Student Manual

2. TABLE OF CONTENTS
Message of the College President
Table of Contents………………………………………………………. 1
PhilSCAs Vision… Core Values………………………………………. 2
The PhilSCA Seal… Hymn…………………………………………….. 3
Article I: Rights & Duties of Students…………………………………. 4
Article II: Admission and Registration……………………………...…. 4
Article III: Student Affairs and Services…………………………..….. 12
Article IV: Other Student Support Svc Offices………………………. 22
Article V: Student Conduct and Discipline…………………………... 24
Article VI: Appendices………………………………………………….. 34
A. Guideline for the Suspension of classes in HEIs
B. R.A. 787 “Anti Sexual Harassment Act of 1995”
C. CHED Order No. 4 S. 1995 Re: Fraternities/ Hazing
The PhilSCA Board of Trustees……………………………………….. 40
The Committee on Student Manual Revision 2010…………………. 40
PhilSCA Organizational Structure…………………………………….. 41
College Officials………………………………………………………….. 42
Presented and approved by the PhilSCA Academic Council through its
Resolution No. 021 S. 2010 dated 9 July 2010
Roved and confirmed by the PhilSCA Board of Trustees through BOT
Resolution No. 046 S. 2010 dated 12 July 2010
Printed: May 2014

3. PhilSCA’s Vision, Mission/ Goals/ Objectives
Brief History/College Colors& Core Values
A. VISION
Philippine State College of Aeronautics is a leading Higher Education Institution in
Aviation Sciences with a balance Liberal Arts and Technology.
B. MISSION
Philippine State College of Aeronautics continues to produce world class
professionals in the aviation industry through quality instruction, research, extension,
resource management and industry partnerships.
C. GOALS AND OBJECTIVES
The programs and objectives of the College shall be undertaken in such a manner
as to reflect its aspiration to be the center for (a) professional and advanced technical
training in the field of aeronautics and liberal arts; (b) research and advanced studies,
and (c) progressive leadership in its field of specialization as mandated by its charter.
In view of the above, the college shall strive to implement programs and projects
that shall:
1. transmit and disseminate knowledge and skills relevant to the manpower
needs of the country;
2. discover and disseminate new knowledge/technology needed for the
development of the country;
3. enhance, preserve and disseminate national culture and sports; and produce
progressive leaders, trained, skilled and semi-skilled manpower for national
development.
D. BRIEF HISTORY
The Basa Air Base Community College was established under AFP regulation
G. 168 – 342 issued by Department of National Defense – Armed Forces of the
Philippines on April 1, 1968. This regulation governs the establishment operation,
administration and supervision of Non-Military Schools in AFP Camps with the
approval of the Department of Education, Culture and Sports.
In 1977, the Basa Air Base College (BABC)established an annex in Nichols
Air Base known as BABC- Annex using the classroom of the Pasay City South High
School for afternoon and evening classes. In the same year, by the virtue of PD 1078,
the Basa Air Base College was converted into a full pledged college known as the
Philippine Air Force College of Aeronautics (PAFCA).
House Bill 26650 was signed into law as Republic Act. No. 7605 by then
President Corazon C. Aquino on June 3, 1992 which converted PAFCA into a state
college known as the Philippine State College of Aeronautics (PhilSCA).
E. OFFICIAL COLORS
The PhilSCA colors shall be blue for vastness of the sky, white for purity and
transparency and golden yellow for prosperity and progress.
F. CORE VALUES
Integrity
Academic Excellence
Community & Industry Centered
Source: PhilSCA College Code

4. The PhilSCA Seal
The College Seal is dominantly green, white,
blue and golden yellow symbolizing progress,
prosperity, simplicity and transparency, and vastness of
the sky.
The Philippine Eagle symbolizes leadership with
vision, righteousness and superiority in aeronautical
technology. The Circular Form signifies continuous
endeavor for the betterment of the College in the
accomplishment of its mandate. The seven rays stand
for the seven original courses offered by the College.
The torch with wings represents education and
knowledge in the field of aviation and aeronautics. The
white delta symbol depicts the primary objective of the
College which is towards aviation technology
development and progress in the country. The three
stars represent Luzon, Visayas and Mindanao. The
electrons represent the Aviation Electronics Technology
(Avionics). The green sampaguita leaves and flowers
mean integrity and honor that the College must
preserve. The green escutcheon in the form of State
emblem signifies the vast opportunity for aeronautics
and aviation career.
PhilSCA Hymn
Words by: Lt. Cipriano S. Sonico/ Music By: Mr. Leonardo G. Quinto
Oh PhilSCA dear, for thee we stand
And lift our voice of praise
We offer all our minds and hands
Up high thy anthem raise.
Our faith that keeps our hopes alive
Will echo through the air
Let wisdom be our constant guide
Your vision pure and fair
Chorus:
Oh PhilSCA dear!
Oh PhilSCA dear!
Thy name we’ll keep within our hearts
Forever, oh Alma Mater dear!
Thy name we trust with ardent love
Our dignity and pride
All glory to our God above
For truth and arts we strive
That victory be without pretense
Our courage shield all fear
The core of learning excellence
Oh Alma Mater dear!
Repeat Chorus; Repeat last line of Chorus.
Note: To be sung with the right fist above the left breast and eyes
focused on the PhilSCA flag while standing in full attention.
( Federated SSC Resolution No.04 series 2010 dtd Oct.14, 2010)

5. ARTICLE I
Rights And Duties Of Students1
Section 1. RIGHT OF STUDENTS IN SCHOOL
In addition to other rights and subject to the limitations prescribed by law and
regulations, students of PhilSCA shall enjoy the following rights:
a. The right to receive, primarily through competent instruction, relevant quality
education in line with national goals and conducive to their full development as
person with human dignity.
b. The right to freely choose their field of study subject to existing curricula and to
continue their course therein up to graduation, except in cases of academic
deficiency, or violation of disciplinary regulations.
c. The right to school guidance and counseling services for decisions and selecting
the alternatives in fields of work suited to his/her potentials.
d. The right of access to one’s own school records, the confidentiality of which the
school shall maintain and preserve.
e. The right to the issuance of official certificates, diplomas, transcript of records,
grades, transfer credentials and other similar documents within thirty days from
request.
f. The right to publish a student newspaper and similar publications, as well as the
right to invite resource persons during assemblies, symposia and other activities of
similar nature.
g. The right to free expression of opinions and suggestions, and to effective channels
of communication with appropriate academic channels and administrative bodies of
the school or institution.
h. The right to form, establish, join and participate in organizations and societies
recognized by the school to foster their intellectual, cultural, spiritual and physical
growth and development, or to form, establish, join and maintain organizations and
societies for purposes not contrary to law.
i. The right to be free from involuntary contributions, except those approved by their
own organizations or societies.
1
Batas Pambansa 232
Section 2. DUTIES OF STUDENTS
In addition to those provided for under existing laws, a student of PhilSCA shall:
a. Exert utmost effort to develop potentials for service, particularly by undergoing an
education suited to one’s abilities, in order that he/she may become an asset to
family and to society.
b. Uphold the academic integrity of the school, endeavor to achieve academic
excellence and abide by the rules and regulations governing academic
responsibilities and moral integrity.
c. Promote and maintain the peace and tranquility of the school by observing the rules
and discipline, and by exerting efforts to attain harmonious relationships with fellow
students, the teaching and academic staff and other school personnel.
d. Participate actively in civic affairs and in the promotion of the general welfare,
particularly in the social, economic and cultural development of his community and
in the attainment of a just, compassionate and orderly society.
e. Exercise his/her rights responsibly in the knowledge that he/she is answerable for
any infringement or violation of the public welfare and of the rights of others.
ARTICLE II
Admission And Registration
Section 3. ADMISSION
1. Freshmen
Pre-Enrollment Procedure
a. Proceed to the Admission Office for the initial interview and filling-out of
the application for PhilSCA Admission Test with the following
requirements:
i. Form 138 (original and photocopy) with a general average grade of:
 80% and above for those enrolling in AAMT, AAET, AIT, AIM, AB
English and AB Math;
 85% and above for those enrolling in BSAero, BSAT;
ii. Certificate of Good Moral Character (original and photocopy);

6. iii. 2 pcs. 1x1 latest colored pictures;
v. 1 pc 2x2 picture
vi. NSO copy of Birth Certificate (original and photocopy)
b. Proceed to Cashier’s Office and pay the Admission Test fee;
c. Submit the accomplished application form with the official receipt to the
Guidance and Testing Center for the schedule of examination and room
assignment;
d. Claim Admission Test permit and take the test as scheduled;
e. Claim test result from GTC and proceed to the Dean’s Office for final interview. If
admitted, start the enrollment procedure.
The college may allocate admission slots to foreign students after all qualified applicants
shall have been admitted;
f. Every applicant for admission must pass the physical, medical and other necessary
examinations as a pre-requisite for admission;
g. Must abide by the rules and regulations of the College.
h. Those students who are candidates for graduation in High School must present the
following requirements for the PhilSCAAT:
i. Certificate of Good Moral Character / Candidate for Graduation.
ii. Photocopy of High School Card Indicating the 3
rd
Grading – Grades.
iii. I.D. Pictures 2 pcs. for Application for Entrance Exam Test.
2. Transferees
a. Proceed to the Admission Office for the application for PhilSCA Admission
Test with the following requirements:
i. Original TOR/Transfer Credentials with Honorable Dismissal;
ii. Certificate of Good Moral Character;
iii. 2pcs 1x1 I.D. Pictures (for PhilSCAAT);
iv. NSO copy of Birth Certificate (original and photocopy)
v. 1 pc 2x2 picture (for Admission Form)
3. Graduate Students
a. For admission to the master’s degree program, only students who graduated from
baccalaureate level with at least an average rating of “2” or equivalent shall be
deemed eligible for admission.
b. For admission to the doctoral level, only those students who are holders of
master’s degree with at least an average rating of “1.75” or equivalent shall be
eligible for admission.
c. Student whose average rating is below the requirement may be provisionally
admitted to a non-degree status, and after the successful completion of at least 18
academic units with an average rating of “2.0” in the master’s degree program and
of at least 21 academic units with an average rating of “1.5” in the doctoral degree
program, shall be elevated to a regular status subject to the approval of the Dean.
d. Applicants for admission to the master’s degree program and doctoral degree
program shall be required to have the proper and corresponding undergraduate
(or an equivalent course at the graduate level) and graduate academic
background respectively, to qualify for admission. The satisfactory completion of
18 academic units in the former and 21 academic units in the latter shall be
required for admission.
e. Applicants for admission must present an original copy of the official transcript of
record or transfer credentials.
f. They must present a permit to study if they are working students.
4. Foreign Students
a. Must have complete and valid credentials.
b. Must meet all the prescribed admission requirements of the College and the
course applied for:
- Original Transcript of Records
- Personal Data
- Affidavit of Support
- Alien Certificate of Registration (ACR)
- Student Visa
- Security Clearance from his / her Embassy
- Resident Guarantor of his / her character
c. Must meet all prescribed requirement by the Department of Foreign Affairs and
Bureau of Immigration.

7. Section 4. REGISTRATION
1. GENERAL POLICIES
a. Registration shall be done during the regular registration period as indicated in
the approved academic calendar. No student shall be registered in any
subject after 12% of the regular class meeting had been held.
b. A student is considered officially enrolled after payment of his tuition and
matriculation fee, either cash or installment basis.
c. Only students who are officially registered shall be given credit for his college
work.
d. Admission slip / clearance and class cards are enrolment requirements for
old students.
e. Enrollment of a student in two different courses during his stay in the college
is strictly prohibited.
f. Rules on sequencing of subject and prerequisites should be observed and
followed strictly.
g. Registration of a returning student is dependent on his previous scholastic
standing and upon payment of his outstanding accounts.
h. A late enrolment fee is charged of every student who enrolls after the regular
enrolment.
2. ACADEMIC LOAD
An academic load is the total number of units a student is allowed to carry in a given
term as prescribed in his curricular program. One academic unit is equivalent to one (1)
hour lecture, discussion, seminar, recitation, quiz, or any combination of these in a week.
Each two (2) to three (3) laboratory or field work is equivalent to one (1) unit credit.
a. During summer a student may register as much as nine (9) units except
graduating students who may be allowed to enroll a higher load but not
exceeding 12 units.
b. A graduating student may be permitted to carry a heavier load but not
exceeding 28 units during his last term subject to the approval of the Office of
the Registrar.
c. A graduating student may request for an overload of subject, on a case to
case basis subject to approval by the Dean and the College Registrar.
d. Transferees are allowed to enroll subject without prerequisites, until such time
that subjects taken from another school had been validated/ accredited.
e. Delinquent students are not permitted to have an overload.
3. CROSS-ENROLMENT
a. Cross-enrolment is done during the period of registration.
b. Cross-enrolment is allowed only for graduating students for a maximum of 9
units, unless those are the last subject/ units to be taken to qualify him for
graduation and other that these subjects are not being offered in the college.
These subjects must have the description and number of units and must not be
a major subject.
c. No student is allowed to cross-enroll in two or more schools outside the
college.
d. Cross enrolment of the student outside the college needs the approval of the
Registrar and the issuance of the necessary permit.
e. Cross-enrolment of the student to other Institute within the college does not
need prior approval of the Registrar.
f. Cross-enrollees from other institution is permitted within the period of
registration and with the necessary permit from the Registrar of his mother
school.
4. CHANGING/ ADDING/ DROPPING OF SUBJECTS
a. Changing / adding / dropping of subjects may be made in writing stating
therein the reasons and should have the approval of the Registrar within one
(1) week after official start of classes subject to the payment of fees and
availability of schedule and instructor. No changing, adding and dropping of
subjects after the prescribed period.
b. Subject changed or added without prior approval of the Registrar shall not be
given credit.
c. The total load of a student including added subjects must not exceed the
maximum under the rules on academic load or that which is prescribed for his
curricular year during the term / semester.
d. Dropping a subject before the mid-term is allowed, after which no dropping is
permitted except for valid and justifiable reasons. Unofficial dropping before
and after the midterm examination a failing grade or 5.0 is given.
5. WITHDRAWAL OF REGISTRATION
a. Withdrawal of registration is the voluntary act of a student to separate from the
college and to be approved based on existing rules and regulations.
b. A student who withdraws registration maybe entitled to refund of fees except
matriculation and entrance fees on the following conditions:

8. i. Full refund before classes start
ii. 75% refund within one (1) week from start of classes
iii. 50% within the second week
iv. 25% within the third week
v. No refund after the third week
c. A withdrawing student may be allowed to withdraw the credentials he
submitted for registration.
d. Withdrawal may be allowed up to one (1) month after start of classes,
otherwise the rules on dropping will apply.
6. LATE ENROLMENT
A penalty for Late Enrolment will be charged by the College for enrollments made
after the approved Schedule of Enrolment, provided that late enrollments may only be
allowed within one week after the last day of the approved schedule of enrollment.
7. VALIDATION/ACCREDITATION OF TRANSFEREES
a. Subjects and units taken from other private institution accredited by accrediting
institution within the last five years at the time of transfer may be credited provided
they are prescribed in the curricula program, have the same course content and
number of units and subject to the residency requirements.
b. Transferees from any private institution whose programs are not yet accredited by any
accrediting institution shall undergo validation process.
c. Units earned by the transferee from government recognized institutions may be given
credit without validating examination provided the following conditions are met:
For subjects with equal unit weight and similar course content as prescribed by the
college.
Subjects taken from any ACAP member institutions and other SUCs.
Subjects taken from any private institution provided grades obtained are 2.5 or better.
e. Two or more subjects whose total unit weight and course content are equal/similar to
one subject prescribed by the college, and where the grades obtained are 2.5 or better
if taken in a private institution.
f. For the following subjects to be given credit, validating examination is required.
g. Subjects taken from private institution where grades obtained are not lower than 2.5.
h. Validation/Accreditation Process
i. Transferees must have taken the validation examination for every subject the
student would like to have accredited for advanced credits. A validation fee for
each subject to be paid by the concerned students to the Cashier.
ii. Only subjects leading to a degree program taken by transferees shall be validated
and accredited.
iii. Validation / accreditation should be done within the period of three (3) semesters
from the date of admission to the institution.
iv. Subjects to be accredited must not exceed 30 % of the total number of units
prescribed in the curriculum.
v. Transferring student will not be allowed to enroll in a subject the prerequisite/s of
which, taken elsewhere, have not yet been validated or repeated.
vi. If the number of units earned outside the College is less than the prescribed units
of the course, the student should enroll the course as offered in the College.
i. For a Second Baccalaureate Degree
a. Students undertaking their second baccalaureate degree will not have to undergo
anymore the validation / accreditation process.
b. For subjects to be credited, the first baccalaureate degree must be of the same or
parallel level with the chosen second baccalaureate course.
c. All subjects earned from the first baccalaureate degree and parallel in the course
applied for of parallel level, may be credited upon due notification to the
concerned authorities, provided that, they have the same course content and
number of units, and subject to other requirements of the concerned College.
8. STUDENT CLASSIFICATION
Students are classified as follows:
a. A full time / regular student is one who carries the full load in any given semester
as specified in the curriculum.
b. A part time / irregular student is one who carries less than the full load as
prescribed in the curriculum.
c. A transferee student is one who comes from another institution where he started
studying for a course and is now registered in PhilSCA after qualifying for
admission.

9. Section 5. CURRICULAR LEVEL PLACEMENT
a. Freshmen (First Year) – Has not finished the prescribed subjects of the 1
st
year or
has completed 25% of the total no. of units required in / her course.
b. Sophomore (2
nd
Year) – completed his 1
st
year course or has finished 25% but not
more than 50% of the total no. of units required in his course.
c. Junior (3
rd
Year) – Completed the 1
st
two years of his course, or has completed
50% but not more than 75% of the total no. of units required in his course.
d. Senior (4
th
Year) – Completed the first 3 years of his course, or has completed
75% but not more than 85% of the total no. of units required in his course.
e. Terminal (5
th
Year) – Completed the 1
st
4 years of his curriculum or has finished
85% of the total no. of units required in his course.
Section 6. RESIDENT CREDITS
a. Resident units refers to all academic subjects earned in the College including
those earned in other institutions that are required for a particular degree which
had been validated and accredited in the College.
b. Only resident credits are considered in evaluating subjects and units for particular
curriculum.
Section 7. RESIDENCY REQUIREMENTS
Residency refers to the number of years required of a student to finish the course.
a. An undergraduate student must finish the requirements of a course within the
period of actual residence equivalent to a maximum of one and one-half of the
normal length prescribed for the course; otherwise he may not be allowed to enroll
in the same course.
b. No student shall be graduated from the college unless he has completed at least
one (1) year of residence work immediately prior to graduation.
c. Transferees must have taken at least 50% of the total number of required in the
curriculum at PhilSCA.
d. Generally, full time students in the masteral programs are granted 2 years to
complete the program.
e. Part time students are granted 3 years to complete the masteral program
respectively subject to one-year grace period. Failure to complete the
course within the prescribed period shall compel the student to undergo
refresher course, equivalent to one subject per semester or delay.
Section 8. PRE-REQUISITE/S OF SUBJECT/S
a. The rules on subject sequence in the curriculum must be followed strictly.
b. Enrolling and attendance in a subject without first passing the prerequisites shall
earn no academic credit.
c. Graduating students may be allowed to take the prerequisite subject and advance
subject simultaneously with the recommendation of the Dean and approval by the
Registrar. However, if the student earned a failing grade or 5.0 in the prerequisite
subject, the advanced subjects will earn no credit.
d. Subjects common to all courses shall have the same prerequisites.
Section 9. RETENTION POLICIES
a. Evaluation of students’ records for purposes of retention shall be guided by the
following standards set under BOT Resolution No. 045, Series 2002:
No. of Units
Enrolled
% Failure Status Allowed load to enroll
Any number of
Academic units
25%-49% Warning Less 3 units for normal
load
6 Academic
units or more
50%-75% Probationary 15 units only
9 Academic
Units or more
76%-
100%
Permanent
Disqualification
Not allowed to enroll
b. Any student who received two (2) consecutive warnings shall be placed on
probation.
c. The probation status of a student may be lifted upon passing all the subjects
during the term he/she is on probation.
d. Any student on probation who fails again in 50% or more of the total no. of
academic units enrolled shall be dismissed from the department/ unit.
e. The rules on disqualification and dismissal do not apply to:
i. Students whose grades of 5.0 were incurred due to
unauthorized dropping of subjects as certified by the instructor
and attested by the Department Head;
ii. Students who received grades of 5.0 and “Inc” in 75% of the total number
of academic units in which final grades, the total is reduced to less than
75%;

10. iii. Senior students or students in the last curriculum year of their curricular
program;
iv. Students who received final grades in less than 12 academic
units;
Section 10. ENFORCING A NEW CURRICULUM
a. When a new curriculum is enforced, only new students or freshmen shall be
covered.
b. A student shall follow the same curriculum that he started on within the maximum
length of time allowed for residence.
c. If a student fails to finish the course within the prescribed maximum number of
years of residence, he shall be required to follow the new curriculum.
Section 11. SUBSTITUTION OF SUBJECTS
a. Substitution of subjects is allowed when a student is pursuing a curriculum that
has been superseded by a new one and the substitution tends to bring the old
curriculum in line with the new.
b. Every petition for a substitution of subject must involve subjects allied to each
other and with the same number of units or greater than the units of the required
subjects.
c. No substitution shall be allowed for a subject prescribed in a curriculum in which a
student has failed, except when the subjects is no longer offered, provided, that
the proposed substitution substantially covers the same subject matter as the
required subject.
d. Petition for substitution must be recommended by the head of the department,
approved and duly recorded by the College Registrar.
Section 12. EXAMINATION POLICIES AND PROCEDURE
a. The students must present his/her exam permit to the Instructor/Professor
conducting the examination. Permit is signed by the faculty member or the
proctor. Professor/Instructor must also see to it that students are in proper
uniforms and ID.
b. Absolute honesty and strict discipline such as no talking or glancing around
are to be observed during examinations.
c. After the faculty member or proctor has given the examination questions, no
student may leave the room nor may any student enter without a valid reason.
d. Examination paper handed in may not be taken back. Any student who, in the
process of the examination is caught cheating (copying from books, notes,
from another work or by any means) shall be negligence or indiscretion, place
himself/herself under suspicious of cheating shall also receive the
corresponding disciplinary action. The case shall be reported immediately to
the Dean of Students Affairs for action. Dismissal from the school maybe
decreed by the Student Disciplinary Tribunal depending on the previous
record of the student. The same procedure applies to any student found guilty
of rendering such aid.
e. A fee shall be paid for each special examination requested by a student
wherein reason is not conflict with time schedule.
f. A student caught cheating in any examination test or quiz shall be punished
with a grade of 5.0 in the course.
Section 13. GRADING SYSTEM AND POLICIES
The work of the student shall be rated at the end of each term in
accordance with the following system:
For the Undergraduate For the Graduate Level
1.0 – 97-100 - Outstanding 1.0 - Excellent
1.25 – 94-96 - Excellent 1.25 - Very Good
1.50 – 91-93 - Superior 1.5 - Good
1.75 – 88-90 - Very Good 1.75 - Satisfactory
2.0 – 86-87 - Good 2.0 - Passing
2.25 – 84-85 - Above Average 3.0 - Failed
2.50 – 82-83 - Average Inc - Incomplete
2.75 – 80-81 - Fair
3.0 – 75-79 - Passing
Below 75 - Failed
INC - Incomplete
UD - Unofficially Dropped
The grade of “Inc” is given if a student, whose class standing for the semester
is passing, fails to take the final examination or fails to complete other course
requirements for valid reasons.

11. g. The numerical grading system shall be used in the giving of grades in the
research subject/s.
h. The work of students shall be graded four times during the academic year.
The grading system shall apply the “Cumulative system”.
Section 14. REMOVAL OF GRADES OF INCOMPLETE
a. Students whose computed final grade in a subject at the end of the
semester is from 3.25 to 4.0 (Conditional Failure) are required to take the
removal examination for the said subject. Failure to take the removal
examination shall earn the students a grade of 5.0. Likewise, students who
failed in the removal examination shall be given a grade of 5.0.
b. Removal of “Inc” grade must be done within the prescribed time of one (1)
year by passing an examination or satisfying the requirements for the
course, after which the students shall be given a final grade based on
his/her overall performance.
c. Examinations for removal of “Inc” grades may be taken during the regular
examination period, if the subject is included in the schedule of
examination or during the removal examination period.
d. Removal examinations may be taken at other times upon the
recommendation of the Dean and upon payment of the required fee per
subject.
Section 15. CHANGE OF GRADES
a. A student who has received a passing grade in a given course is not
allowed re-examination for the purpose of improving his grades.
b. No faculty member shall change any grade after the report of record has
been filed with the College Registrar. In exception cases, as where an
error has been committed, the instructor may request authority from the
Dean of his department to make the necessary change. If the request is
granted, a copy of the authority from the Dean authorizing the change shall
be forwarded to the Office of the Registrar for recording.
c. No student in the College shall directly or indirectly solicit assistance from
any person, which may influence his instructor to change entries made in
his record, examination paper, or final report of grades
Section 16. GRADUATION
a. Only those students who have successfully completed all the subjects required in
their curricula are eligible for graduation.
b. For purposes of graduation and determine credits earned, students are advised to
apply for evaluation of their academic records at least one (1) year before their
graduation term. Candidates for graduation must file their Official evaluation and
application for graduation for the degree/certificate to the Registrar’s Office 30
daysbefore Mid-term of their last semester in school.
c. Only those students who file their application for evaluation/graduation shall be
counted as those who will join the graduation ceremonies.
d. Students maintaining the required academic standards maybe recommended by
the Honors and Awards Committee for graduation honors; Summa Cum Laude,
Magna Cum Laude, Cum Laude, and Honorable Mention.
e. Other Special Awards may be given to graduates students as determined by the
Honors and Awards Committee or the Academic Council.
f. General Requirements: After having earned all the prescribed academic units in
the curriculum and upon the recommendation of the Registrar, Dean and the
Academic Council as well as the approval of the Board of Trustees, a student is
granted with a degree subject to the following conditions;
1. He/She should possess good moral character and integrity.
2. He/She has no pending, civil/criminal, administrative case, SDT cases;
3. He/She is officially enrolled at PhilSCA during the last two academic years.
4. He/She has settled all financial, property and other accountabilities.
5. A graduating student shall not be declared graduate from the College
unless he/she attends the Commencement Exercises. A graduating
student may graduate in absentia only upon prior request for valid
reason(s) addressed to the College President duy recommended for
approval by the Dean where the student will earn his/her degree and the
College Registrar.
6. No student can be endorsed for graduation unless he/she has successfully
completed and earned the minimum number of units required for the
course as specified in their curriculum, including PE, ROTC etc.
7. Students who have not completed all the curriculum requirements by the
end of the second semester of a school year are not eligible for graduation

12. and are not allowed to participate in the Commencement Exercises of the
school year. A promise to complete the units required during the summer
session immediately following graduation does not entitle the student to
participate in the graduation exercises.
8. A student who does not pay the required graduation fee shall not be
issued a diploma, certificate or transcript.
g. An honorable dismissal and certificate of good moral character is issued indicating
that the student is in good standing as far as character and conduct is concerned.
1. All indebtedness must be settled before a statement of honorable
dismissal shall be issued.
2. Any student who leaves the College by reason of expulsion and exclusion
due to disciplinary action shall not be entitled to honorable dismissal and
good moral certificate.
3. If the student has been dropped from the rolls of the College on the
account of poor academic performance, a statement to this effect shall be
stipulated in the honorable dismissal and good moral certificate.
Section 17. FEES
a. Tuition fee and other charges are computed on the basis of approved
guidelines of the CHED, and payable upon admission of the students into
the College. All such fees shall be paid in full whether the student
continues his/her studies for the whole semester.
b. When a student registers, it is understood that he/she is enrolling for the
entire semester, and therefore fees paid in cash or installment plan are not
refundable except when he/she drops his/her studies within fifteen (15)
days from the opening of classes regardless of actual attendance.
c. No tuition fee will be reduced or refunded because of absences or
suspension of classes.
d. All financial matters specified by the Accounting Office are settled therein.
Other financial matters concerning Official class organization/treasurer
shall be under the supervision of the class adviser/organization.
e. Any non-academic project that involves finances should be cleared with
and secure permission from the Office of Student Affairs.
f. Students must settle financial responsibilities/obligations before taking the
Mid-term and Final Examinations. The Official exam permit issued by the
cashier is an evidence that the student is cleared of financial
responsibility.
g. Check payments will not be considered official until said check is cleared
by the issuing bank.
TYPES OF FEES
a. Tuition Fees (rate is per unit)
b. Miscellaneous fees
(1) Registration
(2) Athletics
(3) Matriculation
(4) Medical/Dental
(5) Library Fee
(6) SCUAA
(7) CIRPS Fee
(8) School Organ
(9) PE Fee
(10)Cultural Fee
(11)Student Council
(12)ID
c. Other Fees
(1) NSTP
(2) Insurance
(3) Add/Dropping of Subject
(4) Change Subject
(5) Curriculum Schedule
d. Laboratories
(1) Computer (per hour)
(2) Eng’r Draw (per hour)
(3) Physics/ Chem (per hour)
e. Late Registration
f. Test Booklet
Section 18. MANNER OF PAYMENT
a. Cash basis

13. b. Installment basis
1. Upon enrollment - 50% of the total charge (tuition, laboratory and
Miscellaneous fees)
2. On or before Prelim Exam - 50% of the remaining balance;
3. On or before Midterm examination - total settlement of Account
Before the final examination, a student must facilitate the signing of his/her
clearance, which is required for the final examination permit. Failure to strictly follow
with the schedule of clearance shall be meted with penalty and corresponding
sanctions.
Section 19. CHARGES FOR DROPPING OF SUBJECTS
Any student who wishes to discontinue his/her studies during the semester
must notify officially in writing the Registrar and the Treasurer and must fill up
PhilSCA Form No, 31 (Dropped card). Only upon receipt of the dropping form will
the dropping refund be as follows.
a. Cash Basis
75% of the tuition fee will be refunded if a student drops within a week
from the date of payment registration.
b. 50% of the tuition fee will only be refunded if a student drops after the first
week but within a month from the date of payment/ registration.
c. Installment Basis
(1) No refund will be made if a student drops more than one week after the
payment/registration.
(2) If a student drops after a month from the date of payment/ registration,
he/she will be required to pay the whole unpaid balance for the entire
school term/semester.
NOTE: Miscellaneous fees are not refundable.
ARTICLE III
Student Affairs And Services
Section 20. OFFICE OF STUDENT AFFAIRS (OSA)
The Office of Student Affairs initiates and organizes student development and
assistance programs; looks into students’ welfare; coordinates/monitors/approves co-
curricular and extra-curricular activities of the Supreme Student Council, accredited
student organizations, among others; and enforces rules and regulations on student
behavior, discipline and attire.
The Office of Student Affairs envisions to provide:
1. Creative, critical, highly functional and globally oriented students to graduate
from PhilSCA;
2. A supportive yet challenging environment that encourages the students’
holistic development;
3. Balanced co-curricular and extra-curricular activities of the different student
groups that provide opportunities for the students to actualize their abilities
as responsible and productive leaders and citizens;
4. An atmosphere of healthy social interaction between and among students,
faculty and administrative staff;
5. An environment complementary to the academic training of students with
different growth activities focusing on improving leadership, self-
management and development skills;
6. The development and enhancement of career goals and plans leading
toward the achievement of a rewarding career, lifestyle and job; and
7. The creation of a working environment with technologically advanced
equipments, an updated information system and complete testing facilities.
The Office of Student Affairs serves the PhilSCA Students in the maintenance
of a healthy social relationship through varied services to facilitate the optimum
development of their potentials.
The Dean supervises the extra-curricular activities of students and acts upon
their request for holding an off or on campus activities. The Dean/Chair, OSA imposes
upon recommendation of the Student Disciplinary Tribunal and/or the Student
Discipline Coordinator subject to the approval of the College President, appropriate

14. disciplinary actions upon erring students.The Office also accepts and entertains
complaints of students against their fellow students, employees and faculty members.
Section 20-A. Student Publication2
The official student newspaper of the College shall be known as the
Aeronautica (Villamor Campus), Aerotalk (Mactan Campus), Aerodite (Basa Campus)
and Aeropioneer (Fernando Campus).
The Advisers and the Dean/Head, Office of Student Affairs shall provide
administrative and technical support to the official student newspaper. It shall update
the student journalists on the current trends in newspaper writing and shall
recommend to the Supreme Student Council and the College administration the
attendance of student delegates to different symposia, seminars and lectures of the
same nature. It shall also assist current staffers in the screening of interested
students wishing to take an active part in the College student publication.
A yearly examination specifically during the 2nd
semester of the school year
shall be conducted to select the members of the Editorial Board of the
AERONAUTICA. The College President, through the Dean of the Student Affairs shall
create the Selection Board/Committee whose members shall include a faculty
member, an administrative staff, a practicing journalist, and a former member of the
editorial board of the AERONAUTICA. the result of the examinations shall be
released within two (2) weeks after the examination date.
Membership to the AERONAUTICA and to the Board of Editors shall be based
on an aspirant’s performance in a competitive placement examination given in
accordance with Guideline No. 3 hereof consistent with the by-laws of the publication
and with Section 3 of Republic Act 7079 known as the Campus Journalism Act.
In the absence of By-laws, the following guidelines for membership to the
AERONAUTICA and to the Board of Editors shall be adhered to:
General Membership Qualification:
i.Abonafide student of PhilSCA officially enrolled at the Registrar’s Office;
ii.Of good academic record with no failing grade in the immediately
preceding semester;
iii.have passed the placement examination
Membership to the Board of Editors
2
PhilSCA Memorandum Circular No. 17, Series of 2009.
Members of the Board of Editors shall be composed of the best
performing aspirants in the placement examination. The Board of Editors shall
be composed of but not limited to the following: Editor-in-Chief, Associate
Editor, Managing Editor, Section Editors (News, Features, Sports, etc.).
The Section Editors shall be appointed by the top three positions of the Board
of Editors after consulting with the publication Adviser.
The Placement Examination
The competitive placement examination shall consist of the following
subjects/writing exercise:
i. General Knowledge in campus journalism including
familiarization of R.A. 7079;
ii. Editorial Writing
iii. News Writing
iv. Feature Writing
v. Sports Writing
vi. Photojournalism
vii. Lay-outing
Students who are aspiring to be photographer or an artist of the publication
shall only take the examinations in (i), (vi) and (vii).
Section 20-B. Cultural Affairs Unit (CAU)
The CAU vision is epitomized in the statement: “Empowering Students
through Creative Opportunities within the Performing Arts” and is translated into
mission statements through the following objectives:
1. improve student critical thinking in the arts;
2. use the arts to positively impact general academic performance;
3. use arts to develop pro-social behavior;
4. develop the artistic potential of the students; and
5. raise the cultural awareness of the student body through the performing arts
Student Artists Development Program shall ensure artistic trainings of qualified and
interested students inclined in the fields of Theatre, dance, music, film and visual arts.
The Cultural Awareness Program shall not only ensure promotion of culture and the
arts in the academe but shall also develop specific programs in consultation with the
humanities area to assist in the classroom-based (i.e., art appreciation subjects)
cultural education. The Office shall also be responsible for the dissemination of

15. culture and arts-related information that could expose students to further their
appreciation and experiences in the arts.
The Performance Requests Services ensures that all performance requirements for
all College activities are well coordinated and are consistent with the College’s
mission and vision. This includes the Flag Raising Ceremony as well as all annual
programs such as Freshmen Orientation, Linggo ng Wika, Intramurals, Education
Week, Christmas Party, Sinulog Competition, National Arts Month Celebration, and all
other events where artistic performances will be required.
Section 20-C. Guidance Center
The center is an integral part of PhilSCA in molding a dynamic, responsible
and service-oriented office focused on the holistic growth and development of
PhilSCAnians. The office supports the PhilSCA values of helping and
understanding the uniqueness of an individual in enhancing his potential toward
psycho-social and emotional maturity. Through pertinent strategies and
services, the office commits itself to the advancement of new ideas to build a
well integrated and socially responsible individual.
The Guidance Center offers the following services:
a. Psychological Assessment
Testing is very vital in guidance service for the assessment of students’
situational and personal aspects that may be helpful in the improvement of
their psycho-emotional maturity. This service includes administration,
checking, assessment and evaluation of student and employment applicant
admission tests.
b. Individual Inventory
Records of students which include personal data, test results,
academics and medical history as well as other important documents are
filed confidentially at the GSO. The information is of big help to counselors to
understand better the students.
c. Counseling
This is the heart of the guidance services which help individuals cope
with their problems. Students referred to the office will be counseled by
guidance personnel and peer facilitators of their choice in an environment
conducive to counseling standards and Peer-Counseling Program seeks to
train students on how to assist a peer to cope with his/her problems.
d. Academic and Career Guidance
This service assists students to make the right decisions in their
academic and professional lives based on their mental ability, interest
aptitude and personality.
e. Follow Through
This service checks the condition of the students to determine the
progress and personal adjustment he has made and to evaluate the
effectivity of the interventions used for the counselee. This include the
monitoring of freshmen enrolled under probationary status- wherein they are
allowed to enrol on the condition that they shall have no failing grade in any
of the subjects enrolled for the first semester. Otherwise corresponding
number of units (1 fail=1 subject de-load) will be de-loaded for the second
semester.
f. Referral Service
This provides assistance to students by referring them to different
agencies or specialists that give them the necessary interventions and
placements.
g. Student Orientation
To build a community, every new student is welcomed and initiated into
the life of the college through its various orientation programs.
The Guidance Services Unit (GSU) assists students by giving the
proper orientation as they enter the premises of the school. GSU acquaints
new students with the physical set-up, the administrators and their roles,
academic requirements, the rules and regulations of the College, and the
different student services and the co-curricular activities for leadership and
growth. Parents are asked to attend and participate as an acknowledgment of
their role as primary educators of their children.
Section 20-D. Medical & Dental Clinic
The clinic is headed by the College Physician and assisted by
competent medical personnel. The Clinic aims to provide the best medical
and dental care possible in the school emphasizing the preventive,
curative and educative approaches. PhilSCA Clinic has the following basic
functions:

16. a. Health appraisal through annual physical examination for freshmen,
faculty and non-teaching staff;
b. Medical and dental consultations;
c. Emergency care;
d. Hospital referral system;
e. Medical assistance for college approved activities;
f. Ensure of healthy school environment through food and water safety
measures and infection control;
g. Pre-participation physical examinations prior to sports activities and
competitions.
Section 20-E. Sports Development Office
The Sports Development Office advocates physical and mental fitness and
sportsmanship of student-athletes in the College. It aims to pursue its objective to
produce brilliant student in the area of sports and physical development.
This office is responsible for the development and implementation of the
PhilSCA’s sports development program through the recruitment and training of
student-athletes to represent Philippine State College of Aeronautics (PhilSCA) in the
State Colleges and Universities Athletic Association (SCUAA), and other sports
tournaments and competitions, both within and outside the country. It is also
responsible for hosting and conducting sports competitions (Intercolor/Intramural) and
the formation and training of student selection team to represent Inter-Campuses
Competitions.
Section 21. Scholarships and Grants
1.Academic Scholarship
a. Entrance Scholarship
The Philippine State College of Aeronautics offers the following
privileges to Honor Graduates of the secondary level.
Valedictorians of Public and Private school recognized by the
Government are exempted from their regular tuition fees in the first school
year provided they are members of graduating class of not less than 60.
Salutatorian, First Honorable Mentions and/or Honor Graduates of
the Public or Private High Schools duly recognized by the government are
allowed a discount of 25% in their semestral tuition fee for the first academic
year, provided that they belong to the top ten of the class and that their grades
be at least 90% without a grade lower than 85% in any subject and provided
further that they are members of graduating class of not less than 60.
b. Scholarship from other sources:
i. P.D. No. 577 dated 11 November 1974
ii. PVAO Resolution No. 170 s. 1964
iii. DND-CHED-PASUC Scholarship Program
iv. Barangay Scholarship Program
v. Sangguniang Kabataan Scholarship Program
c. Institutional Scholarship
1. Regular students in PhilSCA enjoy the following privileges provided that they
have taken the load at least eighteen (18) academic units:
a. Full Scholarship – To students who have the highest general (weighted)
average in the academic subjects of at least 1.25 (94-96) or higher and
without a grade lower than 1.75 (88-90) in any subject. Only one
student is entitled for each department/campus of the Philippine State
College of Aeronautics (PhilSCA).
b. Partial Scholarship - to Students who have general (weighted) average
in all academic subjects of at least 1.75 (88 – 90) or above without a
grade lower than 2.00 (86– 87) in any subjects. Only one student is
entitled for each department/campus of the Philippine State College of
Aeronautics (PhilSCA).
*subject to criteria and procedures mandated by the Scholarship Policy
2. Non-Academic Scholarship Privileges
a. Student Assistantship Program.
b.Membership to athletic teams, musical band, chorale, cultural dance
troupe, Student Council officers and editorial staff of the College paper,
subject to grade requirements and conditions.

17. c. Children, husband or wife of full time faculty members and
administrative personnel who have served continuously for a period of
five (5) years in the College shall be exempted from payment of tuition
fees. for the undergraduate courses one at a time, subject to renewal
from semester to semester if they pass at least twelve units or three
fourth (3/4) of the total units enrolled with an average grade of 2.5 or
higher in the last semester attended, provided further, that
corresponding tuition fees on failed subjects shall be paid for.
Section 22. Supreme Student Council
a. The Federated Supreme Student Council shall be the highest implementing
organ of the whole studentry. It shall oversee the execution of the
programs, policies, activities and projects set and adopted by the campus
Student Councils and accredited student organizations.
b. The Supreme Student Council shall be composed of the following officers:
President, Vice-President, Secretary, Treasurer, Auditor, Public Relations
Officer, Business Manager and two (2) Peace Officers.
c. A grade of Incomplete/Unofficially Dropped/Failed (5.00) shall
automatically disqualify an incumbent SSC Officer from his/her position, in
which case he/she shall be replaced by a student duly nominated and
voted by majority of the officers.
d. The Supreme Student Council shall have the following duties and functions:
1. Formulate its own Constitution and bylaws that shall govern the
administration of the organization;
2. Call and set elections in accordance with the PhilSCA ComSElec policy;
3. Develop esprit-de-corp among the ranks of students and promote their
general welfare;
4. Advise the President of the College through the Dean/Head, Office of
Student Affairs on student matters and activities;
5. Organize duly approved student-related activities in coordination with the
OSA;
6. Draw-up and propose student organizational programs and policies.
e. The Supreme Student Council may create special committees and may
appoint the Chairman subject to the majority vote of the officers of the
Council.
f. The SSC and other accredited student organizations shall hold regular
meetings at least once a month or a special meeting duly called by the
Dean, OSA or the College President or upon request of the majority of
officers of the Council.
g. A majority of the members of the Supreme Student council shall constitute a
quorum to conduct business.
h. The SSC and other accredited student organizations shall submit its
accomplishment report, financial report, documentations one week before
the end of each semester. Non-compliance shall be meted with
corresponding sanction and non-signing of clearance.
i. The turn-over ceremony of the outgoing officers to the newly-elected
officers shall be done one week before the end of the second semester.
Section 23. Policy Governing Student Organizations And Activities
The College recognized the importance of developing creative and responsible student
leaders who will eventually assume the mantle of leadership in their chosen fields of endeavor.
For this purpose, it seeks to encourage the formation of student groups that pursue clearly
established common objectives and initiation of student directed endeavors set up along
social, cultural, religious, literary, educational or recreational lines.
A. Authority to Operate –Students desiring to establish, join, and participate in student
organization on campus may do so as a right, subject only to reasonable regulations
promulgated by the college through the Dean of Student Affairs.
B. Supervision of Organizational Activities – It shall be the responsibility of the Dean of
Student Affairs to supervise and regulate the operations as well as the activities of all duly
recognized student organizations in cooperation with, and/or through the Student Council ,
for the purpose of providing needed guidance for the maximum utilization of their human
potentials/resources and efforts towards the attainment of goals and objectives of the
organizations as envisioned in their approved constitutions and by-laws.
1. The Office of Student Affairs shall meet with each student Organization and their
adviser/s at least one week after opening of classes and one week before the end
of every semester to discuss, among others, current projects, plans, pressing
problems, and to assist the organization attain its objectives in accordance with
OSA and institutional policies.

18. 2. All student organizations are encouraged to be creative in planning and
implementation of activities that promote the professional, social, cultural and
spiritual welfare of their members.
3. The Office of Student Affairs reserves the right to disapprove any activities, upon
consultation with the organization concerned and the SSC, if such activities
violates any policy/ and/or rules and regulations set forth by OSA and the College.
4. In cases of conflict within an organization, or between two or more organizations,
and when no resolution to the issue at hand can be reached, The OSA may
intervene and recommend a decision deemed appropriate. Any decision
recommended by the Dean, OSA and duly approved by the College President is
considered final.
C. Application – Any group of 15 students may apply to the Dean of Student Affairs to form a
student organization. Such an application may be filed with the OSA starting the first week
of the first semester of the current school year but not later than one week before the final
examinations of each term.
1. The following supporting documents, accomplished in duplicate, must be presented at
the time of application: (1) formal letter of application; (2) constitutional and by-laws;
(3) list of interim board of officers with their names, respective positions, majors, year
level, addresses, telephone numbers, birthdays, and specimen signatures; (4) names,
year level, majors, and signatures of at least 15 founding members, inclusive of
officers; (5) proposed activities for entire school year, including tentative dates of
implementation and brief description of each activity; and (6) name of faculty adviser
with letter of acceptance addressed to Dean of Student Affairs. The Organization shall
submit a duplicate of the above requirements to the Supreme of Student Council.
2. The Dean/Chair OSA will review the constitution and bylaws and application for
accreditation/re-accreditation documents and recommend for its approval if found in
order. It will be ensured that the applicant organization’s constitution and by-laws and
proposed activities are in accordance with institutional policies, and /or other rules and
directives of the OSA, and do not conflict or overlap with those of existing student
organizations. The applicant organization shall be informed of the approval of its
application within one month from date of submission of requirements.
3. At no time in organization’s existence will there be fewer than 30 members in the said
organization. Any violation of this rule will be deliberated upon by the OSA on a case-
to-case basis.
D. Constitution-and-By-laws: Each organization shall have their Constitution and By-Laws
approved by the College President upon the recommendation of the Dean of Student
Affairs. No student organization shall be allowed to function without the prior approval
herein required.
E. Qualification for Officers – Members of the organizations are encouraged to become
officers of their organizations. The following guidelines are to be followed of any student’s
organization.
i. They should be full-time students carrying minimum academic load of 15
units.
ii. They should not be under academic (no Inc/UD/Failed) and/or disciplinary
probation before and during incumbency.
iii. All officers of students’ organization are expected to serve full two
semesters in office. Officers who cannot complete their service must
submit written request for replacement.
iv. A student may occupy only a maximum of two officer position in any two
accredited organizations of the college.
v. Failure to maintain the above mentioned requirements while serving as an
officer would mean that the student has to vacate his/her designated post.
F. Faculty Adviser. Each student organization shall have no more than two faculty advisers.
The College President appoints the faculty advisers upon submission of at least three (3)
recommendees by the organization concerned duly endorsed by the Dean/Head, OSA. The
term of appointment of faculty adviser is for one school year and maybe renewed. A special
order is issued upon taking oath.
1. The selection of the faculty adviser shall be based on the following qualifications;
i. He/she should be a full-time faculty member of the college.
ii. For academic-related activities, he/she should be connected with the
particular academic area.
iii. If the organization is not academically-linked the adviser should be
knowledgeable in that particular field; and
iv. His/her acceptance of the position of adviser must be done in writing by
signing the form/ letter of acceptance. The said letter will be filed with the
OSA once approved.
2. The adviser shall have the following duties and responsibilities:
i. Must be actively involved in the preparation of Operational Plans and
Program of activities of the organization;
ii. Must be present in all approved activities of the organization;
iii. Shall be a signatory in any certified accomplished activity of the
organization;
iv. Must take responsibility for any violations committed by the organization

19. v. Act as chaperon in seminars, symposia, convocations, contests, field trips
and the like.
vi. Act as guide in the policy revisions of the Constitution and bylaws.
vii. Act as member of the Board of Canvassers during election.
viii. Coordinate with the Student Disciplinary Tribunal cases of student
misconduct.
ix. Review and/or edit reports of the organization;
x. Submit to the OSA semestral or annual report of the organization;
xi. Encourage moral support to students to participate in campus activities.
xii. Recommend the organization/any officer/member for award/recognition
on the basis of merit.
xiii. Refer to Dean/Head, OSA on any problem;
xiv. Shall perform other tasks as may be required by the Dean/Head, OSA
and the College President.
G. Conduct of Activities
a. Activities of all student organizations shall require prior approval from the Dean/Head of
Student Affairs and the College President.
b. Except for college sponsored programs, programs and activities that would tend to
disrupt the normal schedule of classes shall not be allowed. An activity must be
approved one (1) week before its implementation.
c. Evening activities during regular class days from Monday to Thursday and on Sunday
shall be up to 9:00 o’clock only. Those to be conducted on Fridays and Saturdays may
be allowed up to 11:00 o’clock and the proposed activity must include a security plan.
Such security plan requires prior coordination and approval of the Campus Security
and Safety Office (CSSO). Evening activities shall require parent’s permit using the
prescribed OSA form.
d. No student activity shall be done a week before the midterm and final examinations.
e. Processing Activity Permit (available at the OSA):
1.The organization shall prepare and process its own activity permits;
2.Secure the necessary signatures (Adviser/Coordinator/Dean, Institute/ Head, General
Services/CSSO/Dean/Head, OSA and the College President).
3.Submit the approved Activity Permit to the following offices at least three (3) days
before the activity:
a. Office of Student Affairs;
b. Campus Security and Safety Office;
c. General Services
d. Secretary of the Organization
4. Permit may be denied or withdrawn whenever the circumstances so warrant.
5. Accomplishment and financial report must be submitted to the OSA within one week
after the activity. Said reports shall be prerequisite for approval of succeeding
activity/ies.
H. Organization Funds
a. Membership Fees
As provided for in the approved Constitution and By laws, each student
organization may collect a reasonable amount of semestral/annual membership fee
from the members, provided however, that every collection shall be
correspondingly covered by receipts issued by the treasurer of the organization,
and provided further that any amount as may accrue to the organization, whether
from voluntary contribution of the members or otherwise, be properly accounted
for.
b. Disbursements
Any disbursements from the funds of the organization, shall be effected only
upon the concurrence of the majority of its officers and adviser, through a
resolution, provided however that the actual withdrawal from the depository of such
amount as may be necessary each time, shall be made by the head of the
organization, upon his written authorization.
c. Depository
Funds of the organization must be deposited in the bank recognized by the
College. Any amount from such funds shall be released upon presentation of a
resolution.
d. Procedure for Withdrawal
1.Accomplish the form on Permit to Withdraw that includes the following:
1.1 Name of organization;
1.2 Purpose
1.3 Amount Involved

20. 1.4 Nature of Expenses (attach approved OPLAN and resolution)
2 Have it duly signed by the treasurer, president, adviser and Dean/Head, OSA.
3 Have the withdrawal slip signed by the Treasurer, President and Adviser. Withdrawal
of funds can be allowed only if proper voucher record is properly accomplished and
audited at the OSA.
4 Liquidation of previously withdrawn fund shall be made before another withdrawal shall
be granted.
5 Book of accounts shall be maintained by each student organization, which shall
indicate all collections and disbursements of the organization. The book of accounts
shall be open for inspection during regular office hours by any member of the
organization, by the adviser and by OSA whenever such is warranted.
6 All treasurers of the organizations recognized by the Office of Student Affairs should
submit themselves to auditing.
7 Auditing shall be done not later than one week after an organization has
sponsored/conducted an affair, incurred expenses and/or collected authorized
contributions.
8 The OSA Audit Committee shall consist of two PhilSCA regular staff members and one
student of the college appointed by the Dean/Head, OSA.
9 The treasurer should submit to the members of the Audit Committee quadruplicate
copies of the detailed expenses incurred and/or authorized contributions on written or
voucher records. In case of contributions, name of contributors together with the name
of the recipient should be presented.
10 Each expense should be supported by sales invoice properly signed by the dealer of
the commodity bought. The sales invoice number should be correctly written in the
voucher’s record. Expenses without any supporting documents such as approved
OPLAN, resolution, canvass and receipts will be disallowed.
11 Receipts of incidental expenses should be duly signed by the one who spent the
amount, properly authenticated and approved by the treasurer, auditor and adviser of
the organization.
12 All voucher records should be signed by the treasurer and approved by all members of
the Audit Committee and Head, SOA.
13 Financial accountability should be settled one week before the semester ends.
I. Guidelines for the Management of Funds of All PhilSCA Accredited Student
Organizations
a. All recognized student organizations with funds exceeding One Thousand (P1,000.00)
Pesos are required to open a bank account at the College accredited bank under the
name of the organization.
b. The Treasurer of the organization shall be responsible for the safekeeping of the
bankbook of the organization during regular school days. However, all Treasurers are
required to deposit the Passbook at the OSA during semestral breaks and/or vacation or
in cases when treasurer stops schooling.
c. All forms of deposits or withdrawals from the bank accounts of the organization shall be
made by the President and Treasurer of the organization who shall sign the deposit or
withdrawal slips with the Adviser. For this purpose, the President and Treasurer of each
organization shall submit to the bank the name of the above-cited signatories at the
beginning of the school year or immediately after a new set of officers are elected by the
organization.
d. The Treasurer of each organization shall keep and updated record of all
deposits/withdrawals, income/expenditure of the organization. The OSA has the right to
conduct auditing procedures anytime it feels necessary in which case the Treasurer shall
surrender to the OSA Audit Committee including the passbook upon receipt of a written
notice from them.
e. The organization has the sole right to spend its funds in accordance to applicable
requirements and rules. However, each organization is required to retain or leave behind
at least twenty five percent (25%) of its total funds in their Bank Accounts for use as seed
money for the next set of officers and members.
J. Recognition and Suspension of Organization/Activities
a. Grounds for non-recognition or suspension of accreditation:
i. Non-compliance of requirements;
ii. Lack of worthwhile projects based on the evaluation system and process
done by the Head, SOA;
iii. Failure to submit required reports (Financial, Accomplishments, etc)
iv. Violations of any policies on organization or other college rules and
regulations;

21. v. Preventive suspension may be imposed pending decision of the
investigating body.
vi. In case of violation of any policies on organization of other college rules,
the following procedures shall be effected:
b) Upon receipt of the violation report, the Head, SOA shall call the officers and other
concerned members of the said organization for fact finding meeting.
c) If the case warrants punishments beyond admonition or reprimand, the Head, SOA
shall forward the findings and recommendations to the Dean/Head, OSA and Student
Disciplinary Tribunal.
K. Privileges
Fully recognized student organizations enjoy the following privileges:
a. Use the college facilities with approval from proper authority. The officers of the
organization concerned shall however, be jointly responsible for any damage to
the property;
b. Participate in inter-organizational activities/competitions;
c. Compete for awards and/or recognition;
d. Officially bear the name of the college when engaging in off-campus activities;
e. Have their organizational activities published in student publication.
f. Three (3) best student organizations shall be elected at the end of the school
year. The accreditation criteria shall be used in the selection. Trophies shall be
awarded to the winners.
g. An outstanding student leader shall be chosen at the end of the school year. A
committee for this purpose shall be created and recommended for approval of
the College President by the OSA to draft selection criteria and select the
recipient. The winner shall receive a plaque of recognition.
L. Prohibited Activities
Any student activity that is subversive in nature and one which incites insurgency
including those against the existing rules and regulations of the college is strictly prohibited
and disallowed. Hazing in any form of physical injury are strictly prohibited.
The violator/s as well as the officers of the student organization including the adviser if
warranted by the circumstances of each case shall be held administratively liable for the illegal
activity of the organization without prejudice to criminal prosecution.
In addition to the revocation of the authority to operate, the student organization may
either be reprimanded, suspended or dropped from the roll of the school or expelled from the
college depending on the seriousness of the offense committed.
M. Fund Generating Projects And Activities
Any department, academic or otherwise, class or group, and student organization
engaged in fund generating projects and activities of whatever form must seek the approval of
the College President, upon recommendation of the Dean/Head of Student Affairs, with proper
endorsement of the Academic Dean and/or Faculty Adviser as the case maybe.
Implementing rules are as follows:
1. All transactions must be properly documented to provide easy verification of every
phase of the financial activities. A financial report shall be submitted to the Office of
Student Affairs through the Student Organization and Activities Unit Head not later than
two weeks after holding of projects or activities. Failure to submit a financial report
within two weeks after an activity or expenditure will mean postponement of the
processing of the succeeding activity until a financial report is submitted at the OSA.
2. The Office of the Student Affairs shall have the authority to look into the transactions if
it has been properly spent in the projects or activity.
3. Any form of solicitation, in cash or in kind is strictly prohibited except upon approval of
the College President upon recommendation of the Dean of Student Affairs.
N. Sales Of Tickets
All tickets printed must be submitted for physical inventory at the Office of Student
Affairs to ascertain actual count. Tickets actually counted shall be returned to the project
organizers for their distribution. All unsold tickets shall be turned over to the Office of the
Student Affairs to determine actual ticket sold together with the post-activity and financial
reports.
Only tickets with the official stamps of the Office of Student Affairs are deemed valid.
Non-compliance shall result to imposition of appropriate sanctions.
O. Financial Contracts

22. No financial contracts or arrangement made by any faculty members/or student in the
name of school shall be honored without the proper authorization of the school.
P. Social And Civic Outings
Field trips/ Outings and social action trips/exposures will be made at the expense of the
students concerned and shall be governed by the approved Policy on Educational Tours
approved by the PhilSCA Board of Trustees. All groups will be accompanied by a faculty
member/chaperone on a ratio of 1faculty:25 students. Overnight trips by any school groups are
discouraged except, when it is part of the course requirement but should not serve as a basis
for grade. No educational trips are to take place during examinations week and one week
before it.
Written consent of the parents is required before the student leaves for any activity
outside the campus. The forms for the written parents consent are secured from the Office of
the Dean of Student Affairs. Said forms are returned to the OSA at least 2 days before the
group leaves for the trip.
The NO WAIVER, NO TRIP policy shall be strictly enforced and the proponent of the
said trip shall be held liable and meted with corresponding sanction.
Q. Student Offices/Headquarters
All students who are allowed by the College to hold office, as officers of recognized
student organizations of whatever level and/or type, are enjoined to observe office hours
strictly:
Monday-Friday 8:00-12:00 / 1:00-5:00
Student officers are not allowed to stay beyond the above schedule, unless a written
permit specifying the valid reason for overstaying is secured from the OSA, GSD and
Campus Security and Safety Office.
R. Posting Of Announcements And Information Bulletins
All campus bulletins and announcements must be:
a. Written in Filipino/English with no indecent vulgar word/s;
b. Printed or written legibly on a writing material not smaller than the standard bond
paper.
c. All publications for posting and distribution should have prior clearance from the
OSA, otherwise they shall be removed by authorized persons without prior notice
to the organization concerned.
d. Publications/announcements must be properly signed (no initials or aliases are
allowed).
e. Advertisements of commodities related to education and community welfare, such
as books, magazines, school equipment and supplies, wholesome foods and the
like are welcome.
f. No advertisements of liquor, cigars or cigarettes and other substances injurious to
health, the environment, the safety and welfare of the people are allowed (Rule IV,
Sec. 7a. DECS Regulation on Journalism Act. 1991).
g. Only bulletin boards designated as posting areas should be used for
announcements. Walls are not to be used for postings.
h. Announcements should be removed right after the activity to allow other groups to
post their bills.
----------------------
Reference: Approved Academic Council Resolution &PhilSCA BOT Resolution dtd June 23, 2011
ARTICLE IV
Other Student Support Service Offices
Section 24. The PhilSCA Library
The College maintains an extensive library to cater to the needs of students
and faculty. The PhilSCA Library is committed to support the vision and mission of the
college in the attainment of academic excellence in the field of aeronautical science
and technology by means of providing quality resources, services and speedy
information access by implementing a multi-media system of information, storage,
retrieval and delivery.
Library Hours:
Monday to Friday: 8:00 – 12:00 A.M.; 1:00 – 6:00 PM
Saturdays-Sundays: 8:00-11:00 AM (for Graduate Students)
Section 25. General Services Department
Facilities and equipment are available to students for their academic and other
student activities. Reservations may be made through the
General Services Department.
Section 26. Proper Use of PhilSCA Facilities and Equipment

23. 1. Maintenance
As members of the College community, students are expected to take good
care of the buildings, the facilities and equipment, to keep the classrooms clean and
orderly, to dispose of litter, bubble gum and other trash appropriately and, to refrain
from eating and drinking inside the classrooms and function rooms.
Further, to refrain from tinkering with the air-conditioning controls and other
equipment inside the classrooms or function rooms, and to report those needed repair
to the General Services Department.
The students are our partners in carrying out the following policies and good
practices. The students shall:
“Clean-as-you-go” Every student is responsible for cleaning any place, room,
facility or equipment immediately after using.
“Pick-the-Trash” Every student is responsible to clean any area, room,
facilities or equipment within his/ her reach while moving.
2. At the end of each class and before the entry of the next class, all trash shall be
properly disposed of. In case trash can is already full, personal trash shall be
carried by the student and disposed of in the nearest available trash can.
3. Students staying inside the classroom during non-class hours are responsible
for its cleanliness. Any trash nearby is presumed to be their responsibility.
4. Student organizations sponsoring activities and using common serving facilities
such as seminar rooms, covered court and gym shall be responsible for carrying
out the cleanliness policies.
5. The conference room may be used for meetings, conferences, and other social
activities of faculty members and staff. It can also be used by the students upon
request.
6. The College has laboratory shops used by students in AMT and Avionics
Courses.
Section 27. Laboratories
The College has computer, AMT, AET, speech and chemistry laboratories
used by PhilSCA students to expose them to actual hands-on experience and
provide additional avenue to hone their skills relative to the course they are
enrolled in.
Laboratory Rules and Regulations:
a. Only students with laboratory subjects are allowed inside the laboratory. No
student is allowed to sit-in during the period. Visitors should be entertained
outside the laboratory.
b. Students are not allowed to stay inside the laboratory if the faculty-in-charge is
not around to supervise.
c. Upon entering the laboratory, personal belongings must be left in the locker
before proceeding to the designated area. No extra things should be placed
within the computer terminal.
d. Students are assigned to their respective areas during the class, therefore,
they are responsible to any damages and its replacement. For computer
subjects, no exchange of terminal during the term unless the teacher-in-
charge tells to do so.
e. Students must clean their work areas before leaving the laboratory.
Cleanliness should be always observed inside the laboratory.
f. Each computer terminal must be checked at the end of each period by the
student assigned to that particular terminal. Chairs and desk should be
properly arranged.
g. Students are prohibited to bring any storage device inside the computer
laboratory unless authorized by the faculty-in-charge to ensure that no storage
devices with computer viruses are used in the laboratory.
h. Students must report to the faculty-in-charge any malfunction or damage
observed during the use of the computer terminals.
i. Students, faculty and staff may use the computer laboratory if there is no
class going on. They must secure a request form from the computer
laboratory two days before use. And they will be informed of the assigned
computer terminal, and time the computer laboratory is available for use.
j. Foods and drinks are prohibited inside the laboratory.
k. Cassettes, camera, MP3 or anything that will create noise prohibited inside
the laboratory. Silence should be properly observed.
l. Unplug all cords and other electrical devices from the main socket before
leaving the laboratory.
m. Games are strictly prohibited.
n. Smoking is strictly prohibited inside the laboratory.
Section 28. Campus Security And Safety Office (CSSO)

24. PhilSCA’s CSSO is manned by licensed and competent security personnel
who shall ensure the safety and security of students and their belongings in
particular, and the College in general.
Section 29. Auxiliary Services
This office ensures provision of uniforms, uniform paraphernalias,
concessionaire’s area and other student needs such as reproduction machines,
textbooks and other reference materials, souvenir items, PE and departmental
shirts, NSTP uniforms, test booklets, among others, prominently displayed and
availed at the PhilSCA Students Center.
Article V
Student Conduct And Discipline
Section 30. General Regulations
The following are expected to be seriously complied with as norms and
behavior of every PhilSCA student:
a. Respecting other students’ culture and religion;
a. Obeying campus rules on decency, dress code and morality.
b. Observing classroom, facilities and house rules.
c. Respecting teachers, employees, administrators, and other
persons in authority.
d. All other acts in accordance with the well-established rules
and regulations of the College.
Outside the campus, students are expected to be normally upright,
courteous and respectful of the rights of others.
One of PhilSCA’s role is character formation through teaching of
personal discipline. Preserving the school’s good name and reputation
covers acts of all its members (students, faculty, employees and
administrators) even if done outside the College premises.
The students especially, should conduct themselves outside the
school premises befitting the status of a student of the only State College of
Aeronautics not only during class days but also during non-class days.
Section 31. Dress Code for Students
All students must follow the prescribed dress code of the College
especially during non-uniform days. The following attires are strictly prohibited,
namely:
a. above the knee skirts and shorts;
b. hip-hop shorts worn with rubber slippers;
c. sandos, sleeveless, spaghetti strap, backless, strapless, see-through,
plunging blouses and shirts;
d. tattered pants;
e. shirts and blouses with indecent pictures, prints/texts, and fraternity
identity;
f. Slippers in any form or material is not allowed inside the campus;
g. Cross-dressing.
Section 32. Wearing of Prescribed Uniform
Every student shall wear the complete uniform during uniform days.
Male and female students must wear the prescribed white polo with
paraphernalia and midnight blue pants paired with closed black shoes, black
socks and black belt. Only white undershirt/undergarment may be worn under
the uniform. The uniform must be neatly tucked-in.
Students are required to wear the departmental shirts during
Wednesdays; shop/laboratory uniforms during their shop/laboratory periods;
the prescribed P.E. uniform during their P.E. classes and the NSTP uniform
during their NSTP classes. Rubber shoes and any other closed shoes and
denim pants/slacks worn with the departmental shirts and NSTP uniform are
allowed only during Wednesdays, PE, NSTP classes and in all types of activity
rehearsals or practice. Wearing of slippers inside the campus is strictly
prohibited.
Every student should honor their school uniform and avoid wearing it in
going to movie houses, nightspots, billiard halls, hang-out and similar public
places.
Section 33. Exemption from Uniform:
Working students may be exempt from wearing the PhilSCA uniform
provided he/she submits the following documents to the OSA: Certificate of
Employment (indicating shift/duty hours), valid ID issued by the employer and

25. current PhilSCA registration form. After verification of submitted documents, a
permit is issued by the OSA which must be with the student at all times.
A pregnant student may be granted exemption from wearing PhilSCA
uniform provided she submits to the OSA a medical certificate attesting the
pregnancy.
Section 34. I.D. Requirements
Every student must wear the PhilSCA I.D. at all times inside the
campus premises. ID cards shall be validated and renewed every semester at
the IGP Office. Lost ID must be reported immediately at the OSA for issuance
of temporary pass which is valid for one (1) week only . If after a week, said ID
could not be found, an Affidavit of Loss must be secured and corresponding
fee will be paid at the Cashier’s Office. Present the O.R. at the IGP Office for
the issuance of new ID card. Students must surrender their ID cards in any of
the following instances: withdrawal from all subjects prior to the end of term,
suspension, dismissal or expulsion.
Section 35. Hairstyle and Other Body Adornments:
a. Haircut for the male students should be Barber’s Cut with approximate
length of 2x3;
b. Hair should not touch the upper part of the earlobes and the eyebrows;
c. Hair at the back should not reach the collar of their polo uniforms;
d. No sideburns or “patilla”;
e. No remarkable fly-aways;
f. No uneven trimmings;
g. No high-spikes, punk styles;
h. No Colored/dyed/glittered hair;
i. No Fancy haircuts and punk haircuts;
j. Only one (1) pair of earrings for female students; wearing of earring in
any body part is strictly prohibited.
k. No Visible tattoos in the arms, neck, face, hands, legs.
l. Caps/bullcaps are not to be worn while inside the classroom and
campus premises.
Section 36. Student Attendance
Every student shall attend classes promptly and regularly. In all cases of
absences, a student may only be re-admitted to his/her classes:
upon presentation of a letter of excuse signed by the parent/guardian with
necessary attachment such as medical certificate and other reference.
Students are encouraged to participate in activities such as Intramurals,
College Week/Foundation Day programs, recognition programs and the like.
Graduating students, on the other hand, are req required to attend the
Commencement Exercises including the Baccalaureate Mass and other activities.
a. Prompt and regular attendance in all classes is required of all students from the first
meeting of every course.
b. Regular attendance and punctuality is expected of every student both in class and in
school activities, a students will be duly penalized for unexcused absences and habitual
tardiness.
c. A student is considered tardy if he/she arrives within 15 minutes after classes have
started. If he/she arrives after 15 minutes he/she is considered absent.
d. Students are held responsible for lessons and assignment given during their absences.
e. Two tardy marks are counted as an absence.
f. Classes missed due to late registration will be counted as an absence.
g. Class hours are reserved for the curriculum program. Co-curricular activities should be
held outside the academic time.
Section 37. To ensure due process and proper enforcement of student discipline
and to guide our students properly towards understanding the consequences of their
offense/violation, the following steps must be strictly observed when an erring
student is caught inside or outside the classroom within the campus premises:
a. Call the attention of the student properly and inform him/her of the
offense/violation;
b. Get the ID of the student and endorse him/her to the Student Discipline
Unit Office through the Student Discipline Coordinator (SDC) of the
Institute/campus where the student belongs. Except for cases where the
student is drunk or under the influence of drugs, the Security Personnel
assigned at the Entrance Gates should not allow the student to enter so
as not to endanger the lives of other students and call immediately for
Police/Barangay Assistance.
c. The accosting personnel should not impose upon the erring student any
sanction that is not reflected in the Student Manual nor interfere with the
proper procedure mandated by this order.

26. d. The Student Discipline Coordinator shall proceed with the proper
investigation, giving due process to the erring student;
e. The Student Discipline Coordinator will return immediately the ID to the
student after he has completed his written report and submitted his
recommendation to the Dean/Chair, Office of Student Affairs for proper
action such as case conference with the parents/guardian, referral to
Guidance Counselor for counseling, referral to Student Disciplinary
Tribunal, among others, whichever is applicable in accordance with the
provisions stipulated in the PhilSCA Student Manual.
f. Records of violation will be recorded in the Student Discipline File and
will be treated with utmost confidentiality.
Section 38. DISCIPLINARY STANDARDS
The administrative penalties that may be imposed upon an erring student, for
commission of any serious offense or violation of institutional disciplinary rules and
regulations, are provided and categorized as follows:
1) Suspension – a penalty that allows the higher education institution to deprive
or deny the erring student from attending classes for a period not exceeding
twenty (20%) percent of the prescribed total class days for the school term. A
penalty of suspension for a period more than twenty percent of the total class
days for the school term shall be deemed suspension for a period equivalent
to 20% of the prescribed total class days for the school term.
2) Non-readmission – a penalty that allows the institution to deny admission or
enrollment of an erring student for the school term immediately following the
term when the resolution or decision finding the student guilty of the offense
charged and imposing the penalty of non-readmission was promulgated.
Unlike the penalty of exclusion, the student is allowed to complete the current
school term when the resolution for re-admission was promulgated. Transfer
credentials of the erring student shall be issued upon promulgation.
3) Exclusion – a penalty that allows the institution to exclude or drop the name
of the erring student from the roll of students immediately upon resolution for
exclusion was promulgated. This penalty may be imposed for acts or
offenses such as dishonesty, hazing, carrying deadly weapons, immorality,
selling and/or possession of prohibited drugs, drug dependency,
drunkenness, hooliganism, vandalism and other offenses analogous to the
foregoing. Transfer credentials of the erring student shall be issued upon
promulgation.
4) Expulsion – a penalty wherein the institution declares an erring student
disqualified for admission to any public or private higher education institution
in the Philippines. In any case, the penalty of expulsion cannot be imposed
without the approval of the Chairman of CHED. This penalty may be
imposed for acts or offenses involving moral turpitude or constituting gross
misconduct, which are considered criminal pursuant to existing penal laws.
(Source: MORPHE 2008)
Section 39. Classification of Offenses: Offensive behavior is categorized as either
major or minor offenses.
a. Major offenses include those behaviors which seriously violate the
preservation of life, property and dignity of the College and student;
and
b. Minor offenses include all other offensive behaviors not listed under
the major offenses.
Section 40. Offenses and Sanctions
The following are the major and minor offenses and their corresponding
sanctions:

27. MINOR OFFENSES (Category A)
Offenses Sanctions
1
ST
Offense 2
nd
Offense 3
rd
Offense
1. Loitering during class hours, making
unnecessary noise such as singing or
boisterous conversation causing
annoyance
Counseling / Summoned
at OSA
3 days College Service &
Summon of Parents or
Guardian
15 days
suspension
2. Coming to school not in proper uniform
during uniform days or wearing an
attire not befitting a college student
Counseling / Summoned
at OSA/ No entry
3 days College Service &
Summon of Parents or
Guardian
15 days
suspension
3. Leaving the room without permission
from the instructor while the class is
going on
Counseling / Summoned
at OSA
3 days College Service &
Summon of Parents or
Guardian
15 days
suspension
4. Entering the room without permission
from the instructor while the class is
going on
Counseling / Summoned
at OSA
3 days College Service &
Summon of Parents or
Guardian
15 days
suspension
5. Intentionally disturbing classes by
shouting, chanting, talking aloud or
singing in corridors
Counseling / Summoned
at OSA
3 days College Service &
Summon of Parents or
Guardian
15 days
suspension
6.Improper hairstyle including uneven cuts,
spikes, tails and colors inconsistent with
the required haircut.
Counseling / Summoned
at OSA; for proper
haircut/hairstyle
3 days College Service &
Summon of Parents or
Guardian
15 days
suspension
7.Littering in the campus; intentionally
throwing/leaving behind trash.
Counseling / Summoned
at OSA/ 1 day college
service
3 days College Service &
Summon of Parents or
Guardian
15 days
suspension
8.Public display of affection. Counseling / Summoned
at OSA
3 days College Service &
Summon of Parents or
Guardian
15 days
suspension
9.Using vulgar, indecent, foul, obscene,
profane or improper language.
Counseling / Summoned
at OSA
3 days College Service &
Summon of Parents or
Guardian
15 days
suspension
MINOR OFFENSES (Category B)
Offenses 1
ST
Offense 2
nd
Offense 3
rd
Offense
1. Smoking within the College
premises
3 day College Service &
Summon of Parents/Guardian
15 days
suspension
30 days suspension
2. Disrespect towards school
authorities, staff and
personnel
3 day College Service &
Summon of Parents/Guardian
15 days
suspension
30 days suspension
3. Posting printed materials in
the College without
permission
3 day College Service &
Summon of Parents/Guardian
15 days
suspension
30 days suspension
4. Viewing, reading objects,
pictures or literature that
are pornographic in nature
3 day College Service &
Summon of Parents/Guardian
15 days
suspension
30 days suspension
5. Lending one’s ID card, using
another person’s ID card,
uniform, paraphernalia and
other forms of
misrepresentation
3 day College Service &
Summon of Parents/Guardian
15 days
suspension
30 days suspension
6.Trespassing (entry and exit
through unauthorized and
prohibited areas).
3 day College Service &
Summon of Parents/Guardian
15 days
suspension
30 days suspension
7. Disturbing the peace and
order of the school, unless
properly classified as major
offense
3 day College Service &
Summon of Parents/Guardian
15 days
suspension
30 days suspension
8. Unauthorized use of College
facilities i.e. charging of
cellphones & other
electronic gadgets.
3 day College Service &
Summon of Parents/Guardian
15 days
suspension
30 days suspension
9. Unauthorized assembly of
students within the College
during class hours
3 day College Service &
Summon of Parents/Guardian
15 days
suspension
30 days suspension
10. Not wearing the College
uniform on uniform days
inside College premises.
3 day College Service &
Summon of Parents/Guardian
15 days
suspension
30 days suspension

28. MAJOR OFFENSES
Offenses
Sanctions
1
ST
Offense 2
nd
Offense 3
rd
Offense
1. Slander/Libel/Rumor Mongering
In any form or medium;
writing/posting/sending e-mail, SMS
or any form of degrading electronic
messages, obscene notes, pictures
and videos.
15 days
suspension
30 days
suspension
Suspension for the rest of
the semester
2. Stealing
Illegal or Unauthorized Possession
of College Property / Stealing
of any property
15 days
suspension
and
replacement of
stolen item
30 days
suspension and
replacement of
stolen item
Suspension for the rest of
the semester and
replacement of stolen
item
3. Violence and Physical Assault/
Injury/ Fighting inside the
classroom or within the campus
premises
Suspension
for the rest of
the semester
Expulsion
4. Submitting false or misleading
statements in official documents
filed with the College, publishing
or disseminating false information
about the college, its officials,
employees, faculty members and
students.
Exclusion
5.Vandalism
Committing acts of vandalism,
writing, drawing on walls and
pieces of furniture; breaking of
glass windows, showcases,
cabinets, electrical devices,
improper use of tables and chairs,
tools and machines in the shop.
15 days
suspension
Clean/paint
wall, windows,
etc/
Replacement
Suspension for
the rest of the
semester
Exclusion
Major Offenses . . . (Cont’d)
Offenses
Sanctions
1
ST
Offense 2
nd
Offense 3
rd
Offense
6. Cheating
a. cheating in examinations;
taking exams by proxy
Grade of 5.0;
failed
Exclusion
7. Liquor and Prohibited Drugs.
No Entry
a. entering the College in a
drunken state
b. bringing in and drinking
liquor in the College
premises
15 days
suspension
30 days
suspension
Suspension for the
rest of the semester
c. processing, selling, using or
taking prohibited drugs or
substances in any form
within the campus
Suspension
for the rest of
the semester
Expulsion
8.Bringing inside the College
premises playing cards, and other
gambling devices, possession of
such devices and indulging in any
form of betting or gambling.
15 days
suspension
Suspension for the rest of the semester
9. Deadly and Dangerous Weapons
Carrying deadly and dangerous
weapons, including knuckles, knives,
pistol, explosives and incendiary
materials within the premises
Expulsion

29. Major Offenses . . . (Cont’d)
Offenses
Sanctions
1
ST
Offense 2
nd
Offense 3
rd
Offense
10. Mass Action and Subversive
Activities
1. joining, instigating or
leading rallies,
demonstrations and other
forms of unapproved group
action which create
disorder
15 days
suspension
30 days
suspension
Suspension for the
rest of the semester
2. posting, distributing,
disseminating and
circulating leaflets and
other printed matters that
tend to instigate
subversion towards the
government and cause
chaos to the College
15 days 30 days Suspension for the
rest of the semester
3. organizing and joining any
fraternity, sorority and
other student organizations
which are not authorized,
create disorder and
disciplinary problems to the
College
30 days
Suspension
Expulsion
11. Extortion
Forcibly asking money from
anybody
30 days
suspension
and payment
of amount
Exclusion and payment of amount
12. Participating in any mob or riot
within the College Premises.
Suspension for the rest of the Semester
Major Offenses . . . (Cont’d)
Offenses
Sanctions
1
ST
Offense 2
nd
Offense 3
rd
Offense
13. Falsification of documents,
records and credentials
a. forging, falsifying or tampering
College records, documents,
or credentials or knowingly
furnishing the College with
false or fraudulent information
in connection with an official
document
Exclusion
b. forging signatures of
authorities
Exclusion
c. entering school with fake or
tampered ID
30 days
suspension
Suspension for the rest of the semester
14. Malversation of funds
a. P2,000.00 and below
30 days
suspension
and payment
Suspension for
the rest of the
semester and
payment
Expulsion and
payment
b. more than P2,000.00 Suspension
for the rest of
the semester
and payment
Expulsion and
payment
15. Violation of any rule and
regulation promulgated by the
CHED
As stated in CHED Memorandum
16. Any of other misbehavior or misconduct
which may endanger or threaten the
health or safety of an individual in the
College premises or which may
adversely affect the student's welfare
as members of the academic
community.
Exclusion