EGR 1403
TECHNICAL COMMUNICATION
JOHN W. STRYBOS, P.E.
210-367-3039
[email protected][email protected]
9/28/2015 EGR 1403 1
mailto:[email protected]
mailto:[email protected]
ABET FOLDER IS REQUIRED FOR EACH
STUDENT
• DUE WHEN YOU TAKE THE FINAL EXAM.
• THE ABET FOLDER INCLUDES GRADED
HOMEWORK, QUIZZES, TESTS AND PROJECT.
• THE ABET FOLDER DOES NOT INCLUDE NOTES
AND HANDOUTS.
• Extra credit of an amount to be determined
will be provided for students that turn in a
complete and organized ABET binder.
9/28/2015 CE 4313 2
PROJECT STEPS
DATE Memo
Number
Essay Title Ideas % of Final
Course
Grade
September 16, 2015 1 Brainstorming Several 10%
September 30, 2015 2 Comparison and
Contrast
4 (3 plus
conventional
construction)
10%
October 14, 2015 3 Technical Memo 1 10%
November 18, 2015 4 Technical Memo
with Graphs =
Draft Final Report
1 10%
11/23, 25, 30, 12/1,
2015
Group
Presentation
Presentation 1 10%
December 7 and 9,
2015
Group Final
Report
Final Report 1 10%
Total 1
Presentation
5 Writing
Assignments
60%
9/28/2015 EGR 1403 3
EGR 1403 COURSE GRADING CRITERIA
Due Date ASSIGNMENT % WHAT YOU
EARNED
Quizzes
December 7, and 9, 2015 Written Communication = Final Exam 10
Homework 1 11/02/2015
Homework 2 11/16/2015
Graphical Communication 5
5
Quiz 1 August 31, 2015
Quiz 2 September 2, 2015
Personal responsibility through professional ethics and case
studies.
5
5
Writing Exercises
November 18, 2015 Summary Memorandum, after attending presentation. NO. 5 10
September 30, 2015 Compare and Contrast Memorandum after select writings. NO.
2
10
October 14, 2015 Technical instructions memorandum. NUMBER 3 10
November 18, 2015 Edit technical writing examples with graphs memorandum NO.
4 (Draft Final Report)
10
Team Design Project
September 16, 2015 Brain-storming and background research memorandum NO. 1 10
December 7 and 9, 2015 Formal project design report. (Group Final Report) 10
11/23, 25, 30, 12/1, 2015 Oral and visual presentation with audience participation 10
TOTAL 100
9/28/2015 EGR 1403 4
FINAL PRESENTATION GRADING
CRITERIA
CATEGORY Excellent 4 Good 3 Fair 2 Poor 1
Organization Students present information in logical,
interesting sequence which audience
can follow.
Students present information in
logical sequence which
audience can follow.
Audience has difficulty following
presentation because students
jump around.
Audience cannot understand
presentation because there is
no sequence of information.
Graphics Slides clear and uncluttered with
lettering large enough to be seen.
Diagrams and photos clearly labeled.
Slides clear, but contain a few
distracting transitions or
unnecessary graphics.
Slides too busy or lettering too
small.
Poorly prepared slides which
are hard to read and hard to
follow.
Mechanics Presentation has no misspellings or
grammatical errors.
Presentation has no more than
two misspellings and/or
gram ...
General Principles of Intellectual Property: Concepts of Intellectual Proper...
EGR 1403TECHNICAL COMMUNICATIONJOHN W. STRYBOS, P.E.21.docx
1. EGR 1403
TECHNICAL COMMUNICATION
JOHN W. STRYBOS, P.E.
210-367-3039
[email protected][email protected]
9/28/2015 EGR 1403 1
mailto:[email protected]
mailto:[email protected]
ABET FOLDER IS REQUIRED FOR EACH
STUDENT
• DUE WHEN YOU TAKE THE FINAL EXAM.
• THE ABET FOLDER INCLUDES GRADED
HOMEWORK, QUIZZES, TESTS AND PROJECT.
• THE ABET FOLDER DOES NOT INCLUDE NOTES
AND HANDOUTS.
• Extra credit of an amount to be determined
will be provided for students that turn in a
complete and organized ABET binder.
9/28/2015 CE 4313 2
2. PROJECT STEPS
DATE Memo
Number
Essay Title Ideas % of Final
Course
Grade
September 16, 2015 1 Brainstorming Several 10%
September 30, 2015 2 Comparison and
Contrast
4 (3 plus
conventional
construction)
10%
October 14, 2015 3 Technical Memo 1 10%
November 18, 2015 4 Technical Memo
with Graphs =
Draft Final Report
1 10%
11/23, 25, 30, 12/1,
3. 2015
Group
Presentation
Presentation 1 10%
December 7 and 9,
2015
Group Final
Report
Final Report 1 10%
Total 1
Presentation
5 Writing
Assignments
60%
9/28/2015 EGR 1403 3
EGR 1403 COURSE GRADING CRITERIA
Due Date ASSIGNMENT % WHAT YOU
4. EARNED
Quizzes
December 7, and 9, 2015 Written Communication = Final Exam
10
Homework 1 11/02/2015
Homework 2 11/16/2015
Graphical Communication 5
5
Quiz 1 August 31, 2015
Quiz 2 September 2, 2015
Personal responsibility through professional ethics and case
studies.
5
5
Writing Exercises
November 18, 2015 Summary Memorandum, after attending
presentation. NO. 5 10
September 30, 2015 Compare and Contrast Memorandum after
select writings. NO.
2
5. 10
October 14, 2015 Technical instructions memorandum.
NUMBER 3 10
November 18, 2015 Edit technical writing examples with graphs
memorandum NO.
4 (Draft Final Report)
10
Team Design Project
September 16, 2015 Brain-storming and background research
memorandum NO. 1 10
December 7 and 9, 2015 Formal project design report. (Group
Final Report) 10
11/23, 25, 30, 12/1, 2015 Oral and visual presentation with
audience participation 10
TOTAL 100
9/28/2015 EGR 1403 4
FINAL PRESENTATION GRADING
CRITERIA
CATEGORY Excellent 4 Good 3 Fair 2 Poor 1
Organization Students present information in logical,
6. interesting sequence which audience
can follow.
Students present information in
logical sequence which
audience can follow.
Audience has difficulty following
presentation because students
jump around.
Audience cannot understand
presentation because there is
no sequence of information.
Graphics Slides clear and uncluttered with
lettering large enough to be seen.
Diagrams and photos clearly labeled.
Slides clear, but contain a few
distracting transitions or
unnecessary graphics.
Slides too busy or lettering too
7. small.
Poorly prepared slides which
are hard to read and hard to
follow.
Mechanics Presentation has no misspellings or
grammatical errors.
Presentation has no more than
two misspellings and/or
grammatical errors.
Presentation has three
misspellings and/or grammatical
errors.
Student's presentation has four
or more spelling errors and/or
grammatical errors.
Eye Contact Students maintain eye contact with
audience, seldom returning to notes.
Students maintain eye contact
8. most of the time but frequently
return to notes.
Students occasionally use eye
contact, but still read most of
report.
Students read all of report with
no eye contact.
Elocution Students use a clear voice and correct,
precise pronunciation of terms so that
all audience members can hear
presentation.
Students’ voice is clear.
Students pronounce most
words correctly. Most audience
members can hear
presentation.
Students’ voice is low. Students
incorrectly pronounce terms.
9. Audience members have
difficulty hearing presentation.
Students mumble, incorrectly
pronounce terms, and speak
too quietly for students in the
back of class to hear.
Presentation
(Was it obvious the
material had been
rehearsed and
understood by the
speakers?)
Presenters were all very confident
(demonstrated a sense that the
presenters knew what they were
talking about). Preparation very
evident.
Presenters were occasionally
10. confident with their
presentation; however the
presenters were not as
confident as could have been.
Preparation was evident.
Presenters were not consistent
with the level of confidence and
preparedness shown, but had
some strong moments.
Preparation was somewhat
evident.
Presenters appeared
unconfident and demonstrated
little evidence of understanding
or planning prior to
presentation.
Use of teamwork Team members transitions organized
and seamless
11. Team member transitions fairly
organized
Transitions somewhat
disorganized
Some team members did not
contribute
9/28/2015 EGR 1403 5
FINAL REPORT GRADING CRITERIA
CATEGORY Excellent 4 Good 3 Fair 2 Poor 1
Information Gathering Accurate information taken from
several sources in a systematic
manner.
Accurate information taken from
a couple of sources in a
systematic manner.
Accurate information taken from
a couple of sources but not
12. systematically.
Information taken from only one
source.
Informational Content Clear and accurate understanding of
scientific principles underlying the
topic.
Presented information is concise,
accurate and complete.
Answers to all expected questions are
within program.
Relatively accurate
understanding of scientific
principles underlying the topic.
Presented information is
accurate and mostly complete.
Answers to most expected
questions are within the
program.
13. Some understanding of
scientific principles underlying
the topic.
Presented information is
incomplete or inaccurate in
places.
Answers to some expected
questions are within program.
Not much understanding
illustrated of scientific principles
underlying the topic.
Presented information is grossly
incomplete and/or inaccurate.
Answers to few expected
questions in program.
Organization Students present information in logical,
interesting sequence which audience
can follow.
14. Students present information in
logical sequence which
audience can follow.
Audience has difficulty following
presentation because students
jump around.
Audience cannot understand
presentation because there is
no sequence of information.
Development Report has a well defined introduction,
body, conclusion.
The report lacks one of the
following well defined
introduction, body, or
conclusion.
Report lacks more than one of
the following: well defined
introduction, body, conclusion.
15. Report is fragmentary.
Visual Aids Visual aids explain and reinforce the
report.
Visual aids relate to report. Visual aids rarely support topic
or report.
Visual aids superfluous or no
visual aids.
Mechanics
(Presentation)
Presentation has no misspellings or
grammatical errors.
Presentation has no more than
two misspellings and/or
grammatical errors.
Presentation has three
misspellings and/or grammatical
errors.
Student's presentation has four
16. or more spelling errors and/or
grammatical errors.
9/28/2015 EGR 1403 6
Comparison and Contrast memorandum
MEMORANDA NUMBER 2
(10 % of Semester Grade) DUE September 30, 2015
1) One Memorandum for each group member.
2) Use any format that you are comfortable with but you will
begin transitioning to a essay or
a report type format. Include the time(s) and place(s) of the
group meetings.
3) Portions of Memorandum for each group member may be
very similar, but written in your
own words.
4) Memorandum may include attachments such as sketches,
articles, diagrams, meeting
minutes, etc.
5) Required to select and recommend one idea and explain why
(in “technical” terms).
6) Required to include a list of references in the correct format
(may be footnotes.)
7) Required to have a “plan” for what you will do for
17. Memoranda Number 3 – Technical
Instructions Memoranda.
8) Required to include a brief section of one of the topics from
Creative Problem Solving.
9) Required to include Microsoft project construction schedules
for conventional construction
(1 schedule) and one separate schedule for each idea. So if you
3 ideas you have 4 separate
schedules. Example schedules are posted on Blackboard.
(Appendix A)
10) Required to include a Power point presentation as an
Appendix B in your memo.
9/28/2015 EGR 1403 7
Comparison and Contrast memorandum
MEMORANDA NUMBER 2
(10 % of Semester Grade) DUE September 30, 2015
• Required to compare and contrast benefits, costs,
constructability, environmental factors, etc.
• Comparison and Contrast Matrix
9/28/2015 EGR 1403 8
SIX METHODS REQUIRED FOR COMPARISON AND
CONTRAST
ASSUMING YOU HAVE 3 DIFFERENT IDEAS.
2 IDEAS = 4 METHODS FOR COMPARISON AND
18. CONTRAST
1 IDEA = 2 METHODS FOR COMPARISON AND CONTRAST
(1) Conventional construction TO Idea A (4) Idea A TO Idea B
(2) Conventional construction TO Idea B (5) Idea A TO Idea C
(3) Conventional construction TO Idea C (6) Idea B TO Idea C
Comparison and Contrast memorandum
MEMORANDA NUMBER 2
(10 % of Semester Grade) DUE September 30, 2015 Powerpoint
Presentation
• One presentation for each group member.
• Each presentation is unique, but will have some common
subject matter.
• Pick any background from Powerpoint.
• Print out 6 slides per page does not have to be in color.
• Slide 1 = Cover Slide
• Slide 2 = Introduction or an agenda
• Slides 3 through 10 = Body (photos, graphs, tables, etc.)
• Slides 11-12 = Summary-Recommendations-Conclusions.
• NO PRESENTATIONS will be made to the class.
9/28/2015 EGR 1403 9
Comparison and Contrast memorandum
MEMORANDA NUMBER 2
19. (10 % of Semester Grade) DUE September 30, 2015
• Memo (essay or report) recommended content:
• Cover page
• Introduction – One paragraph (1/2 page + or -)
• Body – 12 pages + or – (six pages single spaced narrative with
six
pages of tables, photographs, etc.)
• Conclusions – One paragraph (1/2 page + or -)
• References – May be footnotes. One page if listed separately
• Appendix A – Schedules (4 schedules = 4 pages)
• Appendix B – Power point presentation (12 slides = 2 pages)
• Appendix C – Optional additional ideas, photographs, meeting
minutes, etc..
9/28/2015 EGR 1403 10
Comparison and Contrast memorandum
MEMORANDA NUMBER 2
(10 % of Semester Grade) DUE September 30, 2015
• The memo (essay, report) does not have to be
single spaced, but it does need to look
professional.
• The memo (essay, report) does not have to be
“bound” or in a folder. It can be stapled.
• The memo (essay, report) can be double
sided.
20. 9/28/2015 EGR 1403 11
Comparison and Contrast memorandum
MEMORANDA NUMBER 2
(10 % of Semester Grade) DUE September 30, 2015 Check list
Did you include it? Section Number of Pages Max Points Points
Earned
cluding List of tables and List
of Figures)
0.0 0
– Project Schedules (4) 4.0 10
dix B– Power point presentation 2.0 10
–Additional figures and data 8.0 10
21. – Cost Estimate 0.0 0
–Graphical Communications Figures 0.0 0
– Quad sheet 0.0 0
formatting and appearance 10
9/28/2015 EGR 1403 12
Basic Memorandum Information
is shown on the next slides
9/28/2015 EGR 1403 13
COVER PAGE
1) “Photograph” of your project.
2) Title of “report” for example: “Memo Number 3 -
Technical Instructions on How to Build a House from
Widgets and Whatits”
3) Your name
4) The class (EGR 1403) and your section (001 or 002)
5) Due Date
6) Group Number
22. 7) Names of all group members including your name
again.
9/28/2015 EGR 1403 14
Table of Contents Example (Not
numbered versus numbered)
Topic Page Topic Page
Introduction 1 1.0 Introduction 1
Discussion of Ideas 1 2.0 Discussion of Ideas 1
Idea A 2 2.1 Idea A 2
Idea B 3 2.2 Idea B 3
Idea C 4 2.3 Idea C 4
Conclusions 5 3.0 Conclusions 5
References 6 4.0 References 6
Appendix A – Schedule 7 Appendix A – Schedule 7
Appendix B – Power Point
Presentation
9 Appendix B – Power Point
Presentation
23. 9
Appendix C – Additional
Information
13 Appendix C – Additional
Information
13
9/28/2015 EGR 1403 15
EXAMPLE BODY NARRATIVE TOPIC
HEADINGS FOR MEMO 2
INTRODUCTION
DISCUSSION OF IDEAS
CONVENTIONAL CONSTRUCTION
IDEA A refer to appendix A
IDEA B
IDEA C
COMPARISON AND CONTRAST IDEAS
Conventional construction to Idea A
Conventional construction to Idea B
Conventional construction to Idea C
Idea A to Idea B
Idea B to Idea C
Idea A to Idea C
24. Memo Number 3 Action Plan
Updated Schedule
Cost Estimate
Additional Idea Research
Creative Problem Solving Discussion
Conclusions
9/28/2015 EGR 1403 16
EXAMPLE BODY NARRATIVE TOPIC
HEADINGS FOR MEMO 2
References (could be footnotes)
Appendix A – Schedule (4) (if you have 3 ideas)
Appendix B–Power Point Presentation
Appendix C – Other information
9/28/2015 EGR 1403 17
Example – Labor, Materials and Equipment Necessary
for an Idea or part of an Idea (Solar Panels)
– Purchase from Distributor
– Purchase from Distributor
– Purchase almost anywhere.
ical Switch gear - Purchase from Distributor
25. Electricians
9/28/2015 EGR 1403 18
Table of Contents Example (Continued)
List of Tables
Table Page
1. Summary of Widgets 1
2. Widget Physical Properties 2
9/28/2015 EGR 1403 19
Table of Contents Example (Continued)
List of Figures
Figures Page
1. “First” Widget 3
2. “Next Generation” Widget 5
26. 9/28/2015 EGR 1403 20
Memorandum Introduction
• Purpose is to capture the interest of the
audience. The first task is to hook your
audience. What is it about your subject that
the audience would find most interesting and
relevant.
9/28/2015 EGR 1403 21
Memorandum Body
• Purpose is to keep your audience interested. The
audience will continue to pay attention if you
keep the material interesting and relevant to the
audience.
• Divide the memorandum into two or three main
points and organize thoughts and ideas around
those points.
• Use one or more simple examples to illustrate
each major point.
• Include graphs, photos, or other visual aids.
9/28/2015 EGR 1403 22
27. Memorandum Conclusions
• Purpose is to pull it all together. Summarize
major points.
9/28/2015 EGR 1403 23
Presentation Memorandum Number 5 Homework
Assignment Due November 18, 2015
(10 % of Semester Grade)
1) Identify a presentation to attend.
2) Attend the presentation and take notes.
3) Prepare and submit your memorandum.
4) Memorandum is an essay that is a least two
pages long single spaced properly formatted.
9/28/2015 EGR 1403 24
Presentation Memorandum Number 5 Homework Assignment
Due November
18, 2015
(10 % of Semester Grade) Presentation Opportunities
1) September 1, 2015, Tuesday at 5:00 PM American Society of
Civil
28. Engineers (ASCE) UTSA. Where: BSB 3.02.02 Loeffler Room
2) September 3, 2015, Thursday 5:15-6:15 P.M. Texas Society
of
Professional Engineers BSE 2.102 Speaker is David Gomez
3) September 4, 2015 from 12:00 – 1:00 p.m. AET-0.204
ENVIRONMENTAL SCIENCE and ENGINEERING
PRESENTS:
DR. Carlos Welsh Earth Science Center
VERACRUZ UNIVERSITY, MEXICO
TITLE: CLIMATE CHANGE AND TROPICAL DISEASE
VECTORS:
DENGUE FEVER IN VERACRUZ, MEXICO
4) September 15, 2015, Tuesday at 5:00 PM American Society
of Civil
Engineers (ASCE) UTSA chapter. Where: BSE 2.102
Multipurpose Room
9/28/2015 EGR 1403 25
SEMESTER SCHEDULE
DATE ACTIVITY
August 19, 2015 Wednesday First Day of Class – Ethics
August 24, 2015 Monday Ethics
August 26, 2015 Wednesday Group Assignments Ethics
August 31, 2015 Monday Ethics Quiz 1
29. September 2, 2015 Wednesday Ethics Quiz 2
September 7, 2015 Monday No Class – Labor Day Holiday
September 9, 2015 Wednesday Brain Storming and background
research
September 14, 2015 Monday Brain Storming and background
research
September 16, 2015 Wednesday Brain Storming and background
research –
Memorandum Number 1 Due
September 21, 2015 Monday Comparison and Contrast Readings
9/28/2015 EGR 1403 26
SEMESTER SCHEDULE
DATE ACTIVITY
September 23, 2015 Wednesday Comparison and Contrast
Readings
September 28, 2015 Monday Comparison and Contrast Readings
September 30, 2015 Wednesday Comparison and Contrast –
Memorandum Number 2 Due
October 5, 2015 Monday Technical Instructions
October 7, 2015 Wednesday Technical Instructions
30. October 12, 2015 Monday Technical Instructions
October 14, 2015 Wednesday Technical Instructions
Memorandum Number 3 Due
October 19, 2015 Monday Graphical Communications
October 21, 2015 Wednesday Graphical Communications
October 26, 2015 Monday Graphical Communications
October 28, 2015 Wednesday Graphical Communications
9/28/2015 EGR 1403 27
SEMESTER SCHEDULE
DATE ACTIVITY
November 2, 2015 Monday Graphical Communications –
Assignment Number 1 due
November 4, 2015 Wednesday Graphical Communications
November 9, 2015 Monday Graphical Communications
November 11, 2015 Wednesday Graphical Communications
November 16, 2015 Monday Graphical Communications –
Assignment Number 2 due
November 18, 2015 Wednesday Edit Technical Writings with
Graphics – Final Draft
31. Report Number 4, Presentation Memorandum Number 5
November 23, 2015 Monday GROUP PRESENTATIONS
November 25, 2015 Wednesday GROUP PRESENTATIONS
November 30, 2015 Monday GROUP PRESENTATIONS
December 2, 2015 Wednesday GROUP PRESENTATIONS
December 7, 2015 8:45 - 11:15 P.M.
Wednesday
FINAL EXAM, PROJECTS DUE, Section 001
December 9, 2015 6:00 - 8:30 P.M.
Wednesday
FINAL EXAM, PROJECTS DUE, Section 002
9/28/2015 EGR 1403 28
SECTION 001 GROUP PROJECTS
PRESENTATIONS November 23, 25, 30 AND December
2, 2015
GROUP
NUMBER
GROUP
32. TOPIC
MEMBER A MEMBER B MEMBER C
1 Aguilar, Tyler W. Gonzalez, Edgar E.
2 Albattat, Abdulelah A. Batooq, Mazen A.
3 Almutairi, Khalid H. Hsieh, Chris U. Alobaidallah,
Mohammed I.
4 Alsubaie, Basil N. Rashid, Zaryaab
5 Alvarez, Luis I. Ramos, Eric Velasquez,
Gerson A.
6 Amaya, Priscilla A. Rodriguez, Omar A. Mejia, Roberto
7 Ballesteros-Velasco,
Nicolas
Keeler, Sam P.
9/28/2015 EGR 1403 29
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34. TOPIC
MEMBER A MEMBER B MEMBER C
8 Casillas, Argenis A. Falcon, Victor M. Lee-Vargas, Carlos
9 Berry, Jessica F. Gonzalez, Julio Davis, Derek B.
10 Boston, Zachariah A. Gonzalez Montemayor,
Gerardo
Crutcher, Joseph K.
11 Boyle, Patrick R. Torres, Miguel
12
13 Castillon, Erick Howell, Blake P.
14 Cordova, Juan C. Flores Del Campo, Javier
9/28/2015 EGR 1403 30
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38. 25 Parker, Nicholas B. Weinberg, Cory S. Solis, Jeremy R.
26 Rodgers, Sarah N. Taylor, Gordon W. Sandefur, Chad P.
Drops Canseco, Victor E.
9/28/2015 EGR 1403 32
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SECTION 002 GROUP PROJECTS
PRESENTATIONS November 23, 25, 30 AND December
2, 2015
GROUP
NUMBER
GROUP
TOPIC
MEMBER A MEMBER B MEMBER C
1 Baeza, Arlen E. Rios, Alex S. Owusu-Boateng, Wilfred
2 Barrera, Jacob J. Puckett, Joshua K. Valdes, Diego
3 Cavazos Navarrete,
Jahir E.
Puntos, Martin Gasca, Irlanda M.
4 Murcia, Justin E. Stout, Tanner W.
5 Costilla, Vanessa G. Lafaire, Valeria Roha, Lena L.
6 Delgado, Ruperto Silva, Raul A.
40. 7 Fernandez, Jose O. Traya, Joshua Gutierrez, Reynaldo
8 Garduno, Daniel A. Zhou, Guang L.
9 Garibay, Veronica Rosalez, Gabrielle R.
9/28/2015 EGR 1403 33
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42. 100 10 10
TOTAL 30 30
“A” = 0.9*30 = 27
“B” = 0.8*30 = 24
“C” = 0.7*30 = 21
9/28/2015 EGR 1403 34
Technical instructions memorandum NUMBER 3 October 14,
2015
(10 % of Semester Grade – Check list)
Did you include it? Section Number of Pages Max Points Points
Earned
List of Figures)
1.0 5
4) Body narrative 9.0 20
43. – Project Schedule (one schedule) 1.0 10
– Power point presentation 2.0 10
C – Quad sheet 1.0 10
– Cost Estimate 4.0 10
(12) Appendix E – Additional figures and data 8.0 5
– Graphical Communications
Plans
0.0 0
appearance
5
9/28/2015 EGR 1403 35
Technical instructions memorandum NUMBER 3
October 14, 2015
(10 % of Semester Grade)
1) One Memorandum for each group member.
44. 2) Use a “report” or “essay” type format.
3) Portions of Memorandum for each group member may be
very similar, but written in your own
words.
4) Memorandum will include attachments such as sketches,
articles, diagrams, etc.
5) Memorandum is very detailed and specific. All of the steps to
construct your house.
6) Do NOT use personal pronouns (I, it, we, you, he, she, they,
them, their, etc.)
7) List Skilled trades (electricians, plumbers, Heating-
Ventilation and Air Conditioning (HVAC)). The
skilled trades will have their tools. The supplies that are needed
still need to be identified.
8) Required – updated narrative.
9) Required – Action Plan of tasks needed to complete the
PROJECT DRAFT FINAL REPORT
(MEMORANDUM NUMBER 4).
10) Required – updated discussion from Creative Problem
Solving.
11) Required – updated construction schedule for your house
(Appendix A).
12) Required – updated powerpoint presentation (Appendix B).
13) Required – include a “quad sheet” as discussed in class
(Appendix C).
45. 14) Required – include a cost estimate for your house
(Appendix D).
9/28/2015 EGR 1403 36
Technical instructions memorandum NUMBER 3 October
14, 2015
(10 % of Semester Grade – Powerpoint presentation
1) This presentation is updated from the Comparison and
Contrast
Memorandum.
2) One presentation for each group member.
3) Each presentation is unique, but will have some common
subject matter.
4) Pick any background from Powerpoint.
5) Print out 6 slides per page does not have to be in color.
6) Slide 1 = Cover Slide
7) Slide 2 = Introduction
8) Slides 3 through 10 = Body (photos, graphs, tables, etc.)
9) Slides 11-12 = Summary-Recommendations-Conclusions
10) Include footer information (page number, date, topic).
11) In general do NOT use paragraphs. Use bullets, numbers,
brief ideas.
12) Every slide has a title.
9/28/2015 EGR 1403 37
46. GRAPHICAL COMMUNICATIONS
HOMEWORK
NUMBER 1 IS DUE NOVEMBER 2, 2015
NUMBER 2 IS DUE NOVEMBER 16, 2015
9/28/2015 EGR 1403 38
Edit Technical instructions memorandum with Graphs
Memorandum NUMBER 4 DUE November 18, 2015
(10 % of Semester Grade)
1) This is a “Draft Final Report”
2) This is NOT a Memorandum. This is a draft final report –
One for each group member.
3) Portions of Draft Final Report for each group member may
be very similar, but written in your own words.
4) Draft Final Report may include attachments such as sketches,
articles, diagrams, etc.
5) Draft Final Report is very detailed and specific. All of the
steps to construct your house.
6) Do NOT use personal pronouns (I, it, we, you, he, she, they,
them, their, etc.)
7) List Skilled trades (electricians, plumbers, Heating-
Ventilation and Air Conditioning *HVAC) The skilled
47. trades will have their tools.
8) List supplies and equipment needed for construction of
house.
9) Required – updated narrative.
10) Required – Action Plan of tasks needed to complete the
PROJECT FINAL REPORT.
11) Required – updated discussion from Creative Problem
Solving.
12) Required – updated construction schedule for your house
(Appendix A).
13) Required – updated powerpoint presentation (Appendix B).
14) Required – include a “quad sheet” as discussed in class
(Appendix C).
15) Required – include a cost estimate for your house
(Appendix D).
16) Required – Six (6) pages of Graphical Communications
drawings prepared by the group that show Excels
Graphs as discussed in class.
9/28/2015 EGR 1403 39
EGR 1403 DRAFT FINAL REPORT = Edit Technical
instructions memorandum with
Graphs = Memorandum NUMBER 4 DUE November 18, 2015
48. ON GRADING CRITERIA
(10 % of Semester Grade – Check list)
Did you include it? Section Number of Pages Max Points Points
Earned
List of Figures)
1.0 5
ons 0.5 5
– Project Schedule (one schedule) 1.0 10
– Power point presentation 2.0 10
– Quad sheet 1.0 10
– Cost Estimate 12.0 5
– Additional figures and data 12.0 5
–Graphical Communications
Figures
49. 6.0 10
appearance
5
DUE ON November 18, 2015
ONE PER STUDENT
• MEMO NUMBER 4 = (DRAFT FINAL REPORT)
• MEMO NUMBER 5 = (PRESENTATION MEMO)
9/28/2015 EGR 1403 41
Group PowerPoint Presentation before entire class DUE
November 23, 25, 30 AND December 2, 2015
(10 % of Semester Grade)
• All Group members speak.
• Presentation is approximately 10 minutes.
• Presentation includes approximately 10 real
slides.
50. • Each group member turns in a copy of the
presentation.
• Each class member writes a sentence about
each group presentation.
9/28/2015 EGR 1403 42
EGR 1403 FINAL REPORT GRADING CRITERIA DUE ON
December 7 OR December 9,
2015
(10 % of Semester Grade – Check list)
Did you include it? Section Number of Pages Max Points Points
Earned
List of Figures)
1.0 5
51. – Project Schedule (one schedule) 1.0 10
– Power point presentation 2.0 10
– Quad sheet 1.0 10
– Cost Estimate 12.0 5
– Additional figures and data 12.0 5
–Graphical Communications
Figures
6.0 10
appearance
5
9/28/2015 EGR 1403 43
Final Report DUE December 7 and 9, 2015
(10 % of Semester Grade)
• This is the Final Report for the project.
• One report for all group members.
• Report should be “bound”, organized and
formatted.
52. • Electronic copies of all files are due.
• See grading criteria.
9/28/2015 EGR 1403 44
Final Exam December 7 and 9, 2015
(10 % of Semester Grade)
• Ethics questions = 33 points.
• One basic Graphical Communications = 33
points.
• One page summary about a topic assigned in
class. = 34 points.
• December 9, 2015 from 6:00 p.m. to 8:30 p.m.
Section 001.
• December 7, 2015 from 8:45 p.m. to 11:15
p.m. Section 002.
9/28/2015 EGR 1403 45
PROJECT RESOURCES ARE SHOWN
ON THE FOLLOWNG SLIDES
9/28/2015 EGR 1403 46
53. Microsoft Tutorials
• Word and Excel Tutorials are posted on
Blackboard.
9/28/2015 EGR 1403 47
Examples of Technical Instructions
Memoranda
• International Code Council – Evaluation
Service www.icc-es.org
9/28/2015 EGR 1403 48
http://www.iccsafe.org/
CONVENTIONAL CONSTRUCTION WEB
SITES
• www.awc.org
• www.apawood.org
• www.masonryinstitute.org
• www.gobrick.com
9/28/2015 EGR 1403 49
http://www.awc.org/
http://www.apawood.org/
54. http://www.masonryinstitute.org/
http://www.gobrick.com/
Cost Estimating Resource (free)
• www.craftsman-book.com
• Downloads
• 2015 National Construction Estimator 30 day
Trial
9/28/2015 EGR 1403 50
http://www.craftsman-book.com/
Brain-storming and background research memorandum
(MEMORANDUM NUMBER 1)
(10 % of Semester Grade) DUE September 16, 2015
• One Memorandum for each group member.
• May use Meeting minute memorandum format.
• Portions of Memorandum for each group member may
be very similar, but written in your own words.
• Memorandum may include attachments such as
sketches, articles, diagrams, etc.
• Describe your brainstorming process, what your team
did, what were your ideas, why did you pick certain
ideas and why did you eliminate certain ideas.
55. • On Blackboard Learn under the Creative Problem
Solving folder, review Chapter 7 and other chapters as
needed.
9/28/2015 EGR 1403 51
Brain-storming and background research memorandum
(MEMORANDUM NUMBER 1)
(10 % of Semester Grade) DUE September 16, 2015
• Assigned Problem statement:
Identify “new” or “different” or “alternative”
methods for residential home construction
(structural systems and or façade, Heating,
ventilation and air conditioning, “green” or
sustainable).
Some examples: Adobe, Compressed Earth Bricks
(CEB) hay bales, tires, recycled plastic, steel
shipping containers, airplanes, Structural Insulated
Panels (SIP), Insulated Concrete Forms (ICF), etc..
9/28/2015 EGR 1403 52
Brain-storming and background research memorandum
(MEMORANDUM NUMBER 1)
(10 % of Semester Grade) DUE September 16, 2015
• “Internal” only EGR 1403
• “Brief” or “Short” 4 pages approximately (more or less)
56. • Include attachments as appropriate
• Format matters
• Date written (date submitted)
• Date of event
• Who is it from (you)
• Who is it to (John Strybos)
• Subject
• Do NOT use pronouns (I, we, you, he, she, it, they, them,
their, etc.)
• Do NOT use a cover page or a table of contents.
9/28/2015 EGR 1403 53
Brain-storming and background research memorandum
(MEMORANDUM NUMBER 1)
(10 % of Semester Grade) DUE September 16, 2015
• Introduction
• Body
• Conclusions or a summary or
Recommendations (maybe)
• Action Items (maybe)
• References (maybe)
• See example meeting minutes memorandum.
9/28/2015 EGR 1403 54
57. MEETING MINUTES MEMORANDUM
TO
FROM
DATE
SUBJECT: House Construction
Attendees:
Meeting Date:
1.0 Brainstorming
With the usage of residential houses gaining popularity in an
era where people living in places far away from their homes due
to work and other socio-economic forces, methods of
construction are constantly changing. While brainstorming
about an ideal construction method for a house meant for
residential occupancy, a review of existing designs was
undertaken through research. This was in a bid to create a basis
for making a proposal capitalizing on the knowledge about
existing construction designs. The result of the review portrayed
how in choosing a method of construction for a house for
residential purposes, the materials used and the architectural
design chosen play a role in determining how well the plan is
executed. The residential house design in this paper will be live
to the fact that while plans are drawn by engineers who pursued
courses in universities and are highly regulated, those who
implement them in most cases are masons and other artisan
technicians who studied in technical based institutions. As such
the materials and the complexity of the method needs to be
made as easily readable as possible and offer the convenience of
accessibility of the necessary construction material to be used.
58. The paper therefore would propose a blend of masonry-oriented
methods with civil-engineering ones to give the best of both
worlds in one construction project.
2.0 Ideas for the proposed construction
Having observed some of the buildings in academic institutions,
it came out that most of them were concrete based. This
involves making a mixture of cement sand and water to produce
a strong structure that stands the effects of the agents of wear
and tear. The strength of the buildings is desirable although
those were too concretized appeared too overloaded.
Walls of the most city residential buildings are made of blocks
that necessitates a lot of finishing tasks. However, this
construction method can be modified to be more reliable by
applying aspects of the “stick-built” method that we observed
used to construct municipality houses.
According to architectural information from architectural
practitioners we consulted, they suggested that aspects of
cement and the stick-built can be integrated in a new method of
construction an idea that was appealing to us. Blending is in a
bid to create a design that has both the appeal of modernity as
well as the strength of tradition. Concrete in this construction is
not used as the primary building agent to hold it together but is
selectively used to set up the foundation and mainly the
columns and the pillars.
3.0 Highlights for the proposed method
· Members suggested ways of how to utilize the ideas by
blending cement and stick-built methods. In this case, when the
foundation is laid, concrete has to be used in most of it to create
a strong foundation to sustain as many stories as the
construction plan will demand. After the foundation however,
the use of concrete is limited to pillars and columns, pieces of
dimensional lumber becomes the major construction material.
59. · Upon concrete foundation, the walls are set up using vertically
arranged lumber clamped together by means of nailing or by
carving as by an artisan. This will call for the use of a mason’s
skill to fix the lumbers on two the columns or pillars to feel up
the spaces left between them.
· For a storied building, a platform is created above the
foundation as supported by the pillars. Framing is done for the
walls again only that parts of the wall will need to be comprised
of bricks that are arranged and held together by use of mortar.
Using iron sheets or light steel that is painted for protection
against rust is another way to do this part.
The case of a storied house
· In essence, the second story would have to be protected
against cold winds that would blow against it since it is
elevated. Since storied houses are bound to get colder on the
upper floors, it is necessary that plastering be done to make
brick-made walls thicker.
· Where metallic materials are used such as iron sheets, such
beef-up measures as aligning layer or two of plywood or wood
carving would help in controlling the air conditions inside the
rooms of the house.
4.0 Consideration of the weaknesses of the Idea
· However, this design is not suitable for skyscrapers as it is not
heavy and the upper stories are light rendering them susceptible
to destruction by strong destabilizers such as earthquakes.
However, the roofing needs to be elaborate and to use strong
materials that exact weight on the walls. The walls can be
strengthened by use of strong metallic bars that are interlocked
to form the roof.
· The attendees agreed that the material that covers over the
roof is left to the discretion of an architect to ascertain based on
the strength of the walls he built and the materials used.
· We also observed that the method of construction needs to be
60. used in a customized way depending on the anticipated carriage
of occupancy. If occupancy will be heavy using concrete needs
to be more on the walls as well. This should not overshadow the
woodwork and carvings of lumbers that are arranged on the
walls with selected fixes of metallic material. This intricacy is
what characterizes the design and should hence be well used.
5.0 Memoranda
The proposed method was presented to a consultancy
architectural firm where its content was analyzed. Feedback on
the content is expected in due course.
Approvals
Faculty:
Lecturer:
![EGR 1403
TECHNICAL COMMUNICATION
JOHN W. STRYBOS, P.E.
210-367-3039
[email protected][email protected]
9/28/2015 EGR 1403 1
mailto:[email protected]
mailto:[email protected]
ABET FOLDER IS REQUIRED FOR EACH
STUDENT
• DUE WHEN YOU TAKE THE FINAL EXAM.
• THE ABET FOLDER INCLUDES GRADED
HOMEWORK, QUIZZES, TESTS AND PROJECT.
• THE ABET FOLDER DOES NOT INCLUDE NOTES
AND HANDOUTS.
• Extra credit of an amount to be determined
will be provided for students that turn in a
complete and organized ABET binder.
9/28/2015 CE 4313 2](https://image.slidesharecdn.com/egr1403technicalcommunicationjohnw-221031060412-7705528e/85/EGR-1403TECHNICAL-COMMUNICATIONJOHN-W-STRYBOS-P-E-21-docx-1-320.jpg)
