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The healthdata.be project:
Minimalisation of registration burden,
Maximalisation of Return On Information
Hasselt, 30.11.2015
2
60min.
healthdata.be
data we care for
Unknown
effectiveness
Likely to be ineffective or harmful (3%)
Unlikely to be beneficial (6%)
Trade-off between
benefits and harms (7%)
Likely to be
beneficial (24%)
Beneficial (11%)
BMJ Clinical Evidence (2014)
Clinical registries are necessary !
50%
Effectiveness of 3000
common therapeutic
interventions
Plan
Check
Act
Do
Epidemiological surveillances are necessary !
Sabbe et al., (2012) Measles resurgence in Belgium, Eurosurveillance
healthdata.be
data we care for
6
?  ? ?
? ?
 
??! ? ?   
healthdata.be
data we care for
healthdata.be
data we care for
Collection of health (care) related data
in Belgium (n > 160 projects): “AS-IS”
1
2
3
4
5
7
6
Stage
Stage
Stage
Stage
Stage
Stage
Stage
 Repeated registration of same information: high costs
for data providers (ánd for researchers ánd government!)
 Heterogeneous method & content: low transparency
and high administrative burden & complexity
 Limited privacy & security
 Insufficient return on information
Impact
Growing awareness
Milestone Date
1. Van de Sande, et al., Inventory of databases health care, KCE
Reports 30A, Brussels: KCE
2006
2. Belgian Court of Audit, Scientific support of the federal health
policy, BCA Reports, Brussels: BCA
2010
3. Coussée, et al., Charter High-quality recording of data by the
healthcare sector, Brussels; Zorgnet Vlaanderen
2010
4. Actionplan eHealth 2013-2018: Action point 18 “Inventory and
consolidation registers”
2012
5. Law of 5 May 2014: principle of “only once” data collection in
all activities of governemental services and institutes
2014
6. Federal (9.10.2014) coalition agreement prioritizes reduction
of administrative burden of health care professionals: “Only
once”!
2014
healthdata.be
data we care for
 Van de Sande, et al. (2006) Inventory of databases health care, KCE
Reports 30A;
 Belgian Court of Audit (2010) Scientific support of federal health policy,
BCA Reports;
 Coussée (2010) Charter High-quality recording of data from the
healthcare sector, Brussels; Zorgnet Vlaanderen;
 Action plan eHealth 2013-2018: Action point 18 “Inventory and
consolidation registers”;
 Law 5 May 2014: principle of “only once” data collection in activities
gov. services & institutes;
 Federal (9.10.2014) and Flemish (23.07.2014) coalition agreement
prioritizes reduction of administrative burden of health care
professionals: “Only once”!
 Federal Minister Maggie De Block (25.04.2015) : Reform plan financing
of hospitals.
 Version 2.0 of Action plan eHealth 2013-2018:;
Growing Awareness
 Law of 10 April 2014 various provisions related to health: Section 9:
initiative RIZIV-INAMI and WIV-ISP: healthdata.be;
 A new service within the legal body of the Institute of Public Health
(WIV-ISP), funded by RIZIV-INAMI (20/04/2015, contract of open-end
duration)
 Facilitate (in terms of technology and process management) data
exchange between healthcare professionals and researchers according
to only once principle and re-use of data, in order to increase public
health knowledge and to adjust health care policy, with respect for
privacy of patient, healthcare professional and medical confidentiality.
 Intergovernmental services for both federal and community/regional
governments responsible for health and healthcare, and private legal
bodies (indirectly);
 2014-2017: focus on uniformisation of 42 existing registers managed by
WIV-ISP and RIZIV.
healthdata.be
Experiment
healthdata.be within the empirical cycle
Observation
Research Question
Theory Development
Conclusion(s)
Analysis
healthdata.be
data we care for






healthdata.be
data we care for
Healthdata.be will focus on the simplification,
standardization and automatization of the:
 Business processes
 Data collection architecture
 Information architecture (terminology)
 Data management
 Feedback reporting
Simplification
healthdata.be
data we care for
 Obtain standardization in way actors interact for certain
process
 Simplify interaction between various actors by adhering
to ‘only once’ principle and maximally integrating with
existing workflows
 Ensure compliance to various governance rules and
regulations
 Create transparency and awareness for stakeholders
about various processes and status of on-going
processes
 Support continuity of register management (e.g. in case
of staffing changes)
Business Processes
Secure Data
Transfer
Data
Validation
Annotation
& Correction
Request
Data
Storage
BI-Reporting
Registration
in Primary
System
healthdata.be
data we care for
HEALTHSTATHD4DP
Analysis
Data Collection
supported by healthdata.be
Data Management & BI-Reporting
supported by healthdata.be
       
healthdata.be: the end-to-end process
healthdata.be
Data
Captation
Data
Monitoring
HD4RES DATAWAREHOUSE (SAS)
  HD4DP: Free and open souce local client software (API* based
with eForms) managed by HD Catalogue;
 “Open” architecture approved by:
 WG Architecture: Positive advise (12/12/2014 &
06/03/2015) generic healthdata architecture;
 Sector Committee health (Privacy commission):
Authorization (21/04/2015) generic healthdata
architecture;
 eHealth-platform : Authorization (22/04/2015) generic
healthdata architecture;
 Successful installations at >60 hospitals; in production since
14.09.2015.
 Industry: integration HD4DP in their (messaging) software
*API: Application Programming Interface
Architecture
Secure Data
Transfer
Data
Validation
Annotation
& Correction
Request
Data
Storage
BI-Reporting
Registration
in Primary
System
healthdata.be
data we care for
HEALTHSTATHD4DP
Analysis
Data Collection
supported by healthdata.be
Data Management & BI-Reporting
supported by healthdata.be
       
healthdata.be: the end-to-end process
healthdata.be
Data
Captation
Data
Monitoring
HD4RES DATAWAREHOUSE (SAS)
 
Healthdata.be
Catalogue (PROD) with
Registry form definition
Data provider
Sending Data Through an
API & Prefilling Forms for
less Manual Work
Legend
Identifiers (SSIN, RIZIV, …)
Metadata (internal ID, type data, …)
Medical data
CSV
24/7
HD4DP
and / or


HD4DP : Healthdata for Data Providers
healthdata.be
data we care for
• All manual input remains available
(structured and coded, according to
[inter]national standard) in local database of
DP:
• Import in future upgrade of EPD/LIMS;
• Re-Use for internal BI & QI



Secure Data
Transfer
Data
Validation
Annotation
& Correction
Request
Data
Storage
BI-Reporting
Registration
in Primary
System
healthdata.be
data we care for
HEALTHSTATHD4DP
Analysis
Data Collection
supported by healthdata.be
Data Management & BI-Reporting
supported by healthdata.be
       
healthdata.be: the end-to-end process
healthdata.be
Data
Captation
Data
Monitoring
HD4RES DATAWAREHOUSE (SAS)

ETK & E2E Encryption
eHealthBox with Codage
Legend
Identifiers (SSIN, RIZIV, transaction ID, ..)
Metadata (timestamp, type data, …)
Personal data (medical or other,
possibly KMEHR based)
Coded Identifiers
Encrypted Data
eHealth has never access to
medical data or metadata
Healthdata never receives
the original identifier, but
can reconcile different
entries
The data provider never
receives the coded
identifiers
CSV CSV
CSV
CSV
CSV
CSV
CSV
CSV
 
 

 
HD4RES
HD4DP
healthdata.be
data we care for
Secure transfer of data and encoding of identifiers
Secure Data
Transfer
Data
Validation
Annotation
& Correction
Request
Data
Storage
BI-Reporting
Registration
in Primary
System
healthdata.be
data we care for
HEALTHSTATHD4DP
Analysis
Data Collection
supported by healthdata.be
Data Management & BI-Reporting
supported by healthdata.be
       
healthdata.be: the end-to-end process
healthdata.be
Data
Captation
Data
Monitoring
HD4RES DATAWAREHOUSE (SAS)

Feedback flow
Resubmission
(through the standard
data transfer flow)
No impact on eHealth, existing
services are used
eHealthBox with DECodage
Legend
Metadata (timestamp, type of data, …)
Feedback
Field to correct
Identifiers (SSIN, RIZIV, transaction ID, ..)
Personal Data (medical or other)
CSV CSVCSV
CSV
CSV
CSV
CSV
Researcher






HD4RESHD4DP
Verify data and feedback to data provider (HD4RES)
Re-use of data in primary systems:
CSV-upload functionality to upload data
that is extracted from primary systems
(e.g. EPD, LIMS).
CSV upload improvements:
Various improvements of the prefill
functionality via CSV-upload, including
supporting the upload of different CSV's
for one record & support repeated
upload of the same CSV.
Integration with primary systems:
Allow users to open a prefilled
healthdata form in their primary systems
(e.g. EPD, LIMS).
Built-in validation:
Inter- and intrafield validations are
performed while the form is being filled
out.
Application integration:
HIMS and LIMS can send the data
through a standards based programmatic
interface (API)
Registry PM self-service:
Allow registry PMs to maintain their own
data collection definitions & reference
lists
Correction request handling:
Registry PM can annotate records and
send them back to the data providers for
review.
Origin of data:
Indicate for each record which data was
prefilled, manually provided or manually
modified after initial prefilling.
CURRENT VERSION 1.3.0. – 1.4.0. (dec2015)
Process reporting:
Display metrics about the data collection
process (e.g. # corrections, process time,
# sessions, …)
Desktop version of HD4DP:
Allow HD4DP to be installed on a desktop
instead of a local server. Necessary for
use by general practitioners.
Improved search functionality:
Allow registry PMs to more easily search
their records
PDF/Print View:
Provide a printer-friendly version of the
data collection form to support data
collection on paper
Bulk request corrections:
Allow the registry PM to select multiple
records for correction with one action
Email notifications:
Allow the registry PM to send email
reminders to data providers
Images in forms:
Allow data providers to indicate specific
locations/zones on an image
Pseudonimization via eHealth:
The eHealth-platform acts as Trusted
Third Party to pseudonimize patient
identifiers before they are sent to
healthdata.
Secure data transfer:
Data is transferred between data
providers and healthdata via the secure
eHealthBox channel
HD4DP – for data providers
HD4RES – for researchers
Legend:
healthdata.be
data we care for
Development Roadmap HD4DP* & HD4RES
Multi-center HD4DP:
Allow one HD4DP-installation to be used
by different organisations
PLANNED DEVELOPMENT
*4 planned major releases of HD4DP each year
Secure Data
Transfer
Data
Validation
Annotation
& Correction
Request
Data
Storage
BI-Reporting
Registration
in Primary
System
healthdata.be
data we care for
HEALTHSTATHD4DP
Analysis
Data Collection
supported by healthdata.be
Data Management & BI-Reporting
supported by healthdata.be
       
healthdata.be: the end-to-end process
healthdata.be
Data
Captation
Data
Monitoring
HD4RES DATAWAREHOUSE (SAS)
 
 Secure: strict user & access management (Only HD
staff);
 Privacy: “register” specific encoding of identifiers (by
HD);
 Auditable: logs of who has seen what, how and when
(IBM InfoSphere Guardium);
 Standardized: common technology (DB2, SAS BI) and
standards across registers;
 HD Security officer (Ir. Nand Staes);
 Location: Data center of Directorate General Statistics
and Economic Information (FOD ECO-DGSEI): Contract
and SLA available.
Data storage
Secure Data
Transfer
Data
Validation
Annotation
& Correction
Request
Data
Storage
BI-Reporting
Registration
in Primary
System
healthdata.be
data we care for
HEALTHSTATHD4DP
Analysis
Data Collection
supported by healthdata.be
Data Management & BI-Reporting
supported by healthdata.be
       
healthdata.be: the end-to-end process
healthdata.be
Data
Captation
Data
Monitoring
HD4RES DATAWAREHOUSE (SAS)
 
 Secure: strict user access management (Only authorized project
managers and researchers), through VPN, to MICRO data;
 Current stat. software: SAS; 2016: R and STATA
 Privacy: “analysis” specific encoding of identifiers (by HD) +
Statistical Disclosure Control by external MD-statistician +
Auditable (IBM InfoSphere Guardium);
 Secundary use(rs) and cross-linking registers = possible ONLY
with proper authorization approvals.
Data analysis
26
 Healthstat.be (website; live 12/2015) as a secure reporting
platform, with only aggregated data;
 Objective: to give Return on Information (ROI) to data
providers (reports designed by data providers), and up-to-date
reporting for governments and stakeholders;
 2 sections: Authorized section for register stakeholders (data
providers, government, register project managers, …), with
reporting tailored for each user profile (UAM by eHealth);
 Public section available for everyone.
BI-Reporting
 Trusted Third Party: encryption (data and message) and
pseudonymisation by eHealth platform;
 Secure DWH: strict user & access management (Only HD
staff);
 Privacy: “register” & “analysis” specific encoding of
identifiers (by HD);
 Auditable: logs of who has seen what, how and when
(IBM InfoSphere Guardium) + web portal access by
Security officers;
 HD Security officer (Ir. Nand Staes) and responsible MD
(Dr. Michel Legrand);
 End-to-End PEN tests by independent specialists;
 Data center: FOD ECO-DGSEI: Contract & SLA available.
Security
 80 registers = > 8000 variables: need for standards!
 Clinical Building Blocks: introduction of a national minimal set
of stable, structured, specialism independent, technical neutral,
and reusable data specifications for (hospital) EPD. Collaboration
with NICTIZ & NFU.
 SNOMED-CT: Prioritized standard for Lists of Values (LOV’s) in
Clinical Building Blocks.
Terminology
Variables needed for
scientific research
question
healthdata.be
data we care for
Signalitics, typical available in
authentic sources
Information needed in context of
continuity of care or internal
administration
Information mostly not
available in primary systems
EPD, HIMS, LIMS, …)
The challenge for scientific data collection
Register A
Register B
Register C
Register D
Clinical building blocks
healthdata.be
data we care for
Example Clinical Building block: “breathing”
healthdata.be
data we care for
Values: SNOMED-CT
N=80
N=14
Building block
No building block
N=16
15
14
14
8
3
2221111
be.en.hd.TransferProcedure be.en.hd.MedicationPrescription
be.en.hd.TransferConcern be.en.hd.TransferLaboratoryResults
be.en.hd.Patient be.en.hd.Smoking
be.en.hd.Encounter be.en.hd.MedicalEquipment
be.en.hd.BloodPressure be.en.hd.Caregiver
be.en.hd.CareProvider be.en.hd.BodyWeight
be.en.hd.BodyHeight
Potential use of Building
Blocks in registry X
Type of Building Blocks that
could be used in registry X
Exploratory exercise use of
Clinical Building Blocks (CBB’s) in a real registry
healthdata.be
data we care for
Exploratory exercise use of
Clinical Building Blocks (CBB’s) in a real registry
healthdata.be
data we care for
33
 2014-2017: focus on redesign of 42 existing registers
managed by WIV-ISP and RIZIV;
 Examples: Rare diseases, HIV-AIDS, Diabetes, Influenza,
Common childhood vaccine-preventable infectious diseases,
Nosocomial infections, Medical devices (pacemakers, stents,
hip & knee, …), Rheumatoid arthritis …
 3 ‘Waves’: 2014-2015(Q2); 2015-2016(Q2); 2016-2017(Q)
(see www.healthdata.be); Based on objective complexity
criteria and policy priorities
 Actualization of planning possible because of new priorities
and urgencies. ==> NEW: Anatomic Pathologists towards
Belgian Cancer Register
Planning
2014 – 2015 (Q2) 2015-2016 (Q2) 2016-2017 (Q2)
Bel. Cystic Fibrosis Reg. Bel. HIV-AIDS Surveillance Ambulatory Care Health Information Lab
Bel. Early Warning System for Drugs Bel. HIV-AIDS Viral Loads Bel. Treatment Demand Indicator Reg.
Bel. Haemophilia Reg. Bel. HIV-AIDS Cohort Study Declaration Infect. Dis. Brussels-Capital region
Bel. Neuromuscular Disease Reg. Euro. Antimicrob. Resist. Surv. Netw. Declaration Infect. Dis. Walloon Region
Central Register Rare Dis. Euro. Point Prevalence Surv. >> Wave 4 Hand hygiene
IQED - Initiative Quality promotion and
Epidemiology in Diabetes care
Surv. Infect. Dis. in Children Healthcare Associated Infect. & Antimicrobial
Use in Euro. Long Term Care Facilities
IQED children and adolescents Nat. Surv. Healthcare Associated Infect. in
Intensive Care Units
Qermid©Coronaire stents
IQED Foot clinics Nat. Surv. Influenza Qermid©Endoprothesen
Nat. Surv. Antimicrobial Use in Bel. Hosp. Nat. Surv. Meticillin resistant Staphylococcus
aureus in Bel. Hosp.
Qermid©Hartdefibrillatoren
Sent. Hosp. for Severe Acute Resp. Illness Nat. Surv. multi-resistant micro-organisms in Bel.
Hosp.
Qermid©Orthopride
Euro. Surv. Antimicrob. Consumption Nat. Surv. Septicemia in Hosp. Qermid©Pacemakers
Nat. Surv. Surgical Site Infect. Quality Indicators Healthcare Associated Infect.
Sent. General Practitioners Shared Arthritis File for Electronic use
Sent. laboratories Infect. Dis. Surv. Creutzfeldt-Jakob dis. (Bel. Neurologists)
Sexually transmitted infect. (Sent. Surv.)
Surv. Clostridium difficile infect.
Surv. Infect. Dis. by Nat. ref. centre humane
microbiology
Redesign of data collections by healthdata.be
Legend
Registration started
Ready for launch
In test
Re-use of existing data
Being merged
HD Staff 2015
FTE = 15.28
N = 20
0
5
10
15
20
25
30
2 teams (“Data collection” & “Data warehousing”) with project leaders, business analyst,
functional analysts, technical architects, developers, statisticians, test engineers, support officer,
security officer, responsible MD
 Alignment with Action plan eHealth 2013-2018;
 Define procedures and criteria for start of new registers
and the continuation of existing registers, with focus on
reduction of registration burden;
 Evaluation and prioritisation new proposed projects;
 Follow-up of Small Cell Risk Analyses (Statistical Disclosure
Control);
 Service Level Objectives;
 Budget control.
HD SteerCo
Healthdata SteerCo: Composition
 Chair, not entitled to vote:
 Chief civil servant (R De Ridder)
 Members entitled to vote:
 4 independent physicians (J Kips, P De Plaen, G De Moor, H Vanpottelbergh, P
Kelchtermans, P Vollemaere , H De Nutte, G Van Pottelbergh)
 2 physician –scientists (P Cosyns , F Meunier, B Himpens, Y Englert)
 2 physicians from health insurance institutions (P Berkein , M Callens)
 3 experts medical informatics (E Bellon, A Vandenberghe, T Fiers)
 2 repr. of patients (L De Bot, M Fierens, B Pirsoul, R Heijlen)
 Members not entitled to vote:
 1 repr. of NIDHI (N Marly, P Meeus)
 1 repr. of FPS Health (C Decoster, I Mertens)
 1 repr. of KCE (S Devriese)
 1 repr. of eHealth-platform (F Robben, T Duvillier)
 1 repr. of each regional and community government (E Hendrickx, H De Kind)
 Project leader healthdata (J van Bussel, J Kips)
healthdata.be
data we care for
For each effective member, there is 1 deputy memberhealthdata.be
data we care for
 Data providers remain owner of their data, unless
otherwise agreed upon in convention between Parties;
 Requestor of Registry, or designated third party is
owner of the ensemble of data in Registry, unless
otherwise agreed upon in convention between Parties;
 Re-use of data only if positive advise owner and
Sectorial Committee Health
Included in Collaboration Agreement RIZIV-WIV
Ownership
39
Onboarding
to healthdata
Technical vs thematic onboarding
4
Technical onboarding:
• Once for each hospital
• Can be re-used by related labs
• People involved: IT + Healthdata
Thematic onboarding:
• Once for every registry at every hospital
• People involved: Data provider (IT, Medical, Admin)
+ project owners (lead) + HD (support)
HD4DP
Reg 1 Reg 2 Reg 3
Technical vs thematic onboarding
4
Technical onboarding:
• Once for each hospital
• Can be re-used for related labs
• People involved: IT + Healthdata
Thematic onboarding:
• Once for every registry at every hospital
• People involved: Data provider (IT, Medical, Admin)
+ project owners (lead) + HD (support)
HD4DP
Reg 1 Reg 2 Reg 3
Type of data provider Target deadline
All General and academic hospitals 06/2016
All Medical Laboratories 12/2016
All Psychiatric hospitals 06/2017
All General Practitioners 12/2017
Technical onboarding : Targets
As published in the Evaluation Action Plan eHealth 2013-2018:
Revision Action Point 18: “Inventory & Consolidation of Registries
Official proclamation dd. 14.10.2015 by IMC public health
Deployment HD4DP in Belgian general and academic hospitals
2015
week
46
: HD4DP installed
: To-do
HIS, LIMS, EPD, … of
data provider
HD4DP
eHBox client
software
eHBox
ETK –
encryption module
+
By 3rd party
OR Development
Cookbook
+
+
+
• Encryption module & file interface
• Cookbook available
• Short development process
Re-use of information by extracting structured info
from primary system and uploading in HD4DP
Goal is to evolve towards extracting all
necessary information from primary systems
and move away from manual data entry
(eHealth roadmap 2013-2018)
OR Development
Cookbook
Technical building blocks @ data provider
healthdata.be
data we care for
44
HD4DP
HIS, LIMS, EPD, … of
data provider
X-Connect eHBox
client software
eHBox
X-Connect ETK –
encryption module
+
+
+
+
ACTH
(RSW/FRATEM)
X-connect
HIS, LIMS, EPD, … of
data provider
eHBox client
software
eHBox
ETK –
encryption module
+
+
+
+
Medibridge,
HealthConnect
Medimail,UM,Hector
HD4DP
Integration in existing software (in progress)
healthdata.be
data we care for
HD4DP
KWS
NEXUZ eHBox
client software
eHBox
NEXUZ ETK –
encryption module
+
+
+
+
NEXUZ
Health
Technical onboarding
Nr Responsible Action
1 Hospital IT Prepare installation HD4DP
• Server machine
• Server connection
• User management
• Connection to national registry
• Connection to eHealthBox
 Summarized in installation sheet
2 Healthdata.be Install & configure HD4DP
3 Hospital IT Install encryption module
Submit test registration
4 Healthdata.be Confirm successful installation & configuration
Technical onboarding
Nr Responsible Action
1 Hospital IT Prepare installation HD4DP
2 Healthdata.be Install & configure HD4DP
• Once installation sheet is filled and sent to
healthdata@wiv-isp.be, we will contact you and
schedule a date for the installation
• We ask you to have someone standby during the
installation in case of problems
3 Hospital IT Install encryption module
Submit test register
4 Healthdata.be Confirm successful installation & configuration
Technical onboarding
Technical onboarding
Nr Responsible Action
1 Hospital IT Prepare installation HD4DP
2 Healthdata.be Install & configure HD4DP
3 Hospital IT Install encryption module (EM) by either
• Buying the EM from your eHBox client vendor
• Implementing the EM according to the cookbook
Submit test registration
• To test the correct installation & configuration of
HD4DP, you will be asked to submit at least one
record of a test register.
4 Healthdata.be Confirm successful installation & configuration
Technical onboarding
Technical onboarding
Nr Responsible Action
1 Hospital IT Prepare installation HD4DP
2 Healthdata.be Install & configure HD4DP
3 Hospital IT Install encryption module
Submit test registration
• To test the correct installation & configuration of
HD4DP, you will be asked to submit at least one
record of a test registration.
4 Healthdata.be Confirm successful installation & configuration
• Healthdata.be will contact you to confirm the
successful reception of the test record(s).
Technical onboarding
Technical vs thematic onboarding
5
Technical onboarding:
• Once for each hospital
• Can be re-used by related labs
• People involved: IT + Healthdata
Thematic onboarding:
• Once for every registry at every hospital
• People involved: Data provider (IT, Medical, Admin)
+ project owners (lead) + HD (support)
HD4DP
Reg 1 Reg 2 Reg 3
Thematic Onboarding
Nr Responsible Action
1 Healthdata.be • Communicate registry content to allow pre-filling
• Send stable data (if applicable)
2 Hospital IT • Analyze pre-fill possibilities
• Implement pre-fill
• upload stable data in HD4DP (if applicable)
• Define HD4DP users
• Communicate URL HD4DP to registrating personnel
3 Hospital
Clinicians &
Researcher
• Provide training to registrating personnel
• Start registration
Prefill from EPD/LIMS:
how to identify which info can be re-used
More info on support.healthdata.be
http://support.healthdata.be/customer
/portal/articles/1920824-re-use-data-
from-your-primary-systems
On www.healthdata.be/dcd, you can find the technical specifications of
the information required for IQEDFoot-registration:
Thematic Onboarding
Nr Responsible Action
1 Healthdata.be • Communicate register content to allow pre-filling
• Send stable data (if applicable)
2 Hospital IT • Analyze pre-fill possibilities
• Implement pre-fill
• Upload stable data in HD4DP (if applicable)
• Define HD4DP users
• Communicate URL HD4DP to registrating personnel
3 Hospital
Clinicians &
Researcher
• Provide training to registrating personnel
• Start registration
Thematic Onboarding
Nr Responsible Action
1 Healthdata.be • Communicate register content to allow pre-filling
• Send stable data (if applicable)
2 Hospital IT • Analyze pre-fill possibilities
• Implement pre-fill
• Upload stable data in HD4DP (if applicable)
• Define HD4DP users
• Communicate URL HD4DP to registrating personnel
3 Hospital
Clinicians &
Researcher
• Provide training to registrating personnel
• Start registration
Manual Effort
TechnicalComplexity
HD4DP User
Interface
HD4DP CSV
Upload/Downl
oad
HD4DP CSV file
poller
HD4DP API
Currently Available in HD4DP
Ongoing Improvements
AS OF 2016
Pre-fill options
E2E API
To be scheduled
CSV Upload / File Poller
• Data that is available in the primary system can be injected in
HD4DP
- Manual upload via User Interface OR
- Automatic integration through file polling
- NOT all fields need to be completed to provide significant
reduction of manual work!
• Documentation:
- Re-use data from your Primary Systems:
http://support.healthdata.be/customer/portal/articles/1920824
-re-use-data-from-your-primary-systems
- Detailed information on the CSV field formats and naming
conventions: http://www.healthdata.be/dcd/#/home
healthdata.be
data we care for
Summary
 1 technical implementation for all registries;
 1 information architecture for all registries;
 1 service provider for all registries;
 1 set of business processes for all registries;
 Max. re-use existing data (“only 1ce” registration);
 Each DP can develop own strategy and priorities re. deep
integration and API’s;
 Each DP has the original set of submitted data in structured
and coded (inter) national format, in 1 local database;
 Each DP receives timely feedback reports within 1 reporting
environment;
==> Less administrative burden, higher efficiency, more time
for patient, higher quality of care, more time for
“research”, higher quality of research, lower costs
Q&A
healthdata@wiv-isp.be
www.healthdata.be
healthdata be
@healthdatabe
healthdata.be
data we care for
visual attention
auditory attention
somatosensory attention
Thank you for your attention!
Anderson, J. et al. “Topographic Maps of Multisensory Attention.”
PNAS 107.46 (2010): 20110–20114. PMC. Web. 31 Dec. 2014.
Johan van Bussel,
on behalf of the healthdata team
 HD4Patients: web portal supporting patient participation in
registries (Patient Reported Outcomes & Patient Reported
Experiences);
 HD4Security_Officers: web application based on API of IBM
Gardium to provide external security officers access to
logging on DWH;
 HD4ALL: web application based on API of IBM Gardium to
provide all Belgian citizens following information: Is there
data about me in a Registry? Who submitted my data? Who
used my data?;
 HD4NGS: generic architecture to collect, store, and make
available for scientific analysis of human Next Generation
Sequencing Data.
What’s next?
“Future pact for the patient with the pharmaceutical
industry” (2015)
Royal Decree 12 may 2014 “Unmet Medical Need”
=> HD Services:
 Re-use of data available at datawarehouse: Private enterprises can
request access to data already available at DWH, if approval by
Registry holder, steering committee HD and sectorial committee
health.
 Start new data collection project: Private enterprises can submit to
governmental body/institute a motivated proposal (cfr. Unmet
Medical Need) for implementation of new data collection. If
accepted, governmental body/institute acts as commissioner
towards healthdata.be. The enterprise becomes Registry holder
and finances the project.
HD4Industry

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Presentation project healthdata.be for hospitals in Limburg (dd. 2015.11.30.) @ Jessa Ziekenhuis

  • 1. The healthdata.be project: Minimalisation of registration burden, Maximalisation of Return On Information Hasselt, 30.11.2015
  • 4. Unknown effectiveness Likely to be ineffective or harmful (3%) Unlikely to be beneficial (6%) Trade-off between benefits and harms (7%) Likely to be beneficial (24%) Beneficial (11%) BMJ Clinical Evidence (2014) Clinical registries are necessary ! 50% Effectiveness of 3000 common therapeutic interventions Plan Check Act Do
  • 5. Epidemiological surveillances are necessary ! Sabbe et al., (2012) Measles resurgence in Belgium, Eurosurveillance healthdata.be data we care for
  • 6. 6 ?  ? ? ? ?   ??! ? ?    healthdata.be data we care for
  • 7. healthdata.be data we care for Collection of health (care) related data in Belgium (n > 160 projects): “AS-IS” 1 2 3 4 5 7 6 Stage Stage Stage Stage Stage Stage Stage  Repeated registration of same information: high costs for data providers (ánd for researchers ánd government!)  Heterogeneous method & content: low transparency and high administrative burden & complexity  Limited privacy & security  Insufficient return on information Impact
  • 8. Growing awareness Milestone Date 1. Van de Sande, et al., Inventory of databases health care, KCE Reports 30A, Brussels: KCE 2006 2. Belgian Court of Audit, Scientific support of the federal health policy, BCA Reports, Brussels: BCA 2010 3. Coussée, et al., Charter High-quality recording of data by the healthcare sector, Brussels; Zorgnet Vlaanderen 2010 4. Actionplan eHealth 2013-2018: Action point 18 “Inventory and consolidation registers” 2012 5. Law of 5 May 2014: principle of “only once” data collection in all activities of governemental services and institutes 2014 6. Federal (9.10.2014) coalition agreement prioritizes reduction of administrative burden of health care professionals: “Only once”! 2014 healthdata.be data we care for  Van de Sande, et al. (2006) Inventory of databases health care, KCE Reports 30A;  Belgian Court of Audit (2010) Scientific support of federal health policy, BCA Reports;  Coussée (2010) Charter High-quality recording of data from the healthcare sector, Brussels; Zorgnet Vlaanderen;  Action plan eHealth 2013-2018: Action point 18 “Inventory and consolidation registers”;  Law 5 May 2014: principle of “only once” data collection in activities gov. services & institutes;  Federal (9.10.2014) and Flemish (23.07.2014) coalition agreement prioritizes reduction of administrative burden of health care professionals: “Only once”!  Federal Minister Maggie De Block (25.04.2015) : Reform plan financing of hospitals.  Version 2.0 of Action plan eHealth 2013-2018:; Growing Awareness
  • 9.  Law of 10 April 2014 various provisions related to health: Section 9: initiative RIZIV-INAMI and WIV-ISP: healthdata.be;  A new service within the legal body of the Institute of Public Health (WIV-ISP), funded by RIZIV-INAMI (20/04/2015, contract of open-end duration)  Facilitate (in terms of technology and process management) data exchange between healthcare professionals and researchers according to only once principle and re-use of data, in order to increase public health knowledge and to adjust health care policy, with respect for privacy of patient, healthcare professional and medical confidentiality.  Intergovernmental services for both federal and community/regional governments responsible for health and healthcare, and private legal bodies (indirectly);  2014-2017: focus on uniformisation of 42 existing registers managed by WIV-ISP and RIZIV. healthdata.be
  • 10. Experiment healthdata.be within the empirical cycle Observation Research Question Theory Development Conclusion(s) Analysis healthdata.be data we care for      
  • 11. healthdata.be data we care for Healthdata.be will focus on the simplification, standardization and automatization of the:  Business processes  Data collection architecture  Information architecture (terminology)  Data management  Feedback reporting Simplification
  • 12. healthdata.be data we care for  Obtain standardization in way actors interact for certain process  Simplify interaction between various actors by adhering to ‘only once’ principle and maximally integrating with existing workflows  Ensure compliance to various governance rules and regulations  Create transparency and awareness for stakeholders about various processes and status of on-going processes  Support continuity of register management (e.g. in case of staffing changes) Business Processes
  • 13.
  • 14. Secure Data Transfer Data Validation Annotation & Correction Request Data Storage BI-Reporting Registration in Primary System healthdata.be data we care for HEALTHSTATHD4DP Analysis Data Collection supported by healthdata.be Data Management & BI-Reporting supported by healthdata.be         healthdata.be: the end-to-end process healthdata.be Data Captation Data Monitoring HD4RES DATAWAREHOUSE (SAS)   HD4DP: Free and open souce local client software (API* based with eForms) managed by HD Catalogue;  “Open” architecture approved by:  WG Architecture: Positive advise (12/12/2014 & 06/03/2015) generic healthdata architecture;  Sector Committee health (Privacy commission): Authorization (21/04/2015) generic healthdata architecture;  eHealth-platform : Authorization (22/04/2015) generic healthdata architecture;  Successful installations at >60 hospitals; in production since 14.09.2015.  Industry: integration HD4DP in their (messaging) software *API: Application Programming Interface Architecture
  • 15. Secure Data Transfer Data Validation Annotation & Correction Request Data Storage BI-Reporting Registration in Primary System healthdata.be data we care for HEALTHSTATHD4DP Analysis Data Collection supported by healthdata.be Data Management & BI-Reporting supported by healthdata.be         healthdata.be: the end-to-end process healthdata.be Data Captation Data Monitoring HD4RES DATAWAREHOUSE (SAS)  
  • 16. Healthdata.be Catalogue (PROD) with Registry form definition Data provider Sending Data Through an API & Prefilling Forms for less Manual Work Legend Identifiers (SSIN, RIZIV, …) Metadata (internal ID, type data, …) Medical data CSV 24/7 HD4DP and / or   HD4DP : Healthdata for Data Providers healthdata.be data we care for • All manual input remains available (structured and coded, according to [inter]national standard) in local database of DP: • Import in future upgrade of EPD/LIMS; • Re-Use for internal BI & QI   
  • 17. Secure Data Transfer Data Validation Annotation & Correction Request Data Storage BI-Reporting Registration in Primary System healthdata.be data we care for HEALTHSTATHD4DP Analysis Data Collection supported by healthdata.be Data Management & BI-Reporting supported by healthdata.be         healthdata.be: the end-to-end process healthdata.be Data Captation Data Monitoring HD4RES DATAWAREHOUSE (SAS) 
  • 18. ETK & E2E Encryption eHealthBox with Codage Legend Identifiers (SSIN, RIZIV, transaction ID, ..) Metadata (timestamp, type data, …) Personal data (medical or other, possibly KMEHR based) Coded Identifiers Encrypted Data eHealth has never access to medical data or metadata Healthdata never receives the original identifier, but can reconcile different entries The data provider never receives the coded identifiers CSV CSV CSV CSV CSV CSV CSV CSV        HD4RES HD4DP healthdata.be data we care for Secure transfer of data and encoding of identifiers
  • 19. Secure Data Transfer Data Validation Annotation & Correction Request Data Storage BI-Reporting Registration in Primary System healthdata.be data we care for HEALTHSTATHD4DP Analysis Data Collection supported by healthdata.be Data Management & BI-Reporting supported by healthdata.be         healthdata.be: the end-to-end process healthdata.be Data Captation Data Monitoring HD4RES DATAWAREHOUSE (SAS) 
  • 20. Feedback flow Resubmission (through the standard data transfer flow) No impact on eHealth, existing services are used eHealthBox with DECodage Legend Metadata (timestamp, type of data, …) Feedback Field to correct Identifiers (SSIN, RIZIV, transaction ID, ..) Personal Data (medical or other) CSV CSVCSV CSV CSV CSV CSV Researcher       HD4RESHD4DP Verify data and feedback to data provider (HD4RES)
  • 21. Re-use of data in primary systems: CSV-upload functionality to upload data that is extracted from primary systems (e.g. EPD, LIMS). CSV upload improvements: Various improvements of the prefill functionality via CSV-upload, including supporting the upload of different CSV's for one record & support repeated upload of the same CSV. Integration with primary systems: Allow users to open a prefilled healthdata form in their primary systems (e.g. EPD, LIMS). Built-in validation: Inter- and intrafield validations are performed while the form is being filled out. Application integration: HIMS and LIMS can send the data through a standards based programmatic interface (API) Registry PM self-service: Allow registry PMs to maintain their own data collection definitions & reference lists Correction request handling: Registry PM can annotate records and send them back to the data providers for review. Origin of data: Indicate for each record which data was prefilled, manually provided or manually modified after initial prefilling. CURRENT VERSION 1.3.0. – 1.4.0. (dec2015) Process reporting: Display metrics about the data collection process (e.g. # corrections, process time, # sessions, …) Desktop version of HD4DP: Allow HD4DP to be installed on a desktop instead of a local server. Necessary for use by general practitioners. Improved search functionality: Allow registry PMs to more easily search their records PDF/Print View: Provide a printer-friendly version of the data collection form to support data collection on paper Bulk request corrections: Allow the registry PM to select multiple records for correction with one action Email notifications: Allow the registry PM to send email reminders to data providers Images in forms: Allow data providers to indicate specific locations/zones on an image Pseudonimization via eHealth: The eHealth-platform acts as Trusted Third Party to pseudonimize patient identifiers before they are sent to healthdata. Secure data transfer: Data is transferred between data providers and healthdata via the secure eHealthBox channel HD4DP – for data providers HD4RES – for researchers Legend: healthdata.be data we care for Development Roadmap HD4DP* & HD4RES Multi-center HD4DP: Allow one HD4DP-installation to be used by different organisations PLANNED DEVELOPMENT *4 planned major releases of HD4DP each year
  • 22. Secure Data Transfer Data Validation Annotation & Correction Request Data Storage BI-Reporting Registration in Primary System healthdata.be data we care for HEALTHSTATHD4DP Analysis Data Collection supported by healthdata.be Data Management & BI-Reporting supported by healthdata.be         healthdata.be: the end-to-end process healthdata.be Data Captation Data Monitoring HD4RES DATAWAREHOUSE (SAS)  
  • 23.  Secure: strict user & access management (Only HD staff);  Privacy: “register” specific encoding of identifiers (by HD);  Auditable: logs of who has seen what, how and when (IBM InfoSphere Guardium);  Standardized: common technology (DB2, SAS BI) and standards across registers;  HD Security officer (Ir. Nand Staes);  Location: Data center of Directorate General Statistics and Economic Information (FOD ECO-DGSEI): Contract and SLA available. Data storage
  • 24. Secure Data Transfer Data Validation Annotation & Correction Request Data Storage BI-Reporting Registration in Primary System healthdata.be data we care for HEALTHSTATHD4DP Analysis Data Collection supported by healthdata.be Data Management & BI-Reporting supported by healthdata.be         healthdata.be: the end-to-end process healthdata.be Data Captation Data Monitoring HD4RES DATAWAREHOUSE (SAS)  
  • 25.  Secure: strict user access management (Only authorized project managers and researchers), through VPN, to MICRO data;  Current stat. software: SAS; 2016: R and STATA  Privacy: “analysis” specific encoding of identifiers (by HD) + Statistical Disclosure Control by external MD-statistician + Auditable (IBM InfoSphere Guardium);  Secundary use(rs) and cross-linking registers = possible ONLY with proper authorization approvals. Data analysis
  • 26. 26  Healthstat.be (website; live 12/2015) as a secure reporting platform, with only aggregated data;  Objective: to give Return on Information (ROI) to data providers (reports designed by data providers), and up-to-date reporting for governments and stakeholders;  2 sections: Authorized section for register stakeholders (data providers, government, register project managers, …), with reporting tailored for each user profile (UAM by eHealth);  Public section available for everyone. BI-Reporting
  • 27.  Trusted Third Party: encryption (data and message) and pseudonymisation by eHealth platform;  Secure DWH: strict user & access management (Only HD staff);  Privacy: “register” & “analysis” specific encoding of identifiers (by HD);  Auditable: logs of who has seen what, how and when (IBM InfoSphere Guardium) + web portal access by Security officers;  HD Security officer (Ir. Nand Staes) and responsible MD (Dr. Michel Legrand);  End-to-End PEN tests by independent specialists;  Data center: FOD ECO-DGSEI: Contract & SLA available. Security
  • 28.  80 registers = > 8000 variables: need for standards!  Clinical Building Blocks: introduction of a national minimal set of stable, structured, specialism independent, technical neutral, and reusable data specifications for (hospital) EPD. Collaboration with NICTIZ & NFU.  SNOMED-CT: Prioritized standard for Lists of Values (LOV’s) in Clinical Building Blocks. Terminology
  • 29. Variables needed for scientific research question healthdata.be data we care for Signalitics, typical available in authentic sources Information needed in context of continuity of care or internal administration Information mostly not available in primary systems EPD, HIMS, LIMS, …) The challenge for scientific data collection Register A Register B Register C Register D Clinical building blocks healthdata.be data we care for
  • 30. Example Clinical Building block: “breathing” healthdata.be data we care for Values: SNOMED-CT
  • 31. N=80 N=14 Building block No building block N=16 15 14 14 8 3 2221111 be.en.hd.TransferProcedure be.en.hd.MedicationPrescription be.en.hd.TransferConcern be.en.hd.TransferLaboratoryResults be.en.hd.Patient be.en.hd.Smoking be.en.hd.Encounter be.en.hd.MedicalEquipment be.en.hd.BloodPressure be.en.hd.Caregiver be.en.hd.CareProvider be.en.hd.BodyWeight be.en.hd.BodyHeight Potential use of Building Blocks in registry X Type of Building Blocks that could be used in registry X Exploratory exercise use of Clinical Building Blocks (CBB’s) in a real registry healthdata.be data we care for
  • 32. Exploratory exercise use of Clinical Building Blocks (CBB’s) in a real registry healthdata.be data we care for
  • 33. 33  2014-2017: focus on redesign of 42 existing registers managed by WIV-ISP and RIZIV;  Examples: Rare diseases, HIV-AIDS, Diabetes, Influenza, Common childhood vaccine-preventable infectious diseases, Nosocomial infections, Medical devices (pacemakers, stents, hip & knee, …), Rheumatoid arthritis …  3 ‘Waves’: 2014-2015(Q2); 2015-2016(Q2); 2016-2017(Q) (see www.healthdata.be); Based on objective complexity criteria and policy priorities  Actualization of planning possible because of new priorities and urgencies. ==> NEW: Anatomic Pathologists towards Belgian Cancer Register Planning
  • 34. 2014 – 2015 (Q2) 2015-2016 (Q2) 2016-2017 (Q2) Bel. Cystic Fibrosis Reg. Bel. HIV-AIDS Surveillance Ambulatory Care Health Information Lab Bel. Early Warning System for Drugs Bel. HIV-AIDS Viral Loads Bel. Treatment Demand Indicator Reg. Bel. Haemophilia Reg. Bel. HIV-AIDS Cohort Study Declaration Infect. Dis. Brussels-Capital region Bel. Neuromuscular Disease Reg. Euro. Antimicrob. Resist. Surv. Netw. Declaration Infect. Dis. Walloon Region Central Register Rare Dis. Euro. Point Prevalence Surv. >> Wave 4 Hand hygiene IQED - Initiative Quality promotion and Epidemiology in Diabetes care Surv. Infect. Dis. in Children Healthcare Associated Infect. & Antimicrobial Use in Euro. Long Term Care Facilities IQED children and adolescents Nat. Surv. Healthcare Associated Infect. in Intensive Care Units Qermid©Coronaire stents IQED Foot clinics Nat. Surv. Influenza Qermid©Endoprothesen Nat. Surv. Antimicrobial Use in Bel. Hosp. Nat. Surv. Meticillin resistant Staphylococcus aureus in Bel. Hosp. Qermid©Hartdefibrillatoren Sent. Hosp. for Severe Acute Resp. Illness Nat. Surv. multi-resistant micro-organisms in Bel. Hosp. Qermid©Orthopride Euro. Surv. Antimicrob. Consumption Nat. Surv. Septicemia in Hosp. Qermid©Pacemakers Nat. Surv. Surgical Site Infect. Quality Indicators Healthcare Associated Infect. Sent. General Practitioners Shared Arthritis File for Electronic use Sent. laboratories Infect. Dis. Surv. Creutzfeldt-Jakob dis. (Bel. Neurologists) Sexually transmitted infect. (Sent. Surv.) Surv. Clostridium difficile infect. Surv. Infect. Dis. by Nat. ref. centre humane microbiology Redesign of data collections by healthdata.be Legend Registration started Ready for launch In test Re-use of existing data Being merged
  • 35. HD Staff 2015 FTE = 15.28 N = 20 0 5 10 15 20 25 30 2 teams (“Data collection” & “Data warehousing”) with project leaders, business analyst, functional analysts, technical architects, developers, statisticians, test engineers, support officer, security officer, responsible MD
  • 36.  Alignment with Action plan eHealth 2013-2018;  Define procedures and criteria for start of new registers and the continuation of existing registers, with focus on reduction of registration burden;  Evaluation and prioritisation new proposed projects;  Follow-up of Small Cell Risk Analyses (Statistical Disclosure Control);  Service Level Objectives;  Budget control. HD SteerCo
  • 37. Healthdata SteerCo: Composition  Chair, not entitled to vote:  Chief civil servant (R De Ridder)  Members entitled to vote:  4 independent physicians (J Kips, P De Plaen, G De Moor, H Vanpottelbergh, P Kelchtermans, P Vollemaere , H De Nutte, G Van Pottelbergh)  2 physician –scientists (P Cosyns , F Meunier, B Himpens, Y Englert)  2 physicians from health insurance institutions (P Berkein , M Callens)  3 experts medical informatics (E Bellon, A Vandenberghe, T Fiers)  2 repr. of patients (L De Bot, M Fierens, B Pirsoul, R Heijlen)  Members not entitled to vote:  1 repr. of NIDHI (N Marly, P Meeus)  1 repr. of FPS Health (C Decoster, I Mertens)  1 repr. of KCE (S Devriese)  1 repr. of eHealth-platform (F Robben, T Duvillier)  1 repr. of each regional and community government (E Hendrickx, H De Kind)  Project leader healthdata (J van Bussel, J Kips) healthdata.be data we care for For each effective member, there is 1 deputy memberhealthdata.be data we care for
  • 38.  Data providers remain owner of their data, unless otherwise agreed upon in convention between Parties;  Requestor of Registry, or designated third party is owner of the ensemble of data in Registry, unless otherwise agreed upon in convention between Parties;  Re-use of data only if positive advise owner and Sectorial Committee Health Included in Collaboration Agreement RIZIV-WIV Ownership
  • 40. Technical vs thematic onboarding 4 Technical onboarding: • Once for each hospital • Can be re-used by related labs • People involved: IT + Healthdata Thematic onboarding: • Once for every registry at every hospital • People involved: Data provider (IT, Medical, Admin) + project owners (lead) + HD (support) HD4DP Reg 1 Reg 2 Reg 3
  • 41. Technical vs thematic onboarding 4 Technical onboarding: • Once for each hospital • Can be re-used for related labs • People involved: IT + Healthdata Thematic onboarding: • Once for every registry at every hospital • People involved: Data provider (IT, Medical, Admin) + project owners (lead) + HD (support) HD4DP Reg 1 Reg 2 Reg 3
  • 42. Type of data provider Target deadline All General and academic hospitals 06/2016 All Medical Laboratories 12/2016 All Psychiatric hospitals 06/2017 All General Practitioners 12/2017 Technical onboarding : Targets As published in the Evaluation Action Plan eHealth 2013-2018: Revision Action Point 18: “Inventory & Consolidation of Registries Official proclamation dd. 14.10.2015 by IMC public health
  • 43. Deployment HD4DP in Belgian general and academic hospitals 2015 week 46 : HD4DP installed : To-do
  • 44. HIS, LIMS, EPD, … of data provider HD4DP eHBox client software eHBox ETK – encryption module + By 3rd party OR Development Cookbook + + + • Encryption module & file interface • Cookbook available • Short development process Re-use of information by extracting structured info from primary system and uploading in HD4DP Goal is to evolve towards extracting all necessary information from primary systems and move away from manual data entry (eHealth roadmap 2013-2018) OR Development Cookbook Technical building blocks @ data provider healthdata.be data we care for 44
  • 45. HD4DP HIS, LIMS, EPD, … of data provider X-Connect eHBox client software eHBox X-Connect ETK – encryption module + + + + ACTH (RSW/FRATEM) X-connect HIS, LIMS, EPD, … of data provider eHBox client software eHBox ETK – encryption module + + + + Medibridge, HealthConnect Medimail,UM,Hector HD4DP Integration in existing software (in progress) healthdata.be data we care for HD4DP KWS NEXUZ eHBox client software eHBox NEXUZ ETK – encryption module + + + + NEXUZ Health
  • 46. Technical onboarding Nr Responsible Action 1 Hospital IT Prepare installation HD4DP • Server machine • Server connection • User management • Connection to national registry • Connection to eHealthBox  Summarized in installation sheet 2 Healthdata.be Install & configure HD4DP 3 Hospital IT Install encryption module Submit test registration 4 Healthdata.be Confirm successful installation & configuration Technical onboarding
  • 47. Nr Responsible Action 1 Hospital IT Prepare installation HD4DP 2 Healthdata.be Install & configure HD4DP • Once installation sheet is filled and sent to healthdata@wiv-isp.be, we will contact you and schedule a date for the installation • We ask you to have someone standby during the installation in case of problems 3 Hospital IT Install encryption module Submit test register 4 Healthdata.be Confirm successful installation & configuration Technical onboarding
  • 48. Technical onboarding Nr Responsible Action 1 Hospital IT Prepare installation HD4DP 2 Healthdata.be Install & configure HD4DP 3 Hospital IT Install encryption module (EM) by either • Buying the EM from your eHBox client vendor • Implementing the EM according to the cookbook Submit test registration • To test the correct installation & configuration of HD4DP, you will be asked to submit at least one record of a test register. 4 Healthdata.be Confirm successful installation & configuration Technical onboarding
  • 49. Technical onboarding Nr Responsible Action 1 Hospital IT Prepare installation HD4DP 2 Healthdata.be Install & configure HD4DP 3 Hospital IT Install encryption module Submit test registration • To test the correct installation & configuration of HD4DP, you will be asked to submit at least one record of a test registration. 4 Healthdata.be Confirm successful installation & configuration • Healthdata.be will contact you to confirm the successful reception of the test record(s). Technical onboarding
  • 50. Technical vs thematic onboarding 5 Technical onboarding: • Once for each hospital • Can be re-used by related labs • People involved: IT + Healthdata Thematic onboarding: • Once for every registry at every hospital • People involved: Data provider (IT, Medical, Admin) + project owners (lead) + HD (support) HD4DP Reg 1 Reg 2 Reg 3
  • 51. Thematic Onboarding Nr Responsible Action 1 Healthdata.be • Communicate registry content to allow pre-filling • Send stable data (if applicable) 2 Hospital IT • Analyze pre-fill possibilities • Implement pre-fill • upload stable data in HD4DP (if applicable) • Define HD4DP users • Communicate URL HD4DP to registrating personnel 3 Hospital Clinicians & Researcher • Provide training to registrating personnel • Start registration
  • 52. Prefill from EPD/LIMS: how to identify which info can be re-used More info on support.healthdata.be http://support.healthdata.be/customer /portal/articles/1920824-re-use-data- from-your-primary-systems On www.healthdata.be/dcd, you can find the technical specifications of the information required for IQEDFoot-registration:
  • 53. Thematic Onboarding Nr Responsible Action 1 Healthdata.be • Communicate register content to allow pre-filling • Send stable data (if applicable) 2 Hospital IT • Analyze pre-fill possibilities • Implement pre-fill • Upload stable data in HD4DP (if applicable) • Define HD4DP users • Communicate URL HD4DP to registrating personnel 3 Hospital Clinicians & Researcher • Provide training to registrating personnel • Start registration
  • 54. Thematic Onboarding Nr Responsible Action 1 Healthdata.be • Communicate register content to allow pre-filling • Send stable data (if applicable) 2 Hospital IT • Analyze pre-fill possibilities • Implement pre-fill • Upload stable data in HD4DP (if applicable) • Define HD4DP users • Communicate URL HD4DP to registrating personnel 3 Hospital Clinicians & Researcher • Provide training to registrating personnel • Start registration
  • 55. Manual Effort TechnicalComplexity HD4DP User Interface HD4DP CSV Upload/Downl oad HD4DP CSV file poller HD4DP API Currently Available in HD4DP Ongoing Improvements AS OF 2016 Pre-fill options E2E API To be scheduled
  • 56. CSV Upload / File Poller • Data that is available in the primary system can be injected in HD4DP - Manual upload via User Interface OR - Automatic integration through file polling - NOT all fields need to be completed to provide significant reduction of manual work! • Documentation: - Re-use data from your Primary Systems: http://support.healthdata.be/customer/portal/articles/1920824 -re-use-data-from-your-primary-systems - Detailed information on the CSV field formats and naming conventions: http://www.healthdata.be/dcd/#/home healthdata.be data we care for
  • 57. Summary  1 technical implementation for all registries;  1 information architecture for all registries;  1 service provider for all registries;  1 set of business processes for all registries;  Max. re-use existing data (“only 1ce” registration);  Each DP can develop own strategy and priorities re. deep integration and API’s;  Each DP has the original set of submitted data in structured and coded (inter) national format, in 1 local database;  Each DP receives timely feedback reports within 1 reporting environment; ==> Less administrative burden, higher efficiency, more time for patient, higher quality of care, more time for “research”, higher quality of research, lower costs
  • 59. healthdata.be data we care for visual attention auditory attention somatosensory attention Thank you for your attention! Anderson, J. et al. “Topographic Maps of Multisensory Attention.” PNAS 107.46 (2010): 20110–20114. PMC. Web. 31 Dec. 2014. Johan van Bussel, on behalf of the healthdata team
  • 60.  HD4Patients: web portal supporting patient participation in registries (Patient Reported Outcomes & Patient Reported Experiences);  HD4Security_Officers: web application based on API of IBM Gardium to provide external security officers access to logging on DWH;  HD4ALL: web application based on API of IBM Gardium to provide all Belgian citizens following information: Is there data about me in a Registry? Who submitted my data? Who used my data?;  HD4NGS: generic architecture to collect, store, and make available for scientific analysis of human Next Generation Sequencing Data. What’s next?
  • 61. “Future pact for the patient with the pharmaceutical industry” (2015) Royal Decree 12 may 2014 “Unmet Medical Need” => HD Services:  Re-use of data available at datawarehouse: Private enterprises can request access to data already available at DWH, if approval by Registry holder, steering committee HD and sectorial committee health.  Start new data collection project: Private enterprises can submit to governmental body/institute a motivated proposal (cfr. Unmet Medical Need) for implementation of new data collection. If accepted, governmental body/institute acts as commissioner towards healthdata.be. The enterprise becomes Registry holder and finances the project. HD4Industry

Editor's Notes

  1. An API to open form prefilled with a set existing data API to pass full dataset & receive error message API to pass full dataset & correct messages in form