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Get the Most out of Meetings with Microsoft Teams


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Teams supports this lifecycle by bringing everything the team needs for a meeting in one place. People don’t have to spend so much time hunting down information and contacts or switching between multiple apps.

Teams delivers a unique end-to-end meeting experience that brings back the human element of face-to-face interaction while helping people stay focused before, during and after the meeting.

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Get the Most out of Meetings with Microsoft Teams

  1. 1. Get the most out of meetings with Microsoft Teams • David J. Rosenthal • VP & GM, Digital Business • March 23, 2020
  2. 2. Are teams getting the most out of meetings?
  3. 3. Microsoft Teams a new approach to effective meetings B E F O R E Get ready for your meeting: insights, history, context D U R I N G Make sure everyone’s voice is heard A F T E R Take notes, track actions and follow-through
  4. 4. Microsoft Teams a new approach to effective meetings B E F O R E ▪ Chat with attendees ▪ Collaborate on documents and presentations ▪ Review history and context to prepare for the meeting D U R I N G ▪ Co-author Office 365 documents ▪ Follow along with live captions and subtitles, regardless of the language spoken ▪ Contribute and share in real-time with digital ink and the integrated Microsoft Whiteboard ▪ Participate from anywhere like you are in the room A F T E R ▪ Review meeting notes and track assigned follow-ups ▪ Access meeting recordings and transcripts, and search for keywords, names and topics ▪ Continue to chat and collaborate on documents, whiteboards, and action items ▪ Schedule and manage ongoing meetings and tasks with the team
  5. 5. Why Microsoft Teams Meetings? Consistent, familiar experience across PC, mobile, web, and meeting rooms 1 Real-time co-authoring with integrated Office 365 applications 2 Staying in the know with Meetings Lifecyle, before, during and after 3 Translate live captions and transcripts to over 60 languages 4 Audio Conferencing in 90+ countries, calling and full PSTN support 5 Adaptive, resilient audio and video over poor bandwidth, echo and more 6 Enterprise-grade security, compliance and manageability with Office 365 7 High-quality meetings that scale from 2 to 10,000 attendees 8 Transform every meeting and conference room with Microsoft Teams Rooms 9 Manage your files and video content with Office 365 services 10
  6. 6. Microsoft Teams is the hub for teamwork in Microsoft 365 Chats Meetings Calls Office 365 Enterprise-grade security and compliance
  7. 7. Get the most out of your meetings Meeting lifecycle ▪ Insights, history, and context ▪ Keep everyone in the know before, during, and after a meeting ▪ Take notes and track actions ▪ Never miss the meeting—even if you missed the meeting—with cloud recording and searchable transcripts Easy, high-quality experiences ▪ High-quality and adaptive audio, video, and content sharing over Wi-Fi & cellular networks ▪ Real-time coauthoring with integrated Office 365 apps ▪ Join from PC, Mac, mobile, web, or meeting rooms; from home, the office or on the go ▪ 1-touch meeting join for conference rooms with Microsoft Teams Rooms Intelligent and inclusive ▪ Automatic live captions and searchable transcripts ▪ Contribute and share in real-time with digital ink and the integrated Microsoft Whiteboard ▪ Remove distractions and personalize your video, calling and meeting experiences with background blur and custom backgrounds Secure and manageable ▪ Office 365 compliance, security, and manageability means you can call and meet with confidence ▪ Dial into meetings with Audio Conferencing, available in 90+ countries ▪ Integrated calling, cloud Phone System and full PSTN support ▪ Broad device ecosystem, support for SIP meeting room devices with Cloud Video Interop services
  8. 8. Consistent experience across devices, screens, sizes, and platformsPC, Mac, mobile, web, conference rooms, and desk phones Access Teams meetings across devices wherever you are: at home, in the office, or on the go Collaborate directly via mobile with screen share, live camera feed, and PowerPoint Budget Allocation Budget Allocation Budget Allocation
  9. 9. Great meetings experience on mobile devices Take a photo Preview, then start presenting Photo is presented like a screen-share and saved to meeting chat
  10. 10. People and ideas come together digitally Draw, sketch, and write together on a shared digital canvas with Microsoft Whiteboard and digital ink Whiteboards are saved as a part of the meeting lifecycle, are persistent, and referenceable after the meeting Available in Teams desktop, mobile, and web meetings
  11. 11. Audio Conferencing available in 90+ countries No internet? No problem. Dial into the meeting. Commercially available in 72 countries Dial-in numbers for 90 countries and 400 cities Dial-out support to 190+ countries Interactive Voice Response (IVR) in 44 languages and dialects For current list of available dial-in and dial-out countries, please visit our countries list
  12. 12. Microsoft Teams devices showcase Access intelligent comms Smarter and faster ways to connect and collaborate with your devices Built for purpose Devices optimized for your spaces and work styles Work with confidence Certified devices, with high-quality video and audio, enterprise-grade security, and easy set up and management A range of certified devices in every size, for every space and working style Personal devices Headset Desk phone Mobile phone station Speaker puck Mobile phone PC Shared devices Conference Room Phone Microsoft Teams Rooms Large screen collaboration device
  13. 13. Supports existing meeting room investments Connect less modern meeting rooms to Teams meetings with partner-enabled Cloud Video Interop services Support for H.323 and SIP meeting room devices HD video (1080p) Video-based screen sharing Native Teams and Exchange scheduling Powered by Azure Budget Allocation Poly RealConnect Service Pexip Infinity For Microsoft Teams BlueJeans Gateway For Microsoft Teams
  14. 14. Current Cloud Video Interop offerings Get started today with certified offerings from our trusted partners Free RealConnect for Poly devices (until 30th June 2020) Already own Poly endpoints ▪ Poly RealPresence Group Series (300, 310, 500, 700 Series) ▪ Poly G7500 ▪ Poly Trio 8800 or 8500 with Visual+ or Visual Pro 12 months free usage (two sessions) New Microsoft Teams Rooms and Surface Hub 2 customers ▪ Two concurrent CVI gateway connections on the Pexip service ▪ Pexip monitors usage and owns dialog with customer in an effort to convert to paid subscription ▪ Offer available in North America, EMEA, ANZ through end of 2019 – with possible extension 12 months free usage (up to five connections) Special offer for compatible conference room and huddle space systems to connect to Microsoft Teams: ▪ Twelve (12) months free usage of BlueJeans Gateway for Microsoft Teams ▪ During the twelve (12) month period, you will receive the following number of concurrent connections for existing (SIP/H.323) video conference room systems: ▪ Organizations <1,000 employees: two (2) concurrent connections ▪ Organizations >1,000 employees: five (5) concurrent connections ▪ BlueJeans Command Center for central management, reporting, and insight
  15. 15. Broadcast Meetings with Teams Live Events - up to 10K attendees Schedule, produce and broadcast meetings up to 10K attendees Attendees watch the event live or on- demand via desktop, web, and mobile Q&A manager and attendance reporting directly in Teams Supports hardware-based encoders for advanced events
  16. 16. Videos Meetings best practices in Microsoft Teams - THR2241 Transform every meeting with Microsoft Teams Rooms Introducing background blur in Microsoft Teams
  17. 17. Next steps Get started Start using Microsoft Teams today • Pick one project or process and manage in Teams • Host a meeting in Microsoft Teams, and check out: • cloud recording, • live captions, • and background effects • Download the mobile app Get support Get deployment & adoption support from • Razor Technology • Adoption Hub
  18. 18. Contact Information © 2020 Razor Technology, • David Rosenthal • VP & General Manager • Digital Business • @DavidJRosenthal • Slideshare • Blog: 5 Tower Bridge 300 Barr Harbor Dr., Suite 705 West Conshohocken, PA 19428 Cell: 215.801.4430 Office: 866.RZR.DATA LETS KEEP IN TOUCH
  19. 19. Appendix
  20. 20. Meetings First Configuration and program to migrate users to Teams meetings first ▪ Provide best, richest, complete meetings experience ▪ Include meeting rooms, devices, services (CVI) ▪ Migrate your meetings from Skype for Business to Teams
  21. 21. Individual work spaces At home On the go or in transit Individual office or dedicated workspace Group work spaces Huddle spaces and focus rooms Communal areas and touchdown spaces Small, medium and large meeting rooms Personal Devices Shared Devices United by Microsoft Teams We work across spaces and devices Large screen displays All-in-one collaboration devices Room systems Desk phones and speakers Personal computers Mobile devices
  22. 22. Personal Devices Shared Devices We work across spaces and devices Desk phones and speakers Personal computers Mobile devices A range of Teams devices for every space and working style Consistent Teams experience with more seamless transitions across devices Integration of software and hardware to enhance the meeting experience Companion experiences with mobile devices for meetings Built-in skills and intelligence to support the meeting and calling lifecycle Large screen displays All-in-one collaboration devices Room systems
  23. 23. Plantronics Elara 60Yealink MVC 800 system Sennheiser SP 30 Jabra Speak 710-TJabra Evolve 65t Yealink CP900Lenovo ThinkSmart Hub 500 with Rally System Logitech Tap with Meetup system Crestron B160 with UC Bar system Yealink T55AYealink VP59 Crestron Flex P100 & P110 AudioCodes C450HD Yealink T58A Crestron Flex P250 Plantronics/Polycom CCX 500 Plantronics Blackwire 7225 HP Elite Slice with Logitech Brio Microsoft Teams devices Personal DevicesShared Devices
  24. 24. Microsoft Teams RoomsTransform your spaces with Teams Meetings Ease to use A consistent user experience for all your spaces, from small huddle to large conference rooms - with a single touch you get your meetings started. Work like you are in one place If you are on the go or attend a meeting in person, the rich collaboration experience keeps everyone engaged and with advanced whiteboard technologies ideas can just flow. Transform your spaces Enjoy a high-quality experience with the flexibility of choosing from a broad range of purpose build reliable options for your workplaces. Simple to deploy on scale and easy to manage Deploy, manage and secure your rooms in a simple and scalable way with the Teams Admin Center or your existing Windows Management tools.
  25. 25. Office 365 app integration – in-meeting co-authoring made easy! Meet where you work throughout your day in Office 365 Office apps built right in, making real- time co-authoring during meetings easy Easily collaborate and share files stored in SharePoint and OneDrive
  26. 26. PowerPoint Navigate Present PowerPointsShare Optimized for mobile: Share PowerPoints, screen or live video Budget Allocation Meet Anywhere
  27. 27. Microsoft Teams Rooms – work like you’ll in the same room Manage a Microsoft Teams meeting end to end with center of room control Connects with displays, projectors, cameras and speakers Add a whiteboard with content cameras and intelligent capture Easy to deploy, simple to manage
  28. 28. Voice Services Audio Conferencing Use a tolled dial-in number to join meetings from any device Dial out to bring participants into the meeting Phone System Centrally manage users for communications, email, and content from Office 365 Eliminate separate PBX phone systems and transition to the cloud Calling Plan Subscribe to calling plans from Office 365 Use existing phone numbers or get new ones