disaster

1. Emergency Preparedness Program
Key Components of Emergency
Preparedness Program

2. Emergency Preparedness Program
Four Foundations
of Emergency Management Program
 Mitigation
 Preparation
 Response
 Recovery

3. Emergency Preparedness Program
 All Hazards Approach – Incident Command
System
 Comprehensive Emergency Management
Plan
 Staff Roles and Responsibilities
 Self Sustainability
 Drills and Exercises
Key Program Components

4. Emergency Preparedness Program
What is an
All Hazards Approach?

5. Emergency Preparedness Program
All Hazards Approach
 University Hospital’s plan addressing a wide variety
of disasters through the implementation of a unified
approach and Incident Command
 Top five potential events identified by University
Hospital which could activate the Disaster Plan:
 Influx of patients into the hospital
 Pandemic/Epidemic
 Utility Failure
 Snow
 Flood

6. Emergency Preparedness Program
What is the
Incident Command System
and how does it work?

7. Emergency Preparedness Program
Hospital Incident Command
System (HICS)
 System for managing emergent and non-emergent
situations
 Provides hospitals with required tools to address the
event
 HICS initiated by an internal/external event
 Flexible in scale
 Only those positions needed are activated
 Administrative position assumes role as Incident
Commander

8. Emergency Preparedness Program
Hospital Incident Command
System (HICS)
 Overhead page alert:
 “Attention all Hospital Personnel: Incident
Command has been activated. Please return to
your assigned work area.”
 GroupWise email is sent
 ICS provides staff direction and makes decisions
to ensure safety.
 At conclusion of event, overhead page alert:
 “Attention all Hospital Personnel: Incident
Command has been concluded. Resume normal
activities.”

9. Emergency Preparedness Program
Comprehensive Emergency
Management Plan (CEMP)
 Campus disaster plan can be found on the Intranet.
 Each department/unit has a department specific
disaster binder (orange).
 Key tabs in department plan binder are department-
specific responsibilities which outline special
response plans and evacuation routes.
 Environment of Care Safety
Quick Reference Guide details
specific responses for staff to
emergencies.

10. Emergency Preparedness Program
What is my role
if Incident Command
is activated?

11. Emergency Preparedness Program
Staff Roles & Responsibilities
 Know Staging and Evacuation Plans for patients.
 Evacuation Maps posted in all clinical areas
 Horizontal and vertical routes
 Be familiar with Evacuation Equipment.
 Location
 Use
 Be familiar with Emergency Codes & Designations.
 Check with Supervisor for updates if role is not pre-
assigned.

12. Emergency Preparedness Program
Evacuation Map Example

13. Emergency Preparedness Program
Evacuation Equipment Examples
 Paraslyde  Stair Chair
 East Tower – located in equipment rooms
 North Tower – located in laundry chute rooms

14. Emergency Preparedness Program
Emergency Codes & Designations
Emergency Code Meaning
Code Red Fire
Code Blue Adult Medical Emergency
Code White Pediatric Medical Emergency
Code Amber Infant/Child Abduction
Code Yellow Explosive device or Bomb Threat
Code Gray Patient Elopement
Code Silver Person with Weapon; Hostage Situation
Code Orange Hazmat Incident; Decontamination Needed
Code Black Severe Weather Warning
Code Clear Situation has been resolved

15. Emergency Preparedness Program
Staff Roles & Responsibilities
 Sign up for NY ALERT.
 DIS J-14 describes process
 Plan for disasters at home.
 “Caring is Preparing”
 Be aware 12 hour shifts may
be activated.

16. Emergency Preparedness Program
How long can University
Hospital sustain services
in an emergency?

17. Emergency Preparedness Program
Self Sustainability Plan
 University Hospital has planned for self
sustainability for at least 96 hours in the following
areas:
 Communications
 Resources & Assets
 Security & Safety
 Staff Management
 Utilities
 Management of Patients
 DIS M-17 describes processes.

18. Emergency Preparedness Program
How do we
communicate during
a disaster event?

19. Emergency Preparedness Program
Communications
 Redundant communication systems
 Emergency Responders
 Satellite phones
 2-way radios
 Cell phones
 Ham radios
 Nursing Staff
 Regular phones
 Vocera
 Red phones – located at the Nursing (Communication)
station on patient unit

20. Emergency Preparedness Program
How do we make sure we’re
prepared for a disaster?

21. Emergency Preparedness Program
Mechanisms
 Drills
 Exercises
 Tracers
 Live Events

22. Emergency Preparedness Program
Thank You!
Questions?
?