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Project Management Successful Tips and Tricks

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I have been read different blogs and concluded some best tips and techniques for Successful Project management. Also list down some awesome project management tools which will help you to assign task, employee time tracking, expenses management vice verca

Published in: Leadership & Management
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Project Management Successful Tips and Tricks

  1. 1. Project Management Tips and Tricks Data Collected: villanovau, lifehack, creativebloq, verqu, wikipedia
  2. 2. Project Management • Project management is the process and activity of planning, organizing, motivating, and controlling resources, procedures and protocols to achieve specific goals in scientific or daily problems.
  3. 3. Nail Down Project Details • Before you ever start the project, make sure that it is based on a solid foundation and that you have the buy-in from all key stakeholders. Understand their interests and expectations and be aware of how they will determine whether or not the project is successful. You will also need to ensure that the project scope is distinctly identified, including the roles and responsibilities of the various project team members. Develop the project plan and verify that the goals of the key elements are clearly defined and closely aligned. You should also establish measurable and trackable success criteria, including accomplishing tasks on schedule, achieving budget targets, confirming product functionality is satisfactory to the customer, and ensuring government and/or industry regulations are met. Take care of all the details to lay the groundwork for your project’s success.
  4. 4. Establish measurable and reportable criteria for success • How can you know if your project is going to be successful if you don’t have any way of measuring success? You will need interim milestones, especially for an endeavor that will span a long time, so that you can determine if you are staying on track or straying from the project’s goals. You must have both internal checkpoints and client checkpoints. Never leave incorporating a client’s feedback until the very end of the project, unless you want to risk having to re-work substantial components if the client is not happy.
  5. 5. Define Critical Project Milestones • Identify defining moments throughout the project. You can provide a life cycle of the project by including the four main phases: initiation, planning, execution and closure. Perform a real evaluation at the end of each phase. Make sure to examine every deliverable. From parts of the product to the technical documents to the project plan, you will need all of the elements involved to ensure the product is meeting the project specifications.
  6. 6. Select team members, and assign responsibilities carefully • Gather your human resources, and make sure that skill-sets align with required roles. This is an important first step: If you assign the wrong person to a task, you are reducing your chances of success before the project even begins. • Make sure each team member is clear on what is expected from them and when. Encourage them to ask questions to clarify anything that may uncertain, and to come to you whenever something seems to be out of place or going awry. Clear and open communication is mission-critical.
  7. 7. Manage project risks • Hopefully you have defined the more likely risks up front during the project preparation, so you will already have contingency plans in place for certain occurrences. If you can see when a risk is imminent, you can take preventive action to avoid it, or you can quickly step in with corrective measures if necessary. Be ready to halt a project if the risk becomes unacceptable. Part of your role as leader is to know when things have begun moving inexorably toward a failure point.
  8. 8. Test Deliverables • Deliverables should be tested at every critical milestone and the final product must meet the project requirements. Before moving on to the next phase of the project, you need to be sure that the product is coming along as planned. An ITToolkit.com article states that, “As a project evolves, various types of deliverables are produced to support project continuation, to measure progress, and to validate plans and assumptions …
  9. 9. Evaluate the project when complete • Once a project has been completed, it’s important to do a “post-mortem” report, even if it is only for internal purposes. You can pinpoint what went right and what went wrong, determine what could or should have been done differently, and establish the best practices for use in future undertakings.
  10. 10. Important tools for Project Management • https://asana.com/ (Asana is a hybrid task and project manager) • https://trello.com/ (Organize your thoughts and your tasks) • http://www.vozye.com/ (Vozye the best time tracking software) • https://basecamp.com/ (Basecamp has become the world's #1 project management tool)
  11. 11. Thank You

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