To help parents understand the work their child will be doing throughout the school year. Effective meetings are not only integral to achieve team goals and successful completion of tasks, but also are reflective overall of team functioning. Effective team meetings allow for open conversation that draws upon each members' knowledge, skills, and perspectives to solve problems and to support one another in achieving the team's collective goals. Team meetings can also help you identify small problems before they become large—or identify good ideas earlier rather than later. Here are Five tips to make your team meeting most effective and to get its full and extensive goal…

1. DR. AMARNATH GUPTA
PhD, PMP, PgMP, MCP, MCSE, CCNA,
CHFI, Six Sigma Green, CMMi3, ITIL
How to Improve
Your Team Meetings

2. Dr. Amarnath Gupta is an extensive educationist and mentor.
Author of the My Life My Way, Network Security Management with High-level Security Policies,
Windows Administration – a Layman Guide and the Process Management – Dilbert’s play, and
founder of the Integrated Management Consultants — voiced the aspirations of Open
Sourced Application community as no other individual of his era did. As life visionary,
philosopher, writer, researcher, entrepreneur and mentor, he has been serving his country for
over 9 years.
Being a student of the AU College of Engineering, Amarnath practiced Engineering along with
his service. His early professional life records his valuable and obliged service in Global
InfoTech, Radiant Technologies, Hindustan Computers Limited. As a member of the AIEA, in
2006 he was appointed to accompany Primlaks Nigeria Group as the Director of Information
Technologies, which has been deemed ever since as a charter of Nigerian Information
Technology Industry. The recognition itself proclaims that he initiated and imparted in
Enterprise Resource Planning revolution in Manufacturing Industry in Nigeria.
During the brief private interval of his life following his professional services and jobs, Amarnath
is writing next upcoming ―Dynamics NAV Business Intelligence‖ which is yet to be published.
About Author

3. – To help parents understand the work their child will be doing throughout
the school year. Effective meetings are not only integral to achieve team
goals and successful completion of tasks, but also are reflective overall of
team functioning.
– Effective team meetings allow for open conversation that draws upon
each members' knowledge, skills, and perspectives to solve problems and
to support one another in achieving the team's collective goals.
– Team meetings can also help you identify small problems before they
become large—or identify good ideas earlier rather than later.
Here are Five tips to make your team meeting most effective and to get its
full and extensive goal…
Importance of Team Meeting

4. • Using a standard agenda gives structure to
your meeting and helps you stay on target
to finish the meeting on time. It also makes
sure that you don't forget anything! Share
the agenda with your project team before
the meeting so they know what will be
discussed and they can come along
prepared.
Tip 1: Create an agenda

5. Projects can get very busy, so it's best to let your
colleagues know about the meeting in advance. Put it
in their diary or on a shared project calendar as far in
advance as is practical. You'll probably be holding
them regularly (like every week), so you can book them
up at the same time each time so that people get used
to having that slot reserved for the team meeting. This
will also help you identify if individuals will be away so
that you can arrange to reschedule. Alternatively, they
could send a deputy.
Tip 2: Book them in advance

6. Team meetings can be even harder if your team
members are not all in the same location. However,
collaboration tools can be a real help. They ensure that
everyone has the agenda and other information before
the meeting, and they can help you record actions so
that everyone can see the output. In addition, features
like instant messaging, chat and discussions allow you to
hold your meeting virtually, regardless of where
individuals are actually based.
Tip 3: Use collaboration tools

7. One of the main reasons that team meetings are not productive is
that some team members talk a lot and some don't contribute at all.
Don't let one or two people dominate the discussion. Ideally, you
want to hear from everyone, and everyone should have the same
opportunity to raise issues and to brief the rest of the team on the
progress of their actions.
One way to make sure that everyone gets a turn to speak is to use a
timer. Each person gets to talk until the time runs out. They can use
the time to summarize their progress that week, any problems and
anything else they need help with. You can choose how long the
time runs for: 5 minutes is good and while it doesn't sound very long it
is normally long enough!
Tip 4: Allow everyone to participate

8. Meetings are only useful if action comes out of them.
Make sure that you record the actions raised and who will
be taking responsibility for completing them. If you can't
do this and chair the meeting, delegate the role of note
taking to someone else. Then share the minutes with your
team. Most importantly, you need to follow up progress at
the next meeting. That's why the first item on the agenda
each week should be 'Actions from the previous meeting'.
This makes it clear to everyone that you'll be asking for
progress reports.
Tip 5: Follow up the actions

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• Official Website: http://www.amarnathgupta.com
• Personal Blog: http://amarnathgupta.com/pendown
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