1.
Project
Management Tips
and Tricks
Data Collected: villanovau, lifehack,
creativebloq, verqu, wikipedia

2.
Project Management
• Project management is the process and activity of
planning, organizing, motivating, and controlling
resources, procedures and protocols to achieve specific
goals in scientific or daily problems.

3.
Nail Down Project Details
• Before you ever start the project, make sure that it is based on a
solid foundation and that you have the buy-in from all key
stakeholders. Understand their interests and expectations and be
aware of how they will determine whether or not the project is
successful. You will also need to ensure that the project scope is
distinctly identified, including the roles and responsibilities of the
various project team members. Develop the project plan and verify
that the goals of the key elements are clearly defined and closely
aligned. You should also establish measurable and trackable
success criteria, including accomplishing tasks on schedule,
achieving budget targets, confirming product functionality is
satisfactory to the customer, and ensuring government and/or
industry regulations are met. Take care of all the details to lay the
groundwork for your project’s success.

4.
Establish measurable and
reportable criteria for success
• How can you know if your project is going to be
successful if you don’t have any way of measuring
success? You will need interim milestones, especially
for an endeavor that will span a long time, so that you
can determine if you are staying on track or straying from
the project’s goals.
You must have both internal checkpoints and client
checkpoints. Never leave incorporating a client’s
feedback until the very end of the project, unless you
want to risk having to re-work substantial components if
the client is not happy.

5.
Define Critical Project
Milestones
• Identify defining moments throughout the project. You
can provide a life cycle of the project by including the
four main phases: initiation, planning, execution and
closure. Perform a real evaluation at the end of each
phase. Make sure to examine every deliverable. From
parts of the product to the technical documents to the
project plan, you will need all of the elements involved to
ensure the product is meeting the project specifications.

6.
Select team members, and assign
responsibilities carefully
• Gather your human resources, and make sure that skill-sets
align with required roles. This is an important first
step: If you assign the wrong person to a task, you are
reducing your chances of success before the project
even begins.
• Make sure each team member is clear on what is
expected from them and when. Encourage them to ask
questions to clarify anything that may uncertain, and to
come to you whenever something seems to be out of
place or going awry. Clear and open communication is
mission-critical.

7.
Manage project risks
• Hopefully you have defined the more likely risks up front
during the project preparation, so you will already have
contingency plans in place for certain occurrences. If you
can see when a risk is imminent, you can take
preventive action to avoid it, or you can quickly step in
with corrective measures if necessary.
Be ready to halt a project if the risk becomes
unacceptable. Part of your role as leader is to know
when things have begun moving inexorably toward a
failure point.

8.
Test Deliverables
• Deliverables should be tested at every critical milestone
and the final product must meet the project
requirements. Before moving on to the next phase of the
project, you need to be sure that the product is coming
along as planned. An ITToolkit.com article states that,
“As a project evolves, various types of deliverables are
produced to support project continuation, to measure
progress, and to validate plans and assumptions …

9.
Evaluate the project when
complete
• Once a project has been completed, it’s important to do
a “post-mortem” report, even if it is only for internal
purposes. You can pinpoint what went right and what
went wrong, determine what could or should have been
done differently, and establish the best practices for use
in future undertakings.

10.
Important tools for Project
Management
• https://asana.com/
(Asana is a hybrid task and project manager)
• https://trello.com/
(Organize your thoughts and your tasks)
• http://www.vozye.com/
(Vozye the best time tracking software)
• https://basecamp.com/
(Basecamp has become the world's #1 project management
tool)

11.
Thank You