This document is a budget spreadsheet for an event that tracks estimated costs against actual costs. It shows that the total estimated expenses were $2,800 but the actual expenses came to $3,800, which is an overrun of $1,000 or 21%. The largest variances were for decorations (estimated $200, actual $500), publicity (estimated $500, actual $800), and refreshments (estimated $600, actual $800).

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Site Estimated Actual Actual Cost Breakdown
Room and hall fees $500.00 $300.00
Site staff
Equipment
Tables and chairs
Total $500.00 $300.00
Decorations Estimated Actual
Flowers $200.00 $500.00
Candles
Lighting
Balloons
Paper supplies
Total $200.00 $500.00
Publicity Estimated Actual
Graphics work $500.00 $800.00
Photocopying/Printing
Postage
Total $500.00 $800.00
Miscellaneous Estimated Actual Estimated vs. Actual
Telephone $500.00 $600.00
Transportation
Stationery supplies
Fax services
Total $500.00 $600.00
Refreshments Estimated Actual
Food $600.00 $800.00
Drinks
Linens
Staff and gratuities
Total $600.00 $800.00
Program Estimated Actual
Performers $300.00 $500.00
Speakers
Travel
Hotel
Other
Total $300.00 $500.00
Prizes Estimated Actual
Ribbons/Plaques/Trophies $200.00 $300.00
Gifts
Total $200.00 $300.00
Total Expenses Estimated Actual
$2,800.00 $3,800.00
Event Budget for Event Name : EXPENSES
Event Name
$0.00
$100.00
$200.00
$300.00
$400.00
$500.00
$600.00
$700.00
$800.00
Estimated Actual
8%
13%
21%
16%
21%
13%
8%
Site Decorations
Publicity Miscellaneous
Refreshments Program
Prizes
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