 16 Room displays Branding You can customize background, logo Choose your hardware Robin Rooms runs on iPad, Android, Chromebase, and newer Crestron panels
- 17. 17 Stop stolen rooms Visibility Show room availability, prevent room theft Impromptu booking Grab available room, sync back to calendar
- 18. 18 Start meetings right at the door 15% of meetings booked at the door With a room display, book a last minute meeting room officially End early Free up meeting room if conversation ends early
- 19. 19 Clean up the calendar Make calendars match reality Remove ghost meetings so employees trust calendar again Confirm meetings with check-ins Unbook meeting room if nobody checks in after set number of minutes Cancel recurring meetings after three strikes After three no-shows, remove recurring meeting (with email alerts)
- 20. 20 Room amenities and issue reporting View room details Pull up a list of what’s in the room along with any notes (i.e. room guidelines, WiFi password) Report Issues Email issues to your office help desk (i.e. broken or missing equipment)
- 21. robinpowered.com Let’s make it happen: Scheduling for your office — and everything in it 21 Scheduling for Rooms and Desks Space Management Meeting Room SignageGet Started for Free