2. Pay-means
The pay of a person appointed afresh to a railway
post is fixed at the minimum of the time-scale of
post to which he is appointed. It is left to the
discretion of the authority
competent to create a permanent post to fix
his pay at a higher stage in the time scale of that
post in certain exceptional cases. Such fixation
should, however, be made in consultation with the
Financial Adviser of the railway administration
concerned.
3. What is PAY in relation to Railway
Servant (definition)
Pay has been defined in Para 1303 of IREC –
Vol.II (Chapter-13)
Pay means the monthly amount drawn by
the Railway servant as:-
The pay which has been sanctioned for the
post held by him/her.
Overseas pay, special pay and personal pay.
Any other emoluments which may be
specially classified as pay by the President.
4. Different Kinds of Pay
Average Pay
Officiating Pay
Overseas Pay
Personal Pay
Presumptive Pay
Substantive Pay
Special Pay
5. Average Pay
Average pay means the average monthly pay
earned during the 10 completed months
immediately proceeding the month in which
the event occurs which necessitates the
calculation of average pay.
6. Officiating Pay
Officiating pay means the difference
between the pay that a railway servant is
entitled to draw by virtue of his being put to
officiate in a post on which another person
holds a lien and his substantive pay.
7. Overseas Pay
Overseas pay means pay granted to a
railway servant in consideration of the fact
that he is serving in a country other than the
country of his domicile
8. Personal Pay
Personal Pay means additional pay granted
to a railway servant
A) to save him from loss of substantive pay
in respect of a permanent post other than a
tenure post due to a revision of pay or to
any reduction of such substantive pay
otherwise than as disciplinary measure or
B) in exceptional circumstances on other
personal consideration.
9. Presumptive Pay
A Railway servant is entitled to this pay if
he/she holds a post substantively and were
performing his duties but it doesn’t include
special pay unless the Railway servant
performs or discharges the work or
responsibility or he/she is exposed to the
unhealthy condition in consideration of
which, the special pay was sanctioned.
10. Substantive Pay
Substantive pay means the pay other than
special pay, personal pay or emoluments,
classified as pay, by the President, to which,
a Railway servant is entitled to, on account
of a post to which he/she has been
appointed substantively.
11. Special Pay
Its an addition of the nature of pay to the
emoluments of a post or of a Railway
servant, granted in consideration of:-
a. Specially arduous nature of duties or
b. Specific addition to the work of
responsibility OR
c. The un-healthiness of the locality in which
the work is performed. It includes non-
practicing allowances granted to a Railway
Doctor.
12. PAY AND ALLOWANCES
According to 6th CPC the pay constitute basic pay which
in the revised pay structure means pay drawn in the
prescribed pay band + grade pay + various allowances as
admissible
16. Different Kinds of Allowances
Railway employees are entitled for the following allowances :-
1. Dearness Allowance(DA)
2. Compensatory City Allowance (CCA)-
Abolished
3. House Rent Allowance(HRA)
4. Travelling Allowance (TA)
5. Running Allowance
6. Break Down Allowance
7. Night Patrolling Allowance
8. Conveyance Allowance
9. Non-Practicing Allowance
10.National Holiday Allowance
11. Night Duty Allowance
17. Allowances (contd…)
12. Washing Allowance
13. Compensatory ( Construction or Survey) Allowance
14. Project Allowance
15. Travelling Allowance on Transfer
16. Laundry Allowance, Nursing Allowance
17. Messing Allowance
18. Hutting Allowance
19. Handicapped Allowance
20. Tribal Area Allowance
21. Special Compensatory (Remote Locality)
Allowance
22. Teaching Allowance/Special Allowance
23. Allowances to Doctors
24. Out-turn Allowance
25. Out of Pocket Allowance
26. Cycle( Maintenance) Allowance
19. Dearness Allowance:
• DA is revised twice in a year in the month of Jan and
July in accordance with increase in the all India central
price index. The present rate of DA is 107% with effect
from 1.7.2014. Non practicing allowance is included for
calculating DA to doctors .
20. Dearness Allowances
If you want to calculate Dearness Allowance with effec
from January 2006, get the average of monthly All India
Consumer Price Index (IW) with the base year 2001=100 fo
the preceding 12 months and apply the same in the
following formula
Dearness Allowance = (Avg of AICPI for the past 12 months
– 115.76)*100/115.76
Dearness allowance with effect from January or July of a
particular year in the future, once the AICPI(IW) for a
particular month is published by the Government.
21. House Rent Allowance
HRA is paid as per classification of cities to the
employees who have not been allotted railway
accommodation.
• “X“ class cities (earlier A-1 ) 30%
• “Y” class cities(A,B-1 and B-2 )20%
• “Z” class cities ( C& unclassified cities )10%.
22. Non Eligibility
HRA shall not be paid if :
• No expenditure is incurred on rent
• When residing in government accommodation
• Shares rent free accommodation provided to
another government employee
• Resides in a accommodation allotted by
Central/State/Semi govt. organization or
autonomous body such as LIC, Nationalized banks
etc to his /her parents/son/daughter.
• If an employee entitled for accommodation refuses
to accept the same.
23. Eligibility
• HRA shall be admissible to an employee who shares
govt. accommodation allotted to another employee.
• HRA is admissible up to 180 days during all kinds of
leave on full rate. HRA can be extended up to 240 days
in the case of major sickness on medical certificate.
24. TRANSPORT ALLOWANCE
This allowance is admissible as under:-
Grade Pay Rates in A-1/A
Cities
Rates in other Cities
Rs5400 & above Rs3200 + DA Rs1600+DA
Rs4200,4600,4800
And whose grade
Pay is less than 4200
But drawing pay of
Rs7440 & above
Rs1600+ DA Rs800 +DA
GP below 4200 & Pay
In PB below 7440
Rs 600 + DA Rs 600 + DA
25. Transport Allowance Contd..
This is not admissible in the following circumstances :-
• Officers in GP Rs.10000/- and above who have
earmarked vehicle even if they are not using it.
• If absent from duty exceeding 30 days due to leave,
training, tour etc.
• During suspension irrespective of its duration even if it
is later treated as duty.
26. Transport Allowance Contd..
At double the normal rate to the employees who are:-
• Blind
• Orthopedically handicapped
• Physically handicapped casual labours with
Temporary status.
27. Non-practicing Allowance
• This allowance is paid to Railway doctors including
dentists in lieu of not allowing private practice.
• This allowance is admissible @ 25% of Pay + GP
provided Basic pay + GP + NPA should not exceed
Rs.85000/-
• This will be included for computing DA,TA etc and
for calculating retirement benefits.
28. Railway doctors having PG qualification are
granted PG allowance as under:-
• In non functional selection grade having PG
recognized by IMCA,1956 – Rs1250 pm.
Post Graduate Allowance
29. ANNUAL ALLOWANCE
Paid to the doctors with
• PG degree recognized under IMC Act 1956
@ Rs 1250/- pm.
• General doctors who do not possess any PG degree
or having unrecognized PG degree @ Rs 750/-pm.
30. Nursing Allowance
• Nursing staff consists of male/female nurses, sister
in-charges, matrons, midwives etc. They are entitled
for allowances either monthly or annually as under:
Allowances Rate
Nursing allowance 4000/- PM
Laundry allowance 450/- PM
Uniform allowance 7500/- Per annum
31. Uniform Allowance
• Uniform allowance paid during leave as admissible
under rules.
• If paid annually, then deductions should be made if
leave exceeds 4 months at a time.
Nursing Allowance
• Will not be treated as pay.
Laundry Allowance
• Laundry allowance will not be admissible if period of
leave exceeds 15 days at a time.
32. Messing Allowance to Nursing staff
• This allowance is paid as under
• This allowance will be admissible as indicated above
during leave on medical grounds or maternity leave.
When on leave Rate admissible
Of average pay/full pay Full rate. (Rs.75/- p.m)
Half pay/ Half average pay Half the normal rate admissible
Without pay Nil
33. Hospital Patient Care Allowance
This allowance is admissible w.e.f.1.1.2008 to below
mentioned categories of N.G.staff working in railway
hospitals having less than 30 beds or super specialty
hospitals having less than 10 beds or health units.
• Radiographer
• Pharmacists except store keeper
• Laboratory staff
• Medical technicians who come in direct contact with
the patients ( ECG, Dialysis etc)
34. • Ambulance drivers
• Dressers
• Operation theatre Assistants
• Attendants / Ayahs
• Stretcher bearers
• Ambulance cleaners
• Safaiwalas
It is admissible at the following rates to the above
mentioned staff
• Gr. ’C’ staff-Rs700/-pm
• Gr. ‘D’ staff Rs.695/-pm
35. Hospital Patient Care Allowance
• Non-ministerial specified Gr. C & D staff – Rs690/-
• Night duty allowance or Risk allowance if admissible to
the above categories of staff shall cease to be
admissible to them w.e.f.1.1.2008
• This allowance is now known as Risk Insurance
allowance and will be paid continuously till the time Risk
Insurance Scheme is implemented.
36. Washing Allowance
• This allowance is paid to the specified categories of
Group ‘C’ & ‘D’ staff such as staff car drivers, peons
etc working in HQ office or other offices and
Laboratory assistant, ayah, sweepers etc working in
Railway hospitals / dispensaries etc to enable them
to appear in neat & clean uniforms.
• This allowance is paid @ 200/-pm
37. Compensatory Construction Survey
Allowance
This allowance is admissible to the staff of open line
deployed on construction & survey works of the railway
lines as per the below mentioned rates: -
Grade Pay Rate per month
Rs 5400/- & above pay scale of
HAG+
Rs. 1875/-
Less than Rs.5400/- Rs. 1250/-
38. Travelling Allowance
• This allowance is admissible as per the prescribed
rates to a railway employee for any day on which he
proceeds on tour beyond a radius of 8 km from his
HQs or returns to his HQs from a similar distance.
• This allowance will be granted for each completed
day of absence from the HQs reckoned from mid
night to mid night.
39. Travelling allowance is paid at the below mentioned
proportion if absence from HQs
• Does not exceed 6 continuous hrs. 30%
• Does not exceed 12 continuous hrs. 70%
• Exceed 12 hrs. 100%
If the employees avails leave / RH while on duty no TA
shall be admissible for that day.
When on duty outside HQs where no meals and
accommodation are provided then TA will be paid as
under:-
• First 180 days - At full rate
• Beyond 180 days -Nil
40. Conveyance allowance
This allowance is granted when an employee has to travel
extensively or within short distances from his HQ under
conditions which do not render him eligible for daily allowance.
This allowance may be drawn all the year round during leave/
temporary transfer/ holidays prefixed or suffixed leave or
joining time in addition to any other traveling allowance
admissible under this rule provided that the employee who is
in receipt of this allowance for the upkeep of motor car or
motor cycle shall not draw mileage or daily allowance for
journey by a motor car or motor cycle except on such condition
as the sanctioning authority may prescribe.
41. Mileage allowance
• This allowance is admissible for journeys by road
and calculated by the shortest of the two or more
routes or by the cheapest route.
• An employee is required to travel by the class
admissible to him. If he travels in the lower class he
shall be entitled to the fare of the class actually
used. However competent authority may allow full
mileage allowance admissible for higher class if
desired in such cases.
42. Composite Transfer Grant
• An employees shall be entitled for the composite
transfer grant on being transferred on administrative
grounds or on retirement where in change of residence
is involved. The amount paid is basic pay in pay band
+ grade pay.
• When transferred within a radius of 20 kms and change
of residence is involved 1/3 of the pay is paid as
transfer grant.
• Transfer grant is paid to the retired employee only on
vacation of the railway quarter if any occupied by him.
43. A railway employee has to submit documentary proof of
having performed journey etc. for claiming this grant.
If an employee uses VPU/Goods train for transportation of
personal effects and if:
• Car is carried in the VPU, then 80% of the basic pay +
GP
• If car is not carried then 75% of the basic pay + GP.
This grant is not admissible in the case of temporary transfer
not exceeding 180 days.
44. Cycle maintenance allowance
• This allowance is paid @ Rs 75/- per month to the
employees who have to travel extensively or within
a radius of 08 km from HQs provided that a cycle is
maintained for the purpose by the staff.
• This allowance is sanctioned for a period not
exceeding 02 years at a time.
• This allowance shall not be admissible during joining
time, leave, temporary transfer, holidays prefixed /
suffixed to leave etc.
45. Deputation duty allowance
• When an employee is transferred to other
Department / State Government on deputation basis
then he is entitled for this allowance @ 5% of the
basic pay subject to maximum of 2000/-pm.
• In all other cases 10% of the basic pay subject to
max.4000/-pm.
• Basic pay + Deputation allowance should not exceed
Rs 67000/- (max of PB-4) + GP of the post held on
deputation not exceeding Rs.10000/-
46. National Holiday allowance
This allowance is paid to N.G.staff as under: -
• This allowance is paid to the employees who do not
enjoy public holidays and have to work on National
holidays
Pay in pay band + GP Rate
Up to Rs.7260/-
213
Rs 7261/- to Rs.9700/-
265
Rs 9701/- & above
350
47. Tribal Area Allowance
• This allowance is admissible only after the employee
completes 04 years of continuous service in one or
more of the Tribal blocks & is paid arrears for the
period from the date of his first posting. Thereafter
it is paid monthly.
• The rates are as under:-
Grade pay Rate
5400/- & above 500/-
Below GP 5400 300/-
48. Border Allowance
• This allowance is admissible to the employees
working within 16 km of international border in
Punjab and within 30 miles of the international
border in Rajasthan excluding the district, sub
district and Tehsil HQs.
• This allowance is paid when no other allowance like
remote area, tribal area, bad climate, hill area is
admissible.
• This allowance is not admissible when recruitment
primarily cover service in border area.
49. Spl Compensatory(Remote Locality)
allowance
This allowance is admissible to the employees serving
in the specified areas as under: -
Grade Pay Area Part Wise
A B C D
• 5400/- & above 3350 2625 1875 500
• Below 5400/- 2500 2000 1500 400
50. Bad Climate Allowance
The staff who are working in the area which are
considered bad climate area for health by the
concerned state government are entitled for this
allowance at the rates given below:-
Grade Pay Rate per month
• 5400/- & above 500/-
• Below 5400/- 300/-
51. Night Patrolling allowance
• This allowance is paid to the gang men / track man
/ Graded scale Casual Labour for patrolling of the
tracks at night. This allowance is paid at the rate of
Rs.8/- per night.
52. Spl. Compensatory Allowance
(for hill area)
Employees posted in hill areas at a height of 1000
meters or above or in Wayanad in Kerala or in the areas
specified by Railway Board are entitled for this
allowance as given below:-
Grade Pay Rate per month
• 5400/- & above 750/-
• Below GP 5400 600/-
53. Children Education Allowance
• This allowance is admissible to eldest two surviving
children except when the number on children
exceeds two due to second child birth resulting in
multiple births.
• This allowance is admissible for the classes I to XII
+ 02 classes prior to class I.
• This allowance can be claimed once in a quarter
subject to a annual ceiling limit of Rs.18000/- per
child.
54. • Reimbursement can be claimed for Tuition fee,
admission fee, lab fee, fee charged for practical work,
music, library, sports etc and also for purchase of one
set of text books & note books, 02 sets of uniforms and
01 set of school shoes for a child in a year.
• This allowance is admissible at double the normal rates
for disabled children.
• Reimbursement is admissible on submission of original
receipts on the basis of self certification.
55. Hostel Subsidy
• Hostel subsidy is reimbursable for keeping children
in hostel of a residential school away from the place
of posting / residence of the employee irrespective
of any transfer liability.
• Hostel subsidy will be reimbursed up to a maximum
limit of Rs. 3750 per month per child
56. Running Allowances
• Different types of allowances are admissible to the
staff performing running duties in railways. The
duties directly connected with the movement of
trains or engines are called running duties & such
staff are called running staff. The running staff are
under continuous classification of HOER. The below
mentioned categories of staff are called running
staff:-
1. Drivers including motor men & rail motor drivers
57. 2. Guards / Assistant Guards
3.Shunters
4.Firemen, Diesel Assistant, Elect. Assistant,Assistant drivers.
30% of basic pay is treated as running allowance pay which is
counted as pay for the following purposes:-
1. Entitlement of class for pass /PTO
2. Medical assistance and treatment
3. Educational assistance
4. HRA
5. Entitlement of type of railway accommodation
58. 6. Recovery of rent for railway accommodation
7 Fixation of pay in stationary post
8 Dearness allowance
9 Overtime allowance
10 Leave encashment
The amount of running allowance is worked out as under:-
For assessment of income tax -30% of basic pay
For retirement benefits – 55% of basic pay
For leave encashment - 30% of basic pay
59. Various allowances admissible to
running staff
Kilometer allowance
• This allowance is paid at the specified rates according
to the distance shown in the working time table.
• Running staff working on shunting engine are paid KMA
@ 15kms per hour.
• The duties of running staff will be counted from
“signing on to signing off”
• When running staff perform non-running / stationary
duty, they will be entitled for allowance in lieu of
kilometerage (ALK) as per prescribed rates
60. Allowance in lieu of Running Room
facilities
• When running room facilities are not available to the
running staff at outstations then allowance in lieu of
running room facilities is admissible.
• This will be admissible at road side stations
irrespective of whether the train terminates there or
not.
• This allowance shall be admissible at half the rates
as prescribed when cooks are not provided in the
running rooms.
61. • Also the running staff taking rest in the Crew Rest Vans
shall be admissible for this allowance at half the
prescribed rates as the facilities of cooks are not
provided in rest vans
This allowance shall not be payable when:-
• Rest facilities are made available even if running rooms
do not exist
• The running staff are sent to out stations on stationary
duty.
62. Breach of Rest Allowance
• This allowance shall be payable as overtime under
HOER at the rate of 2 hrs for every hour by which rest
falls short of the prescribed hours of rest , periods of
less than half an hour being neglected and those half
an hour or more shall be rounded off to one hour on
each occasion of breach of rest.
63. BORA will be admissible to the running staff who returns to
HQs after working a train is detailed for running duty
(a) Before completion of 16hrs rest at HQs when the total
period of duty immediately before the rest was for 8 hrs
or more and
(b) Before completion of 12 hrs rest at HQs when the total
period of duty immediately before the rest was less than
8 hrs.
Breach of Rest Allowance
64. • the staff manning suburban sections and the shunters
who avail rest at HQs are detailed for running duties:-
(a) Before completion of 12 hrs rest when the total period
of duty immediately before the rest was for 8 hrs or
more
(b) Before completion of 8 hrs rest when the total period of
duty immediately before the rest was for less than 8
hrs
Breach of Rest Allowance
65. Out Station Detention Allowance
When running staff are detained for more than 16 hrs
from “signing off” at out station they will be entitled for
this allowance @70 km for each 24 hrs or part after the
expiry of 16 hrs from the time of “signing off”.
66. Out Station (Relieving) Allowance
This allowance is paid to the running staff who are
deputed to work temporarily at stations outside their
HQs either on running or stationary duties.
• This allowance is paid at the prescribed rates for
each day reckoned from the date of arrival at
outstations.
• The period of journey to and from relieving station
shall be treated as duty either spare or running and
the allowance will be paid accordingly
67. • Out station allowance shall be payable as under:-
(a)Payable for period of 14 days only When the running
staff are sent to outstations to officiate in higher posts
(b) Payable for a minimum period of 02 months when the
running staff are sent to outstations in the same
capacity.
Out Station (Relieving) Allowance
68. Accident Allowance
• When the running staff are held up at outstations
other than their HQs for period exceeding 8 hrs due
to an accident this allowance shall be paid @
outstation allowance for every 24 hrs or part thereof
from the time of commencement of detention
• If the period does not exceed 8 hrs no payment will
be made but the hrs for which the staff were
detained will be counted as duty.
69. Officiating Allowance
This allowance shall be paid to the running staff
officiating in the higher grade as under: -
• For 30 days or less then pay as admissible in the
lower grade + running allowance at the rate &
condition admissible in the higher grade in which
they officiate enhanced by 15%
• For more than 30 days their pay in the higher grade
shall be fixed under the normal rules.
70. When running staff officiate in the stationary post
for more than 30 days then they will be paid pay as
admissible in the lower grade + 30% thereof representing
the pay element of the running allowance.
For periods exceeding 30 days the normal rules of fixation
of pay will apply
Where the period is initially for 30 days the enhanced km
up to 30 days will be allowed but beyond 30 days the
normal rules of fixation of pay will apply
71. Minimum Guarenteed Kilometerage
Allowance
• In the identified sections & circumstances where the
running staff do not have potential to earn adequate
kilometerage within the stipulated duty hrs., they
shall be paid @ 120 km for the full stipulated duty
hrs.
72. Waiting Duty Allowance
• This allowance shall be paid to the running staff @
15 km per hour up to 10 hrs for:-
(a) Waiting / stand by duty as per roster
(b) station duty including detentions due to
cancellations of trains or cancellation of
booking of the staff after they have
reported for duty.
73. Trip Allowance (High speed trains)
This allowance is paid to the running staff working on
high speed trains provided: -
• The maximum permissible speed should not be 110
km on B.G. and 100 km on M.G.
• The maximum permissible speed should be obtained
over at least 50% of the total run of the train.
• The average speed limit should not be less than 66
km on B.G.section & 300 km on M.G.section
• The minimum distance between terminals should be
400 km on B.G. and 300 km on M.G.section.
74. Leave Mileage Allowance
• When running staff remain on leave he will be paid
leave mileage allowance as under: -
30% of the basic pay X leave taken
No. of days of the month
75. Break Down Allowance
• Whenever a train meets with an accident due to
which transportation suffers the staff/tools are
arranged from the nearest break down depot.
• For this the staff from various deptts. Such as C&W,
Loco, S&T etc are earmarked every year and break
down allowance at the prescribed rates is admissible
to them.
• The staff deputed for break down duty will be
supplied free food and when food is not supplied
then they will be paid the amount in cash.
76. • The entire time taken for journey from duty place to
site of accident & back and the time spent at the site of
accident will be treated as duty for payment of overtime
allowance.
• The person deputed for break down duties will get
100% TA irrespective of the fact that the staff went out
of HQ beyond 8 km or worked beyond 12 hrs.
77. FAMILY PLANNING ALLOWANCE
Railway servants having two or three children and
undergoing sterilization operation may be granted special
allowance as given below
GRADE PAY FPA RS.
2400 210
2800 250
4200 400
4600 450
4800 500
5400 550
6600 650
7600 750
8700 800
8900 900
10000 1000
