1. Prof.Dr.Ing. David Luigi FUSCHI

2. Table of contents
 The context
 Opportunities
 The approach
 Recommendations

3. Section 1

4. The challenge we face
 We live in a globalised world
 Resources are getting scarcer by the day
 Social Corporate Responsibility is no more
an option, but rather a must
 Networkig, Education and Research are
the only way forwards

5. Robert Goatham, "What is Project Success?", Feb 21st, 2013 by admin.
http://calleam.com/WTPF/?p=3501
What defines a success

6. Section 2

7. Funding
Bodies
Industry
supported
research
Strategy
InterestsStrengths
Funding
Opportunities

8. The process
 Identify areas of own interest
 Deeply analyse own strengths and
weaknesses
 Identify potential competitors
 Identify potential partners / allies
 Look for gaps in the domain
 Focus on the gaps

9. The process
 Generate a database of funding bodies
 Subscribe alert services related to
funding opportunities
 Periodically interact with available
contacts in the funding bodies to explore
potential opportunities
 Provide advice and support to funding
bodies strategy definition

10. The process
 Create, update and share a listing of
opportunities for internal consumption
 Map current research activities and
interests at individual level
 Address suitable opportunities to the
individual level

11. Section 3

12. Contract
Project life cycle
Definition
• Business
needs
• Deliverables
• Project
boundaries
• Success
criteria
Proposal
• Scope
• Milestones
• Budget
• Risks
• Team
Planning
• Implementation
• Training
• Integration
• Budget
• Critical path
Execution
• Development
• Testing
• Training
• Monitoring
• Adjusting
Phase-out
• Go-live
• Turnover to
support
• Reassign
• Improve
• Maintenance
Charter
approved
Proposal
approved
System
manual
Hand-out
approved
Plan
approved
Business Technical
Business
Needs

13. Project life cycle
Definition
Proposal
PlanningExecution
Phase-out
Analyse
Plan
Execute

14. Project life cycle
Definition Proposal Planning Execution Phase-out
Definition Proposal Planning Execution Phase-out
Overall personnel effort
Definition Proposal
Project n
Project n+1
Project n+2

15. Planning
 Carefully select the ideas to be
developed
 Identify the needed partners/resources
 Identify the target funding
institution/programme
 Brainstorm with core partners
 Carefully assess achieved results and
their possible impact

16. Design
 Carefully select the partnership
 Assign clear roles and responsibilities in
the process
 Study carefully the call/tender
 Analyse the pros and cons
 Make a “go”/“no-go” decision so as to
invest in the preparation

17. Development
 Access the call/tender templates/tools
and familiarise staff with them
 Survey the State-of-the-Art (SoA)
 Prepare a coherent Work Break Down
Structure (WBS)
 Evaluate the budget based on prior
experience and sound advice re costing
 Plan the deployment in detail
 Make simple control-checklists

18. Deployment
 Fill in the required forms
 Clearly present objectives and outcomes
 Set out the SoA and the progress
planned in the proposal
 Describe carefully the activities to be
performed and related resources
 Provide clear indication on how
outcomes will then be exploited

19. Follow-up
 Be ready to negotiate and accommodate
(when possible) requests coming from
partners
 Ask for clear explanations and
convincing rationale for each major
change requested
 Keep track of changes

20. Finalisation
 Close the writing early enough to have
time to revise the text
 Check carefully the spelling,
punctuations and formatting
 Save frequently and keep track of the
versioning
 Submit on time (better early than late)

21. Section 4

22. Recommendations (I)
 Create a database of contacts for the
identification of potential Partners
classified per:
 Nature (NGO, Universities, PA, Industry,
SMEs, etc.)
 Domain of expertise
 Kind of contact
 Person & role (decisional, operative, etc.)
 Responsiveness

23. Recommendations (II)
 Create a database of prior projects
holding:
 Description of the concept
 Proposal & DoW
 Deliverables
 Partnership
 Results & achievements
 Lessons learned
 Performances (HR, financial, etc.)

24. Recommendations (III)
 Create a database of prior proposals
holding:
 Description of the concept
 Partnership
 Evaluation results
 Analysis of strong/weak points
 Reference material (SotA, literature, etc.)
 Proposal text & annexes

25. Questions?