Cataloging of Video Formats

1. CATALOGING VIDEO
FORMATS
Prepared by: Gizelle DR. Dela Cruz, RL., LPT.
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2. Chief Source of Information
Item itself (e.g. Title frames) or its container (label or box)
If information not available from the chief source, take it
from:
Accompanying material (scripts, shot lists, publicity material)
Other sources

3. TITLE
Use the title from the Chief Source as the Title
Proper and Other Title Information (subtitle). Notice
whether that title varies from the title on the cassette
or disc label, container, guide, or in the distributor’s
catalog. If so, make a note about each variant title,
such as: Title on cassette label: [title].

4. GENERAL MATERIAL DESIGNATION
(GMD)
For a videocassette, video reel, or videodisc, the
GMD is [videorecording]. For interactive
videocassettes, the GMD is [interactive
multimedia]. Use a note to tell the user what kind of
videocassette. A ½ in. cassette will be VHS or Beta
(obsolete) and a ¾ in. cassette will be U-matic and 4
¾ in. will be DVD.

5. STATEMENT OF RESPONSIBILITY
 Transcribe statement of responsibility relating to those persons or
bodies credited in the chief source of information with a major role in
creating a film (e.g., as producer, director, animator) as instructed
in1.1F. Give all other statements of responsibility (including those
relating to performance) in notes.
Examples:
Flowering and fruiting of papaya [GMD] / produced by the
Department of Botany, Iowa State University.
Classroom control [GMD] / United of London Audio Visual
Centre ; produced, directed, and edited by N.C. Collins
Food [GMD] : green grow the profits / ABC News ; producer and
writer, James Benjamin ; director, Al Niggemeyer

6. • Add a word or short phrase to the statement of
responsibility if the relationship between the title
and the person(s) or body (bodies) named in the
statement is not clear.
Example:
Skaterdater [GMD] / [produced by]
Marshal Backlar.

7. PUBLISHER/DISTRIBUTOR
Enter the place and name of publisher (or distributor)
as found on the container.
If a different company distributed the video program,
in the Publisher’s Area will be a place of Publication
and the publishing company, space-semicolon-
space, and the place of distribution and the
distributor.

8. DATE
Usually movie release date. Look for copyright date
on wither the label or container. e.g. c2006.

9. Edition Statement
Look on the container for edition information; anything indicating the
item in hand is different from the same title previously issued.
Use whatever wording appears on the item.
Examples:
 Special edition
 Deluxe widescreen presentation
 Widescreen version
 Standard version
 Letterbox format
 Collector’s edition

10. PHYSICAL DESCRIPTION AREA
See AACR2R, Chapter 7, for examples of video cassettes, video discs, and
motion pictures. For VHS and Beta video cassettes, record ½ in. in the
dimensions area. From U-matic video cassettes, record ¾ in. The dimensions
area for videodiscs contains the diameter of the disc (usually 12 in.).
If the video is in color with some black-and-white, record this as col. with b&w
sequences. If there is about an even mix of both, record this as col. and b&w
or b&w and col., depending on which predominates. If there is more than one
video cassette or videodisc on the cataloging record, the running time will be
the total of all. Examples for a VHS, video cassette and set of three:
1 videocassette (30 min.) : sd., col. ; ½ in.
3 videocassettes (90 min.) : sd., col. ; ½ in.

11. If there are two or more separately-titled, independent programs on a
videocassette or videodisc with a collective title on its label, use the
label title as the Title Proper and catalog the items as one unit. Give
the total running time in the Physical Description Area. Add a Contents
Note with titles of parts and running times of the separate parts. If
there are separately-titled, independent programs on a videocassette
or disc with no collective title on its label, catalog each program
separately. The Extent of Item would be as follows:
on 1 videocassette (30 min.)
Interactive video will be played in segments, so it does not need a
running time in the Physical Description Area. A note may be included
in the titles and running times of major video programs which part of
the interactive videodisc.

12. SERIES
The series title may be given on the program
itself often before the title frame on the program
or on the label, container, or in accompanying
printed material. Record this title in parentheses
after the Physical Description Area, unless the
series is prominent enough to put in the Title
Proper Area.

13. NOTES
Nature or form
Language
Source of title proper
Variations in title
Parallel titles and other title information
Statements of responsibility
Cast
Credits

14. VR
616.7227
R431 Riddle of the joints [videorecording] / written and produced by Katharine
1987 Everett.—Northbrook, Ill. : Coreonet Films, c1987.
Acc. No. 1 videocassette (58 min.) : sd., col. ; ½ in. + 1 guide.— (Nova series).
VHS format.
Title on cassette label: Arthritis : riddle of the joints.
“A BBC-TV production in association with WGBH for Nova”.
Narrator, Don Wescott.
Credits: Camera, Derek Banks, David Saunders, Ian Stone ; music,
Elizabeth Parker ; editors, Mike Thomas, Horacio Queiro.
(Continued on next card)

15. Riddle of the joints [video recording] … c1987. (Card 2)
Originally produced for the television program Nova.
Summary: Presents a historical perspective on rheumatoid arthritis,
emphasizing recent research in Britain and Japan. Shows how arthritis
affects the joints. Explains new theories about causes of rheumatoid
arthritis. Discusses the malfunction of the immune system as a possible
cause. Also discusses the human parvovirus and Lyme disease (carried by
ticks) as possible causes of arthritis.
(Continued on next card)

16. Riddle of the joints [video recording] … c1987. (Card 3)
1. Rheumatoid arthritis. 2. Arthritis. 3. Immune system. 4. Tick-
borne diseases. 5. Virus diseases. I. Everett, Katharine. II. WGBH
(Television station : Boston, Mass). III. Coronet (Firm). IV. British
Broadcasting Corporation. Television Service. V. Title : Nova
(Television program). VI. Title: Arthritis : riddle of the joints. VII.
Series.