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Addressing Sarbanes-Oxley Challenges with the Microsoft Office System Gerald Walker Interactive America, Inc. [email_address]

Executive Summary ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],The Solution Showcase for the Microsoft Office System highlights how leading organizations use the Microsoft Office System to solve important business problems .

Agenda ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Solution Showcase Overview ,[object Object],Overall Objectives Increase customer value from existing Microsoft Office System investments Increase the viability of building a business using the Microsoft Office System Increase the relevance of the Microsoft Office System as a must-have component of solutions Strategies to Support the Objectives ,[object Object],[object Object],Customer Partner Microsoft

Solution Showcase Partner Benefits Showcase your solutions Reach potential customers by having your solutions in the Solution Showcase on the Microsoft Web site. Highlight Microsoft Office System-based solutions and capabilities to the Microsoft sales force and Microsoft marketing teams. See illustrative examples of how to use the Microsoft Office System to solve customer business problems. Sell more effectively with Microsoft Office System solutions sales materials.

SOX in the Context of Compliance COMPLIANCE Sarbanes-Oxley Fiscal accountability for all public companies Basel II Capital assessment and reporting standards for global banking U.S. PATRIOT Act Customer documentation requirements in order to “know your customer ” DoD 5015.2 and UK PRO Federal standards of records management Health Insurance Portability Accountability Act (HIPAA) NASD 3110 Written policies and procedures for review of correspondence with the public All records related to securities transactions to be maintained for 3 years Gramm-Leach Bliley Act (GLBA) Privacy of financial information Right to carry insurance between jobs; privacy of patient information SEC Rules 17a-3 & 17a-4

Sarbanes-Oxley Act of 2002 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Sarbanes in Brief ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

The Sarbanes-Oxley Act of 2002 ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Section 302 requires executives to personally certify the validity of financial statements Section 404 requires complete documentation of internal controls and procedures for financial reporting, as well as auditor attestation

Sarbanes-Oxley: Market Opportunity ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Sources: AMR Research Report, “2004 Sarbanes-Oxley Spending and Project Planning Trends,” February 2004 AMR Research Report, “Bare Minimum Versus Improved Business: Spend Compliance Money Well,” December 2004 Global Sox Expenditure (In Billions)

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Urgency of Sarbanes-Oxley Deadlines are approaching

Consequences of Compliance ,[object Object],A New Way of Doing Business Accelerated discovery, validation, and disclosure of financial information High risks of non-compliance Limited resources, time, and budgets available for compliance initiatives

Does this Sound Familiar? “… documents are lost in e-mail.” “… how can I monitor status across the company?” “ If we had better visibility of our processes….” “… no time to learn new software.” “ We need one integrated system…” “ Is our financial data secure?”

Sox Business Problem ,[object Object],[object Object],[object Object],[object Object],[object Object],Proactively manage disclosure and control processes for your organization

Microsoft Supports Compliance ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Why choose Microsoft for your Sarbanes-Oxley compliance needs?

Microsoft Office System Addresses the Key Sarbanes-Oxley Challenges Business Challenges ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Microsoft Office System Benefits ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Protect Investments by Establishing a Compliance Infrastructure Partner-Enabled solutions using Enhanced SOX Compliance Extensive Compliance Infrastructure Business Intelligence Document Lifecycle Management Document Rights Management Workflow Management Records Management E-Mail Compliance Archiving Business Analytics Collaboration and Information Management

What is the Sarbanes Oxley Accelerator? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Offering Capabilities ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Microsoft Office System – Platform for Sarbanes-Oxley Solutions ,[object Object],[object Object],[object Object],Document & Information Management Process Automation & Workflow Communication & Collaboration Monitoring & Reporting

[object Object],[object Object],[object Object],[object Object],Document & Information Management The Microsoft Office System can facilitate management process, risk, control, and test documents

Control Document for Capturing Workflow and Metadata Site administrator can add properties and property values as necessary to meet new compliance needs Signoff process stores the user’s logon ID, a time stamp, and any optional notes from the signer Numbered sections are workflow steps Roll-back option is captured as a part of the audit history for the document Example Solution Value to Businesses ,[object Object],[object Object],[object Object]

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Process Automation & Workflow The Microsoft Office System enables automated processes to enhance information routing and organizational efficiency

Control Environment for Document Management Familiar tree structure simplifies navigation Personalized tree view is populated for current user by using SharePoint Products and Technologies and user credentials View document properties without opening documents Single item can show up multiple times (for example, for multiple risks) without creating multiple copies of the record Example Solution Value to Businesses ,[object Object],[object Object],[object Object]

[object Object],[object Object],[object Object],[object Object],[object Object],Communication & Collaboration The Microsoft Office System can empower individuals to collaborate and share information across teams

Central Portal to Access Sarbanes-Oxley Controls Example Solution One-click access to internal control environment Secure user access to systems and controls Easy to customize with branding, Web Parts, document libraries, issues lists, etc. Shows overall project status at a glance Value to Businesses ,[object Object],[object Object],[object Object]

[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Monitoring & Reporting The Microsoft Office System can facilitate project status review across the organization from a single access point

Standard or Customized Reporting Views One-click access to multiple views Open and review documents directly from a report module Create custom views to map to needs of the business Real-time view of document status Example Solution Value to Businesses ,[object Object],[object Object],[object Object]

High-Level Solution Architecture Windows XP Web Components InfoPath 2003 Windows Server 2003 SharePoint Products and Technologies Document Libraries Web Services Web Part Infrastructure Custom Event Handlers and User Interface Code ASP.NET SQL Server 2000 Configuration Content Client Server ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Partner Opportunities ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Partners have the opportunity to build on Microsoft Office System functionality to develop Sarbanes-Oxley solutions

Microsoft Partners -- Building Compliance Solutions on the Microsoft Office System ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Conclusion Microsoft Office System provides a solution platform that facilitates control documentation, workflow, communication, and reporting across business units ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

[object Object],[object Object],Next Steps Use the Microsoft Office System to develop Sarbanes-Oxley solutions

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